OPERATING PROCEDURE

SECTION NUMBER: EFFECTIVE DATE:

TITLE: Chemical Management Program

REVISION NUMBER: 0

PAGE: Page 1

1.0 PURPOSE / SCOPE

This procedure addresses the procurement, use and storage of chemicals in the facility.

2.0 RESPONSIBILITIES

There are several types of chemicals in use at XXX. Those that are used in the maintenance of the building or the

equipment are purchased by the Maintenance Director or Manager, who are also responsible for the proper use and

storage of those chemicals. Chemicals used for cleaning and sanitation of the equipment are purchased by either the

Maintenance Director/Manager or the Operation Manager. Chemicals used in the laboratory are purchased by the QC

Lab which is responsible for their safe use and storage. Both the Operation Manager and the Maintenance

Manager/Director share responsibility for the safe storage and use of cleaning and sanitation chemicals. All pesticides

used at XXX are brought on site by the Integrated Pest Management contractor, and none are stored on site. The proper

use of those chemicals is the responsibility of the IPM contractor and the Regulatory Coordinator.

The procurement, use and storage of chemicals at XXX are overseen by EH&S which is administered by the Regulatory

Coordinator, who also administers the Food Safety program at XXX. The Regulatory Coordinator is responsible for

performing the risk assessment for new chemicals, determining if they can be safely used and stored at XXX, and giving

approval or denial of New Chemical Purchase Requests

3.0 PROCEDURE

When a department wants to order a chemical that has not been previously used at XXX, they will obtain a Specification

Sheet and an SDS (which may be contained in the same document) from the manufacturer or supplier. The departments

will then fill out a New Chemical Purchase Request, attach the Spec Sheet and SDS, and submit it to the Regulatory

Coordinator for approval. The Regulatory Coordinator will perform a risk assessment for use and storage of the chemical,

determine if it can be safely stored and used at XXX, and if any additional PPE, training, storage facility, or safety

equipment (fire extinguisher, shower, etc.) is needed. The New Chemical Purchase Request will be completed with either

approval, denial, or additional equipment needs filled out, and sent back to the requesting department, within 2 working

days. The storage requirements will be listed on the request as well. This time frame may be prolonged if the chemical

requires a more extensive analysis or if a greater investigation of the safety equipment needs requires more time. If that

is the case, the requesting department will be notified.

If the request has been approved, the department may then purchase the chemical. If the request has been denied, the

requesting department will continue to investigate alternatives and submit another New Chemical Purchase Request. If

additional storage facility or safety equipment must be obtained, the requesting department may not order the chemical

until those purchases are approved by the President of XXX.

All food-grade chemicals at XXX are stored in locking cabinets separate from the non-food grade chemicals. No

chemicals are stored in any area where food grade product is handled, manufactured, or stored. EH&S and the HACCP

Committee has oversight of the storage and use of chemicals as it pertains to food safety.

Food Production Chemical Control Program (PR) Page 1 of 1 Printed:04/20/23

4.0 MONITORING & MEASURING METHODS

Method Used Information Collected, Reviewed or Analyzed

HACCP Committee Inspections Observation and recording of proper storage and use of chemicals in food grade areas

HACCP Audits Proper materials used for food area useInternal Audits PAs & CAsManagement Involvement Informal and ongoing assessment of process effectiveness

5.0 QUALITY RECORDS

Record Custodian Storage Location Retention

Weekly HACCP Committee HACCP Committee QC Office minimum of 2 yearsInspection Checklists

CHANGE CONTROL SHEET

Date Rev CO Reference and/or description of change Changed By

0 Initial version of document N/A

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