Advanced Document Capturefor

The Affordable Paperless Office

Who is inFORM?• Founded 1994• Document Automation Solutions• IBM iSeries and Open Platform• Forms, Workflow, Capture, Document

Management

Agenda• Presentation overview of the “Paper” problem• Demonstration

Paper Kills Efficiency

The Costs of Paper

•Companies spend $20 to file a document (Time, materials, copy, etc.)

•$120 in labor to find a misfiled document•$220 to reproduce a lost document

Association for Information and Image Management (AIIM)

Accounting = Paper

•The analyst firm Gartner believes that, in the United States, about 75% to 80% of invoices are still paper-based.

Source: Gartner, Accounts Payable Invoice Automation, Gartner RAS

Core Research Note G00163833, December 2008

Payment Cycles

•According to IOMA, 25% of all invoices are paid late•Increased cycle times with paper•Data entry errors can lead to added time to search and find invoices Institute of Management Administration

Shipping and Mail

•Branch to HQ Shipping Costs•Regional offices send all their invoices to HQ for centralized processing•Even those that scan have image management issues•Time delay

Searching and Locating

•Audits and legal issues can cost $$$•Physical file searching is painful•Costs of finding, removing, copying and replacing files•Customer service issue

Archive and Storage

•Long term storage costs•File cabinet space•Disaster recovery

So How Do We Fix It?

Capture is the Key

Adding Capture Process

•Standardization• Repeatable Process• Automated• Validation

•Efficiency• Automation• Extraction• Limit Human Error

•Integration• Tie into corporate systems• Send them where you want them

Protect Your InvestmentASCII

▪ Document Server (Alchemy)▪ eDocs (Hummingbird)▪ Content Server (Live Link)▪ Fax Server (Rightfax )

See It In Action

More Information

• Sage Document Scanning and Capture Webinar

• AP Automation and Invoice Scanning Solutions

• AP Automation and Invoice Scanning Benefits