START EARLY, START SOLID! Make sure to fill out club contact information survey

which lets the office know your club is continuing in 2019—go.osu.edu/4hclub2019

If you are NOT having a club in 2019 contact our office about club funds distribution

Review potential project selections with club members by exploring the Family Guides available in the Extension Office or visit our website: ross.osu.edu

Establish 2019 calendar dates and share with families—take a good look at project related dates and encourage families to plan accordingly

Check ross.osu.edu or the Ross County 4-H Facebook regularly for updates

Be on the lookout for a PROGRAM UPDATE that includes species rule changes and 4-H program changes for 2019. This will come out during the middle of November.

Make some new special memories with your 4-H families during the Holiday Season.

The 4-H office is so very thankful for each of you!

OHIO STATE UNIVERSITY EXTENSION

Ross County Important Dates, Deadlines, & Details 4-H Hotline November/December 2018

Table of Contents Advisor Update ..................... 2 New Advisor Orientation ....... 2 Change Advisor Status ........... 2 Online Enrollment ................. 2 Family Guide ......................... 2 Market Beef Weigh In ........... 3 End of Year Treasury ............. 3 Club Officer Books ................. 3 Bee Keeping Scholarship ....... 3 Teen Opportunities ............... 4 Community Service ............... 4 4-H Committee Retreat ......... 5 Org Advisor Workshop .......... 5 Child Abuse Reporting ........... 5 Club Audits ........................... 5 Across County Lines .............. 5 Club Projects ......................... 6 4-H Camps ............................ 7 4-H’ers with Disabilities ......... 8 New 4-H Committee .............. 9 Merchandise Sale ................. 9 Important Dates .................. 10

November/December 2018 Hotline 2 Ross County Extension

MANDATORY ADVISOR UPDATE Tuesday, January 29 or Wednesday, January 30, 2019, 5:30 p.m. – 9:00 p.m. at the Ross County Service Center. Dinner & Advisor Recognition will begin at 5:30.

Every Advisor must attend one of these meetings in order to be a club advisor. Attendance is only required at one workshop. This training reviews new policies, highlights key topics to improve your club, and reviews the OSU Child Abuse & Neglect Training. Please RSVP by January 22, 2019. NEW ADVISOR ORIENTATION Tuesday, February 12, 2019, at 6:00 p.m. at the Ross County Service Center. All new advisors must attend an Advisor Orientation within six months of their appointment in order to continue in this capacity. We also welcome experienced advisors and volunteers to attend for a refresher. This training will give you the tools to lead and build an active, educational club. Please call 740-702-3200 to RSVP by Tuesday, February 5, 2019.

CHANGING ADVISOR STATUS Any Advisor who would like to move up to Organizational Advisor status must be approved by the Extension office prior to the change taking place. Contact us at 740-702-3200 by January 15, 2019 if you are requesting a change in status.

**REMINDER** ONLINE CLUB ENROLLMENTS All families will be required to enroll and sign up for the correct projects themselves in 4-H Online BY MARCH 1. Paper enrollments will not be handed out this year. Sign-ups can be completed as a group at a 4-H meeting or individually as a family. Instructions on how to enroll will be mailed via postcards at the beginning of December. There will be open office hours to get assistance. A password that is connected to your family email will be mailed on a postcard by the 4-H Office that will allow you to log-in. Advisors will receive an email regarding instructions for new members. Advisors will have access to view club member enrollments and information.

After March 1, all project enrollment changes will have to be completed through the office as in the past. No advisors or family will be able to make project changes. All project enrollments will be final on April 1, 2019.

FAMILY GUIDE You’ll want to encourage members and parents to check out the new Family Guide since there are changes and revisions for 2019. The booklet contains a description of each 4-H project and a helpful ‘Projects by Skill Level’ section. Copies are available, 1 per family, after Nov. 15. They are also online at: www.ohio4h.org/familyguide. A great source that shares project reviews and info is: http://projectcentral.ohio4h.org/

MOST FORMS & PROJECT REQUIREMENTS FORMERLY FOUND IN THE ROSS COUNTY ADVISOR HANDBOOK WILL BE AVAILABLE ONLINE AS OF JAN. 15, 2019.

November/December 2018 Hotline 3 Ross County Extension

MARKET BEEF WEIGH-IN Beef weigh-in will be December 1, 2018 at the Ross County Fairgrounds from 9:00 a.m. – 11:00 a.m. Please listen to WKKJ radio station if inclement weather should occur. All animals must weigh 450 pounds, must be dehorned, and castrated. Items to remember for the 2019 Ross County Fair: • Exhibitors will be permitted to take two

market beef projects. The two market beef animals can be a combination of two steers, two market heifers, or one steer and one market heifer.

• Each exhibitor can tag-in two market animals and the family can tag one family animal. A family with one exhibitor can tag in 3 market animals.

• Market heifers will show in a market heifer class; market steers will show in a market steer class. Class winners will compete for an overall top five (5) from the final drive, including a grand champion and reserve grand champion.

• Each exhibitor is permitted to sell one market animal. If a species has the ability for one exhibitor to have both grand and reserve champions, the same exhibitor can sell both through the Jr. Fair Sale.

A reminders letter will be sent to last year’s Jr. Fair Beef Exhibitors. END OF YEAR TREASURY REQUIREMENTS Club financial reports for the calendar year January 1, 2018 thru December 31, 2018 must be submitted no later than February 1, 2019. Forms can be found at go.osu.edu/4hfinancialsummary (use Internet Explorer). When you get to this page there will be specific instructions. Please carefully read the information as it will assist you in filling out the form correctly. To submit the form you will be asked for our county submission email address, ross4h@osu.edu. This e-mail is for financial form submission ONLY! Clubs will not be allowed to re-enroll for the new year until this report is filed. No report – no club! If you have trouble accessing and filling out the form you may submit a hard copy. Contact our office if you find you need to do this.

BEEKEEPING SCHOLARSHIP This award sponsors two 4-H members the funds to purchase woodenware and toolkits to establish a hive ($500 max. value). It offers practical support and reduced expenses required to get started. Awardees must attend and complete the Beginning Beekeeping Classes, maintain a written record of the 2019 beekeeping experience, provide a quarterly update to the committee, and present a final report in the fall of 2019. More specific details can be found online at https://ross.osu.edu/news/beekeeping-scholarship

CLUB OFFICER BOOKS Officer books may be downloaded from our website ross.osu.edu; Click 4-H Youth Development; then Officer Books & Awards. In addition to the books, print the score sheets with the judging criteria for the books. Please be sure they are dated for 2019 (available after Jan. 15). There is also an explanation of the Outstanding Officer Awards. Clubs need just ask the office for books, including: President, Vice President, Secretary, Treasurer, News Reporter, Recreation Leader, Safety, Health, Community Service, Historian and Environmental Officer Books. Please give us a call in advance so we can have them ready when you come in. Please note there are great resources on ohio4h.org for officers! Once on the website, select 4-H for Youth, click on Club Members and then Club Officer Resources. The resources include great videos as well!

November/December 2018 Hotline 4 Ross County Extension

TEEN AWARD TRIPS & OPPORTUNITIES Award Trips: Teens age 14 and over, as of January 1, 2019 can apply for award trips such as Leadership Camp, Forestry Camps and Citizenship Washington Focus. Encourage your 4-H teen members to apply for these opportunities geared for them! Youth must fill out the Ohio Achievement Record by January 15.

4-H County Scholarships: Complete the Ohio 4-H Scholarship App for Ross County 4-H scholarships. Form due by January 15.

Achievement Form Help: This form makes you eligible for statewide awards in a project area, as well as a trip to the National 4-H Congress (arguably the most prestigious 4-H trip). Form completion assistance is available January 6 from 6-8 p.m. at the Extension Office.

4-H Camp Counselors: Available online now! Complete application and return it to the Extension Office by December 15.

State and County Opportunities: There are collegiate scholarships available as well. The OSU collegiate 4-H scholarships details may be found online. All submissions must be completed online. Applications and instructions can be found on our website: ross.osu.edu in December.

JUNIOR LEADERS CLUB All 4-H members ages 14 to 18 (as of Jan. 1, 2019) are encouraged to attend any or all meetings/events. Junior Leaders generally meet the first Wednesday of the month at 7:00 p.m. The next meeting will be Wednesday, November 7. Teens must attend at least 6 meetings for completion.

COMMUNITY SERVICE PROJECTS Jaycees Special Santa Each year the Chillicothe Jaycees organize “Special Santa” to see that the neediest children of Ross County have presents for Christmas. If your club would like to be a “Special Santa,” please contact the Jaycees at 740- 772-9797 to make the necessary arrangements. You have the choice of purchasing gifts for a specific child or making a monetary contribution. Veterans Affairs Medical Center The Chillicothe Veterans Affairs Medical Center would like to invite your 4-H club for a visit. They have an auditorium with a stage to accommodate performances or you can visit the Community Living Centers for a game of checkers, caroling, playing Wii games etc., or just sit and enjoy a good conversation. Please contact the Voluntary Service Office by calling 740-773-1141, extension 7426 or 7435 or 1-800-358-8262, extension 7426 or 7435 to arrange a visit and thank a veteran. Teen and Senior Citizen Sponsors Needed Ohio Department of Job and Family Services is looking for sponsors specifically for teenagers and senior citizens. Donations of items for either age group will be welcomed. Or, if you’d like a more specific list give Kathy Wolfe a call 772-7371. ODJFS’s goal is to spend approximately $75 on each teen or senior. Donations will be accepted until December 15.

National 4-H created a catalog of 60 hands-on activities you can do with your kids! Check it out online and download your copy today!

https://4-h.org/inspire-kids-to-do/

November/December Hotline 2018 5 Ross County Extension

ORGANIZATIONAL ADVISOR ROLE WORKSHOP Thursday, November 8, 2018, 6:00 – 7:00 p.m. ~ Many forms, deadlines, types of communication, struggles with attendance, officers, parents, and changes! Help start your year off strong by attending this session that shares tools for success!

4-H COMMITTEE PLANNING RETREAT The 4-H Committee is having an annual planning retreat on November 3 to review overall 4-H policies, events, and organizational how-to’s. If you have any suggestions or input you would like us to consider when meeting please email Feldhues.2@osu.edu before the meeting. We are very lucky to have an active caring group that helps make decisions that benefit our youth! If you would like more information on what responsibilities of the 4-H committee include please check out the following fact-sheet: https://ross.osu.edu/program-areas/4-h-youth-development/4-h-advisory-committee

Across County Line Policy If you have 4-Her’s interested in joining your club that live out-of-county they must complete an Across County Line form and submit it to the 4-H Educator in the county of request. Note: Counties have different enrollment & Across County Line deadlines (Ross is February 1- policy and forms online).

Approval must be granted by both of the county 4-H Extension Educators before an individual is accepted. Please do not promise membership in your club or involve anyone in club functions as accepted members until they have received approval from both counties.

Child Abuse Reporting Steps

1. Call Children’s Services 1-855-O-H-CHILD (855-642-4453

2. Call Ohio State Police: 614-292-2121

3. Call 4-H Educator to file a written report: 740-702-3200

CLUB AUDITS Clubs that are under review this year have been notified in writing and reminded through e-mail. Please submit necessary documentation by January 1 in order to be a club in good standing for 2019.

Ohio Military Kids Ohio 4-H works hand-in-hand with Ohio National Guard to deliver fun and support programs to military families across the state. If you are a Ross County military family, please check out the following link to family-friendly activities and camps designed just to help you connect with other military families: go.osu.edu/OMK

November December 2018 Hotline Page 6 Ross County Extension

New Project Books! Crossbow #757 In addition to recordkeeping pages, the Crossbow Member Record Book offers information about safety, setting goals, Crossbow parts and equipment, hunting, and much more! Members must work with a certified shooting sports instructor to complete this project Seeing Through Graphic Design #593 Learn more about visual communication with this hands-on approach to graphic design. Activities cover color, typography, design basics, symbolism, and branding. Showcase what you learn in a project portfolio. Geology: Can You Dig It! #612 Discover our planet’s past with clues in rocks, minerals, and fossils that you collect. Learn where to find these items, how to identify them, and how they formed. Showcase all your findings in a display of your design. Small Equine #182 This intermediate project is for a miniature horse, donkey, or mule. Learn the basics of caring for small equine, guiding in-hand and driving, and showmanship. Youth must complete 191R Horses, Safety, and You, and 174 Beginning Horse Management before taking this project. Use with 190R Equine Record Book each year project is taken. 2019 Family Guides will be available for pickup in the office starting Thursday, November 15.

Please help us send a big THANK YOU to these businesses for recent donations to pay for

scholarships and project books!

If you know of a business that would be interested in sponsoring, we are always looking!

November December 2018 Hotline Page 7 Ross County Extension

4-H CAMPER ROUND UP Thursday, May 9 from 4-7 p.m. at the Service Center. Camp registration for a camper spot and discount pricing will be offered. Senior and Junior camp will cost $130/camper if registered on May 10, after that the cost will increase to $150/camper. Cloverbud camp fee is $40 regardless of when Cloverbud is registered. Camp registration deadline remains June 1. Parents may register their own campers or someone else’s but all forms must be complete to register (picture and shot records too); campers do not have to be present to register. No early registrations accepted. Registration forms will be available online, in the office, or in the May Family Hotline.

CAMPER SCHOLARSHIP DONATIONS! Do you believe in the power of camp to generate creativity, confidence, friendships that last, and a love of the outdoors? Do you have special memories at camp that you want to see passed on to the next generation? Do you know a business that might think 4-H camp is something they want to make a part of their company sponsorship? Now is the time to donate to send kids to camp! We try to make camp accessible to any child that wants to go. Please help make this a reality for more youth this summer!

2019 Camp Dates Senior- June 13-16 (Completed grades 6-9)

Junior- June 27 - June 30 (Completed grades 3-5)

Cloverbud- June 22 (Completed grades K-3)

*Multi-County Teen Camp- July 6-7 (Completed 9-12 grades)

November/December 2018 8 Ross County Extension

How Can You Support Youth with Special Needs? You may have a member(s) in your 4-H club who is differently abled. Regardless of the disability (physical, mental, developmental, etc.), it is imperative to work with the child and his or her parents/guardians to set goals and modify experiences to meet the child’s needs. Being sensitive to the concerns of the parent and child is important to help them feel included. Types of Special Needs

• Physical—Visual or hearing impaired, spinal cord injuries, trauma injuries related to an accident, certain medical conditions or illnesses. • Mental—Conditions associated with below or above average intellectual functioning. • Developmental—Learning disabilities and emotional disorders.

Use the Winning 4-H Plan to Ensure a Positive Experience for Youth with Disabilities

• Learn about the child and the special need. Talk to the parents or guardians and research the special need on the Internet, at the library, or through a local support group.

• Treat each child as a special child, regardless of special need. Recognize each child’s skills, abilities, talents, and needs.

• Recognize positive behaviors and give lots of positive reinforcement. Make expectations realistic.

• Help the total club membership appreciate and understand the disability of its members. • Have parents or guardians share information with your county Extension professional to

help the 4-H organization better prepare for the special needs member’s participation in project judging, skillathons, camp, and other 4-H opportunities.

• Winning 4-H Plan resources and forms can be accessed by contacting your county Extension professional.

Winning 4-H Plan Request Form: https://ohio4h.org/sites/ohio4h/files/imce/Families/winning_plan/Winning4HPlanRequest-FillablePDF-Form5-16.pdf Our goal is to provide a positive enriching experience for every 4-H member. Encourage all parents to explain disabilities on the 4-H enrollment form. Even though this is optional, the information can assist your county Extension professional in planning a positive 4-H experience for all youth. Ohio 4-H Volunteer Handbook Pg. 29

4-H MERCHANDISE SALE Order Nov 1-Nov 23 Will receive by Xmas Items: Short Sleeve ($12), Long Sleeve ($18), Sweatshirt ($20) Two design options: Ross County 4-H or Ross County 4-H Alumni Profit: Ross County 4-H will receive $3 per item To order: https://cnkathleticequipment.itemorder.com/ enter sale code 7YEVC Call Caleb Miller with questions: 740-477-9828 or cnk.caleb21@gmail.com

NEW 4-H Committee Members Needed Who’s needed: It’s time for a new season of 4-H to begin and the 4-H committee is seeking four (4) Advisors to serve on the 2019 Ross County 4-H Advisory Committee. Active advisors with 2 or more years of experience who are interested in making a positive impact on Ross County youth and the 4-H program are eligible to serve.

What’s 4-H Committee: 12 adults each serving 3-year terms and 4 youth each serve a 1-year term. Committee currently meets once a month (day will be set by new group). These members are responsible for giving leadership to the county 4-H program by advising and assisting in planning, implementing, and evaluating the overall 4-H program. Members represent their fellow 4-H advisers by bringing their needs, wants, and ideas/suggestions to the attention of the Extension staff & committee. How to get elected: We are asking advisors to send nominations to the Ext. office. Consider running for 4-H Committee! You can even nominate yourself! The slate of candidates will be pulled together and voting will take place during the Advisor Recognition Event or after in the Extension office. Please consider if this is a good fit for you or someone you know!

Remember, the 4-H Committee members are responsible for making financial, policy, strategic plans, and marketing decisions for our county program.

Current Members: Pam Gallaugher, Stephanie Hartmus, Tara Immell, Kim Litter, Angie Lochbaum, Heidi Lovensheimer, Amy Smythe, Aaron Swepston

Outgoing Members: Danielle Amole, Tessie Lucas, Hettie Pugh, and Lynn Speakman

Important Dates November 4 –Daylight Savings Time Ends 5 – Jr. Fair Board 6:00 p.m. @ Fairgrounds – Sr. Fair Board 7:00 p.m. @ Fairgrounds 7 – Jr. Leaders 7:00 p.m. @ RCSC 8 – Advisor Workshop (Org. Advisor Role) 6:00 p.m. @ RCSC 12 - Office Closed 10 – Cloverbud Sidekicks 9:00 – 11:00 a.m. @ RCSC 19 - Horse Committee Meeting, 6:30 p.m. @ RCSC 20 – Sale Committee Meeting 6:30 p.m. @ RCSC 22 & 23 Office Closed December 1 – Beef Weigh-in 9:00 – 11:00 a.m. @ Fairgrounds -Carteens 3 – Jr. Fair Board 6:00 p.m. @ Fairgrounds – Sr. Fair Board 7:00 p.m. @ Fairgrounds 8 - Cloverbud Sidekicks 9:00 – 11:00 a.m. @ RCSC 15 – Due: Camp Counselor Applications 17 - Horse Committee Meeting 6:30p.m. @ RCSC 18 - Sale Committee Mtg. @ RCSC, 6:30 p.m. 24 - 25 Merry Christmas! Office Closed

January 1 - New Year’s Day – office closed 2 – Jr. Leaders Mtg. 7:00 p.m. @ RCSC 5 – Due: Buckeye Leadership Workshop Scholarship App. – Jr. Fair Managers Conference (Columbus) 6 – First Year (NEW) Camp Counselor Interviews 3

p.m. @ RCSC Achievement form help session 6 p.m. – 8 p.m.

@ RCSC 7 - Jr. Fair Bd. Mtg. 6:00 p.m. @ Fairgrounds - Sr. Fair Bd. Mtg. 7:00 p.m. @ Fairgrounds 12 - Cloverbud Sidekicks 9:00 – 11:00 a.m. @ RCSC 15 - Due: NEW Advisor Applications

- Last day to request a change/update Advisor status

- Ambassador Apps to State Office - OSF Steer Registrations - Achievement Forms &/or Scholarship

Applications for: o County, State & Alumni

Scholarships o State Awards & Opportunities o Award Trips & County

Opportunities 16 – 4-H Club Officer Training 6:00 p.m. @ RCSC 21 – MLK Day – office closed 22 – RSVP for 4-H Advisor Update Workshop 29 & 30 – Mandatory Advisor Update & Child Neglect Prevention Training 5:30 p.m. – 9:00 p.m. @ RCSC

CFAES provides research and related educational programs to clientele on a nondiscriminatory basis. For more information: go.osu.edu/cfaesdiversity

Happy Holidays from The Ross County Ext. Office

475 Western Ave. Suite F Chillicothe, OH 45601