safety and security guiding principles in exhibitions and...
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Safety and Security Guiding Principles
in Exhibitions and Conventions
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Event at Cologne Bonn Airport
Eurovision Song
Contest
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ILEA Health and Safety Guidelines
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Eurovision Song
Contest
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Standards/Guidelines
Download the eGuide at
www.aev.org.uk www.plasa.org
www.nfpa.org/
www.iso.org/
www.din.de/en/
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The Venue
1. Every event has a venue.
2. The people working in the venue must be
competent.
3. A well designed, operated and maintained venue
is key to safety and security at events.
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✈ ️
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Capacity
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How many people can safely fit in 1 m2 ?
1m
1m
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Identifying Hazards
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What’s wrong
in this picture?
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Capacity
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How wide should exits be
and how many are necessary ?
1,20m 1,80m 0,60m
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Distance to exits
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What defines the distance
to exits in an emergency such as fire ?
a. height of ceiling
b. fitness of a person
c. how fast a person can run
d. how many chairs in a room
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Technical Safety in any Venue
1. Fire fighting systems
2. Smoke exhausts
3. Emergency lighting
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Is legislation important?
1. Give guidance to safe practices in building and
operating safe venues.
2. Authorities can compare what they find with what
should be.
3. The organizer, supplier and venue are all on the
same page.
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Identifying Hazards
1. Fire Hazards
2. Electrical Hazards
3. Structural Hazards
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Major Hazards
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Something Wrong with
that?
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Identifying Hazards
1. How a fire starts
2. Hazardous event materials
3. Extinguishing fires
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Fire Hazards
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Identifying Hazards
1. Heat
2. Smoke
3. Burning objects
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Which is most dangerous
during a fire?
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Identifying Hazards
1. Air = oxygen, wind
2. Energy = flame, spark
3. Material = fabric, wood
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How a Fire starts
Material
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Identifying Hazards
1. All materials used must be fireproof
2. A certificate is issued for fireproof material
3. Smoke is the biggest danger
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Material
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Identifying Hazards
Powder = almost all materials
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Extinguishers
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Identifying Hazards
CO2 = mainly for
electrical installations
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Extinguishers
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Identifying Hazards
Foam = for fuel tanks
and other flammable liquids
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Extinguishers
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Identifying Hazards
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Types of
Extinguishers
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Identifying Hazards
1. Potential hazards = pyrotechnics, cooking, candles
2. Area to be covered
3. Types of materials used = wood, paper, gas tanks
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How many Fire Extinguishers are necessary?
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Identifying Hazards
1. Shock
2. Fire
3. Darkness
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Which is the most common electrical hazard?
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Identifying Hazards
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Fire
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Identifying Hazards
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Shock
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Identifying Hazards
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Darkness
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Identifying Hazards
1. Weight
2. Stability
3. External influences (Wind)
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Structural Hazards
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Identifying Hazards
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Weight
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Identifying Hazards
1. Ceiling loading capacity
2. Floor loading capacity
3. Dynamics capacity for moving objects
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Weight
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Avoid side loads
Identifying Hazards
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Stability
OK Not OK
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Identifying Hazards
Wind pressure
increases with area.
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External influences (Wind)
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Identifying Hazards
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Typical defects
Defects in Wire Ropes Defects in Trussings Defects in Slings
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Identifying Hazards
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What’s wrong
in this picture?
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Identifying Hazards
Show laser
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Identifying Hazards
Pyrotechnics
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Identifying Hazards
Artistic Acts
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Identifying Hazards
Stroboscopes
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Identifying Hazards
Loud music
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Identifying Hazards
Fog
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Risk Assessment
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Risk Level = Severity x Probability
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Risk Assessment
1. Name the Activity
2. Identify the Hazard
3. Determine Persons exposed
4. Describe Measures taken to reduce risk
5. Specify Controls
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Identifying
Risk Level
Reducing
Risk
Easy Steps to Your Risk Assessment
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Risk Assessment
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Safety Management Plan
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Risk Assessment
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Technical
Organizational
Personal (PPE)
Reducing Risks
by using TOP
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Qualified Event Suppliers
1. Someone who has experience.
2. Someone who has the correct level and balance of
experience and formal training in relation to an
individual’s scope and level of responsibility.
3. Someone who has enough knowledge and
experience and can delegate tasks.
4. Someone willing to take the risk of staging an event.
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Who is „competent“?
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Competent Event Suppliers
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Health
&
Safety
Experience
Scope of Work
Responsibility
Skills
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Competent Event Suppliers
1. Provide continuous staff training in respect of
health and safety policies and procedures.
2. Prove skills by presenting certificates and licenses.
3. Cooperate with other contractors/suppliers, Event
Organisers and Venue Managers in coordinating
procedures on site.
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Skills
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Competent Event Suppliers
1. The size and complexity of the project.
2. The use of heavy lifting and moving equipment
such as cherry pickers, fork lifts or cranes.
3. The right tools, material and equipment to complete
the task.
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Scope of Work
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Competent Event Suppliers
1. The supplier must prove he has experience for the
task at hand.
2. Make sure that experienced supervisors are
appointed for monitoring and implementing the
contractor’s health and safety policies and
procedures and also enforce safe working
conditions.
3. Ensure workers are experienced in the task at hand.
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Experience
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Competent Event Suppliers
1. Ensure that the law and their own company health
and safety policy is adhered to.
2. Maintain their equipment in a way that ensures the
safe and efficient production of events.
3. Create task specific work method statements that
ensure safe working conditions.
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Responsibilities
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Competent Event Suppliers
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Competent Event Suppliers
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Competent Event Suppliers
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Safety Checklists
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One last thing…
Before something goes wrong…
…get expert advice.
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