ryan n. mccallum assistant director, campus recreation
Post on 19-Dec-2015
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SPORT CLUBSALL-OFFICERS
MEETING
Ryan N. McCallum
Assistant Director, Campus Recreation
Introductions
Ryan McCallum – Assistant Director of Campus RecreationPrevious ExperienceMy RoleProgram Goals
○ ½ Athletics Model○ ½ Student Affairs Model
Jessica Solum – Campus Rec Intern
What are Sport Clubs?
Sport – A physical activity governed by a set of rules and engaged in competitively
Athlete – A person trained to compete in sports
YOU ARE ALL STUDENT-ATHLETES! Sport Clubs vs. Club Sports
Eligibility
Sport Clubs must be comprised solely of STUDENTS
Sport Club must be100% student runCoaches coachAdvisors advise
Recreation Clubs must maintain 75% student minimum
Current UWRF students ONLY
“Try-Outs”
Anyone on campus can join your club Not everyone may get to play There is always something to do NO CUTS!
Which clubs are Sport Clubs? Badminton Baseball Bushwackers Dance Team Jiu Jitsu Lacrosse (M & W) Nordic Ski Paintball
Racquetball Rock Climbing Rodeo Rugby (M & W) Shaolin Volleyball (M & W) Wrestling XC Skiing
IM Complex
Officer Skill Sets As an Officer you will develop the following skills:
Leadership Delegation Communication Decision Making Fiscal Responsibility Travel Planning Scheduling Reserving Facilities Hiring/Evaluating/Renewal/Dismissal of Employees Enforcing Policy Working with Diverse Groups Multi-Tasking Setting Priorities Meeting Deadlines
In short, SMALL BUSINESS SKILLS!
Officer Responsibilities President:
Keeping the Sport Club Council informed of club activities. Preside over club meetings and conduct club business. Inform officers of pertinent policies/information. Know what services are available to sport clubs. Delegate authority within the club. Promote fund-raising events. Approve club's budget and spending patterns. Approve club schedules. Generate any needed adjustments to club constitution. Ensure club compliance with rules/regulations of the University and
Campus Recreation. Represent your club on the SCC. Train the next President. Ensure that all appropriate forms have been turned in on time.
Officer Responsibilities
Vice-President:Ensure completion of facility requests for all
club activities.Preside over meetings and business in
President's absence.Assist the President with her/his duties.Other duties as assigned.
Officer Responsibilities Secretary:
Record and circulate minutes of all meetings.Establish and maintain game schedules.Maintain member information sheets.Manage the club’s OrgSync account.Handle club correspondence.Develop and circulate publicity regarding club
activities.Check club mailbox regularly (at least weekly).Make sure all waivers & copies of ID cards are
submitted to the Campus Recreation office
Officer Responsibilities Treasurer:
Handle all cash account transactions, in conjunction with Campus Recreation.
Prepare, with the President, the annual budget request.
Maintain all appropriate records of financial activity. Be sure to keep all receipts.
Aid in any fund-raising activities.Prepare all reimbursement, payment, and
equipment requests.Meet with SCC as required.
Officer Responsibilities Safety Officer:
Ensure ALL club members have completed the Waiver / Agreement to Participate
Ensure the Club First Aid Kit is fully stocked, and subsequently re-stocked after each use
Ensure that AT LEAST two members are CPR/First Aid certified Ensure that AT LEAST one CPR/First Aid certified member (or Athletic Trainer)
is present at each practice/game/event Ensure that an Injury / Incident form is completed and turned in for any injuries
or incidents that occur during club activity (home or away; game or practice). Ensure that Campus Recreation is contacted ANY TIME an ambulance / EMT
is summoned to care for or check on an injured club member, or if an injured club member is transported to the hospital (either by ambulance or automobile), regardless of the severity of the injury!
Ensure that Emergency Contact information for each club member is present at each practice / game / event in case of an emergency.
Ensure the Campus Recreation Emergency Protocol is on-hand for reference at all club activities / events.
Officer Transition Campus Recreational recommends holding officer elections and
beginning the officer transition process sometime in the early-to-mid spring (January-March). This is so the newly elected officers have ample time to learn about the position, get some practical experience, and still be able to ask questions to any of the previous officers before those officers leave or graduate.
We DO NOT recommend holding elections in the late spring (April / May) and transitioning the following Fall semester for a couple of reasons: 1. This method does not always allow the new officers to get practical
experience before taking on the new responsibilities. 2. The beginning of the fall semester is so busy that it is often overwhelming
for new officers to learn all the responsibilities. 3. Some transitional items need to take place prior to the summer and it is
best to do that changeover in the spring rather than wait for the fall.
Sport Club Council
Presidents from each team(except where written approval from the Assistant Director of Campus Recreation allows a team to designate someone else)
Monthly Meetings Recommendations Regarding Discipline Funding Review Championship Fund (tentative) Directs the Future of Sport Clubs
CSAB
Funding arm of Sport Clubs Budgets will be submitted to the board
for review Approximately $50,000 to award Will review budgets in detail
Budgeting Revenue
DuesFundraisingSport Club Allocation Board Money
ExpensesCoachesScholarshipsClub DevelopmentUniforms (if staying with the club)EquipmentTravel/Competition/Practice CostsReserve Budget
Budget Application Form
Budget Application Form
Budget Application Form
Marketing/Promotions
Club SpecificOfficers work togetherBe creative!
Sport Club ProgramCampus Recreation CalendarsSport Club Pocket Schedules
Space Reservations On-Campus
Ryan McCallum (715-425-4289 x107)[email protected]/Hunt/Karges/Nelson: $10/hrOther buildings have other costs associated with
themMay not get times/dates you want – PLAN
AHEAD & BE FLEXIBLE!
Off-CampusSet-up yourself or work with Ryan to get it done
Practice/Game Schedules Submit requests for practice space to
the Assistant DirectorFall Semester: April 15Spring Semester November 15
Submit requests for game space as soon as you know!Space is limitedSpace may not be available – check before
agreeing to host
Travel
Campus Recreation needs to know where you’re going
How you get to/from practice/competition sites is completely the individual’s choice
You represent the University when you initially arrive on-site to the moment you leave the site of competition for the final timeIf you are staying overnight, you represent the
University for the duration of your stay
Risk Management
Waivers & UWRF ID Card Copies Emergency Action Plans
Practices/Games @ HomePractices/Games on the road
DocumentationInjury/Accident FormsPolice Reports
Who to call
Recognition
Championship RingsConference ChampionsRegional ChampionsNational Champions
Championship Banners (hung in Knowles)Conference ChampionsRegional ChampionsNational Champions
OrgSync
Utilize this resource! Things to keep up-to-date:
Practice SchedulesCompetition SchedulesRoster
This is how I keep track of participation statistics and who’s eligible to participate
NIRSA
National Intramural-Recreational Sports Association
UWRF is an Institutional Member NIRSA offers several post-season
tournaments (NCCS) Not mandatory, but recommended
Contact Information
Ryan N. [email protected]: 715-821-2250Office: 715-425-4289 x107
Jessica [email protected]: 715-790-3602
Elections
CSABAt Large #1At Large #2
Presidents Please StaySport Club Council PresidentSport Club Council Meeting Dates