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S.T.O.P. Tipline
Safety Tipline, Online PreventionKy Center for School Safety
Is There a Need for theS.T.O.P.! Tipline in Your District?
Bullying Stats (just a few)
• It is estimated that 160,000 children miss school every day due to fear of attack or intimidation by other students. Source: National Education Association.
• 56% of students have personally witnessed some type of bullying at school.
• 71% of students report incidents of bullying as a problem at their school
• 1 out of 20 students has seen a student with a gun at school.
• 282,000 students are physically attacked in secondary schools each month.
• 87% of students said shootings are motivated by a desire to “get back at those who have hurt them.”
• According to bullying statistics, 1 out of every 10 students who drops out of school does so because of repeated bullying.
• Harassment and bullying have been linked to 75% of school-shooting incidents.
Violence
Indicators of School Crime and Safetyhttps://nces.ed.gov/pubs2017/2017064.pdf
https://en.wikipedia.org/wiki/List_of_school_shootings_in_the_United_States
Even Most Recently Threats/Online or Others Types
• Many schools across Kentucky are dealing with online threats (or other types)
• Students need to be made aware that even on apps like Snapchat (photo or video disappears in seconds) when creating an account an IP address is captured. Through a series of steps law enforcement can/will option the information needed to arrest and apprehend the offender for “terroristic threatening.”
• The STOP Tipline can be used to assist finding these offenders who create fear in our schools.
2+ billion photos are shared daily across the internet
What is the S.T.O.P.! Tipline
• History…– In the past, the “Shout Out Box” or “Bully Box” has been a part of the
Anti-Bullying/Violence Prevention campaign in many schools.– These boxes are located around school and “anonymously” students or
staff can leave a tip or note about bullies or violence in or around school.– They are very successful and should be continued to be used as we build
our comprehensive Anti-Bullying/Violence Prevention Programs across Kentucky.
• As Technology Progresses…– As an addition to the “Shout Out Box” and with the advancement of
technology, we are proposing the “Safety Tipline, Online Prevention” be an added addition to the comprehensive anti-bullying/violence prevention programs in Kentucky Schools.
– The “Safety Tipline, Online Prevention” is an online reporting program that works like a “virtual” or online tip box!
– Side bar…Our students use their tech devices to communicate, we need to give them this avenue to leave tips and communicate with us.
Safety Tipline Online Prevention
• What’s it’s purpose?– A student, parent/guardian, staff member or
community member can leave a tip by simply filling out an online form and checking a few boxes.
– Kentucky Center for School Safety will host the S.T.O.P. Tipline. Hyperlinked logos/graphics will be provided to participating school districts which can be placed on their website.
– KCSS will only be a “post office” for these email forms and will never house or view them.
– This service will be provided as a partnership and at no cost to the school district…FREE of charge.
Simple Reporting Tool
We've done the work…
KCSS never sees the tips
It’s FREE!
WOW!
• Now, if this is just what you have been waiting for…
• If this sounds exciting or even interesting…
• Or, if you are willing to listen and not take a nap or surf the net…
• Let me tell you MORE!!!
Let’s Checkout the Webpages
• http://www.kycss.org/stop/
• Or easier to go our KCSS homepage
• www.kysafeschools.org
and look for the rightside S.T.O.P. logo
Brief Overview
Pilot District’s Logos
• Placement
• Added Articles
• Links to Brochures
• Emphasis on “How to use tipline”
• Next slide an example…
I’m a Student
• How does it work?
• Let’s look at the forms…( go to website use sample forms)
• Bullying
• Violence
• Other Issues
Receiving a Text Alert
####If your recipients of the tips want to have a text (the text message will not be the complete tip...format is different from email) on their phone to alert them that they have an STOP Tipline email use the following listto add their cell phone numbers in the distribution list along with their email address.Add their phone numbers to the existing email forward list:
AT&T: [email protected]: [email protected]: [email protected]: [email protected] or [email protected] Mobile: [email protected]: [email protected] PCS: [email protected] Mobile: [email protected]: [email protected]: [email protected]: [email protected]: [email protected]: [email protected]: [email protected]. Cellular: [email protected]
On Resources Page
Routing Form
If you want to save tip to Intranet…
1
2
3 MHT file
If you want to save tip to Intranet…Using gmail 1
2
• Save As PDF
Printer
“Spanish Edition”
S.T.O.P. Tipline
Discussion and ConsiderationsFor Implementation
“Considerations Before Implementation”
of the STOP Tipline
• Five Areas to Cover
– Email/Reported Tips
– Timely Manner
– Documentation
– Internal Roll Out (Get Buy In)
– Media Roll Out
Email/Reported Tips
1. Even before the partnership can be formed with KCSS and your school can receive the STOP Tipline, your school district needs to decide who in the school system should receive the tip (in email form) initially? (Tip is referring to an email with the reported information from a student or others.) Below are some suggestions and remember a minimum of three deep is suggested (redundancy.)
– DPP – Safe school coordinator – School Resource Officer – Principal (in small districts)
Additional note:• Test emails (reports) should be conducted to make sure
emails are being received periodically.
Email/Reported Tips
2. Where does tip go next?
– If principals are not in the initial distribution list, then they would be the logical next contact for the tip. A suggestion would be to text the principal that a tip has been received and is being sent to their email.
– From the principal, the decision is made who should take action or be aware of this information in the tip. This could be the SAMs, guidance counselor , assistance principal, etc. (Distribution to those who can/should take action is required.)
Email/Reported Tips
3. Who houses and files paper copies if any?
– Original reporting email can be used to reply or forward with action taken (to a designated person).
– A sample routing sheet is available
4. Who houses and files paper copy of tip? – A couple of options are the DPP or the Principal.
– In the building the Principal may give this job to an assistant principal or a guidance counselor.
Email/Reported Tips
5. If your district wants to save files to “Intranet”
– Original reporting email can be used to reply or forward with action taken (to a designated person).
– A sample routing sheet is available (digital form)
– Save the emails (slide 23) to folder on the Internal Drive
– Setup subfolders by schools, keep tip, documentation or notes together in the folder.
Timely Manner
• These three levels are on the form for the person reporting a tip to check…– Level 1 - alert– Level 2 – contact me– Level 3 – be aware
• Once the tip is received by the designated person, they will determine the action to be taken and in what time frame…suggestion is within three days. Better option would be within 24 hours or acknowledge receipt at all levels within 24 hours.
• Best ‘consideration’ is that someone at the school level indicates what response was taken. That response can be matched to case number or form number. A response form is included in packet of materials as an option for recording response.
• It is necessary for some system of documentation to be set up in-district.
• If a level is not checked, the district needs to decide on the nature of the report and response needed.
• Remember: those who report (students) may be waiting to see a response (if report was specific and warrants attention).
Documentation
• Districts must decide whether to save email tip forms on server or paper
• If paper (see notebook, which is provided) color coding and level with routing slip (provided)…
• Each district will have a unique system of documentation, but the common thread will be… there must be documentation of the actions taken in a timely matter to insure the effectiveness of this school safety tool.
Internal Roll Out(For Total District Buy-In)
• Include in an administrative meeting the program and brief training
• Have as an agenda item for the School Board• Include all certified and non-certified staff in overview
of program and brief training• Include on the agenda at the Site Base Council
Meeting of each school• Introduce to the students at school (video possibly)• Include in letter or newsletter home• All of the above before you release to the media and
begin the program
Media Roll Out
• Media Materials will be Available – Press Release (provided in email)– Brochure (on webpage)– Handout/Flyer (on webpage)– Agenda Book/Planner Entry– Alert Parents on the “All Call”
• Other Places to Market the Tipline– Teacher Webpages– News Articles in School Papers– Posters /Signs– Logo Available for School Promotional Items
Sample of “Agreement”
• Agreement must be signed by the Superintendent of the partnering district.
Superintendent Signs this Agreement
Success
The success of this STOP Tipline is like so many other programs or projects. It takes time and attention. The concept behind this program sounds solid, allowing students, parents or community members to report bullying, violence or any unsafe situation at school online at anytime. The management of the sensitive information and the immediacy of it may be exhausting at times. Having a web-based conduit for school safety information and stopping some safety concerns before they escalate hopefully is worth the extra time and effort. We at KCSS, applaud you for what you do everyday to keep schools safe.
S.T.O.P.! Tipline Next Steps
• Take this information back to your district and discuss with necessary folks
• Make a determination who will receive the email tips...
• Take the S.T.O.P.! Tipline Agreement to your Board of Ed Meeting. Have Superintendent sign and email or fax to our office (fax 270-809-5090)
• KCSS starts the process, your agreement will be signed by Jon Akers, Executive Director of KCSS and sent back to you
• The next email you receive will be forwarded on to your DTC (create outlook mailbox)
• We will work through the process and send you logos, hyperlink to your district pages and a press release to use anywhere you would like
• Next you use the resource page to inform, promote and saturate your schools with S.T.O.P.! Tipline messaging