Roundtable Discussion on

National e-Population Register System

Tirana, Albania 8 October 2002

E-Government for Development Programme

Tirana 8.10.2002

POPULATION INFORMATION SYSTEMS

The Current Situation andFuture Trends with specific

reference to the case of Finland

Olli NieminenDevelopment Manager / Information

TechnologyPopulation Register Centre, Finland

POPULATION REGISTER CENTRE

development of the population information system

nationwide information service register of voters in elections--------------------- certification authority of citizens’

electronic identity in the public sector training and guidance of local

authorities public sector directory service (JULHA) register of guardianship affairs (HOLLE)

THE POPULATION INFORMATION SYSTEM

Contains information on

citizens and aliens

------------------- buildings, building projects and residences

real estate units and business premises and their occupants.

Citizensmoves

Building InspectionAuthoritiesinformation onbuildings and flats

Population InformationSystemPopulation RegisterCentreRegister Offices

INFORMATION SOURCES OF THEPOPULATION INFORMATION SYSTEM

Directorate of Immigrationcitizenship

CountyCovernmentschanges in names

Parishesmarriages, namegiving,religious ceremonies Hospitals

Health Centresbirths, deaths

Courts of Lawdivorces, custodyand paternity cases,adoptions

Real-EstateAuthoritiesreal-estateinformation

DATA UNITS OF THE POPULATIONINFORMATION SYSTEM AND THEIR CONNECTIONS

owns

owns located in

located inlocated in

lives in

Occupant

Building Project

Real Estate

Building

PremisesResidence

Person

operates in

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON

Persons (Persons (7 million7 million))

name and former names personal identity number municipality of birth residence (municipality of residence, address and move) citizenship native language occupation or profession spouse, children, parents date of death

Persons

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON

Residences (Residences (2 million2 million))

identification (street address and flat no.) type of occupancy floor area number of rooms and type

of kitchen equipment purpose of use

Residences

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON

Buildings (Buildings (2,4 million2,4 million) )

location (address, coordinates) building code owner year of construction purpose of use surface and floor areas equipment heating system connections to various network building permits granted

Buildings

THE POPULATION INFORMATION SYSTEM CONTAINS INFORMATION ON

Real-Estate units (Real-Estate units (2,2 million2,2 million))

real-estate code

owner´s name and address

information on acquisition and title Real-Estate

USERS - service to all society

The Social Insurance Institution Statistics Finland Municipalities Vehicle Administration Centre The Central Pension Security Instit National Land Survey of Finland National Board of Taxation Research Institution Judicial Administration Police Administration General Headquarters

Direct marketing companiesBanks and Insurance companiesBusiness enterprises

DATA SERVICE 1/2

ON-LINE SERVICE

direct-access inquiries application to application

inquiries

DATA MAINTENANCE OFCUSTOMER REGISTERS

basic data service changes in the data one-time-only updating of customer registers continuous updating of

customer registers

ONE-TIME-ONLY INFORMATIONSERVICE

samplings and random samplings weeding of overlapping information analyses

DATA SERVICE 2/2 TELEPHONE DATA SERVICE

address information telephone population information

telephone certificate orders by telephone

DOCUMENT SERVICES

statistics extracts and certificates

OTHER SERVICES

– consulting– training

CERTIFICATE AUTHORITHY

FINish Electronic IDentification• electronic identification card• organisation card• secure e-mail

THE ORGANIZATION OF POPULATION REGISTRATION IN FINLAND

The Ministry of the InteriorThe Ministry of the Interior

Population Register Centre

Population Register Centre

Register Offices(37+1)

Register Offices(37+1)

County GovernmentsCounty Governments

TOTAL REVENUES AND EXPENSES OF THE POPULATION REGISTER CENTRE 2001

REVENUES from service to public authorities 4,3 from commercial service 4,1Total (million €) 8,4EXPENSES Independent exp. of activities of subject to charge 4,7 Exp. Incurred by use, maintance and development 6,4 Other operation expenses 2,3Total (million €) 13,2STATE BUDGET ALLOCATION (million €) 4,8 The revenues

were 2001 63,6 % of the total expenses

DELIVERY OF INFORMATIONBY USER-GROUP 2001

29%

6%

65%

State

Municipalities

Other

Total delivery of information

was 200 million of data units.

DATACONTENT - the qualityExamplesPERSON DATA (high quality)

person number 100,0 % native language 99,9 % place of residence 98,6 %

BUILDING & DWELLING DATA (useable and useful data) year of construction 95 % type of occupancy(dwelling) 93 %

REAL ESTATE DATA (useable and useful data) owner´s name and address 80 % (totally correct)

HISTORY

1969 – 1979

building the register

1980 - 1990

improving the quality

1991 - 1999

dataservice

2000

making information society possible

THE FUTURE TRENDS 2000 -

Better Quality

In Information Contents

In Services

In Customer Co-operation

Quality Certificate

THE FUTURE TRENDS 2000 -

Cost Efficiency

Estimation of the Data Contents

Effective Processes

THE FUTURE TRENDS 2000 -

Expanding New Services

In Multi-Channel Format

Internet

mobile phone

Digital-TV

Real Time

Customer Tailored

With Renewed Information Contents

THE FUTURE TRENDS 2000 -

Protection of the Individuals Registered

Attention to the Sensitive Data

Religion

Transsexuals

Adoption etc.

THE FUTURE TRENDS 2000 -

Better Data Security on Individuals

Prohibiting Information Services

Advanced Control Procedures

Transparency