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San Mateo County Community College District

Injury & Illness Prevention Plan Training Presentation

Rev. April 24, 2014

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Injury & Illness Prevention Plan

Injury & Illness Prevention Plan (IIPP)

IIPP is required by Cal/OSHA health and safety

regulations for the District campuses.

Reflects the District’s policy on employee safety.

Specifies procedures to maintain a safe and

healthful workplace for employees.

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IIPP Components

Consists of seven (7) components:

1. Designation of a responsible individual

2. Employee compliance with safety & health regulations

3. Communication of safety & health information to employees

4. Workplace hazard assessment & correction

5. Accident investigation & reporting

6. Employee training

7. Recordkeeping

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Designation of Responsible Individual

The IIPP Administrator:

has the overall responsibility for program

implementation.

may delegate safety activities to other personnel.

must established a safety committee & designate a

committee chair.

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Campus Safety Committee

Safety Committee:Is responsible for reviewing accident reports, regulatory

notices & workplace safety concerns. May also include the following responsibilities:

Reviewing causes of work-related injuries & illnesses Recommending corrective actions Conducting periodic safety inspections Implementing District safety & health policies &

procedures

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Employee Compliance

Employee Compliance with Safety/Health RegulationsSupervisors are responsible for enforcing safe work

practices & mitigating hazards. Supervisors other safety responsibilities include: employee orientation to job hazards, safe work practices & training accident reporting & investigations disciplinary action for failing to comply with safety requirements maintaining employee training records

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Employee Compliance cont.

Employee Compliance with Safety and Health Regulations

Employee are responsible for:Following safe work practices & procedures.Reporting unsafe conditions, work practices & accidents

immediately to supervisors. Using personal protective equipment if required or as

instructed by supervisors.

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Communications

Communication of Health and Safety Information to Employees

1. Safety & health information is communicated to by District bulletins,

memorandum, Safety Alerts, written programs and policies.

2. Administrators, managers & supervisors must provide employees with these

documents by:

posting on employee bulletin boards

in-service training & new employee orientation

staff development sessions

safety committee & department meetings

Employees are required to review information as applies to their job

classification.

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Hazard Assessment

Workplace Hazard Assessment and Correction

Each Campus must do the following:

Conduct semi-annual safety inspection(s)

Conduct frequent walk through to identify hazards

Correct hazards immediately

Mitigate, tag or barricade hazards not corrected

immediately

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Accident Investigation & Reporting

Accident Investigation & Reporting:

Site administrators must take the following actions after an accident: Provide first aid or medical treatment to injured or ill

personnelReport injuries other than first aidInvestigate the accident & accident siteInterview employees & witnesses Complete an accident investigation report Implement actions to prevent accident recurrence

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Accident Investigation & Reporting

Campus administrators, supervisors or designee must

notify Cal/OSHA within 8 hours to report serious

Injuries*, illnesses or death of an employee (refer

to pages 16-17 Injury and Illness Prevention Program).

*A “serious injury” is defined as a death, amputation, permanent disfigurement, hospitalization for more that 24 hours for other than observation, or multiple worker injuries requiring hospitalization.

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Employee Training

Employee TrainingSupervisors must train their employees on District safety policies & procedures; safe work practices; & provide specific training on hazards unique to the employee’s job.• All safety training must be documented on a

designated “Health & Safety Training Form” & filed at each Campus.

• Supervisors must retrain employees with new job assignments or whenever new substances, processes, procedures or equipment are introduced to the workplace.

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Recordkeeping

Recordkeeping requirements:

Retain the following documents on site for at least five (5)

years: Safety Inspection reports

Citations from regulatory agencies (report all citations)

immediately to _______________

Corrective Action Notices

Safety Committee meeting minutes

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Recordkeeping cont.

Recordkeeping documents:

Cal/OSHA Form 300 “Summary of Occupational Injury and Illnesses

Employee Injury/Accident Investigation reportsWorkers’ compensation claim reports Employee health & safety training records

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Hazard Assessment & Correction

Methods for discovering and correcting workplace hazards

For task/job hazards:

Job Safety Analysis (JSA)Usually completed by the Supervisor, unless assigned to subordinate.

For work environment hazards:Job site inspections:Find hazards and eliminate or minimize them before the job is performed!

Misc. hazards:Accident Investigations

Employee reports:Employees should be encouraged to report hazards to the supervisor or

______ as soon as possible. Form is available for employees to do this anonymously.

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Job Safety Analysis (JSA)

Which jobs/tasks to pick first?

Set priorities based on:Review job description/dutiesJobs or tasks that have caused accidents.Jobs or tasks involving near-misses.New jobs.Jobs that have undergone changes in procedures,

processes, or equipment.

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Job Safety Analysis cont.

Other considerations when prioritizing:

• Industry information

• OSHA High Hazard listing

• Cal/OSHA regulations specific to the work

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Job Safety Analysis cont.

How do you complete a JSA?

Involve the employees who complete the work & their

supervisors

Break tasks into sequence of steps or movements

Identify the potential hazards associated with each step

Recommend Action or Procedure to eliminate or

minimize each identified hazard

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Job Safety Analysis cont.

What’s next?Share completed JSAs w/ supervisor & employeeImplement recommendations to minimize/eliminate

identified hazards Engineering controls Administrative controls Personal protective equipment

Develop procedures & train employeesKeep a file of all JSAsPeriodically review for new tasks/hazards

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Hierarchy of Control

Keep this in mind when choosing control solutions for identified

identified hazards. Your ability to control hazards decreases as

you go down the following list of solutions…

Substitution/Elimination

Engineering

Administration

Personal Protective Equipment

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Hierarchy of Control cont.

Substitution/Elimination

Can the work be completed in a way that the hazard

can be completely eliminated?

Can you replace the hazard with something less

hazardous, and still get the job done?

Example: replace a organic solvent cleaner with an

non-toxic citrus-based cleaner.

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Hierarchy of Control cont.

AdministrationCan you limit employee exposure through scheduling

of work?Example: Can you limit the amount of time

employee is exposed using the employee’s work schedule?

Watch out for the need for administration pitfalls!Workload requiring extra work timePeer absences

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Hierarchy of Control cont.

Engineering:

Can the hazard be eliminated or mitigated through remodeling/revamping equipment?

Example: Surround a process that creates loud noise with a sound-dampening enclosure.

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Hierarchy of Control cont.

Personal Protective Equipment:

Unpopular with employees, often uncomfortable.

Requires increased level of supervision to ensure proper use and maintenance.

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Job Site Inspections

Need to conduct comprehensive regular job site inspections.

Frequency will depend on level of potential safety hazards.• Most administrative office spaces need only an annual

inspection.• Laboratories: monthly/quarterly• Construction/manufacturing: daily/weekly

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Accident/ Exposure Investigations

Procedures for investigating incidents include:

Interview injured employees & witnesses.

Examine the workplace for causal factors.

Take corrective action to prevent reoccurrence.

Record the findings & actions taken.

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Hazard Corrections

Must be done in a timely manner…

When observed or discovered; andIf the hazard can’t be fixed in a timely manner, determine

if:

the piece of equipment should be tagged out “unsafe – do not use”

employees need to be removed from the area until it is safe to return.

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Training

Training or lack of is a common thread leading to injuries:

Lack of knowledge

Unfamiliarity with equipment

Incorrect performance of task

Training and proper supervision to ensure tasks are completed properly can reduce the risk of injury.

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Training cont.

Step 1: Determine which training is necessary.

1. Complete a Job Safety Analysis. Ask employees to describe job procedures.

Observe employees as they work. Ask questions.

2. Review accident reports/records Consult with District/Campus Workers’ Compensation Coordinator

regarding previous injury statistics in your department

3. Review industry information Are there practices or operations that have not led to accidents in the

organization, but have led to accidents elsewhere (other

departments, other colleges)?

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Training cont.

Step 2: Determine scope of training necessary.

All employees

Employees in a particular workspace

Employees who work with or near hazardous chemicals or

substances

Employees who work with or near a hazardous piece of

equipment

Supervisors

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Training cont.

Step 3: Identify goals and objectives

Step 4: Conduct training & collect/maintain documentation

Step 5: Provide refreshers as required & needed

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Training cont.

Every employee must receive training regarding:

1. The existence & location of the District or campus IIPP

2. A departmental IIPP as appropriate

3. The Emergency Plan and Campus emergency and evacuation procedures.

4. Hazard Communication (chemicals)

5. Job Specific hazard training

This training should be completed before beginning work.

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Training cont.

District or campus IIPP

1. Provide a link to the Campus plan so that employee may download it.

https://smccd-public.sharepoint.com/humanresources/Policies%20and%20Procedures/Injury_Illness_Prevention_Program%20_Hazard_Communication_Plan.pdf

2. Questions about the campus plan should be directed to the supervisor.

3. Review all components of the departmental IIPP

with the employee.

4. Provide employee with a copy, if requested.

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Department Emergency Plans

Review & provide a copy of your department emergency plan, if applicable.Emergency escape procedures & routesPreferred means for reporting fires/other emergenciesNames/job titles of employees/departments to contact

for further information

If applicable: procedures to be followed by employees remaining to operate critical operations before evacuating

If applicable: rescue/medical duties for key employees

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Training cont.

Emergency and Evacuation Procedures

Provide link to campus emergency procedures handbook.

http://www.smccd.edu/publicsafety/emergencypreparedness.shtml