San Francisco Unified School District

ExCEL After School Programs

Snack Order/ Distribution

You can OPT out! You can choose another vendor (if you

have any questions regarding vendors please contact Lucy Hong at hongl1@sfusd.edu)

If you choose to purchase your own snacks or use a vendor, the snacks need to follow ExCEL Healthy Food Guidelines(located on the ExCEL Website)

Healthy snacks can be included in your invoices to ExCEL

School site must be at least 50%Free/Reduced status as designated by SFUSD

o Students MUST be served TWO COMPONENTS during after school to COUNT as a reimbursable snack.

o Students must physically take TWO COMPONENTS (snacks cannot be handed to students)

o Students can not hand out snacks to other students.

o Leftover snacks should be stored properly or DISCARDED the same day of distribution.

o If a participant does not want one or both snack components the participant should put the item(s) in the SHARE BIN (a container where unwanted snacks are placed, and can be shared among the participants)

Post “Justice For A ll” poster and snack menu where you serve snacks

For accurate count/ tally of daily snack distribution, the School Site must fill out a Number Sheet everyday.

File at School Site Staple with your School Site’s Sign In/

Sign Out Sheets

Use the snack by room meal count form when your site distributes SFUSD snacks in different classrooms. Also count/tally on this form

This form is located on the ExCEL Website.

Adjustments are due Friday 10 am to EMS ( please see calendar for deadlines)

Adjustments can be made for field trips and declining or increasing attendance.

Friday adjustments will take effect in two weeks on Monday. For example: if you make an adjustment on August 29th, the adjustment will take effect on September 8th.

Email your Student Nutrition Area Supervisor regarding any concerns regarding deliveries/no deliveries and incomplete amounts, etc. (If you let Student Nutrition know a day/week later, there is very little they can do.)

Snack Counts and Monthly Attendances are due on the 5th of each month (unless otherwise noted on the ExCEL calendar) to: Via: EMS

Step 1.

Click on the

snack tab

SNACK REPORTING

Step 2. Click on the week you want to report snacks.

Amount Sent:The amount delivered for that day. The

amount should be equal. Please send an email to your Student Nutrition Area

Supervisor if there is a difference.

Amount Served: Number of snacks distributed to participants.

Each student must be served TWO COMPONENTS.

Amount Left Over: Numbers of snacks that were not distributed

Amount on hand: Any snacks left over from

the previous day/week.

Step 3. Report Snack Numbers and Click Save

Snack adjustments on EMS Deadlines for snack adjustments

are located on the ExCEL Calendar, email reminders will not be sent out.

CBO agencies will be billed for non-reportable snacks

Only make a snack adjustments if you wish to receive a different order.

If want to make an adjustment for only one week you must enter your original order for the following week.

Please see ExCEL calendar for snack adjustment deadlines.

On the snack reporting page, click Go to next ordering period

Input your snack order by the deadline. (Please see ExCEL Calendar for more details)