rural electrification corporation ltd a … engagement... · business plan 2030, annual operational...

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1 RURAL ELECTRIFICATION CORPORATION LTD A Government of India Enterprise Regd. Office Core-4 SCOPE Complex 7 Lodi Road New Delhi Tele 24365161 & 41020101 Fax 24360644 E-mail [email protected] Website www.recindia.com CIN No: L40101DL1969GOI005095 Request for Proposal (RFP or Tender Document/Bid Document) (Invited through e-Tendering mode only) for Engagement of Consultant for formulation of “REC Vision and Strategic Business Plan 2030, Annual Operational Business Plans 2018-2022" (QUALITY AND COST BASED SELECTION) Bid No: REC/CSP/Bid/2017-18/01 Dated:02/08/2017 Description of task, e-tender submission format and procedure is provided in the Bid document available on REC website (http:// www.recindia.com), e-tendering website (www.tenderwizard.com/REC) & (www.eprocure.gov.in) (i) Date of Release of Bid 02.08.2017 (ii) Pre-bid meeting 09.08.2017 (iii) Last Date for Submission of Bids Time : Up to 1500 hours 01.09.2017 (iv) Date of Opening of Technical Bid Time : At or After 1600 hours 01.09.2017 Note: Financial Bids of only those bidders who qualify in the technical evaluation as per criteria specified for technical bid in the Bid document, will be opened. Online registration shall be done on e-tendering website i.e. www.tenderwizard.com/REC & in general, activation of registration may take 24 hours or more subject to the submission of all requisite documents required in the process.

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RURAL ELECTRIFICATION CORPORATION LTD

A Government of India Enterprise

Regd. Office Core-4 SCOPE Complex 7 Lodi Road New Delhi 110003

Tele 24365161 & 41020101 Fax 24360644

E-mail [email protected] Website www.recindia.com

CIN No: L40101DL1969GOI005095

Request for Proposal (RFP or Tender Document/Bid Document)

(Invited through e-Tendering mode only)

for

Engagement of Consultant for formulation of “REC Vision and Strategic

Business Plan 2030, Annual Operational Business Plans 2018-2022"

(QUALITY AND COST BASED SELECTION)

Bid No: REC/CSP/Bid/2017-18/01 Dated:02/08/2017

Description of task, e-tender submission format and procedure is provided in the Bid

document available on REC website (http:// www.recindia.com), e-tendering website

(www.tenderwizard.com/REC) & (www.eprocure.gov.in)

(i) Date of Release of Bid 02.08.2017

(ii) Pre-bid meeting 09.08.2017

(iii) Last Date for Submission of Bids Time : Up to 1500 hours

01.09.2017

(iv) Date of Opening of Technical Bid Time : At or After 1600 hours

01.09.2017

Note: Financial Bids of only those bidders who qualify in the technical evaluation as per criteria specified for technical bid in the Bid document, will be opened.

Online registration shall be done on e-tendering website i.e.

www.tenderwizard.com/REC & in general, activation of registration may take 24 hours

or more subject to the submission of all requisite documents required in the process.

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Important Notice

1. An incomplete or ambiguous or conditional or late bid is liable to be summarily rejected. 2. The bidder must attest the original Bid document with authorized signature and stamp,

as an acceptance of the BID terms and conditions and submit the same along with the Bid response. In case of non- compliance, the bid is liable to be summarily rejected.

3. The submission and opening of bids will be through e-tendering process.

Financial bid has to be submitted on-line only (no hard copy). Bid Document is to be

downloaded directly from any of the following websites:

http://www.tenderwizard.com/REC

e-tender link in RECL Corporate Website, viz, http://www.recindia.com

From Govt. e-procurement portal (CPP) viz, www.eprocure.gov.in.

Note:

a) To participate in the E-Bid process, it is mandatory for the bidders to register with 'Tender Wizard' and to have valid user ID & Password.

b) For assistance/ any help to the bidders, detailed BIDDER MANUAL for submission of E-Bid is enclosed as Annexure-K.

c) Prospective bidders are advised to obtain digital signature (Level 3) and register themselves at www.tenderwizard.com/REC well in advance. Please note that RECL is in no way responsible, if a bidder fails to apply due to non-possession of Digital Signature and/or non-registration. Prospective bidders are also requested to escalate problem, if any, well in advance. Last minute escalation of any such problem will not be entertained.

d) As a part of pre bid or subsequent to it, if there are changes in submission format, then all the bids submitted till that time will be null and void. The bidder has to resubmit the bids again. RECL does not take any responsibility for any lapse whatsoever on account of this issue.

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Bid Information

S. No Description Remarks

1. Bid Reference No. REC/CSPi/Bid/2017-18/01

2. Bid Type Open

3. Bid Mode e-procurement

4. Bid Release Date 02.08.2017

5. Pre-Bid Conference date

09.08.2017

6. Last Bid Submission date

01.09.2017

7. Date of Opening of Technical Bid

01.09.2017

8. Location of Bid submission / Opening

Rural Electrification Corporation Limited, Core - IV, Scope Complex, Lodi Road, New Delhi- 110003, India

9. No. of Bids Two(2) 1.Technical Bid 2.Financial Bid

10. Bid Category Services

11. Bid Validity 90 days from the last date of submission of bids.

12. Earnest Money Deposit Not Required

13. Project Period Project period shall include: a)26 weeks from date of placement of LoA by REC for

submission of final report, and b)Implementation Support period for One year from the

date of acceptance of the Final Report by REC.

14. Contact Details E – Tender wizard: Landline:-

1. Help desk No - 011-49424365, [email protected]

2. Sh. Sandeep- 8800496478, [email protected]

RECL:- 1.Ms. Taruna Gupta - AGM (CSP)- 9899298767 2.Mr. Vijay Behra - AM (CSP)- 9599010751

15. Work Item Title/ Description

Engagement of Consultant for formulation of “REC

Vision & Strategic Business Plan 2030 and Annual Operational Business Plans 2018-2022"

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CONTENTS

S.no Section Description Page No

1. Section I Introduction 5

2. Section II Scope of work 6-8

3. Section III Instruction to Bidders 9-13

4. Section IV Evaluation Criteria 14-17

5. Section V General Terms and Conditions 18-21

6. Section VI Annexures 22-36

ANNEXURE A Technical Bid - Bid Form (including Appendix I) 22-23

ANNEXURE B Technical Bid - Details of Bidder 24

ANNEXURE C Technical Bid - Pre Eligibility Criteria 25-26

ANNEXURE D Technical Bid – Technical Qualification Bid 27

ANNEXURE E Technical Bid - Work Plan and Details of Team 28

ANNEXURE F Technical Bid- Assignments Of Similar Nature Successfully Completed By The Bidder

29

ANNEXURE G Technical Bid- Curriculum Vitae (CV) For Proposed Professional Staff

30-31

ANNEXURE H Technical Bid -Description Of Approach, Methodology And Work/Time Plan

32

ANNEXURE I Financial Bid - Price Schedule 33

ANNEXURE J Performance Bank Guarantee 34-35

ANNEXURE K Bidder Help Manual for E - Bidding 36-37

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SECTION - I

Introduction

About the Company Rural Electrification Corporation Limited (REC), a NAVRATNA Central Public Sector Enterprise under Ministry of Power, was incorporated on July 25, 1969 under the Companies Act 1956. REC is a listed NBFC (INFRA) institution with a net worth of Rs.33,326 Crore as on 31.03.17. Its main objective is to finance and promote generation, transmission and distribution segments in power sector. REC mobilizes funds from various sources including raising of funds from domestic and international agencies and sanction loans to the State/Central & Private Power utilities, State Government and Private Power developers.

The Corporate Office is located at New Delhi and there are twenty three State Offices located at different state capitals of the country, in addition to a Training Institute, viz. Central Institute for Rural Electrification at Hyderabad. REC is also having two wholly owned subsidiaries – REC Power Distribution Company Limited (RECPDCL) and REC Transmission Projects Company Limited (RECTPCL).

OBJECTIVE OF the RFP The Objective of this assignment is to prepare a ‘Strategic Business Plan for REC that would encompass ‘a comprehensive Vision and Strategic Plan for 2030 and detailed operational plans for the years 2018 to 2022 along with implementation support to facilitate the Company to operationalise the same. The assignment should factor in far reaching technological changes in the power and allied sectors, policies, programmes, and priorities of the Governments (Central, State and the central / state power sector utilities), duly considering the global and national changes and opportunities, with focus on enhancing growth, profitability & sustainability of the company.

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SECTION II

SCOPE OF THE WORK

Background: REC Limited (“REC”) is a leading power sector financing and development support institution of 48 years standing in India. In addition to financing projects across the power-sector value chain, REC also plays a strategic role in power sector reforms and advancement by acting as the nodal entity, project management and implementing agency for various schemes and programs on behalf of Government of India. REC has pan-India presence and counts amongst its clients and stake holders, all the State Governments, State and Private sector power utilities, national and international financial institutions and state and central government public sector

enterprises. REC is also having two wholly owned subsidiaries – REC Power Distribution Company Limited (RECPDCL) and REC Transmission Projects Company limited (RECTPCL), which provide consultancy and other fee based services to Power Sector players in the fields of DPR preparations, Project execution and Project Management activities for Rural Electrification Projects, Implementation of Smart Grid Projects covering Smart Metering with AMI and any other related activities.

The power sector scenario is undergoing accelerated transformation globally by virtue of technological innovation and response to the climate change protocols. The Government of India has initiated a range of ambitious programmes that are transforming the power sector canvas in the country. On the financing side, several players are accessing foreign capital markets

via USD/ Masala bonds to raise debt at competitive prices. The public and private sector financial institutions are also gearing up to meet the changing sector requirement through new products and service offering, yet maintain long-term profitability and margins. Further, the coming decades are likely to witness unprecedented transformation of the sector. These changes are posing challenges to all stakeholders, especially for institutions like REC Limited. Therefore, ‘business-as-usual’ is no more an option, especially for a financial institution like REC. At the same time, these radical shifts are creating huge opportunities, provided the institutions can adapt themselves to the emerging eco-system, create capacities to manage the change and seize the emerging business opportunities.

Scope of Work In this background, REC has decided to engage the services of a reputed Consultancy Firm for conducting a review of the REC vis-à-vis the existing and emerging business ecosystem and the dynamics of the power sector and recommend a comprehensive and implementable vision, strategy and operational plan that would enable REC to be a leading institution in securing affordable, accessible, quality 24/7 Power for All citizens of India by 2022 and sustain the momentum through the next decade. The study should enable REC to transform itself encompassing - but not limited to - its organisational structure, human resources capacity and capability, functional dynamics, business strategies, operational processes, financial management systems, technology adoption, in order to play the role expected by its stakeholders, especially the Government of India and the investors. The Consultant will study the global and national power sector ecosystem, the policies, priorities and programmes of the Governments, particularly the central government, the regulatory ecosystem, technological changes, financial products and make comprehensive, innovative and ‘out-of-box recommendations, which are implementable within the specified time frame. The Consultant will also provide

recommendations that would enable REC to harness global opportunities, and seize new business opportunities beyond power sector.

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While the Consultant will provide an innovative framework that is both strategic and operational, it will provide clear and specific vision and strategic plan for period upto 2030 and annualised action plans for the period from 2018 to 2022. Consultant shall also be required to provide support for implementation of the Strategic Business Plan for a period of one year from the acceptance of the final report.

The Major Responsibilities Include:

I. Organisational and Sectoral Assessment

A. Organisational Assessment (including subsidiaries) 1. Review of vision, mission and strategic objectives.

2. Review of products, business verticals, portfolio and performance. 3. Identification of key challenges to growth, adoption of best practices for providing quality

services. 4. Assessment of qualitative and quantitative adequacy of Human Resource, organisation

structure, including field offices.

B. Sector Assessment - Infrastructure 1. Assessment of business environment, regulatory framework, national/ state power

policies, emerging trends, risks and opportunities across the power sector value chain and allied infra sectors.

2. Assessment of State-wise business opportunities in the power sector value chain and allied sectors for the next five years.

3. Assessment of potential opportunities across infrastructure sector, both domestic and international.

4. Assessment of Key policy developments and their implications.

C. Sector Assessment -– Financial 1. Assessment of financing environment, product and segmental strategies of key players in

infrastructure in India covering NBFC-IFCs/ NBFCs/Scheduled Commercial Banks and opportunities for REC.

2. Assessment of emerging trends in financing including sourcing of funds, both domestic and international, including Pension and Infrastructure Funds/ Infrastructure Debt Funds etc.

3. Assessment of financial sector regulatory environment, opportunities & challenges therein.

D. Benchmarking with Indian and global peers; and strategy framework 1. Comparative assessment of business performance and best practices, with Indian and

global peers across the value chain. 2. Assessment of financing products, services and resource mobilization strategies of

domestic peers and learnings/opportunities for REC. 3. Carry out an Analysis through established strategy frameworks like VRIO, PESTLE,

Porter’s Model, etc. and develop a comprehensive SWOT analysis of the company. The outcome of the analysis should lead to a detailed insight into internal and external business environment and serve as a tool for forming the strategy framework for the company.

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II. Final Deliverable : A comprehensive Report on REC Vision and Strategic Business Plan

2030, Operational Business Plan 2018-2022 , which includes the following:

1. The outcomes of the assessments and review as carried out at Section I (A, B, C & D)

above. 2. Redefined statement of Corporate Vision, mission and strategic objectives. 3. Opportunities in existing and new business areas across relevant infrastructure segment(s),

and suggestions on new products, policies. 4. Annual Operational Business Plans for the period 2018-19 to 2021 -22. 5. Identify avenues to venture into international arena. 6. Strategies for enhancing fee income, other incomes and thus return on deployed capital. 7. Identification of the areas where REC can enter into strategic Alliance(s) with established

market players in target areas.

8. Action Plan on State-wise business opportunities in the power sector value chain and allied sectors for the next five years.

9. Identify competitive sources of resource mobilization and suggest strategies for effective resource mobilization.

10.Suggesting formation of specialised SPVs and Enhancing role of existing subsidiaries/ joint ventures to drive higher revenue and profitability and a greater depth of business.

11.Suggest measures to differentiate from competition, win over business. 12.Key areas for policy advocacy to support business growth, capturing emerging

opportunities and mitigating threats. 13.Suggestions for mitigating the anticipated risks and managing the existing risks. 14.Strengthening customer relationships, advertising, promotion and positioning strategy. 15.Corporate Sustainability targets and Strategy for achieving UN Sustainable Development

Goals(SDGs). 16.Alignment of CSR activities with the strategic goals. 17.Inputs for Branding and positioning of REC in the emerging business landscape. 18.Develop Financial model(s), covering indicative projections of profit and loss statements,

Balance Sheets and Cash Flows from existing and new businesses.

Deliverables for onsite Implementation support

19.Assisting REC and suggesting requisite interventions and actions required for operationalising Annual Plan for 2018-2019

20.Preparing necessary policy framework and documentation 21.Inputs for revisions required, if any, in the Annual Plans for 2019-2020 and onwards 22.Preparatory interventions and actions required for operationalising Annual Plan for 2019-

2020.

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SECTION - III

INSTRUCTIONS TO BIDDERS

Clause

No.

Heading Description/ Details

3.1 Scope of work /

Responsibilities of

the bidder

Detailed Scope of work covered in section II

3.2 Technical Bid The Technical bid shall consist of Pre Eligibility Criteria documents and Technical

Qualification Documents and shall comprise of Formats as specified in Annexures A,

B, C, D,E,F,G & H. Financial Bid of only those Bidders who satisfy the eligibility

criteria of Technical Bid as specified in Section IV-Evaluation Criteria will be opened.

Technical Bid Documents shall be submitted online and also in hard copy.

No consortium/sub-contracting is permitted with/to other firms.

3.3 Pre-Eligibility

Criteria

Criteria Documents Required

1.

2.a.

b.

c.

The bidder should be a company

incorporated under Companies

Act/LLP as per Government of India

norms.

Bidder should have executed at least

one similar assignment of the award

value of Rs. 3 Crore or two similar

assignments each of Rs. 1.5 Crore value

during last 4 financial years (completed

FYs prior to the date of this Bid).

Similar assignment shall mean

preparation of Strategic Plan for any

Indian FI/Bank/NBFC/Navratna/

Maharatna PSU/ any company having

annual turnover of at least Rs. 20,000

Crore.

Average annual turnover for the

previous 4 completed financial years

should not be less than Rs. 300 crore

from consultancy business from Indian

operations (documentary proof for

turnover to be enclosed)

For the purpose of this assignment,

bidder shall deploy team of at least Seven

(7) identified members* during the

project period with the following

minimum work experience:

1.Project Director- 15 years

2.Team Leader-10 years

3.Power Sector Expert-10 years

4.Financial Services Expert -10 years

5.Project Manager-10 years

6.Team Members(2)-5 years.

Certificate of incorporation/ Registration

certificate/ PAN Card/ GST Registration

Certificate should be provided by the

bidder

Bidder should submit copy of Work

order(s) (mandatory) & any one

document out of the following as a part of

successful completion of the assignment:

1) Proof of settlement/release of final

payment against the contract or

2) Certificate for successful completion of

work issued by the Organisation for which

services were rendered and certified by the

authorized person signing the bid.

Average Annual turnover for the previous

4 completed financial years to be

submitted with financial summary on

cover page on company’s letterhead,

certified by the authorized person signing

the Bid.

Self-Certified CVs may be enclosed, listing

the type of projects/ assignments handled

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Clause

No.

Heading Description/ Details

d.

All team members should have post

qualification experience and have work

experience in assignments related to

power/infrastructure sectors. Further

members should have experience of

business plans which may include

identification of new business

opportunities, diversification strategies

and action plans for the implementation

of the same and members should have

completed at least one similar

assignment during last five(5) years in

the identified sectors. Also, the

Professionals identified for the

assignment should be permanent full

time employees for at least 3 years with

the firm.

Full time company-roll professional

strength of at least 100 professionals in

consultancy segment in India, as on the

date of submission of bid.

Self-Certified letter on official letterhead of

the bidder.

The bidder must fulfil the above pre-eligibility criteria. Technical Qualification bid of bidders fulfilling the pre-

eligibility will only be further evaluated. Bid(s) without requisite documents and those not fulfilling the pre-

eligibility conditions given above shall be summarily rejected. Undertaking for subsequent submission of any

of the above documents will not be entertained under any circumstances.

REC reserves the right to verify/confirm all documentary evidence submitted by bidders in support of above

mentioned clauses of eligibility criteria.

* Implementation Support Period:

Monthly retainer support that involves a blended time of five(5) days of senior time(Team leader); and 10 days

of mid-level experts (Sector Experts/Project manager/Team Members)

3.4 Financial Bid –

Price Schedule

1. The Financial bid – Price Schedule as per Annexure I has to be submitted

ONLINE ONLY.

2. Bidders shall state their bid price for the payment schedule outlined in Clause 4.2

of section IV and as per the price schedule format given in Annexure I only.

3. The quoted fee / price should be inclusive of all out-of-pocket expenses and any

other incidental expenses.

4. The quoted fee shall be inclusive of all applicable taxes and duties except for the

GST which shall be payable extra as applicable.

5. Prices quoted by the bidder shall be fixed during the period of the services and not

subject to variation on any account. A bid submitted with a conditional price,

quotation will be treated as non-responsive and will be rejected.

6. REC may solicit the bidder’s consent to an extension of the period of bid validity.

The request and the response thereto shall be made in writing e.g. by fax /e-mail.

A bidder granting the request will neither be required nor permitted to modify its

bid, while confirming extension of bid validity. A bidder may refuse the request in

writing to REC, in such a case the bid shall be considered as withdrawn. On expiry

of the bid validity period the bid shall be deemed valid till such time the bidder

does not withdraw its bid formally by a written communication to REC. The bid

shall be deemed to be valid for a period of seven working days on receipt of such

written communication by REC.

7. All prices, related to the bid, shall be expressed in Indian Rupees only.

8. The bidder shall be deemed to have satisfied itself as to the correctness and

sufficiency of the Contract Price, which shall except as otherwise provided for in

the Contract, cover all its obligations under the Contract.

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Clause

No.

Heading Description/ Details

9. Financial Bid document is not to be uploaded with any other bid documents. It has

to be uploaded separately.

10. Any item indicated in Financial Bid – Price Schedule (Annexure I of Financial

Bid) shall not be left blank/Zero, failing which the bid will be out rightly rejected.

3.5 Cost of Bidding

The bidder shall bear all costs associated with the preparation and submission of its

bid, including post bid discussions, technical or other presentations or visit to the office

or any place in connection with the bid preparation. REC will in no case be

responsible or liable for these costs, regardless of the conduct or the outcome of the

bidding process.

3.6 Preparation &

Submission of Bids

1. Technical Bid and Financial Bid are to be submitted through online mode on

website www.Bidwizard.com/REC. Hard copy of Technical Bid (Pre Eligibility

Criteria & Technical Qualification bid) along with supporting documents duly

certified shall be submitted in separate envelopes duly sealed. The contents

inside the envelope, BID number, bidder’s name & address should be clearly

marked on the top of the sealed envelopes. All the envelopes thus prepared shall be

put in a single sealed envelope clearly mentioning the BID number, bidder’s name

& address on the top of the sealed envelope and should reach REC Corporate

Office: Core 4, Scope Complex, Lodi Road, New Delhi – 110 003 on or before

the last date and time fixed for bid submission. The respective envelopes should

also have “DO NOT OPEN BEFORE….” Super scribed in the front with the date

of opening.

2. The bid should be valid for a period of 90 days from the last date of submission of

bids and should be submitted online & digitally signed, on or before the last

date/time of submission.

3. Financial Bid – Price Schedule as specified in Annexure I is to be submitted

ONLINE ONLY

Note:

a) The hard copy of the bid as prescribed herein is required to be submitted on or

before the last date and time for submission of bid, failing which the bid is liable to be

summarily rejected.

b) The bidder should note that the hard copy should not have any pricing details. In

case of a default/ failure, the financial bid will not be opened at the time of opening of

bids and shall be summarily rejected.

3.7 The Bidding

Document

1. This bidding document includes the following:

a) Notice inviting Tender / Cover page

b) Introduction – Section – I

c) Scope of work – Section – II

d) Instructions to bidders – Section – III

e) Evaluation Criteria – Section-IV

f) General Terms and Conditions of Contract –Section – V

g) Section – VI Annexures (Bid Form, Bidder'’s Detail Form, Pre-Eligibility

Criterion, Technical Qualification Formats, Work Plan and Details of Team,

Price Schedule, PBG and Bidder Help Manual).

2. The bidder is expected to examine all instructions, forms, terms and conditions in

the bidding document. Failure to furnish all information required and/or

False/Incorrect information and/or submission of bid not substantially responsive

to the bidding document in every respect will be at the Bidder’s risk and may result

in rejection of its bid.

3. Prior to the detailed evaluation, REC will determine whether each bid is complete,

and is substantially responsive to the Bidding Document. For the purposes of this

determination, a substantially responsive bid is one that conforms to all the terms

and conditions of the Bidding Document without material deviations, exceptions,

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Clause

No.

Heading Description/ Details

objections, conditionality or reservations. A material deviation, exception,

objection, conditionality, or reservation is:

a) One that limits in any substantial way the scope, quality, or performance of

the desired services and/or

b) One that limits, in any substantial way the REC rights or the successful

Bidder’s obligations under the Contract; and/or

c) One that is that is inconsistent with the Bidding Document; and/or

d) One that the acceptance of which would unfairly affect the competitive

position of other Bidders who have submitted substantially responsive bids.

4. If a bid is not substantially responsive, it will be rejected by the REC and may not

subsequently be made responsive by the Bidder by correction of the

nonconformity. REC’s determination of bid responsiveness will be based only on

the contents of the bid submitted.

5. Each bidder shall submit only one bid. A bidder who submits more than one bid

will be rejected. Alternative bids will not be accepted.

3.8 Period of Services The schedule of completion of works by the bidder is within 26 weeks of award, for

submission of Final Report to the satisfaction of REC Further, the bidder shall

provide on-site implementation support for a period of 1 year thereafter.

3.9 Submission of Bids

1. Bids must be received by REC on-line through REC E-Procurement Portal along

with the supporting documents not later than the time and date specified on the

cover page of bid document.

2. REC does not own any liability if the hard copy of the bid is submitted somewhere

else and does not reach to the addressee within due date and time.

For any clarification on bid document please contact:

Ms. Taruna Gupta – AGM (CSP)- 9899298767

Mr. Vijay Behra – AM (CSP)- 9599010751

Rural Electrification Corporation Limited

Core 4, SCOPE Complex,

7 Lodi Road, New Delhi – 110 003

3. REC may, at its discretion, extend the deadline for submission of bids.

4. Any bid received by REC after the timeline for submission of bids prescribed by

the REC will be rejected. The decision of REC in this regard shall be final and

binding.

3.10 Bid Opening 1. REC will open the bids in the presence of bidders’ representatives who choose to

attend on date and time mentioned on the cover page at REC Corporate Office.

Not more than one representative of each bidder will be allowed to attend the bid

opening.

2. The date and time for opening of Financial bid will be informed later, only to the

bidders who qualify the Technical bid.

3.11 Criterion for

evaluation of

Technical Bids

1. Technical bid of only those bidders will be evaluated whose Pre Eligibility Criteria

Documents are found in order.

2. Detailed technical evaluation will be carried out based on the Technical Bid along

with all documentary evidence as specified in Section-IV of this document. REC

will determine the substantial responsiveness of each bid to the Bidding

Documents.

3.12 Clarification of

Bids

1. During evaluation of the bids, REC may at its discretion, ask the Bidder for

clarification of its bid. The bidder has to submit the clarification within 5 (five)

working days. The request for clarification and the response shall be in writing and

no change in price or substance of the bid shall be sought, offered or permitted.

2. No Bidder shall contact REC on any matter relating to its bid, from the time of the

bid opening to the time the contract is awarded.

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Clause

No.

Heading Description/ Details

3. Any effort by a Bidder to influence REC, in its decisions on bid evaluation, bid

comparison or contract award decisions, may result in rejection of the bid and

REC will declare the firm ineligible, for a stated period of time, from participation

in future RFPs/Bids of REC.

4. Unsolicited clarification to the Bid and/or change in price during its validity period

would render the Bid liable for outright rejection.

3.13 Opening of

Financial Bids

1. REC will open the Financial bids of only of those bidders, which have been found

to be technically qualified to undertake the job as stipulated in Section-IV.

2. The Financial Bids of the technically qualified bidders shall be opened in the

presence of their representatives, who choose to be present, on a specified date,

time and Venue.

3. The date and time of opening of financial bids shall be informed to the technically

qualified bidders.

4. The bidder’s name, price of Bids and such other details, as REC at its discretion,

may consider appropriate, will be read out at the time of opening of financial bids.

3.14 Evaluation and

Comparison of Bids

The Evaluation criteria is detailed in Section-IV.

3.15 Performance

Guarantee

1. The successful bidder is required to submit Performance Guarantee of 10% of the

value of work order within 10 days of acceptance of LOA. The performance

guarantee should be valid up to 3 months after project period.

2. The performance guarantee shall be in the form of Bank Guarantee in the format

as prescribed in Annexure-J to be provided to REC Ltd. It should be by a

Scheduled Commercial Bank having its branch at Delhi/New Delhi or in the form

of Bank Draft in favour of REC Ltd drawn on a Scheduled Commercial Bank

payable at New Delhi.

3. In case, the successful bidder is called upon to deposit the Performance Guarantee

and if the successful bidder fails to furnish the same within the prescribed period,

such failure will constitute a breach of conditions and the contract shall stand

cancelled.

4. Payments under the contract shall be released only after furnishing of performance

guarantee by the successful bidder.

3.16 Professional

Liability &

Liquidated damages

(1) The Consultant shall obtain Professional Liability Insurance that covers REC

to the extent of Cost of Bid. A proof of obtainment of the same shall be

submitted to REC within 7 days of Award of Bid.

(2) If the services are not completed within the specified period, Liquidity

Damage (LD) equal to 0.5% of the contract value per week or part thereof

subject to maximum of 5% of the contract value may be levied from the bill of

the consultant. LD can be recovered from any dues of the consultant.

(3) Penalty Charge: In the event of Professional Misconduct and/or change of

more than 2 team members till the time of acceptance of final report by REC

(unless so desired and expressly communicated by REC), a Penalty equal to

1% of the contract value may be levied. Penalty can be recovered from any

dues of the consultant.

The LD shall be applicable only for activities at S.No 1-7 in the timelines in Clause 5.2

in Section-V.

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SECTION-IV

EVALUATION CRITERIA

TECHNICAL BID EVALUATION

S. No. Parameters Points Maximum

Points

Points

Scored

I. Standing & Experience of the bidder (Total 35

Points)

35

1. Average Annual turnover for the previous 4

completed financial years:

More than Rs. 1,000 Cr

Rs. 500 Cr. And upto 1,000 Cr

Less than Rs 500 Cr.

India turnover of the consulting/strategic advisory

division (excluding IT, Audit, M&A, Tax and

Assurance, outsourcing, risk management, etc.) of

the firm.

20

15

5

20

2. Assignment related to review and preparation of

corporate strategy/ corporate plan/ perspective

plan in the last four(4) financial years of value not

less than Rs. 1 Cr. With a Maharatna/Navratna

CPSE and/or with any Indian FI/Bank/NBFC

having a loan book of at least Rs. 1,00,000 Cr

and/or with any company having annual turnover

of at least Rs. 20,000 Crores:

3 or more assignments

2 assignments

1 assignment

15

10

5

15

II. Experience of the team members proposed (Total

40 Points)

40

Qualification of Team Members (All Full Time)

1. Project Director

Postgraduate with at least 20 years of

experience

Experience in infrastructure sector with

demonstrated capabilities in conceptualising,

strategizing and planning infrastructure

financing with focus on power sector;

infrastructure funding experience – corporate

& project finance, resource mobilisation,

3

3

8

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S. No. Parameters Points Maximum

Points

Points

Scored

business development

Must have undertaken at least two projects,

each of formulating corporate strategy for a

Maharatna/Navratna and/or Financial

Institution in India

2

2. Team Leader

Postgraduate with at least 15 years of

experience

Extensive experience in formulation of

business/ corporate strategies and plans;

thorough knowledge, expertise and experience

of financial and market analysis, project

finance, fund raising strategies and portfolio

assessment, etc.

Must have undertaken at least one project

developing corporate strategy and operational

plan for a Maharatna/Navratna and/or

Financial Institution in India

3

2

2

7

3. Power Sector Expert

Postgraduate with at least 15 years of

experience

Extensive power sector experience (including

power & utilities; renewable energy;

organizational restructuring; performance

management, etc.); financial and corporate

strategy formulation, business development

Prior experience of undertaking assignments

with Maharatna/Navratna organizations

and/or Financial Institution in India

3

2

2

7

4. Financial Services Expert

Postgraduate with at least 15 years of

experience

Experience of experience of working with

banks, financial institutions, conversant with

current banking and RBI, and other

regulations

Experience in formulation of business plan,

strategy design/development and

implementation, business entry strategies,

performance enhancement solutions for the

Financial Services companies including

insurance

3

2

2

7

5. Project Manager

Postgraduate with at least 10 years of

2

5

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S. No. Parameters Points Maximum

Points

Points

Scored

experience

Experience in corporate strategy/ business

plan, power sector, project management,

business planning etc.

Must have undertaken at least 1 project of

formulating corporate strategy for a

Maharatna/Navratna and/or Financial

Institution

2

1

6. Team Member (2 Nos.)

Team Member 1: Postgraduate with at least 5

years of experience of power sector,

assessment of current business, review of

internal and external business environment,

assessment of growth potential, evaluating

future growth options, financial modelling.

Team Member 2: Postgraduate with at least 5

years of experience of financial modelling,

project finance, market and financial

assessment and analysis

3

3

6

III. Presentation to REC management 25

The presentation shall cover:

Bidder’s Understanding of the Scope of Work.

Approach and methodology

Work Plan

The presentation shall not exceed 30 minutes.

25

Total 100

1. Alternative professional staff shall not be proposed, and only one curriculum vitae (CV) may be

submitted for each position.

Note:

a) Bidder has to provide copies of supporting documents against each

b) criterion mentioned above, without which the bid may be rejected.

c)The technical Proposal shall include a written statement on bidders’ understanding of ToR, approach

& methodology and Workplan, as per Annexure-H .

d) Technical Qualification: Min Qualification marks for the Technical Bid (Tn) would be 80 (cut off

marks) out of total 100 marks (including presentation marks). The bidder receiving 80 or more than

80 marks shall be treated as technically qualified and be eligible for opening of financial bids.

In the event of technical qualification by only one bidder, REC reserves the right to relax the

qualifying score to ensure more bidders qualify for financial evaluation, provided that the technical

score of the such bidders does not fall short of 70 marks. In such case, all Bidder having score of 70

and above shall be considered technically qualified.

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2.Financial Bid Evaluation:

1.The selection of consultants shall be based on Quality and Cost based Selection method (QCBS)

with a 70% weightage to technical score and 30% weightage to financial score.

2.The technical proposal shall be evaluated based on several criteria as mentioned under “Technical

Criteria”. Each responsive Proposal will be given a technical score (St).

3.The proposal with the lowest cost (Fm) shall be given financial score (Sf) of 100 points. The financial

scores of other proposal shall be computed as follows.

Sf = 100 x Fm/ F

Where F =Total amount of Financial Proposal

4.Combined Quality and Cost Evaluation – The total score shall be obtained by weighting the

combined quality/ technical and cost scores and adding them, as follows:

S = St x Tw + Sf x Fw

Where S = total score

St = combined technical score

Sf = combined financial score

Tw = weight assigned to technical score i.e. 0.7

Fw = weight assigned to financial score i.e. 0.3

For example, if the combined technical score is 80, financial score is 90, then the total score (S) works out

to

S = 80 x 0.7 + 90 x 0.3 = 83

The successful Bidder shall be the Bidder having the highest total score (S). In the event two or more proposals

have the same scores in the final ranking, the Bidder with the higher technical score shall be treated as the

Successful Bidder. In case, the Technical Score are also the same, then the Bidder with higher financial score

shall be treated as Successful Bidder.

The bidder with the highest combined score will be awarded the works.

The comparison shall be of all-inclusive fee of services (such fee shall include all costs paid or payable)

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SECTION - V

GENERAL TERMS AND CONDITIONS

Clause

No.

Heading Description/ Details

5.1 Definitions and

Interpretation

In this Biding Document, the following terms shall be interpreted as indicated:

1. “The Contract” means the agreement entered into between the REC and the

Bidder including all the attachments and appendices thereto and all documents

incorporated by reference therein;

2. “The Contract Price” means the price payable to the Bidder under the Contract

for the full and proper performance of its contractual obligations;

3. “The Services” means those services cover in the scope of work as mentioned in

SECTION-II;

4. “REC” means the organization engaging consultants, i.e., Rural Electrification

Corporation Limited, located at Core 4, Scope Complex, 7 Lodi Road, New

Delhi 110 003.

5. “The Bidder” means the firm(s) rendering the services under the Contract;

5.2 Timelines &

Payment

Schedule

The payment to the Consultant under the contract shall be released after achieving

the milestones, to the satisfaction of REC, i.e. on acceptance of relevant deliverables,

as per the following terms:

S.

No

Milestone/

Deliverable

Project Timelines Payment as a %

of total contract

value

1. Acceptance of LoA by the

bidder, submission of

Performance Guarantee and

Professional Liability

Insurance cover.

Within 7 days of

placement of LoA

by REC

-

2. Inception Report Within 2 weeks of

date of LoA.

10%

3. SWOT Assessment Report

covering internal assessment,

review of power and financial

sector environment and

benchmarking.

Within 10 weeks of

placement of LoA.

10%

4. Corporate Strategy Blueprint Within 18 weeks of

placement of LoA.

10%

5. Business Plan including

Financial Model.

Within 22 weeks of

placement of LoA.

20%

6. Final Report and its approval

by REC.

Within 26 weeks of

placement of LoA.

20%

7. Implementation support * After completion of

6 months of

implementation

support on

completion of

deliverables No. 19

& 20.

15%

After completion of

12 months of

implementation

support on

completion of

deliverables No. 21

& 22.

15%

1. Bidder has to deliver the services at S.No 1-7 as per above timelines otherwise,

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the liquidated damages as specified in Clause No 3.17 shall be applicable.

2. Payments shall be subject to deductions of any amount for which the Bidder is

liable under the agreement against the contract. Further, all payments shall be

made subject to deduction of TDS (Tax deduction at Source) as per the income-

Tax Act, 1961 including addendums from time to time and any other statutory

taxes.

3. REC has the discretion to curtail the implementation Support period from

one(1) year after giving a written notice of 15 days to the Consultant without

assigning any reason whatsoever, in which case payment of the 30 percent of the

Contract value payable for the implementation support would be restricted on

pro rata basis.

4. All Payments shall be made in Indian Rupees only.

5. No Advance Payment will be made by REC on any account.

6. REC shall endeavour to convey acceptance within 30 days of submission of

relevant deliverable.

5.3 Confidentiality Consultant shall during the tenure of the Contract and at any time thereafter keep all

information relating to the work in full confidence and shall not, unless so

authorized in writing by REC, divulge or grant access to any information about the

work or its results and shall prevent anyone becoming acquainted with either

through consultant or its personnel or agents.

5.4 Integrity Pact Signing of Integrity Pact shall be as per CVC/GoI guidelines, as applicable.

5.4 Suspension a) REC may, after giving a written notice of suspension to the Consultant/Service

provider, and considering the representation, if any, submitted to him within a

period of 15 days from receipt of such notice, suspend all payments to the

Consultant/Service Provider, if the Service Provider fails to perform any of its

obligations (including the carrying out of the services) provided that such notice

of suspension:

• Shall specify the nature of the failure and

• Shall direct the Bidder to remedy such failure within a specified period from

the date of receipt of such notice of suspension by the Service Provider.

b) REC may engage some other agency for the completion of suspended work,

which will be carried out at the risk and cost of the Consultant/Service

Provider.

5.4 Execution of

assignment

For execution of complete scope of work, the consultant will establish a team of

qualified professionals as per the requirement of REC. The consultant is solely and

exclusively responsible for all the acts of its team members. The deputed

professionals shall visit REC on regular intervals for completion of all the assigned

work, getting clarifications/ documents and also for rendering of advisory services as

and when required by REC. The deputed professionals shall adhere to the discipline,

decorum and timing of REC. At any point of time during the period of contract,

there shall be no substantial change in composition of firm or team assigned to REC

based on eligibility criterion, without prior approval of REC.

5.5 Arbitration

If any dispute (s) or differences (s) of any kind whatsoever arise between the Parties,

the Parties hereto shall negotiate with a view to its amicable resolution and

settlement . In the event no amicable resolution or settlement is reached between the

parties within 30 days after receipt of notice by one party, then the disputes or

differences as detailed above shall be referred to and settled by the Sole Arbitrator,

appointed by CMD, REC in accordance with the terms of the Arbitration and

Conciliation Act, 1996. The arbitration proceedings shall be in accordance with the

prevailing Arbitration and Conciliation Act, 1996 and Laws of India as amended or

enacted from time to time. The venue of the arbitration shall be New Delhi, India.

The fee & other charges of Arbitrator shall be determined by the arbitrator in terms

of the Act and shall be shared equally between the parties. The arbitrator will give

the speaking and reasoned Award. Notwithstanding any references to Arbitration,

the parties shall continue to perform their respective work/ obligation under the

contract.

5.6 REC’s Right to REC reserves the right to accept or reject any bid(s), and/ or to annul the bidding

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Accept any Bid

and to Reject any

or All Bids

process and reject all bids at any time prior to Award of Contract, without thereby

incurring any liability to the affected Bidder or Bidder’s or any obligation to inform

the affected Bidder(s) of the grounds for REC’s action.

5.7 Notification of

award

Prior to the expiration of the period of bid validity or extended period, the REC will

place a firm order or notify the successful Bidder in writing that his bid has been

accepted. The notification of Award will constitute the formation of the Contract.

5.8 Corrupt or

Fraudulent

Practices

1. The Bidder shall observe the highest standard of ethics during the rendering of

services and execution of the contract.

2. REC will reject a proposal for award if it determines that the Bidder

recommended for award is engaged in corrupt or fraudulent practices in

competing for the contract in question.

3. REC will declare a firm ineligible, either indefinitely or for a stated period of

time, to be awarded a contract if it at any time determines that the firm was

engaged in corrupt or fraudulent practices in competing for this bid, or in

executing the contract.

5.9 Force Majeure

Clause

For the purposes of this Contract, “Force Majeure” means an event which is beyond

the reasonable control of a Party and which makes a Party’s performance of its

obligations under the Contract impossible or so impractical as to be considered

impossible under the circumstances. Without limiting the generality of the forgoing,

Force Majeure occurrences shall include: acts of nature (including fire, flood,

earthquake, storm, hurricane, or other natural disaster) war, invasion, acts of foreign

combatants, terrorist acts military etc. Party asserting force majeure shall have the

burden of proving proximate cause, that reasonable steps were taken to minimize the

delay and damages caused by events when known.

5.10 Termination

Clause

1. The REC may at any time terminate the Contract for any reason by giving the

bidder a notice of termination at REC's Convenience.

2. The REC, without prejudice to any other rights or remedies it may possess, may

terminate the Contract forthwith in the following circumstances by giving a

notice of termination and its reasons thereof to the bidder : If the Bidder:

a) Assigns or transfers the Contract or any right or interest therein in violation of

the terms of the contract (Assignment) hereof.

b) Has abandoned or repudiated the Contract

c) Has without valid reason failed to commence work / rendering of services

promptly or has suspended the progress of Contract performance for more

than 2 weeks after receiving a written instruction from the REC to proceed

and Persistently fails to execute the Contract without just cause

d) Refuses or is unable to provide sufficient services to execute and complete the

work in the manner specified in the contract.

3. In the event of the termination of the Contract hereof, the REC shall pay to the

bidder the Price, the properly attributable to the parts of the services / facilities

executed by the bidder as of the date of termination. However, no consequential

damages shall be payable by the REC to the bidder in the event of termination.

4. Any sums due to the REC Bidder accruing prior to the date of termination shall

be deducted from the amount to be paid to the Bidder under this Contract.

5. In calculating any money due from the REC to the Bidder, account shall be

taken of any sum previously paid by the REC to the Bidder under the Contract,

including any advance payment paid pursuant to Terms of Payment hereof.

5.11 Compliance of

Various Labour &

Industrial Laws

1. The Bidder shall be responsible for required contributions towards P.F, Pension,

ESI or any other statutory payments to be made in respect of the contract and

the personnel employed for rendering service to REC and shall deposit these

amounts on or before the prescribed dates. The Bidder shall be solely responsible

for discharging all the obligations as provided in the various statutory

enactments. The Bidder shall also be responsible to pay and

administrative/inspection charges thereof, wherever applicable, in respect of the

personnel employed by him for the works of REC.

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2. The Bidder shall be directly responsible and indemnify REC against all charges,

dues, claims etc. arising out of the disputes relating to the dues and employment

of personnel deployed by him.

5.12 Any Other

Insurance

Required Under

Law Or

Regulations Or

By Employer

Bidder shall carry and maintain any and all other insurance(s) which he may be

required under any law or regulation from time to time without any extra cost to

REC. He shall also carry and maintain any other insurance which may be required

by the REC.

5.13 Miscellaneous 1. It will be imperative on each bidder to fully acquaint itself of all the local

conditions and factors which would have effect on the performance of the work /

rendering of services and its cost.

2. The bidder will abide by all the law of land, whatsoever, for execution of the

defined scope of work.

3. The Bids prepared by the Bidder and all correspondence and documents relating

to the bids exchanged by the Bidder and REC, shall be written in the English

language.

4. The selected Bidder shall perform the services and carry out its obligations under

the Contract with due diligence and efficiency, in accordance with generally

accepted techniques and practices used in the industry and with professional

ethics. The Bidder shall always act, in respect of any matter relating to this

Contract, as faithful advisors to REC and shall, at all times, support and

safeguard REC’s legitimate interests in any dealings with Third parties.

5. Non-Disclosure Clause: The selected bidder shall not, without REC’s prior

written consent, disclose the Contract, or any provision thereof, or any

information, knowledge, specification, work plan, information furnished by or on

behalf of REC or get access to in connection therewith, to any person other than

a person employed by the Bidder in the Performance of the Contract. Disclosure

to any such employed person shall be made in confidence and shall extend only

so far as may be necessary for purposes of such performance.

6. Printed terms and conditions and/or assumptions and/or presumptions etc of the

Bidders will not be considered as forming part of their Bid.

7. Bidder will have to arrange on his own the boarding/lodging for the qualified

professionals deputed for the assignment.

The bidder shall comply with all laws in force in India. The bidder shall

indemnify the REC to the extent the liability, damage, claims; fines, penalties,

and expenses that were caused or contributed by the actions of the successful

bidder.

8. The bidder shall obtain all statutory, legal, external (other than RECL)

permissions which may be necessary for completion of the total scope of the

work. RECL however will assist or sign document which may be necessary for

execution of the same.

9. Bidder will have to arrange on his own the travelling, boarding/lodging and any

other incidental expenses for the deputed professionals for the assignment.

5.14 Governing Law The Contract shall be governed by and interpreted in accordance with laws in force

in India. The Courts of Delhi shall have exclusive jurisdiction in all matters arising

under the Contract.

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SECTION VI

ANNEXURES

ANNEXURE – A

(To be submitted on the firm’s letter head and signed by an authorized signatory)

BID FORM – Part of Technical Bid (Pre Eligibility Criteria)

(BOTH – ONLINE and HARDCOPY)

To,

The AGM(CSP),

Rural Electrification Corporation Limited,

Core 4, Scope Complex, 7 Lodi Road,

New Delhi – 110 003

Bid No: REC/CSP/Bid/2017-18/01

Sir/Ma’am,

Having examined the bidding documents, we, the undersigned, offer to render the services as Consultant

for " “REC Vision and Strategic Business Plan 2030, Operational Business Plan 2018-2022" as per the

scope of work mentioned in the Bid and in conformity with the bidding documents.

We undertake, if our bid is accepted, to render the services in accordance with the terms and conditions of

the Bid specified in the bidding document.

We agree to abide by this bid for a period of ninety days after the date fixed for opening and it shall remain

binding upon us and may be accepted at any time before the expiration of that period. I/We undertake

that on completion of the validity period, unless the I/We withdraw my/our bid in writing by giving a

notice of seven working days, it will be deemed to be valid until such time that I/we formally withdraw

my/our bid.

1. We declare:

i) that we have a team of qualified professionals as specified in the bidding document and have

infrastructural facilities including manpower that are specialized in the area of consultancy in similar

field;

ii) that our firm have relevant experience and expertise as specified in the bidding document.

We hereby offer to render the services as consultant for the aforesaid work at the prices and fee

mentioned in the online Financial Bid Annexure I.

We enclose herewith the complete Technical Bid as required by you and as specified in Section III.

We enclose herewith Appendix I to this Bid Form on Stamp Paper of Rs 100, undertaking to abide by all

terms and conditions of the Bid Document.

We do hereby undertake, that, until a formal appointment letter is prepared and executed, this bid,

together with your written acceptance thereof and placement of letter of intent awarding the consultancy

work, shall constitute a binding contract between us.

Dated this day of ….. 2017 Signature of Bidder

Details of enclosures. Full Address:____________________

Stamp

Telephone

E-mail

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APPENDIX - I

UNDERTAKING ON COMPLIANCE OF SCOPE OF WORK AND BID TERMS &

CONDITIONS OF BIDDING DOCUMENT

(BOTH – ONLINE and HARDCOPY)

I/We hereby undertake that I/we have examined/ perused, studied and understood the Bid No:

REC/CSP/Bid/2017-18/01, dated 02/08/2017 and any corrigendum/ addendum/ clarification etc.

completely and have submitted my/our bid in pursuance and without any material and/or other

deviations to the said documents.

I/We hereby undertake that I/We understand that the Scope of Work and Requirement of this Bid is

indicative only and not exhaustive in any manner and that the final scope of work and specification will be

decided by the REC at their discretion.

I/We hereby undertake that we shall comply with the Scope of work and requirements and Bid terms and

conditions completely and there are no deviations and/or submissions and/or clarifications of any manner

and/or sort and/or kind in this regard from my/our side.

I/We hereby undertake to provide the required services as and when required and/or asked by REC.

I/We hereby undertake that I/We understand that the REC reserves the right to float a separate Bid for

the scope of work and requirements as mentioned in Section – II of this Bid irrespective of the outcome of

this Bid. I/We understand that in such a case I/We shall bid separately for that Bid and in no case our bid

to this Bid shall be deemed as a bid for the said Bid.

I/We hereby undertake that I/We do understand that my/our bid should be as per the Bid document and

should be accordingly submitted to the REC. In case of a failure to comply and/or a variation the REC

has got sole discretion to consider or disqualify my/our bid for the aforementioned Bid and I/We shall be

not having any claim of any sort/kind/form on the same.

I/We agree to bind by this bid for a period of 90 days after the date fixed for opening and it shall remain

binding upon us and may be accepted at any time before the expiration of that period and till the time

I/We after the expiry of the validity period of 90 days formally withdraw my/our response in writing with

a minimum notice period and associated terms and conditions and as specified in the Bid document and in

all such cases my/our bid shall be deemed to be valid.

I/We hereby attach the duly signed and stamped bid document as an acceptance of BID specifications and

terms & conditions with the technical response without any deviations and/or submissions and/or

clarifications of any manner and/or sort and/or kind in this regard from my/our side.

I/We hereby undertake that printed terms and conditions and/or submissions and/or clarifications as

submitted by me/us in my/our bid shall not be considered as forming part of my/ our Bid and shall not be

binding on REC in case of acceptance of my/ our bid and/or award of contract by REC to me/us.

I/We hereby declare that our firm has not been black listed, debarred, banned or disqualified by any

Government or any Government agencies including PSUs during a period of last five years.

I/We hereby affirm that our bid is valid for the period including the deemed period as specified in the Bid

document.

Name of the Signatory:

Signature of Authorized Signatory:

Date:

Place:

Company Name& Seal

Encl: __________________

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ANNEXURE – B

Details of Bidder (Part of Technical Bid)

(BOTH – ONLINE and HARDCOPY)

(On the letter head of the firm submitting the response document)

Note : Details filled in this form must be accompanied by sufficient documentary evidence, in order to

verify the authenticity and correctness of the information.

S.No. Description Details

(To be filled in by the bidder )

1 Name of the Firm

2 Official Address

3 Phone No. and Fax No.

4 E-Mail address

5 Web Site Address

6 Authorised Representative Name

7 Authorised Representative's Address

8 Authorised Representative's Mobile

Number

9 Authorised Representative's E-Mail

10 Brief description of the Firm including the

details of major clients handled,

specialization, accomplishments and other

relevant information about the Firm

Name of the Signatory:

Signature of Authorized Signatory:

Date:

Place:

Company Name& Seal

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ANNEXURE – C

Part of Technical Bid (Pre Eligibility Criteria)

(BOTH – ONLINE and HARDCOPY)

(On the letter head of the firm submitting the response document)

Details filled in this form must be accompanied by sufficient documentary evidence, in order to verify

the authenticity and correctness of the information.

S.No Pre-Eligibility Criteria Details Documentary

Proof at Page No

1. The bidder should be a company incorporated under

Companies Act/LLP as per Government of India

norms.

Bidder should have :-

(Certificate of incorporation/Registration

certificate/ PAN Card/GST Registration Certificate

should be provided by the bidder)

2. Bidder should have :-

a) executed at least one similar assignment of the

award value of Rs. 3 Crore or two similar assignments

each of Rs. 1.5 Crore value during last 4 financial years

(completed FYs prior to the date of this Bid).

Similar assignment shall mean preparation of Strategic

Plan for any Indian FI/Bank/NBFC/Navratna/

Maharatna PSU/ any company having annual turnover

of atleast Rs. 20,000 Crore.

b) Average annual turnover for the previous 4

completed financial years should not be less than Rs.

300 crore from consultancy business from Indian

operations (documentary proof for turnover to be

enclosed)

c) For the purpose of this assignment, bidder shall

deploy team of at least Seven (7) identified members

during the report preparation period of 26 weeks and a

team of at least two(2) members during the

implementation support period of one(1) year All team

members should have post qualification experience and

have work experience in assignments related to

power/infrastructure sectors. Further members should

have experience of business plans which may include

identification of new business opportunities,

diversification strategies and action plans for the

implementation of the same and members should have

completed at least one similar assignment during last

five(5) years in the identified sectors.

d) full time company-roll professional strength of at least

100 professionals in consultancy segment in India, as on

the date of submission of bid.

(Proof of execution of services / other credentials e.g.

appointment letter, certificate of completion

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indicating services provided etc, documentary proof

for turnover, undertaking that not black listed, self-

certified CVs etc as applicable)

3. Eligibility Criteria Documents shall be submitted online

along with the bid and also in hard copy. Bid without

these documents will be rejected outright

Note:

REC reserves the right to verify/confirm all original documentary evidence submitted by bidders in support of

above mentioned clauses of eligibility criteria.

The bidder must fulfill the above eligibility criteria. Technical bid of bidders fulfilling the pre-eligibility criteria

will only be further evaluated and Bid(s) of bidder(s) not fulfilling the criteria given above shall be summarily

rejected. Undertaking for subsequent submission of any of the above documents will not be entertained under

any circumstances.

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ANNEXURE- D

TECHNICAL QUALIFICATION – (Part of Technical Bid)

(BOTH – ONLINE and HARDCOPY)

S.No Criteria Value/

Remarks

Proof to be attached

(A) (B) (C) (D)

1.0 Standing & Experience of the bidder

1.1 Average Annual turnover for the previous 4

completed financial years.

India turnover of the consulting/strategic

advisory division (excluding IT, Audit, M&A,

Tax and Assurance, outsourcing, risk

management, etc.) of the firm.

Audited Annual Accounts for previous 4

completed financial years.

1.2 Assignment related to review and preparation

of corporate strategy/ corporate plan/

perspective plan in the last four(4) financial

years of value not less than Rs. 1 Cr. With a

Maharatna/Navratna CPSE and/or with any

Indian FI/Bank/NBFC having a loan book of

at least Rs. 1,00,000 Cr and/or with any

company having annual turnover of atleast Rs.

20,000 Crores:

3 or more assignments

2 assignments

1 assignment

Copy of Work Completion Certificate

(Certified by Statutory Auditor)

2.0 Resource Profile

Resume of all key professionals proposed for

the assignment with their experiences on

similar projects. Bidder may provide

additional CVs or resources it deems relevant

to the assignment and the decision of the

Evaluation Committee in the treatment of

such CVs for evaluation shall be final and

binding

Self Certified CVs

3.0 Presentation to the REC at C.O.

Proposed methodology for execution of

proposal and bidder's capability (Facts may be

independently verified)

Self Certified Presentation Copy to be

submitted

Note:

a) Bidder has to provide copies of supporting documents against each criterion mentioned above, without

which the bid may be rejected

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Annexure-E

WORK PLAN AND DETAILS OF TEAM PERSONNEL AND TASKS ASSIGNED TO EACH

TEAM MEMBER FOR THE PROPOSED ASSIGNMENT – (Part of Technical Bid)

(BOTH – ONLINE and HARDCOPY)

The bidder is required to furnish a work plan for effective execution of the assignment after clear

understanding of the scope of work. The Bidder shall provide the details of the team of qualified

professionals committed for handling REC assignment.

The details of team members proposed for REC assignment is to be provided as below:

S. No. Name of key

personnel

Position Qualification(s) Area(s) of

Expertise

Experience in

Years

Proposed Task

Assignment

Signature: _________________

Full Name: ________________

Address: __________________

Name of all the team members to be provided

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Annexure F

ASSIGNMENTS OF SIMILAR NATURE SUCCESSFULLY COMPLETED BY THE BIDDER

1. Brief Description of the experience of Bidder (Lead Consultant)

S.

N

o

Name of

assign-

ment

(Brief

Scope) *

Nature of

assignment

Name

of

Project

Name of

client

Cost of

assignm

ent

Date of

commenc

ement

Date of

completio

n

Was

assign

ment

satisfac

torily

comple

ted

1 2A 2B 3 4 5 6 7 8

OTHER ASSIGNMENTS SUCCESSFULLY COMPLETED BY THE BIDDER

2. Brief Description of the experience of Bidder (Lead Consultant)

S.

N

o

Name of

assign-

ment

(Brief

Scope) *

Nature of

assign-ment

Name

of

Project

Name of

client

Cost of

assignm

ent

Date of

commenc

ement

Date of

completio

n

Was

assign

ment

satisfac

torily

comple

ted

1 2A 2B 3 4 5 6 7 8

The firm shall also give details of the on-going similar assignment in the above format.

Signature: _________________

Full Name: ________________

Address: __________________

Note: 1. Please attach documentary proof for award of assignment and successful completion of the

assignment and any other related requirement.

2. Bidders not providing complete information and documentary evidence at the first instance

run the risk of rejection.

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Annexure G

CURRICULUM VITAE (CV) FOR PROPOSED

PROFESSIONAL STAFF

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the staff]:

3. Name of Staff [Insert full name]:

4. Date of Birth: Nationality:

5. Education [Indicate college/university and other specialized education of staff member, giving names of

institutions, degrees obtained, and dates of obtainment]:

6. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading, and writing]:

7. Employment Record [Starting with present position, list in reverse order every employment held by staff

member since graduation, giving for each employment (see format here below): dates of employment, name of

employing organization, positions held.]:

From [Year]: To [Year]:

Employer:

Positions held:

8. Detailed Tasks Assigned [List all tasks to be performed under this assignment]

9. Work Undertaken that Best Illustrates Capability to Handle the Tasks Assigned

[Among the assignments in which the staff has been involved, indicate the following information for those

assignments that best illustrate staff capability to handle the tasks listed under Para 5.0 (B) of Section 2]

Name of assignment or project:

Year:

Location:

Client:

Main project features:

Positions held:

Activities performed:

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Certification:

I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes

myself, my qualifications and my experience. I understand that any wilful misstatement described

herein may lead to my disqualification or dismissal, if engaged.

Date: [Signature of staff member or authorized representative of the staff] Day/Month/Year

Full name of authorized representative:

Signature: _________________

Full Name: ________________

Address: __________________

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Annexure-H

DESCRIPTION OF APPROACH, METHODOLOGY AND WORK/TIME PLAN FOR

PERFORMING THE ASSIGNMENT

[Technical approach, methodology and work plan are key components of the Technical Proposal. You are suggested to

present your Technical Proposal divided into the following three chapters:

a) Technical Approach and Methodology,

b) Consultant’s Analysis of the Terms of Reference and Work Plan,

c) Organization and Staffing,

a) Technical Approach and Methodology. In this chapter you should explain your understanding of the objectives of

the assignment, approach to the services, methodology for carrying out the activities and obtaining the expected output,

and the degree of detail of such output. You should highlight the problems being addressed and their importance, and

explain the technical approach you would adopt to address them. You should also explain the methodologies you

propose to adopt and highlight the compatibility of those methodologies with the proposed approach.

b) Analysis of TOR and Work Plan. In this chapter you should propose the main activities of the assignment, their

content, phasing and interrelations, milestones (including interim approvals by the Client), and delivery dates of reports.

The proposed procedure should be consistent with the technical approach and methodology, showing understanding of

the TOR and ability to reach the objectives of the assignment.

c) Organization and Staffing. In this chapter you should propose the structure and composition of your team. You

should list the main disciplines of the assignment, the key expert responsible, and proposed technical and support staff,

for the entire Project Period.

To include details of implementation support, also for manpower to be posted for implementation support

Signature: _________________

Full Name: ________________

Address: __________________

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ANNEXURE-I

Financial Bid

PRICE SCHEDULE

(Only Online)

S.No Activity as per Scope of Work (TOR) All-inclusive

Lump-sum fee

quoted (Amt in

Rs. Lakh)

1 REC Vision and Strategic Business Plan 2030, Operational Business Plan 2018-2022.

Total

a. All prices to be quoted in Indian Rupees only.

b. The quoted fee should be inclusive of all out-of-pocket, travel, and any other incidental

expenses.

c.The quoted fee should also include the Implementation Support period of one year.

d. The price indicated in the schedule shall be inclusive of all applicable taxes and duties except for

the GST which shall be payable extra as applicable. The Price Offer shall be for the assignment

as per the Scope of work of Bid Document and shall remain FIRM throughout the period of

contract. REC shall not pay and/or reimburse anything over and above the price quoted

except GST which shall be payable extra on quoted price, as applicable. The bidder shall have

valid GST registration and ensure deposit of GST to the tax authorities. The REC reserves the

right to ask the bidder to justify and establish price/rate reasonableness. In the event of an

award of contract, income tax will be deducted by the REC at source as per law.

e. Bidders are required to quote Financial Bid / Price Schedule strictly as sought above.

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ANNEXURE – J

PROFORMA FOR PERFORMANCE BANK GUARANTEE

Ref. No.................... Bank Guarantee No………..........

Dated ..………………..................

To,

M/s Rural Electrification Corporation Ltd.,

Core 4, Scope Complex,

7 Lodhi Road,

New Delhi – 110003 (INDIA)

(With due stamp duty if applicable)

Dear Sirs,

1. Whereas Rural Electrification Corporation Ltd. incorporated under the Companies Act, 1956, having

its registered office at Core – 4, SCOPE Complex, 7 Lodi Road New Delhi - 110003 - India

(hereinafter called `REC' which expression shall unless repugnant to the context or meaning

thereof include all its successors, administrators, executors and assignees) has awarded a LOI/ Work

Order No. _____________ dated _____________ for (purpose)

_____________________________________________________________ to M/s

____________________________ (hereinafter called the 'Agency' which expression shall unless

repugnant to the context or meaning thereof mean and include all its successors, administrators, executors

and permitted assignees). The Agency having agreed to furnish an unconditional and irrevocable

Bank Guarantee of Indian Rupees (in figures)___________________ (Indian Rupees (in words)

___________________________ only) for the due performance of ‘Agency’s’ obligations as contained

in the Work Order date_________/agreement date _________ which amount is liable to be forfeited on

the happening of any contingencies mentioned in said documents.

2. We (name of the bank)______________________________, registered under the laws

of_____________ having head/registered office at _____________________ (hereinafter referred to as

"the Bank" which expression shall, unless repugnant to the context or meaning thereof, include all its

successors, administrators, executors and permitted assignees) guarantee and undertake to pay REC

immediately on first demand by REC, the amount of Indian Rs. (in figures) __________________ (Indian

Rupees (in words) _________________________________________________ only) in aggregate without

any demur and recourse, and without REC having to substantiate the demand. Any such demand made

by REC shall be conclusive and binding on the Bank irrespective of any dispute or difference raised by the

Agency.

3. The Bank confirms that this guarantee has been issued with observance of appropriate laws of the

country of issue.

4. The Bank also agree that this guarantee shall be irrevocable and governed and construed in accordance

with Indian Laws and subject to exclusive jurisdiction of Indian Courts of the place from where Latter

of Award/LOI/Work Order have been issued.

5. This guarantee shall be irrevocable and shall remain in force upto ___________ .

6. Notwithstanding anything contained hereinabove, our liability under this Guarantee is limited to

Indian Rs (in figures) _________________ (Indian Rupees (in words) ________________ only) and the

claim under this guarantee may be made upto _____________ (i.e Expiry Date).

Any claim under this Guarantee must be received by us before the Expiry Date of this Bank Guarantee. If

no such claim has been received by us by the said date, the rights of REC under this Guarantee will cease.

However, if such a claim has been received by us by the said date, all the rights of REC under this

Guarantee shall be valid and shall not cease until we have satisfied that claim. In witness whereof, the

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Bank, through its authorized officer, has set its hand and stamp on this ........ day of ...........

at.....................

WITNESS NO. 1

--------------------- --------------------------

(Signature) (Signature)

Full name and official Full name, designation and

Address (in legible letters) official address (in legible

Letters) with Bank stamp.

Attorney as per Power of

Attorney No........….……..

Dated …………………….

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Annexure-K

Bidder Help Manual for E-Bidding

HELP LINE TO VENDORS

CONTACT:

Helpdesk Nos.

Phone : 011-49424365,

Mr. Sandeep -8800496478,Mr. Krishna : 8800900127

Other Contact Numbers:

1.Ms.Taruna Gupta - AGM (CSP)- 9899298767

2.Mr. Vijay Behra- AM (CSP)- 9599010751

Step 1

Registration Process

Website address: www.Bidwizard.com/REC

•Click on “TenderFreeView” to see (view and download) all the tender notifications and

corrigendum’s.

•Click on “Register Me” Hyperlink and get your User Id and Password.

•(Certain special characters like ~ ` ' # $ % & * ! ( ) ; \ / ? " : < > + - { } [ ] are not allowed in the

company id or any key attributes).

•Once you fill all the details asked by “Register Me” form and obtain your password, contact the

Office of REC to enable your User ID.

•After this, vendor can key in their User Id and Password and get successful entry in to the application.

STEP 2

Participation

Vendor should login with its USER ID and PASSWORD

•After Successful entry into the application click on hyperlink “UnApplied”.

•By clicking on hyperlink “UnApplied” you can see the latest tenders which are floated and other

details relevant to tender.

•On this screen (UnApplied) you will find various gif’s on the left hand side. Click on “Edit form” gif

and see all the documents attached. Please download these documents and go through them.

•Once you have gone through the entire Bid document and you wish to participate in the Bid click on

“Request Tender Form” gif. And Then click on “Submit”.

•Now once you have requested for Bid documents click on “In Progress” stage. You can see the status

as “REQUESTED”.

Note: - will send you forms (Electronic Financial bid & Technical bid sheets) .

•You will get two excel files “Technical Sheet.xls” and “Cost Sheet.xls” along with other documents.

Firstly, you need to download this document by clicking on hyperlink “Click" here to Download

Empty Document.” Then Save the file with the same file name

Note:-

1) You should not change the file name of any Excel file.

2) You should only key in the values in blue cells only.

STEP 3

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Technical Sheet and Cost Sheet should be uploaded by using “Click here to Upload filled File “. All

other supporting documents could be uploaded using “Click here to Attach General Documents” link

provided below.

•Please don’t change the name of the file as system will not accept any other file name.

Steps for uploading the additional documents (supporting documents) to your account.

1.In the left hand menu click on General Document, general document page will appear

2.Click on upload new file Button for uploading new document, upload sheet will appear

3.Select the file to be uploaded, enter the description and attachment name.

4.Click on Upload file

5.Repeat step 2 and 3 for uploading new files

To change the description and attachment name for the uploaded file use Update existing file button

Note: This is for altering the description and attachment name only

Section 1.02

Section 1.03Attachment of general document to a particular Bid

Go to tender Documents screen of that particular tender

1.Go to Click here to Attach General Documents –Additional documents can be optionally Uploaded

General Document Summary sheet will appear.

2.In General Document Summary screen select the file you want to attach and make necessary changes

for Tender Stage and click Attach file button.

3.If you need to attach any new files for the Bid follow Steps for uploading the Additional documents.

Other details could be scanned and uploaded but ensure that it is smaller in size (i.e. < 1MB for Fast

Uploading of Document). (only.doc, .jpg,.gif,.xls, .bmp, .pdf.)

•The server time will be displayed at the right hand side of the page please follow this time, and all the

actions i.e;(Requesting, Submitting, Opening etc.,) takes place according to this time only.

NOTE :

You will see all the red colored links changing to black color, when you have uploaded.

A) Technical Sheet

B) Cost Sheet or price bid

i)Once you fill the above documents only then you will able to submit the Bid by clicking on the

“Submit the Tender Form” button before the Bid closing date and time.

STEP 4

Acknowledgement

Once you submit the Bid you will get the submitted token number, submitted date and submitted time.

Take the print of that sheet then click on “OK”. Then the status will change to submitted.

STEP 5

OPENING

•After the Bid is opened at the stipulated date and time, the award details can be accessed in the

OPENED/AWARDED stage.

•To view the opened Bids click on the “Opened/Awarded” link then click on edit form to view your

competitors bid sheets who participated with you and who are not disqualified.

Note:

•If you do not get the submitted status and token number, contact Biding authority well in advance.

REC is not responsible for Bid’s not submitted properly. Vendors are requested to undergo training and

get their doubts clarified well in advance.

•If any queries please contact REC Office and if required, personal training would be given. Please feel

free to contact if you have any clarifications regarding E-Tendering.