Rowland Unified School District(Slides from ETS)

CAHSEE 2013-2014Test Site Coordinator

Information

Test Site Coordinator Responsibilities

2

TSC

Before Testing

7

Attend training Send signed Test

Security Agreement and Affidavits to district coordinator

Read the responsibilities and procedures in the “test site coordinator” section of the DTSCM

TSC

Before Testing (Continued)

8

Inform parents, students and teachers about the testing schedule

Inform teachers about their students’ attendance at the testing session

Work with your district coordinator to resolve problems

TSC

Before Testing (Continued)

9

Organize and supervise all activities necessary to conduct testing at school site

Collect signed Test Security Affidavits from all who have access to test materials

Control inventory.Use Test Site Security Tracking Form

and Inventory Form-Test Site

TSC

Before Testing (Continued)

10

Sample Test Site Packing List. This form shows all the materials your school site boxes contain.

TSC

11

Before Testing (Continued) TSC

Before Testing (Continued)

12

Receive test materials

Conduct an inventory of all materials within 24 hours of receipt

Look at sequence numbers written on top of the boxes and make sure all boxes are accounted forBox 1 of 10, 2 of 10, etc.

TSC

13

Follow the checklist for Inventorying Test Materials at the Test Site

Save original boxes for return

shipments

Contact District Coordinator with additional material requests

Before Testing (Continued) TSC

Before Testing (Continued)

14

Keep test materials secure (Test booklets, Audio CDs, Answer Documents, etc.) in sealed boxes in a locked storage space at all times when not in use for test administration

Test booklets are shrink-wrapped in sets. Do not remove the shrink-wrap until absolutely necessary.

TSC

Before Testing (Continued)

15

Train test examiners and proctorsInclude the following:

Responsibilities of test examiners and proctors

Security of test materialsTesting schedules and locationsPreparation of test locations for test

administrationArrangement for proctors, as required

TSC

Before Testing (Continued)

16

Train test examiners and proctors (continued)Information about students who have

accommodations/modifications in IEP or 504 planDirections for Administration-Special Test

Versions manualVerification of student’s identityDistribution of test materials Assistance with directionsAdministration of the test

TSC

Before Testing (Continued)

17

Train test examiners and proctors (continued)Procedures for completing demographic

informationCompletion of score codesCollection of and accounting for test

materialsScheduling and procedures for returning

test materials to test site coordinator

TSC

Before Testing (Continued)

18

Prepare answer documents One answer document must be

submitted for each student testing If using Pre-ID service, prepare blank

answer documents for recently enrolled students who have not passed one or both sections

VOID documents for students who are no longer enrolled or who were incorrectly included in the Pre-ID file

TSC

Before Testing (Continued)

Prepare and distribute test materials using the Inventory Form-Test Site

Materials for Each Test Examiner

Number to Include

Directions for Administration manual 1 per examiner

Test booklets 1 per student + 1 for examiner

Answer documents 1 per student + 1 blank

No. 2 pencils 1 per student + a few extras

List of Demographic Fields Required to be Hand-Marked for Schools Participating in the Pre-ID Service

1 copy, if applicable

19

TSC

During Testing

20

Monitor the test administration Visit each testing room to make

sure administration scripts are being read word-for-word

Ensure students have sufficient time to test

Ensure proper monitoring of breaks and extended breaks taken during testing, such as lunch

TSC

During Testing (Continued)

21

Be prepared for emergency situations, restroom passes, etc.

Document testing incidents and potential test security breachesIf applicable, complete the Test

Administration Incident Report Form and/or the Test Security Breach Report Form.

Ensure compliance with all examination procedures

TSC

During Testing (Continued)

22

•Administration Reminders:Scratch paper is not allowed.Do not allow students to use extra paper to answer their ELA writing tasks.All responses to math and ELA items, including writing task, must be recorded with No. 2 pencil on a single answer document.Do not use a pre-ID answer document from one administration for another.

TSC

During Testing (Continued)

23

Administration Reminders (Continued)Do not use correction fluid on any

answer documents.Do not use paper clips, tape, staples, or

glue on the answer documents.Do not attach removable “self-stick”

notes to the answer documents.

TSC

During Testing (Continued)

24

Administration Reminders (Continued)Do not disassemble or pull pages out of

the multi-page answer document or insert additional pages.

If an answer document is damaged, the answers must be transcribed onto a new one and all student demographic fields must be hand-marked.

TSC

During Testing (Continued)

25

Testing variations:Provide accommodations and/or

modifications to eligible students if specified in their IEP or 504 plan

Provide identified English learners additional test variations if regularly used in the classroom

TSC

After Testing

26

Collect all examination materials after each test session

Verify that all test materials from test examiners are accounted for

Put the scorable answer documents in a secure place between test sessions

TSC

After Testing (Continued)

27

Prepare answer documents for returnInspect for stray marksIf a student has a Pre-ID answer

document, check to make sure the fields that were not Pre-ID are filled in.

If a student is new or does not have a Pre-ID answer document, all demographic data must be hand-marked.

TSC

After Testing (Continued)

28

Check answer documents

Check that Box 3 Score Code is completed on all scorable answer documents

TSC

After Testing (Continued)

29

Check Box 26 Accommodations and Modifications Test examiner must grid Box 26 Accommodations

and Modifications codes if any were actually used.Test site coordinator’s or designee’s signature is

required to confirm that accommodations and/or modifications were offered whether used or not.

TSC

30

If used, the correct code must be hand-marked on the answer document.

After Testing (Continued) TSC

After Testing (Continued)

31

Transcribe student answers as required: If any student marks answers anywhere other

than in the answer document as a condition of his or her IEP or 504 plan, an authorized person must transfer the answers to the answer document exactly as produced by the student.

If a student uses more than one answer document, answers must be transcribed into a single document. Pages from two documents may not be physically combined.

TSC

After Testing (Continued)

32

VOID an answer document if:The document has been damaged.It is a Pre-ID document for a student who is no

longer enrolled in the district.A student has used more than one answer

document and the answers have been transcribed onto another that has already been included in the scorable materials.

TSC

After Testing (Continued)

33

Prepare scorable answer documents for returnLocate the large plastic bag labeled “Test Site

Coordinator Packet” that contains all your return instructions and labels.

Separate and count answer documents by grade.Do not mix scorable and non-scorable materials.

TSC

After Testing (Continued)

34

Prepare scorable answer documents for return (Continued)Use appropriate SGID for each grade

Hand-grid section B: Grade, Number of Answer Documents, Date of Exam

Place SGID on top of appropriate grade level documents

Wrap each bundle with paper bands provided in groups of 100

Place appropriate Shipping Labels on boxes with scorable answer documents

TSC

35

After Testing (Continued) TSC

After Testing (Continued)

36

Prepare nonscorable materials for returnTest Site Packing List and Security Tracking

FormsUnused SGIDs Test Booklets, including large type and BrailleAudio CDsAll original copies of transcribed essays

Place appropriate shipping labels on boxes with non-scorable materials

TSC

After Testing (Continued)

37

Labeling BoxesTSC

After Testing (Continued)

38

Return materials to your district coordinator Follow specific information from district

coordinator and return materials accordingly and appropriately to the district office for consolidation of all test sites’ materials

TSC

REMINDERS: