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Unit 1b – Functions of Unit 1b – Functions of DepartmentsDepartments

Human Resources Human Resources Department/ Personnel Department/ Personnel

DepartmentDepartment

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The HR/Personnel Department The HR/Personnel Department deals with the employees in the deals with the employees in the

organisation.organisation. This covers 4 main This covers 4 main

areas:areas:– Recruitment & Recruitment &

Selection,Selection,– Training and Training and

Development,Development,– Staff Welfare and Staff Welfare and – Health and Safety.Health and Safety.

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Recruitment & SelectionRecruitment & Selection

Prepare Job DescriptionsPrepare Job Descriptions– Contains basic info about the job, eg job Contains basic info about the job, eg job

title, duties, salary, hours of work, holiday title, duties, salary, hours of work, holiday entitlements, etcentitlements, etc

Prepare Person SpecificationsPrepare Person Specifications– Contains info on the type of person Contains info on the type of person

required for the job, eg qualifications, required for the job, eg qualifications, skills, previous experience, personal skills, previous experience, personal qualities, etcqualities, etc

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Job Description/Person Job Description/Person SpecificationSpecification

These documents helpThese documents help– HR staff prepare suitable job advertHR staff prepare suitable job advert– Interviewer prepare questions for Interviewer prepare questions for

interviewinterview– HR staff to check job applicants fulfil HR staff to check job applicants fulfil

required criteriarequired criteria– People to see whether they would want to People to see whether they would want to

do the jobdo the job– People to check their suitability for the People to check their suitability for the

postpost

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Recruitment & Selection Recruitment & Selection cont…cont…

Advertise jobs as they become available.Advertise jobs as they become available. Prepare & send out job application forms.Prepare & send out job application forms. Collect CVs and references.Collect CVs and references. Prepare a short list of applicants to Prepare a short list of applicants to

interview.interview. Interview applicants for jobs.Interview applicants for jobs. Choose appropriate candidate for job.Choose appropriate candidate for job.

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Training & DevelopmentTraining & Development

Carry out induction Carry out induction trainingtraining– Training given to Training given to

new employees new employees showing them how showing them how the organisation the organisation operates.operates.

Arrange training Arrange training courses for courses for departments/staff.departments/staff.

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Welfare & LegislationWelfare & Legislation

Preparing contracts of employment for Preparing contracts of employment for new employeesnew employees

Keep staff recordsKeep staff records Keep records of staff holidays/absencesKeep records of staff holidays/absences Deal with disciplinary proceduresDeal with disciplinary procedures Make sure the organisation works within Make sure the organisation works within

government guidelines (the law).government guidelines (the law).

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Health & SafetyHealth & Safety

Ensure the organisation looks after Ensure the organisation looks after the health and safety of its staff.the health and safety of its staff.

Ensure staff are aware of health & Ensure staff are aware of health & safety procedures.safety procedures.

Ensure a record is kept of all Ensure a record is kept of all accidents.accidents.

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Task !!!Task !!! The next slide will show you a list of different job The next slide will show you a list of different job

titles which exist in the Human Resource titles which exist in the Human Resource Department.Department.

Your task is to pick 4 of these job titles and create Your task is to pick 4 of these job titles and create your own presentation detailing the specific tasks your own presentation detailing the specific tasks each post would be expected to cover.each post would be expected to cover.

Sources of information you can choose to use:Sources of information you can choose to use:– Leckie & Leckie textbookLeckie & Leckie textbook– The document called The document called Human Resources Summary Human Resources Summary stored stored

in the Coursework\Business Studies\Unit 1b directoryin the Coursework\Business Studies\Unit 1b directory

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Staff in the HR DeptStaff in the HR Dept

Human Resources Human Resources ManagerManager

Recruitment Recruitment ManagerManager

Training ManagerTraining Manager Health & Safety Health & Safety

ManagerManager Employee Employee

Relations ManagerRelations Manager

Training OfficerTraining Officer Health & Safety Health & Safety

OfficerOfficer Careers OfficerCareers Officer TrainerTrainer HR Assistants HR Assistants

(Recruitment, (Recruitment, Welfare, etc)Welfare, etc)

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Human Resources ManagerHuman Resources Manager

In charge of HR In charge of HR DeptDept

Interview job Interview job applicantsapplicants

Carry out staff Carry out staff appraisalappraisal

Issue warnings to Issue warnings to staffstaff

Promote staffPromote staff

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Recruitment ManagerRecruitment Manager

Preparing Job Preparing Job Descriptions/PersoDescriptions/Person Specifcationsn Specifcations

Selecting Selecting candidates to candidates to interviewinterview

Give feedback to Give feedback to candidates on their candidates on their interviewsinterviews

Preparing contracts Preparing contracts of employmentof employment

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Training ManagerTraining Manager

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Health & Safety ManagerHealth & Safety Manager

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Employee Relations Employee Relations ManagerManager

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Training OfficerTraining Officer

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Health & Safety OfficerHealth & Safety Officer

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TrainerTrainer

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Human Resources AssistantHuman Resources Assistant