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SAMS-E SARSS AUTOMATED RECONCILIATION

Step by Step instructions on how to use the automated recon tool in LOGSA’s LIW/ILAP

Disclaimer: I’m not with LOGSA, I just use their products

PURPOSE

To provide a quick overview of the SAMS-E SARSS recon process found on the ILAP menu in LIW.

By uploading the SAMS-E document register, anyone with ILAP access can execute a near real time reconciliation with their supporting SSA right there at their desk while taking advantage of the logistics information warehouse drill downs and capabilities.

Disclaimer: I’m not with LOGSA, I just use their products

REPORT DESCRIPTION The SAMS-E SARSS Supply Recon report provides an automated capability for users to reconcile SAMS-E Document

Control Register (DCR) files with SARSS Document History files to determine the status of open supply requests between the SAMS-E and SARSS STAMIS systems. The report is divided into four report tab options. The four report tab options are: Open in SAMS-E Open in SARSS, Open in SAMS-E Closed in SARSS, Closed in SAMS-E Open in SARSS, and SAMS-E DCR Reporters.

This report is only available for units whose SAMS-1E Document Control Register file has been manually uploaded into LIW through the SAMS-E Document Control Register (DCR) File Upload capability within the LIW/ILAP application. Until a SAMS-E Document Control Register file has been manually uploaded to the LIW/ILAP database, no SAMS-E DCR data exists in the LIW/ILAP system for comparison against the SARSS Document History file.

The Open in SAMS-E Open in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and DODAAC to the Supporting SSA and still listed as open (active) requisitions in either or both STAMIS systems. This report contains information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition is open in both STAMIS systems as of the date the SAMS-E Document Control Register was generated in the SAMS-E system of record

The Open in SAMS-E Closed in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and DODAAC to the Supporting SSA that are still listed as open in SAMS-E Document Control Register (active) as of the date the ad hoc SAMS-E DCR file was generated in SAMS-E (where Compl Date SAMS-E is NULL), but listed as completed (inactive) in SARSS (Where Active SARSS = “I”. This report displays information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition was open in the SAMS-E STAMIS as of the date the ad hoc SAMS-E Document Control Register file was created from SAMS-E, but closed in SARSS as of the current calendar date

The Closed in SAMS-E open in SARSS report tab provides a listing of all requisitions that were submitted by the selected UIC and DODAAC to the Supporting SSA that are still listed as closed in SAMS-E Document Control Register file (where complete date is not Null) as of date the SAMS-E DCR file was generated in SAMS-E, but still listed as open (active) in SARSS (Where Active SARSS = “A”. This report displays information from both the SAMS-E and SARSS STAMIS systems to indicate that a requisition was completed in the SAMS-E STAMIS as of the date the ad hoc SAMS-E Document Control Register file was created from SAMS-E, but still open in SARSS as of the current calendar

The SAMS-E DCR Reporters report tab provides a list of UICs and DODAACs whose SAMS-E Document Control Register (DCR) file has been uploaded to the LIW/ILAP database via the manual SAMS-E Document Control Register file upload capability provided within the ILAP application. The purpose of this report is to provide a list of organizations (by UIC and DODAAC) that have uploaded a SAMS-E DCR file to LIW, and the date the most recent file was uploaded

Disclaimer: I’m not with LOGSA, I just use their products

LOG INLog into the ILAP of your choice, regional or DA. The tools you will be using are the Asset Management and File Uploads

Disclaimer: I’m not with LOGSA, I just use their products

FILE UPLOADS

To utilize this capability, users must first generate and upload an ad hoc generated copy of the SAMS-E DOCCTRLREGISTER file to the LIW/ILAP database utilizing the Upload SAMS-E Document Control Register

Navigate to the file and click okay.

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…….WORKING

……SUCCESS

These 2 steps go pretty quick

Keep in mind the recon is only as updated as the file. The closer the file date to the actual date, the more accurate the reconciliation.

Disclaimer: I’m not with LOGSA, I just use their products

SELECT SAMS-E SARSS SUPPLY RECON

USE DRILL DOWN TO FIND DESIRED DOCUMENT CONTROL REGISTER

Disclaimer: I’m not with LOGSA, I just use their products

Disclaimer: I’m not with LOGSA, I just use their products

OPEN IN SAMS-E OPEN IN SARSS

OPEN IN SAMS-E CLOSED IN SARSS

These documents are matches!

Clerk must take action to research and correct these documents thru the SSA

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CLOSED IN SAMS-E OPEN IN SARSS

SAMS-E DCR REPORTERSClerk must take action to research and correct these documents with the SSA

Other units that have uploaded DCRs

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DRILL DOWNS

RESEARCH

By using the right mouse button, you can access the drilldown and subreports – Document History and Catalog. This gives you the tool to research the “what” and “when” of your questionable transactions.

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DRILL DOWNS FOR RESEARCH

CATALOG SCREEN

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SUMMARY

This tool allows units to reconcile their DCRs at their convenience without being dependent on the SSA to run an out of cycle recon for them.

It also assists leadership in spot checking as needed without interruption of a clerk’s daily tasks.

Supply folks have been asking for an automated reconciliation for a long time. Use it.