rollout phase wic ebt user group meeting july 23, 2014
TRANSCRIPT
Rollout PhaseWIC EBT User Group Meeting
July 23, 2014
Information
Priscilla Tiger RD/LD eWIC Project Manager WIC Program Consultant
Oklahoma State Department of Health
WIC Service
Plans for eWIC
Original Plan• Pilot in March 2014• Rollout June 2014 to November 2014
First Modification to Plan• Pilot in September 2014• Rollout January 2015 to June 2015
Current Plan• Pilot in March 2015• Rollout June 2014 to September 2015
Plans for eWIC
Delay due to our MIS not being ready• In house developed system-PHOCIS• Addition of household account module
• Revision of food package & food issuance
• Complete revision of our vendor management system
• New platform for PHOCIS
Pilot Plans
Pilot Phase• 2 counties – 6 clinics• Monthly caseload varies from 136 to 2436 Variety of vendors Proximity to largest cities
• Added 4 counties – 6 clinics to end of pilot phase – not in original plan
Rollout Plans
Rollout Phase• 4 Phases• Revised from 6 phases in original plan
• Shortened from 6 months to 4 months
• Rolling out from our pilot areas
Pilot & Rollout Map Cimarron
Texas Beaver Harper
Ellis
Roger Mills
Woodward
Woods Alfalfa
Major
Dewey
Washita
Greer
Kiowa
Blaine
Caddo
Grant
Garfield
Kingfisher
Kay
Noble
Payne
Logan
Canadian
Oklahoma
Cleveland
Grady
Pawnee
Osage
Creek
Lincoln
McClain
Har
mon
Jackson
Tillman
Comanche
Cotton
Stephens
Jefferson
Garvin
Carter
Murray
Love
Pot
taw
otom
ie
Pontotoc
Sem
inol
e
Johnston
Marshall
Coal
Atoka
Bryan
Hughes
Okfuskee O
km
ulge
e
Pittsburg
McIntosh
Pushmataha
Choctaw
McCurtain
Le Flore
Latimer
Haskell
Sequoyah
Muskogee
Tulsa Wagoner
Cherokee Adair
Ottawa
Was
hing
ton
Rogers
Nowata
Craig
Mayes
Del
awar
e
Beckham
Custer
eWIC Pilot
2 Counties, 6 Clinics, 27 Vendors March - April 2015
Phase 1 – 7 Counties, 23 Clinics, 103 VendorsJune 2015
Phase 2 –14 Counties, 27 Clinics, 130 VendorsJuly 2015
06/16/2014
Phase 3 – 25 Counties, 28 Clinics, 81 Vendors August 2015
Phase 4 – 24 Counties, 30 Clinics, 99 Vendors September 2015
eWIC Rollout Areas
4 Counties, 6 Clinics, 18 Vendors May 2015
eWIC Training Committee
Plan and schedule trainings for staff
Schedule clinics for rollout
Develop training material
Meet at least monthly
Vendor Outreach
Ongoing contact with vendors
Regional meetings for integrated vendors
Onsite trainings for vendors with stand beside devices
State Staff Trainings
Training of nutrition & vendor staff,
state helpdesk staff on process
Training of financial staff
Scheduled for January/February
Staff Trainings
Staff website with eWIC section• Written documents• PowerPoint presentations with voiceover
Presentation at Annual WIC State Nutrition Conferences
Staff Trainings
Quarterly Video Conferences
Regional trainings• Fridays prior to rollout–Policy & PHOCIS
• 2 Sessions per day• 1 Nutrition staff and 1 policy staff
Rollout Days
Caseload & size of clinic• Two staff members for clinics over 1000
caseload• One staff member for clinics under
1000 caseload• Generally two days at each clinic
Number of clinics each week• Four to eight clinics per week
Rollout Days
Staff needed per week• Vary upon number & size of clinics
• Maximum six staff members per day
• Nine staff members to pull from
Rollout Days
Scheduling rollout• Challenging
• Clinics and slots on calendar for staff to pick from
• Decided to make it fun
Regional Training Princesses
Nutrition Staff
Policy Staff
Rollout Princesses
NutritionStaff
Scheduling
Monday Tuesday Wednesday Thursday Friday
Jasmine/ArielClinic A
Mulan/BelleClinic E
Week 1
Jasmine/ArielClinic A
Mulan/BelleClinic E
Rapunzel/ArielClinic B
Pocahontas/BelleClinic F
Rapunzel/ArielClinic B
Pocahontas/BelleClinic F
Cinderella/Tiana Regional Training A
Jasmine/MulanClinic C
Week 2
Jasmine/MulanClinic C
Rapunzel/BelleClinic G
Pocahontas/ArielClinic D
Rapunzel/BelleClinic G
Pocahontas/ArielClinic D
Aurora/Snow WhiteRegional Training B
Celebration
Plan to celebrate!
