Room Reservation Request by Supervisor

of ElectionsCity Council Requested Information

Overview• Legal Parameters and City Policy • Room Reservation Request• City Council Requested Information

o Historic Use by Supervisor of Electionso Community Center Room Informationo Possible Room Reservation Conflictso Survey Regarding Election Day Meetingso Election Datao Library/Community Center Room Comparison

• City Council Direction to City Staff

Legal Parameters and City Policy

Ownership and Use of Community Center

• Deeded by County to City on November 6, 2000o County Resolution: Whereas Clause “to provide government services”o No deed restrictions regarding use of building

• City Policy Regarding Community Center Useo Parks and Recreation Department Staff Manage Room Reservationso Fee Structure Adopted by City Council

Legal Parameters and City Policy

City Council Meetings

• City Charter Requirements o Meet at least once per montho Time and Place Set by Ordinance

• Implementing Ordinance (Ord. 99-01 & 00-04) o Community Center as Locationo 1st Tuesday at 6:30 PMo 3rd Tuesday at 9:00 AM

Reservation Request bySupervisor of Elections

• Exclusive Use of Community Center Room #102 as Early Voting Location and Election Day Polling Place for both Primary and General Election in 2014o August 11, 2014 – August 23, 2014 (13 days)o August 26, 2014o October 20, 2014 – November 1, 2014 (13 days)o November 4, 2014

• City staff have offered Room #107&108o Impact to user groups

Requested InformationRelated to Supervisor of Elections

Room Reservation Request

Historic Use by Supervisor of Elections

SOE CC Reservation

City Council Meeting

2008 Early Voting N/A (3 Other Locations)

As Normal Scheduled

2008 Primary Room #102 Workshop at City Offices

2008 General Room #107/108 Meeting at CC #102

2009 Special Primary Room #107/108 Meeting at CC #102

2009 Special General Room #107/108 Meeting at CC #102

2010 Early Voting N/A (3 Other Locations)

As Normal Scheduled

2010 Primary Room #102 Workshop at City Offices

2010 General Room #107/108 Meeting at CC #102

2012 Early Voting N/A (2 Other Locations)

As Normal Scheduled

2012 Primary Room #107/108 Workshop at City Offices

2012 General Room #107/108 Meeting at CC #102

2013 Special Referendum Room #102 No CC Meeting (Friday)

Community Center Information

Room 107&108

1165 SQ. FT.

Room 102

2,063 SQ. FT.

Possible Room Reservation Conflicts

Date 2014 2013 2012August 11 Turning Point Church Sweet SixteenAugust 12 Turning Point ChurchAugust 13 LSAC Meeting,

August 14 LSAC MeetingAugust 15 PLDRBAugust 16 ChurchAugust 17 Turning Point Church Church, Birthday

PartyAugust 18 Turning Point ChurchAugust 19 City Council Training, City Council

SetupTurning Point Church

August 20 City CouncilAugust 21 City CouncilAugust 22August 23 Church Community Center

Master Plan Meeting

Early Voting - Primary Room #102

Possible Room Reservation Conflicts

Primary Election Day – August 26, 2014• No current room reservations for Room #102

Possible Room Reservation Conflicts

Date 2014 2013 2012October 20 Pizza Party/DanceOctober 21 City Council Women’s Self Defense Turning Point ChurchOctober 22 Town Hall Meeting Employee MeetingOctober 23 Employee MeetingOctober 24October 25 Church AARP Driver Safety, Boo

BashKemper Meeting

October 26 Turning Point Church

Church

October 27 Turning Point Church Movie NightOctober 28 Historical Society, Women’s

Self DefenseTurning Point Church

October 29 Sports Alliance Sheriff’s Office Presentation, Union Negotiations

October 30 Sports Alliance Mayor Town HallOctober 31 Club MeetingNovember 1 Church Wedding Women’s Self Defense

Early Voting - General Room #102

Possible Room Reservation Conflicts

General Election Day – November 4, 2014• City Council Meeting

Survey Regarding Election Day Meetings

2012 2011 2010

ELECTION DAY COUNCIL MEETINGS 

Live Oak Opens mtg -adjourns-so Council can take part in the election or participate on Canvassing Board

Miami Shores Never cancelled or amended start timeMount Dora Never cancelled a Council mtg for election day

past 7 yrsOrange Park Do not cancel on election daySanibel Never cancelled a Council mtg for election day  CITIES THAT CHANGED DAYS

 Port Orange Changed to WednesdayCITIES THAT CANCELLED BUSINESS MEETINGS

 City of Parker  CITIES THAT DO NOT SCHEDULE ON ELECTION DAY

 Lake City  

Election Data - Countywide

2008 Primary

2008 General

2010 Primary

2010 General

2012 Primary

2012 General

0

10,000

20,000

30,000

40,000

50,000

60,000

2,329

22,454

3,06910,713

5,108

19,778

1,826

8,166

1,947

4,968

2,505

10,542

9,587

18,684

9,084

18,203

9,321

20,010

OtherPollingAbsenteeEarly

Source: SOE Official Results / Note: 2012 Cards Cast ÷ 2 to estimate votes

Election Data – 2012 Primary: Election Day

VFW Post 8696Shephard of the Coast Lutheran Ch

Palm Coast Community CenterAdult Education Bldg

Flagler Beach City HallGrand Haven Village Center

First Baptist Church of BunnellBelle Terre Elementary School

Flagler County LibraryFlagler Beach Methodist Church

Old Kings Elementary SchoolFlagler County School Board BldgChrist the King Lutheran Church

Bunnell City HallBuddly Taylor Middle School

Palm Coast Bible ChurchPark View Baptist Church

St. Johns Pk FireRymfire Elementary SchoolSt. Mary's Catholic Church

Wadsworth Elementary SchoolBelle Terre Swim/Racquet Club

Rima Ridge

0 200 400 600 800 1,000 1,200 1,400

Source: SOE Official Results

Election Data – 2012 General: Election Day

VFW Post 8696Shephard of the Coast Lutheran Ch

Palm Coast Community CenterBelle Terre Elementary School

Adult Education BldgFlagler Beach City Hall

First Baptist Church of BunnellGrand Haven Village Center

Flagler County LibraryFlagler County School Board Bldg

St. Johns Pk FireRymfire Elementary School

Christ the King Lutheran ChurchPalm Coast Bible Church

Buddly Taylor Middle SchoolFlagler Beach Methodist Church

Wadsworth Elementary SchoolPark View Baptist Church

Bunnell City HallBelle Terre Swim/Racquet Club

Old Kings Elementary SchoolSt. Mary's Catholic Church

Rima Ridge

0 500 1,000 1,500 2,000 2,500

Source: SOE Official Results / Note: Cards Cast ÷ 2 to estimate voters

2012 Election – Early Voting

In Palm Coast

2014 Election – Early VotingIn Palm Coast

972 s.f.

14 Booths*3 Evid*

972 s.f.

14 Booths*3 Evid*

1165 s.f.

20 Booths*3 Evid*

2063 s.f.

60 Booths*4 Evid*

Room 107/108 Room 102

*Information provided by Supervisor of Elections

120% 177%

143% 429%

City CouncilDirection to City Staff

Provide Direction to City Staff regarding Supervisor of Elections request for Exclusive Use of Community Center Room #102 for the following dates.

August 11-23, 2014 (Early Voting: Primary)• Cancel/Move City Council Meeting on August 19, 2014• Impacts to User Groups

August 26, 2014 (Election Day: Primary)• No Current Reservations

Oct. 20-Nov. 1, 2014 (Early Voting: General)• Cancel/Move City Council Meeting on October 21, 2014• Impacts to User Groups

November 4, 2014 (Election Day: General)• Cancel/Move City Council Meeting on November 4, 2014