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SDLC Ruston Eye and Laser Institute

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Page 1: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

SDLCRuston Eye and Laser Institute

Page 2: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Ross Aufrichtig Chad Gailfoil Terence Johnson Hong Nguyen, Jr. Scott Smith Emanuel Wilkerson

Group Members

Page 3: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Introduction Design Alternatives

- In-House Development- Packaged Software- Outsourcing

Alternative Matrix Team Meetings Implementation Plan Lessons Learned Conclusion

Overview

Page 4: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Introduction

Page 5: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Project is called “Insight” Organization we are working with is the

Ruston Eye and Laser Institute Sponsor is Dr. Jared M. Vincent Business Manager is Rhonda White

Business Overview

Page 6: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Goal is to design an advanced, up-to-date system for Ruston Eye and Laser Institute. 

The system will ultimately increase efficiency in its operations.

Utilizing electronic medical records, automating the insurance verification process, and implementing an inventory control system.

SDLC team members are dedicated to achieving this goal through our collaborative knowledge, experience, and efforts.

About Us

Page 7: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

1. Reducing handling and storage expenses by utilizing electronic medical records.

2. Reducing time and costs associated with the insurance verification process by automating it.

3. Reducing inventory holding costs by implementing an inventory control system.

Goals

Page 8: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Medical Record Keeping- Users will be able to log into a central database and access patient

medical records. - Records can be viewed, modified- Paper submission, can be scanned into the medical record database. - System will be able to recognize and record patient and doctor signatures

Automated Insurance Verification- Patient database software will automatically contact the patient’s insurance company .- The system will also be linked to patient accounts, updating factors such as patient deductibles and co-pays.

Inventory Control- A current inventory of frames and contact lenses - The system will alert the user when a certain item in inventory has reached a predetermined reorder quantity.- A database of suppliers will be kept, allowing for storage of invoices and outstanding orders.

Functionalities

Page 9: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Design Alternatives

Page 10: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

All members of SDLC have gathered information through a series of interviews and document analysis.

All members of SDLC have the appropriate knowledge in respect to each of the individual business processes.

Team member Scott Smith is currently employed at Ruston Eye and Laser Institute.

Dr. Vincent and the Ruston Eye and Laser staff are very familiar with LeonardoMD®

The project will be web-based to allow remote connection from any internet-connected computer.

In-House Development – Technical Feasibility (Moderate)

Page 11: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Total Development Costs: $40,000.00 Recurring Costs for Years 0-5: $12,943.58 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on

Investment: - Net Present Value: $45,108.01- Return on Investment: 140.80%

Economic Feasibility (Moderate)

Page 12: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5

System Maintenance $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00

Labels $72.76 $72.76 $72.76 $72.76 $72.76

Total Recurring Costs $3,072.76 $3,072.76 $3,072.76 $3,072.76 $3,072.76

Today's Dollars $2,898.83 $2,734.75 $2,579.95 $2,433.91 $2,296.15

Economic Feasibility (cont.)

Benefits Year 1 Year 2 Year 3 Year 4 Year 5

Receipt of Government Incenctive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00

Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00

Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34

Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16

Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50

Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46

Page 13: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Project Champion - Jared M. Vincent, M.D. Senior Management:- Rhonda White, Business Manager Users- Employees of the organization who will log

in to a centralized database. Other Stakeholders- Patients- Employees

Organization Feasibility (High)

Page 14: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Waiting Room Solutions is familiar with general medical practice processes.

- Developed an all-inclusive practice management software that spans many medical specialties.

- Familiar with technologies they have implemented.

- The project will be web-based to allow remote connection from any internet-connected computer.

Packaged Software – Technical Feasibility (High)

Page 15: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Total Development Costs: $2,800.00 Total Recurring Costs for Years 0-5:

$40,438.69 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on

Investment:- Net Present Value: $49,195.29- Return on Investment: 100.00%

Economic Feasibility (High)

Page 16: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5

Monthly Service Fee (per annum) $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00

Total Recurring Costs $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00

Total Costs $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00

Today's Dollars $9,056.60 $8,543.97 $8,060.35 $7,604.10 $7,173.68

Economic Feasibility (cont.)

Benefits Year 1 Year 2 Year 3 Year 4 Year 5

Receipt of Government Incentive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00

Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00

Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34

Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16

Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50

Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46

Page 17: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Business Technology Group has no direct experience with Ruston Eye and Laser Institute’s business processes.

- Experience with application development for various users.

- Experience in IT project management services, technology staff supplementation.

- Available hardware to manage application and computer services via the internet or private network.

- The project will be very complex due to the amount of sensitive information being stored in the database

Outsourcing – Technical Feasibility (High)

Page 18: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Total Development Costs: $84,722.17 Total Recurring Costs for Years 0-5:

$116,567.73 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on

Investment:- Net Present Value: -$99,255.92- Return on Investment: -117.15%

Economic Feasibility (High)

Page 19: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5

Monthly Hosting Fee (per annum) $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00

Annual Service Fee $24,000.00 $24,000.00 $24,000.00 $24,000.00 $24,000.00

Labels $72.76 $72.76 $72.76 $72.76 $72.76

Total Costs $27,672.76 $27,672.76 $27,672.76 $27,672.76 $27,672.76

Today's Dollars $26,106.38 $24,628.66 $23,234.58 $21,919.42 $20,678.70

Economic Feasibility (cont.)

Benefits Year 1 Year 2 Year 3 Year 4 Year 5

Receipt of Government Incentive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00

Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00

Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34

Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50

Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46

Page 20: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Alternative Matrix

Page 21: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Alternative Matrix

Page 22: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Alternative Matrix (cont.)

We chose the Software Package!

Page 23: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Team Meetings

Page 24: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Meetings

Page 25: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Minutes

Page 26: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Implementation Plan

Page 27: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Implementation Plan

Page 28: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Lessons Learned

Page 29: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Communication is essential. Teammates are well-rested and prepared in order to

contribute to the group. Time management and scheduling are top priorities. Implement study sessions for quiz and tests. Don’t be afraid to call frequent group meetings. Team must be flexible. DO NOT GET BEHIND!!! Google Doc’s will be your best friend. Assign tasks accordingly and in advance. Make sure everyone has the necessary software to

handle the demands of the project. Do not be afraid to voice your opinions or ideas. Make sure everyone is on the same page with

deliverables.

Lessons Learned

Page 30: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Don’t be afraid to ask for feedback from the professor. BE PREPARED TO LOSE SLEEP!!! Look at previous group projects for reference. Stay in touch with your sponsor. Stay on top of the Gantt Chart and Individual Time

Logs. DO NOT TURN IN A DELIVERABLE LATE!!! (GROUP

CONTRACT) Designate a point of contact. Practice your group presentations. BEWARE OF THE FIRST QUIZ!!! Keep your weekends free. Online meetings are beneficial. Make sure everyone understands what is going on. Build comradery with your teammates. Have fun with the project!!!

Lessons Learned (cont.)

Page 31: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

Introduction Design Alternatives

- In-House Development- Packaged Software- Outsourcing

Alternative Matrix Team Meetings Implementation Plan Lessons Learned Conclusion

Conclusion

Page 32: Ruston Eye and Laser Institute.  Ross Aufrichtig  Chad Gailfoil  Terence Johnson  Hong Nguyen, Jr.  Scott Smith  Emanuel Wilkerson

QUESTIONS???