road maintenance in auckland · pdf file14/09/2012 · 2 • 7 rca’s •...
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www.aucklandtransport.govt.nz
Transformational Change
Road Maintenance in Auckland 14 September 2012
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• 7 RCA’s
• 35 long term contracts
• Varying delivery models, terms and conditions
• All road corridor maintenance and renewals
– $300M annual budget
– 7200km road network
• AT formed Nov 2010 as a CCO.
History
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• Need to act as ONE city
• A new organisation with new expectations
• Expected to be more responsive & more innovative
• Staged roll-out of a new contract model
• Industry crying out for simplicity and consistency
• Real opportunity for change.
Initial planning
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• Innovative, industry leading contracts
• Alignment with AT’s responsibilities (i.e. total corridor management)
• Maximise efficiency and value-for-money
• A sustainable competitive contracting industry
• Maximising use of local resources
• Active collaboration.
What we wanted
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Workshops …
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Thinking Differently
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• Traditional (3910)
• Alliance
• NEC
• Hybrid Collaborative
• A variety of the above
• Others
Contract options
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Design Exercise
AT
Professional Services
Physical Works
Auckland Transport
Physical Works
Professional Services
AT
Physical Works
Professional
Services
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Design Exercise
Auckland Transport
Physical Works
Professional Services
Auckland Transport
Physical Works
Professional Services
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Outcome of workshops
Summary of Group Findings
Issues Group One Group Two Group Three
Preferred Contract Form NZS3910 NZS3910 Hybrid NEC Hybrid
Contract Philosophy/Culture Collaborative/Partnering Collaborative
Boundary Philosophy Urban/Rural/Political Urban/Rural/Political Urban/Rural/Political
Number of Contracts/Assets 6 7 7
Contract Areas Suggested Rural – South+Waiheke; North+GBI: Urban –
Central 2; North, West Na North 2; South 2; Central 3; Islands ?
Asset Management Approach - Proactive + ECI -
Scope of Physical Works Boundary to Boundary Head Contracts which
include specialist and preferred subcontractors Boundary to Boundary Head Contracts which
include specialist and preferred subcontractors Boundary to Boundary Head Contracts which
include specialist and preferred subcontractors
Standalone Contracts Streetlights and Energy Supply Streetlights and Energy Supply Nil
Role of Professional Services 1 contract per area, each contract a consortia Same model as Central? Imbedded in AT and Physical Works
Roll Out Programme From 2012, south; central, north From 2012; south; central; north; central From 2012; south; central; north; central
Contract Terms Minimum 3+1+1 or 2+2+2 Na 4+2+2
Other Preferences Independent Engineer to Contract Align Specs, Capex and Opex Integration, consistency
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• Simplicity and consistency
• Creating a sustainable contracting environment
We will achieve this through: • Integrated and proactive maintenance activities
• Delivering value for money
• A new level of customer service
• Keeping safe
• Collaborative partnerships
Objectives
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Scorecard
Yes No
Sustainable competitive contracting environment
Simplicity
Collaboration
Allows for integration of Stormwater, Parks etc
Value for Money
Defendable/sensible
AT in control
Fiscally responsible (subsidy etc)
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Contract Model
Contract Form NZS3910 (+ some collaborative improvements)
Contract Philosophy/Culture Collaborative - using a Contract Volume dedicated to
the “Way we work together”
Boundary Philosophy Urban/Rural/Community
Number of Contracts/Areas 9 Road Maintenance
2 Street lighting maintenance
3 Technical Support Service Panels
Contract Areas See the following map
Asset Management Approach Boundary to Boundary
Scope of Physical Works Head Contracts with agreed Subcontractors
Timetable – Physical Works South 2012 / Central & West 2013 / North 2014
Contract Terms 4+2+2
Technical Support Services 3 Preferred Supplier Panels – all set up in early 2012
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Boundaries DRAFT – AUCKLAND TRANSPORT
FUTURE ROAD CORRIDOR CONTRACT BOUNDARIES
1
2
3 4
5 6
7
8
9
Phase 3
July ‘14
Phase 1
July ‘12
Phase 2
July ‘13
$80M per annum
$110M per annum $80M per annum
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RCM Delivery Model
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Existing Infrastructure Term Contracts
July 2014
North Contracts Commence
July 2013
Central and West Contracts Commence
July 2012
South Contracts Commence
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Road Corridor Contract Integration
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Rollout Timeline
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RCM Structure Maintenance
Contract
Manager
TSS
Panel
Area Mtce Eng
Principal/Sr
(Board Area A)
Team
Leader
Team
Leader
Area Maintenance
Engineer
(Board Area B)
Area Mtce
(Board Area D)
TSS Resource
Area Mtce Eng
(Board Area A)
TSS Resource
Area Maintenance
Engineer
(Board Area C)
Streetlight
Engineer (reports to St Light TL)
Road
Maintenance
Physical Works
Road
Maintenance
Physical Works
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RCM Accountability Matrix
= Prime Responsibility = Dynamic Collaboration = Input / Support
AT TSS PW
STRATEGIC
TACTICAL
OPERATIONAL
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Contract Prep Structure
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Contract Outline
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• Price Quality Method
• Two stage process
– Tenderers will be shortlisted through an EOI process
– Scores carried through to RFT
– Price/non-price weighting 60:40
• Note: – Dual Legal Council – Simpson Grierson & Kensington Swan
– Real time Probity Audit – McHale Group
Tender Methodology
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Tender Methodology
40%
60%
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• Industry engagement and buy-in
• Working to shared objectives and in the best interests of Auckland and New Zealand
• AT needs its service providers ‘on the same page’
• Internal collaboration is critical for all parties
• Collaborative behaviours will be encouraged and rewarded.
Collaborative Success
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Why we collaborate?
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Can we collaborate?
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AM and RCM Collaboration
Initial
Treatment
Selection
Draft AT
Programme
Final AT
Programme
Collaboration
(including monthly
meetings)
Database /
Validation
Validation of
Programme
(incl allocation)
Final
Programme
Review
Road Corridor
Maintenance
Condition
Rating
- RAMM rating
Delivery of all
Maintenance
and Renewals
Milestone Delivery
Dates31 December 1 September31 March
Asset Management
Field Validation & Develop
Draft Programme -
maintenance and renewals
Develop Draft Programme for
non-RCM activities
Condition
Rating
- Wharves, PT,
seawalls, road
structures, road
high speed data
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• Performance Scorecard - KPIs – Collaborative approach to Continuous Improvement
– Openly reported across all contracts
– Recalibrated to encourage ‘breakthrough’ performance
• Rewards – 40:40:20 rule – 40% of Renewals work included in contracts
– 40% of Renewals awarded based on performance
– Minimum of 20% of Renewals will go to open tender
Performance and Reward
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Performance and Reward
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ICMS
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Physical Works Contract Roll Out
2012
2013
2014
PHASE 1: South (awarded) 3 Contracts
PHASE 2: Central / West 4 Contracts
PHASE 3: North 3 Contracts
PHASE 1
SOUTH
July 2012
PHASE 3
NORTH
July 2014
PHASE 2
CENTRAL /
WEST
July 2013
Great Barrier Island
Progress
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Yellow Book
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www.aucklandtransport.govt.nz
Transformational Change
Road Maintenance in Auckland 14 September 2012