ruston eye and laser institute. ross aufrichtig chad gailfoil terence johnson hong nguyen, jr. ...
TRANSCRIPT
SDLCRuston Eye and Laser Institute
Ross Aufrichtig Chad Gailfoil Terence Johnson Hong Nguyen, Jr. Scott Smith Emanuel Wilkerson
Group Members
Introduction Design Alternatives
- In-House Development- Packaged Software- Outsourcing
Alternative Matrix Team Meetings Implementation Plan Lessons Learned Conclusion
Overview
Introduction
Project is called “Insight” Organization we are working with is the
Ruston Eye and Laser Institute Sponsor is Dr. Jared M. Vincent Business Manager is Rhonda White
Business Overview
Goal is to design an advanced, up-to-date system for Ruston Eye and Laser Institute.
The system will ultimately increase efficiency in its operations.
Utilizing electronic medical records, automating the insurance verification process, and implementing an inventory control system.
SDLC team members are dedicated to achieving this goal through our collaborative knowledge, experience, and efforts.
About Us
1. Reducing handling and storage expenses by utilizing electronic medical records.
2. Reducing time and costs associated with the insurance verification process by automating it.
3. Reducing inventory holding costs by implementing an inventory control system.
Goals
Medical Record Keeping- Users will be able to log into a central database and access patient
medical records. - Records can be viewed, modified- Paper submission, can be scanned into the medical record database. - System will be able to recognize and record patient and doctor signatures
Automated Insurance Verification- Patient database software will automatically contact the patient’s insurance company .- The system will also be linked to patient accounts, updating factors such as patient deductibles and co-pays.
Inventory Control- A current inventory of frames and contact lenses - The system will alert the user when a certain item in inventory has reached a predetermined reorder quantity.- A database of suppliers will be kept, allowing for storage of invoices and outstanding orders.
Functionalities
Design Alternatives
All members of SDLC have gathered information through a series of interviews and document analysis.
All members of SDLC have the appropriate knowledge in respect to each of the individual business processes.
Team member Scott Smith is currently employed at Ruston Eye and Laser Institute.
Dr. Vincent and the Ruston Eye and Laser staff are very familiar with LeonardoMD®
The project will be web-based to allow remote connection from any internet-connected computer.
In-House Development – Technical Feasibility (Moderate)
Total Development Costs: $40,000.00 Recurring Costs for Years 0-5: $12,943.58 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on
Investment: - Net Present Value: $45,108.01- Return on Investment: 140.80%
Economic Feasibility (Moderate)
Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5
System Maintenance $3,000.00 $3,000.00 $3,000.00 $3,000.00 $3,000.00
Labels $72.76 $72.76 $72.76 $72.76 $72.76
Total Recurring Costs $3,072.76 $3,072.76 $3,072.76 $3,072.76 $3,072.76
Today's Dollars $2,898.83 $2,734.75 $2,579.95 $2,433.91 $2,296.15
Economic Feasibility (cont.)
Benefits Year 1 Year 2 Year 3 Year 4 Year 5
Receipt of Government Incenctive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00
Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00
Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34
Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16
Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50
Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46
Project Champion - Jared M. Vincent, M.D. Senior Management:- Rhonda White, Business Manager Users- Employees of the organization who will log
in to a centralized database. Other Stakeholders- Patients- Employees
Organization Feasibility (High)
Waiting Room Solutions is familiar with general medical practice processes.
- Developed an all-inclusive practice management software that spans many medical specialties.
- Familiar with technologies they have implemented.
- The project will be web-based to allow remote connection from any internet-connected computer.
Packaged Software – Technical Feasibility (High)
Total Development Costs: $2,800.00 Total Recurring Costs for Years 0-5:
$40,438.69 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on
Investment:- Net Present Value: $49,195.29- Return on Investment: 100.00%
Economic Feasibility (High)
Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5
Monthly Service Fee (per annum) $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00
Total Recurring Costs $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00
Total Costs $9,600.00 $9,600.00 $9,600.00 $9,600.00 $9,600.00
Today's Dollars $9,056.60 $8,543.97 $8,060.35 $7,604.10 $7,173.68
Economic Feasibility (cont.)
Benefits Year 1 Year 2 Year 3 Year 4 Year 5
Receipt of Government Incentive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00
Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00
Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34
Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16
Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50
Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46
Business Technology Group has no direct experience with Ruston Eye and Laser Institute’s business processes.
- Experience with application development for various users.
- Experience in IT project management services, technology staff supplementation.
- Available hardware to manage application and computer services via the internet or private network.
- The project will be very complex due to the amount of sensitive information being stored in the database
Outsourcing – Technical Feasibility (High)
Total Development Costs: $84,722.17 Total Recurring Costs for Years 0-5:
$116,567.73 Tangible Benefits for Years 0-5: $102,033.98 Net Present Value and Return on
Investment:- Net Present Value: -$99,255.92- Return on Investment: -117.15%
Economic Feasibility (High)
Recurring Costs Year 1 Year 2 Year 3 Year 4 Year 5
Monthly Hosting Fee (per annum) $3,600.00 $3,600.00 $3,600.00 $3,600.00 $3,600.00
Annual Service Fee $24,000.00 $24,000.00 $24,000.00 $24,000.00 $24,000.00
Labels $72.76 $72.76 $72.76 $72.76 $72.76
Total Costs $27,672.76 $27,672.76 $27,672.76 $27,672.76 $27,672.76
Today's Dollars $26,106.38 $24,628.66 $23,234.58 $21,919.42 $20,678.70
Economic Feasibility (cont.)
Benefits Year 1 Year 2 Year 3 Year 4 Year 5
Receipt of Government Incentive $8,800.00 $8,800.00 $8,800.00 $8,800.00 $8,800.00
Labor Reduction $10,920.00 $10,920.00 $10,920.00 $10,920.00 $10,920.00
Reduced paper usage $591.34 $591.34 $591.34 $591.34 $591.34
Reduced ink and toner usage $3,911.16 $3,911.16 $3,911.16 $3,911.16 $3,911.16Total Benefits $24,222.50 $24,222.50 $24,222.50 $24,222.50 $24,222.50
Today's Dollars $22,851.42 $21,557.94 $20,337.68 $19,186.49 $18,100.46
Alternative Matrix
Alternative Matrix
Alternative Matrix (cont.)
We chose the Software Package!
Team Meetings
Meetings
Minutes
Implementation Plan
Implementation Plan
Lessons Learned
Communication is essential. Teammates are well-rested and prepared in order to
contribute to the group. Time management and scheduling are top priorities. Implement study sessions for quiz and tests. Don’t be afraid to call frequent group meetings. Team must be flexible. DO NOT GET BEHIND!!! Google Doc’s will be your best friend. Assign tasks accordingly and in advance. Make sure everyone has the necessary software to
handle the demands of the project. Do not be afraid to voice your opinions or ideas. Make sure everyone is on the same page with
deliverables.
Lessons Learned
Don’t be afraid to ask for feedback from the professor. BE PREPARED TO LOSE SLEEP!!! Look at previous group projects for reference. Stay in touch with your sponsor. Stay on top of the Gantt Chart and Individual Time
Logs. DO NOT TURN IN A DELIVERABLE LATE!!! (GROUP
CONTRACT) Designate a point of contact. Practice your group presentations. BEWARE OF THE FIRST QUIZ!!! Keep your weekends free. Online meetings are beneficial. Make sure everyone understands what is going on. Build comradery with your teammates. Have fun with the project!!!
Lessons Learned (cont.)
Introduction Design Alternatives
- In-House Development- Packaged Software- Outsourcing
Alternative Matrix Team Meetings Implementation Plan Lessons Learned Conclusion
Conclusion
QUESTIONS???