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Page 1: Royal School Wolverhampton PTA Meeting Minutes … · Page 1 Royal School ... abbreviated as FORSA. Of those present, it was unanimously agreed. ied ... JH – to speak with Hill

Page 1

Royal School Wolverhampton PTA Meeting Minutes and AGM Wednesday 1st February 2017 - Held in Victoria Hall

Attendees

Claire Lucas (Vice Chair) Zanna Grabare (Treasurer) Anita Rani (Secretary) Mark Heywood - Principal (MH) Joanna Hughes H Patel

Bhavna Patel Paul Furnival (PF) Jan Swift Hemy Patel Jennings Minesh Patel Urmila Patel

Jo Hobbs Jo Bartlam (JB) Becky Ross-Plummer (BRP) Clare Bramall

Apologies Ashleigh Adams, Leanne Bernard, Thea Brown, Lucinda Dunn

ACCOUNTS Action Date Responsible

Zanna provided statement of account and shared treasures report 1.2.2017 Zanna G

Charitable Status & Constitution Action Date Responsible

In progress.

Claire L. shared the PTA Constitution – to be adopted from Feb 2017. Unanimous agreement obtained from all re adopting the PTA Model constitution

It was agreed that a new role of ‘Comms Officer’ was required to handle Comms going forward.

Branding and new name for the PTA was agreed – PTA to be re-branded as ‘Friends of The Royal School Association’ – abbreviated as FORSA. Of those present, it was unanimously agreed.

Carried forward

1.2.2017

CL & AR

Events Update Action Date Responsible

Autumn Lights Sub Committee update

JH – to speak with Hill Crest and arrange a site visit

JH– to explore further quotes from local companies re Lasers

AR/CL - Speak to Jubilee fireworks re options for training

AR - Anita set up meeting with MH re the electrics for next year

Open 1.2.2017 JH AR CL AR

Quiz Night

Save the Date to be sent for Quiz night – 11th March 2017

Agreed to have a parents quiz night and movie night for children

Becky to be Quiz Master (thank you Becky)

Bar will be sale or return

Arrival from 7-7.30pm, start at 7.45pm, one price for all of £9.

Claire to liaise with Mary re the Movie night

Refreshments to be arranged for movie night

Jo B confirmed there are various raffle prizes already that can be used

Open 1.2.2017 PF/CL

The Royal Summer Ball – 2017

Thanks to Paul F. for doing viability report

Unanimous vote in favour of Summer Marquee Ball

Some reservations expressed re. costs and whether another Ball so close to the previous one would be successful

Open 1.2.2017 PF

Page 2: Royal School Wolverhampton PTA Meeting Minutes … · Page 1 Royal School ... abbreviated as FORSA. Of those present, it was unanimously agreed. ied ... JH – to speak with Hill

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However – all in agreement that a Marquee event would be good – MH confirmed school would pick up 66% of the cost of the marquee

Paul F to provide further analysis on the numbers

Paul F to set up subcommittee for the Summer Ball 2017 and to lead

Bids Evening

Suggested to hold a Bids evening, open to the school community to come forward and put forward any requests for funding.

Proposed date – 4th of April 2017

Open 1.2.2017 AR

Wish List Action Date Responsible

Junior IPADs – Waiting for payment reconciliation before item closed Open 7.9.2015 Zanna

AOB Action Date Responsible

Class Volunteer – BRP put forward idea of having volunteers for each year group, useful for sharing info, comms and ideas

Open 5.10.2016 TBC

PTA Welcome Pack – Stuart G confirmed the welcome pack is in progress and should be available electronically (to be uploaded to the PTA Website)

Carried forward

TBC

Web Site - It was agreed that the use of the PTA web site should be carried out in a controlled fashion and that this should be co-ordinated through Jamie via the newly appointed Secretaries.

Carried forward

TBC

Pavilion – TASK TO BE PICKED UP. Carried forward

TBC

Future Events 2017

- Quiz night – 11th March - Summer Ball – 24th June (tbc)

- Bids Night – 4th April (tbc) - Autumn Lights – 3rd of November

FORSA Meetings Victoria Hall (Senior School) -7.30pm

You are very welcome to come to the meetings, or if you can’t make the meetings and still want to get involved you can help out at events. For any more information please email us on [email protected]

- Monday 9th of January 2017

- Wednesday 1st of February 2017 - AGM Meeting - Monday 6th of March 2017 - Wednesday 5th of April 2017