s3. web view · 2016-07-19operations and procedures _____ simpsonville baptist church....

Operations and Procedures

_____________________________________________________________________________________SIMPSONVILLE BAPTIST CHURCH

Statement on Biblical Counseling

All counseling services provided through Simpsonville Baptist Church (“SBC”) constitute religious, biblical counseling based on the sincerely held religious beliefs of SBC and its representatives and in no way constitutes psychiatric, psychological, or medical care.

All such counseling services provided through SBC are provided as part of and for the purpose of furthering its religious mission.

SBC recommends that any person seeking psychiatric, psychological, or medical care seek such care immediately from a licensed professional.

SBC expressly disclaims any affiliation with APA, A-Psych, AMA, or similar organizations. SBC further disclaims compliance with any such organization’s standards.

Acknowledgement

I, _________________________________________ (print name), acknowledge that I have read and understand SBC’s Statement on Biblical Counseling above.

_______________________________________ (Signature)

________________________ (Date)

SIMPSONVILLE BAPTIST CHURCH

Employee Acknowledgement Form

In keeping with and to further the religious mission and purpose of Simpsonville Baptist Church (“SBC”), this form applies to all employees of SBC.

The undersigned states as follows:

I have received, reviewed, and, after having the opportunity to ask questions, fully understand SBC’s Employee Handbook (“Handbook”). I understand that it is my responsibility to read the Handbook and to comply with the policies, practices, and rules of SBC. I understand that this Handbook supersedes and replaces all previous employment policies or statements, written or oral, express or implied. I understand and agree that nothing in this Handbook in any way creates an express or implied contract of employment between the employee and SBC. I understand and agree that all employment with SBC is “at will,” which means that employment can be terminated with or without cause or notice at any time by either the employee or SBC. I understand that except for employment “at will” status, SBC reserves the right to change wages, hours, benefits, policies, procedures, or other matters addressed in the Handbook at any time. I understand that no employee of SBC has the authority to change employment “at will” status except through a written agreement first approved by the Personnel Team and then signed by both SBC’s Senior Pastor and the employee.

I have received, reviewed, and fully understand SBC’s Statement of Basic Beliefs, Marriage Policy, Facility and Property Use Policy, and selections from SBC’s Constitution and Bylaws (“Written Statements of Faith”), all of which are incorporated by reference.

I acknowledge the religious purpose of SBC. I understand, as a Christian, I should desire to live like the life and example of Jesus in word, thought and deed. I will strive to live by SBC’s beliefs, policies, and religious mission. I agree that behavior that contradicts SBC’s Written Statements of Faith could jeopardize service in SBC’s ministry because it would create confusion, dilute SBC’s religious message, and would otherwise burden SBC’s integrity and religious mission.

I further understand and agree SBC exercises religious authority and oversight over all its activities and that whether or not my conduct complies with the Written Statements of Faith as well as the proper remedy for improper conduct are inherently religious matters. As such, I understand and agree that SBC retains the exclusive and final right and authority to determine in accordance with its internal governance policies whether my conduct complies with the Written Statements of Faith and whether to permit me to continue to serve. I further understand and agree that SBC has the right to immediately dismiss me for conduct that violates the Written Statements of Faith.

I understand and agree that for me to be eligible to serve in SBC’s ministry, I must meet and continue to meet all eligibility requirements applicable to such ministry.

Employee’s signature: ___________________________________

Employee’s printed name: _________________________________

Date: ____________________

SELECTIONS FROM SIMPSONVILLE BAPTIST CHURCH’S CONSTITUTION AND BYLAWS

Selections from SBC’s Constitution

Mission:Purpose statement: Love God, Grow Together, Serve the World

This simple statement sums up why we do what we do as a church; it's our purpose. Our desire is to encourage people to have a relationship with God (Love God), help them grow spiritually and relationally through small groups (Grow Together) while discovering and using their gifts, skills, and talents to serve others (Serve the World) so the world may be radically changed by God.

Mission statement: Make disciples who make disciples We believe Christ gave us a mission to make disciples who make disciples.

Church Covenant: Having been led as we believe by the Spirit of God to receive the Lord Jesus Christ as our Lord and Savior and, on the profession of our faith, having been baptized in the name of the Father, and of the Son, and of the Holy Spirit, we do now in the presence of God and this assembly, most solemnly and joyfully enter into this covenant with one another as one body in Christ.

We engage, therefore, by the aid of the Holy Spirit, to walk together in Christian love; to strive for the advancement of this church in knowledge, holiness, and comfort; to promote its prosperity and spirituality; to sustain its worship, ordinances, doctrines, and discipline; to contribute cheerfully and regularly to the support of the ministries, the expenses of the church, the relief of the poor, and the spread of the gospel through all nations.

We also engage to maintain family and private devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all tattling, backbiting, and excessive anger; to use our influence to combat the abuse of alcohol, drugs and the spread of pornography; and to be zealous in our efforts to advance the kingdom of the Savior.

We further engage to watch over one another in brotherly love; to remember one another in prayer; to aid one another in sickness and distress; to cultivate Christian sympathy in feeling and Christian courtesy in speech; to be slow to take offense, but always ready for reconciliation and mindful of the rules of our Savior to secure it without delay.

We moreover engage that when we move from this place, we will as soon as possible, unite with another church where we can carry out the spirit of this covenant and the principle of God’s word.

Simpsonville Baptist Church (“SBC”) seeks to honor the Lord in all that it does by operating in a manner consistent with Biblical principles and as set forth in our Constitution and Statement of Basic Beliefs, which are incorporated by reference. Recognizing that everything occurring in the church affects its religious mission and ministry and that religious authority necessarily pervades all aspects of church governance and activities, SBC adopts these Bylaws and further states:

All activities in which SBC engages are intended for the religious purpose of furthering its mission, message, and viewpoint and to glorify God. It is important, therefore, that the activities and speech in which SBC through its members, employees, and volunteers (collectively “Representatives”) engage be, both publically and privately, consistent with, and in furtherance of its beliefs and religious purposes. We take very seriously the Church’s charge to be a Christian presence in a secular world (Matthew 5:14-16). The behavior of all Representatives is communicative in nature, exemplifying and expressing the faith and furthering our mission and viewpoint. (1 Peter 2:12) As such, any Representative who propounds a point of view or acts contrary to our Statement of Basic Beliefs will impair SBC’s integrity and ability to disseminate its religious views and message. (James 4:4; 1 Corinthians 5:11-12.)

In addition, we believe that our religious activity and worship derives meaning in part from participation in a larger religious community. We seek to foster a Christ-like environment of persons subscribing to our religious beliefs and faith. Associating with likeminded Christians reinforces SBC’s religious purpose and is vital to the perpetuation of our faith. (Hebrews 10:24-25; 2 Corinthians 6:14; 2 John 1:9-11; 1 Corinthians 15:33.)

All of our activities are considered to be an outgrowth of SBC’s mission to preach, teach, evangelize, and instill the Gospel message of Jesus Christ. As such, they shall be governed exclusively by SBC’s religious authority and shall be subject to and consistent with SBC’s Bylaws, Constitution, Statement of Basic Beliefs, and other policies adopted by SBC.

Article VII. Employment and Volunteering

In addition to meeting other employment criteria set forth in job descriptions, policies, or otherwise, all employees of SBC or its ministries shall, at a minimum, meet the following religious criteria to qualify for employment: 1) Employees shall profess Jesus Christ as their Lord and Savior; 2) Employees shall read, understand, and acknowledge SBC’s Statement of Basic Beliefs, the Wedding Policy, the Facility & Property Use policy, relevant selections from SBC’s Constitution and Bylaws, and other policies that may apply; 3) Employees shall demonstrate in word and deed a commitment to Christian living in accordance with SBC’s mission, policies, and beliefs; 4) Employees shall acknowledge and agree that SBC exercises exclusive religious authority and oversight over all church activities and that SBC retains the

exclusive and final right and authority to determine whether their conduct complies with SBC’s mission, policies, or beliefs and what the appropriate remedy for improper conduct should be. Nothing in this paragraph shall preclude the adoption of additional religious or other criteria required for specific employment positions with SBC or any of its ministries.

To qualify for involvement as a volunteer for SBC or any of its ministries including without limitation Adventure Club, all volunteers shall either be members of SBC who have signed the Membership Covenant Agreement, thereby demonstrating their assent to and commitment to act in conformity with SBC’s mission, beliefs, and policies, or, if the volunteer is a non-member, such volunteer shall sign a Volunteer Acknowledgement Form. The Volunteer Acknowledge Form shall, at a minimum, contain language addressing the religious criteria detailed in the paragraph immediately above.

SBC believes that all have sinned and fall short of the glory of God. SBC also believes that God offers redemption and restoration to all who confess and forsake their sin, seeking His mercy and forgiveness through Jesus Christ. If an employee or volunteer confesses and forsakes their sin or other behavior that violates SBC’s mission, policies, or beliefs, this fact shall be considered, but it is not determinative when deciding whether it is proper for an employee or volunteer to remain serving in SBC’s ministry or under what circumstances they may remain serving. That decision constitutes a religious matter subject to SBC’s exclusive and final authority, oversight, and determination.


Volunteer Acknowledgement Form

In keeping with and to further the religious mission and purpose of Simpsonville Baptist Church (“SBC”), this form applies to all non-member volunteers of SBC or any of its ministries.


I have received, reviewed, and, after having the opportunity to ask questions, fully understand SBC’s Statement of Basic Beliefs, Marriage Policy, Facility and Property Use Policy, and selections from SBC’s Constitution and Bylaws (“Written Statements of Faith”), which are incorporated by reference.



I understand and agree that for me to be eligible to serve as a volunteer in SBC’s ministry, I must meet and continue to meet all eligibility requirements applicable to such ministry.

Volunteer’s signature: ___________________________________

Volunteer’s printed name: _________________________________

Date: ____________________








We also engage to maintain family and private devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all tattling, backbiting, and excessive anger; to use our influence to combat the abuse of drugs, alcohol and the spread of pornography; and to be zealous in our efforts to advance the kingdom of the Savior.



Simpsonville Baptist Church (“SBC”) seeks to honor the Lord in all that it does by operating in a manner consistent with Biblical principles and as set forth in our Constitution and Statement of Basic Beliefs, which are incorporated by reference. Recognizing that everything occurring in the

church affects its religious mission and ministry and that religious authority necessarily pervades all aspects of church governance and activities, SBC adopts these Bylaws and further states:





In addition to meeting other employment criteria set forth in job descriptions, policies, or otherwise, all employees of SBC or its ministries shall, at a minimum, meet the following religious criteria to qualify for employment: 1) Employees shall profess Jesus Christ as their Lord and Savior; 2) Employees shall read, understand, and acknowledge SBC’s Statement of Basic Beliefs, the Wedding Policy, the Facility & Property Use policy, relevant selections from SBC’s Constitution and Bylaws, and other policies that may apply; 3) Employees shall demonstrate in word and deed a commitment to Christian living in accordance with SBC’s mission, policies, and beliefs; 4) Employees shall acknowledge and agree that SBC exercises exclusive religious authority and oversight over all church activities and that SBC retains the exclusive and final right and authority to determine whether their conduct complies with SBC’s mission, policies, or beliefs and what the appropriate remedy for improper conduct should be. Nothing in this paragraph shall preclude the adoption of additional religious or other criteria required for specific employment positions with SBC or any of its ministries.

To qualify for involvement as a volunteer for SBC or any of its ministries including without limitation Adventure Club, all volunteers shall either be members of SBC who have signed the Membership Covenant Agreement, thereby demonstrating their assent to and commitment to act in conformity with SBC’s mission, beliefs, and policies, or, if the volunteer is a non-member, such volunteer shall sign a Volunteer Acknowledgement Form. The Volunteer Acknowledge Form shall, at a minimum, contain language addressing the religious criteria detailed in the

paragraph immediately above.



Adventure Club Employee Acknowledgement Form

In keeping with and to further the religious mission and purpose of Simpsonville Baptist Church (“SBC”), this form applies to all employees of SBC’s Adventure Club ministry (“Adventure Club”).


I have received, reviewed, and, after having the opportunity to ask questions, fully understand Adventure Club’s Personnel Policy and Procedures Handbook (“Handbook”). I understand that it is my responsibility to read the Handbook and to comply with the policies, practices, and rules of Adventure Club. I understand that this Handbook supersedes and replaces all previous employment policies or statements, written or oral, express or implied. I understand and agree that nothing in this Handbook in any way creates an express or implied contract of employment between the employee and Adventure Club or SBC. I understand and agree that all employment with Adventure Club is “at will,” which means that employment can be terminated with or without cause or notice at any time by either the employee or Adventure Club. I understand that except for employment “at will” status, Adventure Club reserves the right to change wages, hours, benefits, policies, procedures, or other matters addressed in the Handbook at any time. I understand that no employee of Adventure Club or SBC has the authority to change employment “at will” status except through a written agreement first approved by the Adventure Club Council and then signed by Adventure Club’s Director and the employee.

I have received, reviewed, and fully understand SBC’s Statement of Basic Beliefs, Marriage Policy, Facility and Property Use Policy, Adventure Club Employment Criteria Policy, and selections from SBC’s Constitution and Bylaws (“Written Statements of Faith”), which are incorporated by reference.



I understand and agree that for me to be eligible to serve in the Adventure Club ministry, I must meet and continue to meet all eligibility requirements applicable to such ministry.

Employee’s signature: ___________________________________

Employee’s printed name: _________________________________

Date: ____________________








We also engage to maintain family and private devotions; to religiously educate our children; to seek the salvation of our kindred and acquaintances; to walk circumspectly in the world; to be just in our dealings, faithful in our engagements, and exemplary in our deportment; to avoid all tattling, backbiting, and excessive anger; to use our influence to combat the abuse of alcohol, drugs and the spread of pornography; and to be zealous in our efforts to advance the kingdom

of the Savior.



Simpsonville Baptist Church (“SBC”) seeks to honor the Lord in all that it does by operating in a manner consistent with Biblical principles and as set forth in our Constitution and Statement of Basic Beliefs, which are incorporated by reference. Recognizing that everything occurring in the church affects its religious mission and ministry and that religious authority necessarily pervades all aspects of church governance and activities, SBC adopts these Bylaws and further states:





In addition to meeting other employment criteria set forth in job descriptions, policies, or otherwise, all employees of SBC or its ministries shall, at a minimum, meet the following religious criteria to qualify for employment: 1) Employees shall profess Jesus Christ as their Lord and Savior; 2) Employees shall read, understand, and acknowledge SBC’s Statement of Basic Beliefs, the Wedding Policy, the Facility & Property Use policy, relevant selections from SBC’s Constitution and Bylaws, and other policies that may apply; 3) Employees shall demonstrate in word and deed a commitment to Christian living in accordance with SBC’s mission, policies, and beliefs; 4) Employees shall acknowledge and agree that SBC exercises

exclusive religious authority and oversight over all church activities and that SBC retains the exclusive and final right and authority to determine whether their conduct complies with SBC’s mission, policies, or beliefs and what the appropriate remedy for improper conduct should be. Nothing in this paragraph shall preclude the adoption of additional religious or other criteria required for specific employment positions with SBC or any of its ministries.

To qualify for involvement as a volunteer for SBC or any of its ministries including without limitation Adventure Club, all volunteers shall either be members of SBC who have signed the Membership Covenant Agreement, thereby demonstrating their assent to and commitment to act in conformity with SBC’s mission, beliefs, and policies, or, if the volunteer is a non-member, such volunteer shall sign a Volunteer Acknowledgement Form. The Volunteer Acknowledge Form shall, at a minimum, contain language addressing the religious criteria detailed in the paragraph immediately above.



Facility Reservation Request and Agreement

1. Name of person, group, or organization requesting use of facilities:

______________________________________________________________________

2. Please state whether you are a:

___ SBC member

___ SBC sponsored ministry

___ Non-member

___ Non-member group/organization

3. Contact information:

Address:

______________________________________________________________________

Phone number(s):

______________________________________________________________________

Email address:

______________________________________________________________________

4. If the requested use is by a non-member group or organization, please state:

a. Your group or organization’s purpose and mission:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

b. Your group or organization’s website, if any:

______________________________________________________________________

c. Your group or organization’s office-holders and leaders:

______________________________________________________________________

______________________________________________________________________

5. Please describe the purpose for which you are requesting use of SBC’s facilities:

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

6. Please describe your facility, equipment, and space needs.

___ Tables (How many: _____) (To be provided by: ___________________________)

___ Chairs (How many: _____) (To be provided by: ___________________________)

___ Sound System

___ Kitchen

___ Sanctuary

___ Fellowship Hall

___ Classroom(s) (Which ones: ___________________________________________)

___ Other (Describe: ____________________________________________________

_____________________________________________________________________)

7. Please state the date(s) and time(s) of the event.

Date(s):_______________________________________________________________

Time(s): _______________________________________________________________

8. Will you need access prior to the event for decorating, set up, etc.? If so, state:

Date(s): _______________________________________________________________

Time(s): _______________________________________________________________

9. If you are requesting use of SBC’s facilities for a wedding, please state:

a. Name, address, telephone number, email, and church membership of the

bride and groom.

Bride: ___________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

Groom: __________________________________________________________

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

b. Name, address, telephone number, email, church affiliation, and religious

affiliation of the person you request to officiate the wedding.

______________________________________________________________________

______________________________________________________________________

______________________________________________________________________

For SBC office use only:

1) Requested use was Approved / Rejected (circle one) on ____________ ___, 20___

by Properties Committee / Senior Pastor / Church Vote (circle one).

2) Deposit of $____________ was received on _____________ ___, 20___ by

______________________________________ (insert name of SBC rep.).

3) Use and maintenance fee of $_______________ was received on

_______________ ____, 20___ by _______________________ (insert name of

SBC rep.).

4) Condition of properties after use was checked on ______________ ___, 20___ by

___________________________ (insert name of SBC rep.).

5) Deposit of $___________ was returned to ______________________________

(insert name of recipient) via __________________________________ (hand

delivery, mail, etc.) on _______________ ____, 20___ by

________________________________ (insert name of SBC rep.).

6) If applicable, state reasons why less than full deposit amount refunded:

a) ________________________________________________________________

b) ________________________________________________________________

c) ________________________________________________________________

d) ________________________________________________________________

________________________________________________________________

Acknowledgement and Agreement

1. I understand and agree that I have no right to use Church Property until the church notifies me that my request has been approved.

2. I have received, reviewed, and understand SBC’s Statement of Basic Beliefs, Facilities & Property Use Policy, Facility and Property Use Rules, and Wedding Policy, which are all incorporated by reference into this agreement. I agree to adhere in all respects to these policies.

3. I request to use Church Property for the express purpose(s) indicated above, and I agree to use Church Property consistently with these stated purposes and for no other purposes.

4. I represent that the information provided by me in the above request is true, complete, and accurate and that neither I nor any other individual, group, or organization listed in the form above hold, advance, or advocate beliefs or engage in conduct that conflicts with the church’s beliefs and policies.

5. I understand and agree that all Church Property use privileges will automatically terminate if I or anyone using Church Property under this agreement engages in any conduct or avocation of conduct that contradicts SBC’s religious mission or policies.

6. I agree to notify SBC immediately if Church Property is being used pursuant to this

agreement in a manner that is inconsistent with church policies.

7. I understand that SBC exercises religious authority and oversight over the use of all Church Property. I understand and agree that whether or not a proposed use of Church Property complies with SBC’s policies is an inherently religious matter. As such, I understand and agree that SBC retains the exclusive and final right and authority to determine in accordance with its internal governance policies whether this proposed use of Church Property complies with SBC’s policies, and I accept and agree to abide by SBC’s decision as to whether or not to permit the use requested in the form above.

8. If my request is approved by the church, I agree to provide a security deposit in the amount of $________ and to also pay a use and maintenance fee of $________ for upkeep of Church Property. I agree to be responsible for all damages to Church Property resulting from this proposed use. Such damages include but are not limited to a loss of all or part of the deposit.

9. I understand and agree that any permission granted to use Church Property under this agreement is given only to the person(s), group(s), or organizations(s) listed above and that I have no right to transfer or assign such permission to any other individual, group, or organization.

10. I agree to pay all court costs, attorney’s fees, and other expenses reasonably incurred by SBC to enforce the terms of this agreement.

This the _______ day of _________________, 20_____.

Name (please print): ________________________________________________________________

Title (if requesting on behalf of a group or organization): ____________________________________

Signature: ________________________________________________________________________

Ministry: Personnel Team Tenure: 3 years Members needed: 7

Meeting Frequency: The personnel team will meet as needed but at a minimum of once every 3 months. Seasonal activity includes evaluation(s) and recommendation of staff salaries to the finance team.

Responsibilities and procedures:

* Lead by example and fulfill the biblical and church leadership expectations.* Develop the job descriptions and meet with all paid personnel for annual reviews and make a

report to the church ministry meeting immediately following the reviews* Review the goals and expectations of all employees with the Senior Pastor each quarter to

promote improved performance and effectiveness and assist in developing an action plan, if deemed necessary.

* Give opportunity for all employees of the church to share ideas and/or concerns, as well as be a point of contact with the Senior Pastor for all employee problems.

* Responsible for supporting staff through offering mentoring, staff development process, continuing education & conferences

* Maintain and update a process to hire or dismiss employees.* Maintain and update a Standard of Morals and Conduct applicable to employees and

volunteers* Maintain the employee handbook* Ensure all hiring documentation and forms are completed by all paid staff* Maintain personnel records and documentation of employee files* Help Senior Pastor secure interim leadership as needed.* Recommend annual salary packages to Finance Team* Maintain an annual permanent file documenting work of ministry and meeting minutes.* Detail religious training and other requirements to be included in job descriptions.

Calling of new minister(s) procedures1. The personnel team, full-time ministry staff, and 2-3 persons from the respective ministry

make up the minister search team. The pulpit search team is designated by position in the Ministry Involvement Team report.

2. Advertise, receive and cull resumes from Southern Baptist Convention, State Baptist Convention, Baptist colleges, and reputable internet minister employment services.

3. Utilize short answer questions to be emailed to potential minister candidates.4. Utilize multiple Skype interview(s) to discuss ministry calling and testimony, ministry

philosophy, biblical doctrine, ministry experience and education, etc. 5. Contact listed references, and when possible, unlisted references.6. When possible, view the minister candidate in person as they are doing their ministry.7. Invite the minister candidate to the church for an interview, to see church campus, to

worship anonymously, 8. The staff meets with the minister candidate to share testimonies, ministry positions, and to

discuss ministry and church. 9. The personnel team will provide the Statement of Basic Beliefs, Constitution, Bylaws, and

church policies to any candidate prior to employment for their review, understanding, and acknowledgement.

10. The minister search team must be unanimous on the selection and calling of the minister.

11. Give respective ministry teams an opportunity to meet and converse with the minister candidate, when possible. In given ministry(s), the minister candidate will be asked to present a testimony, message, etc.

12. The minister search team recommends the next minister to the church. The church is required by church by-laws to affirm all new ministers. The church expects a 90% or better for a minister candidate to come.

13. The minister/candidate must sign and acknowledge compliance of the Statement of Basic Beliefs of the SBC church.

14. Senior Pastor and staff provide orientation to the new staff person15. Senior Pastor "shadows" the new staff member to support them. The senior minister meets

with the new staff member weekly to mentor, encourage, educate, inform, etc.16. Give employee manual to new minister and make sure he/she signs off on having read it

and agreeing to comply with it.17. Compensation package is often derived by experience, education, church size and church

budget. Compensation includes insurance stipend. Ministers are given a budget for conferences.

Evaluation of ministers1. Senior Pastor is to keep current documentation on personnel matters on all paid employees.2. Each paid staff performs a self-evaluation. 3. Senior Pastor meets with each paid staff to discuss written evaluation. 4. Senior Pastor presents written evaluation to the personnel team for review, questions, and

comments.5. Personnel team schedules meeting with each minister to discuss any pertinent issues,

goals, and needs.6. Each minister, personnel team Chairperson and Senior Pastor sign the evaluation.7. The personnel team makes compensation recommendation yearly to the church based on

evaluation. 8. The Senior Pastor will be evaluated by the personnel team and includes asking each paid

staff to give input during their scheduled meeting with personnel team.

Process for minister in duress and dismissal process1. Any disciplinary action needs unbiased review of evaluation, correction, discipline and/or

dismissal of any staff member.2. Senior Pastor, church member(s), or staff may contact the personnel team about any

concern or problem with a paid staff member.3. Personnel team and Senior Pastor are to document any concerns or comments in personnel

file.4. Personnel team is charged with supporting the paid staff by offering encouragement,

correction, accountability, outside mentoring, team building, etc.5. Personnel team is to follow the Scriptural admonition for handling conflict, moral or

theological concern, and performance issues (Meeting one on one, escalated to small group meeting if necessary, and then escalated to church group meeting if necessary.)

6. Personnel team schedules meetings to receive information, seek reconciliation, and to offer consistent help.

7. The spirit of the personnel team is not to be secretive but appropriate with information received. The team is charged with addressing matters in closed session to attempt to resolve the dissension or issue and to protect the minister and church from unhealthy actions and verbiage being spread.

8. The personnel team has responsibility in maintaining confidentiality during the duress and dismissal process…as a means of protecting the interests of the departing staff member.

9. If deemed necessary, the personnel team will give an action plan tied to a specific timeline to communicate the seriousness of the issue with the minister or staff member. The function of the action plan is to encourage improvement in the areas of concern.

10. During the process of supporting the minister in duress, the personnel team will communicate and meet with the minister as needed.

11. The personnel team has the authority to dismiss a paid staff member if effort, relationships, progress, performance, and/or effectiveness has not been shown or improved.

12. The personnel team has the prerogative to recommend a severance package for the minister being dismissed.

13. The personnel team has the prerogative to allow the minister to resign.14. Documentation concerning the dismissal is signed and filed in the permanent personnel file. 15. The personnel team will communicate intention of resignation or dismissal to the deacon

ministry prior to the church family.16. Any violation of an employee not complying with the basic employment criteria as

established by this policy constitutes good cause for termination and immediate removal from employment.

Appropriate communications will be provided to the church family, as circumstances deem necessary. The forms of communication include but are not limited to the following: Church-wide letter, church forum, individual meetings, and meetings with ministry teams.

Ministry: Adventure Club Council Tenure: 3 years

Members needed: (7) Adventure Club Director will be a regular ex-officio member of Council. Senior Pastor and Administrator (when staffed) should be ex-officio team members.

Meeting Frequency: The Adventure Club Council will meet once per month. Team members are expected to participate in monthly meetings.

Responsibilities and Procedures:* Lead by example and fulfill the biblical and church leadership expectations.* To review and approve the annual budget submitted by the Adventure Club Director.* To review monthly budget statement to reconcile any discrepancies.* To review monthly director’s report and provide feedback.* To ensure appropriate internal controls are established for the receiving and distribution of

monies.* To provide input to the Senior Pastor regarding the performance of the Adventure Club

Director.* To recommend annual compensation for the Adventure Club Director.* To have a basic understanding of Kentucky state regulations regarding the administration of

Adventure Club.* To review annual regulatory reports from the state of Kentucky, Fire Department, etc. to

address any deficiencies. * To support the Adventure Club Director by maintaining a process of hiring, supporting and

dismissing employees in conjunction with the policies of the Adventure Club Employee Handbook.

* To support the AC Director with planning and development of future growth / vision.* To annually evaluate and approve fees for Adventure Club services provided.* To collaborate with Church Trustees to ensure appropriate insurance coverage for the ministry

of Adventure Club.* To communicate and collaborate with church staff and church ministry teams in the sharing of

facilities, expenses, and administration of the Family Life Center.* To consider annual gift(s) to the mission of the church provided funds are available in excess

of budgeted needs. * Maintain an annual permanent file documenting their work of ministry and meeting minutes.* To support the religious mission of Adventure Club and maintenance of religious standards

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