A Streamlined Solution for Publishing, Maintaining, and Searching Policies and InformationSeptember 11, 2013

Rocket Folio/NXT

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Use the Questions box to type and send us your questions

We will answer questions in the Q & A session at the end

Slides and recording will be made available after the meeting ends

Before We Begin

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Featured Speakers

• Gary MumfordManaging Director, Sales, Channels, and R&D Rocket Software

• Larry Simpson, CPATrainerState of Utah - Division of Finance

• Aaron ReadTechnical Support EngineerRocket Software

Welcome & Introductions

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Rocket Folio/NXT Overview

Folio/NXT Allows organizations to aggregate content across the enterprise into one consistent package

Powerful indexing capabilities turn unstructured data into an invaluable database of information

Users access content in a user-friendly web (NXT) or desktop-based viewer (Folio)

Built-in rights-management supports both security and entitlement

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State of Utah – Division of Finance

• Responsible for all state-wide accounting, payroll, and other financial systems

• Responsible for ensuring compliance with state law

• To over 20,000 state employees and to the general public• Deliver different subsections of content to specific groups

of users

Who we are – What we do

Deliver policies, procedures, reports, training, and other content

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State of Utah – Publishing Needs

State of Utah needed to provide searchable content to many different groups & on many different devices

• Without having to maintain separate systems• Without duplicating source content• Without rewriting or converting existing content• With a customizable look-and-feel for each group

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Folio/NXT Provides A Solution

Folio/NXT meets State of Utah’s publishing needs without having to duplicate source data

• Allow users to quickly find what they need• Quickly divide and combine content based on user defined

groups• Present a variety of different data formats (PDF, DOCX,

HTML, PPTX, etc.)• Quickly create a different look and feel for different user

groups or devices

Live Rocket Folio/NXT DemoState of Utah – Division of Finance

Larry Simpson, CPA, Trainer

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Alaska State Legislature• Uses Folio/NXT to mange and publish statutes, legislative minutes,

journals and the state constitution• There are over 41,600 sections of the Administrative Code,

which can be tricky to manage. • “Each of these sections are several pages, so we’re dealing

with a massive amount of information. It's a lot of data, and it's always changing. Rocket Folio/NXT gives us the ability to truly manage electronic versions of all of our files.“ Shay Wilson, Supervisor for Networking and Programming, Alaska State

Legislature

Alaska State Legislature

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Iowa State Legislature• Customized look and feel• Same backend, same template code (ease of use/deployment)• Provides access to large volume of content• Custom search form based on fielded data (Iowa Code vs. Iowa Administrative Code)

Goto https://www.legis.iowa.gov

Click on the Iowa Law & Rules tab

Click on Search the Iowa Code link

http://search.legis.state.ia.us/nxt/gateway.dll?f=templates&fn=default.htm

Iowa State Legislature

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Visit http://publishing.rocketsoftware.com

Experience how dynamic the site is based on screen size.

Make legacy content available to mobile devices without modification. Content is automatically formatted to fit various mobile devices – Adjusted based on devices screen size (phone vs. tablet).

Make content from relational databases, semi-structured and unstructured data sources (text/HTML/Word/PDF/Excel/PPT documents, etc.) available to mobile devices.

Experience Folio/NXT Mobile

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Build once, deploy to Internet, intranet, desktop, mobile and CD/DVD/USB—content will ALWAYS look the same. Folio/NXT eliminates the need to maintain multiple versions of content.

Sophisticated search engine allows users to quickly find what they are looking for

HTML 5 UI works with all major browsers and mobile devices.

Powerful, redistributable search engine with security and subscription management.

Experience Folio/NXT Mobile