ROAD ACCIDENT FUNDVENDOR BRIEFING SESSION RAF/ 2012 /00032

Date: 15 January 2013

Time: 11:00

AGENDA

Background

Mandatory Documents

Evaluation Criteria

Disqualification of bids

Submission of bids

Contact Details

Purpose of the RFP

Questions and Answers

Background

RFP: RAF/2012/00032: APPOINTMENT OF A SERVICE PROVIDER TO PROVIDE HOSTING FACILITIES FOR THE ROAD ACCIDENT FUND FOR A PERIOD OF FIVE (5) YEARS

Advertised on 07 December 2012

Closing on 25 January 2013

Background

The RAF wishes to appoint a suitably qualified Service provider to provide hosting facilities for the Road Accident Fund (RAF) for a period of five years.

Mandatory Documents

Standard Bidding Document (SBD)

Tax Clearance Certificate

Bid Conditions

BEE certificate

Evaluation Criteria

Mandatory requirements

The service provider must be ICASA certified. Please attach ICASA certificate as proof that the company is ICASA certified.

The Service Provider Primary Data Centre must be Tier four (4). To confirm that the bidder is Tier four (4) the data centre must comply to the requirements as set out in page 72-74 under Hosting Requirements and Environmental Control. NOTE: THE RAF WILL VISIT THE DATA CENTRE TO CONFIRM THAT THE BIDDER COMPLIES WITH THE REQUIREMENT AND THAT THE BIDDER IS TIER 4.

The Service Provider Secondary Data Centre must be a minimum of Tier Three (3). To confirm that the bidder is Tier three (3) or above the data centre must comply to the requirements as set out in page 72-74 under Hosting Requirements and Environmental Control. NOTE: THE RAF WILL VISIT THE DATA CENTRE TO CONFIRM THAT THE BIDDER COMPLIES WITH THE REQUIREMENT AND THAT THE BIDDER IS TIER 3.

Evaluation Criteria

Evaluation will be based on the following:

•Technical Functional Mandatory (Comply or Not Comply) – Bidders who do not meet the mandatory requirement will be disqualified.

•Technical Functional Requirement (100 points)

•Price and BEE Evaluations (90/10 points)

Evaluation Criteria

Mandatory requirements

The bidder must confirm that they have read and understood the terms and conditions set out in the attached Service Level Agreement (Annexure G) which terms and conditions the bidder accepts, in the event that the RAF awards contract to the bidder pursuant to this bid. The bidder must confirm that they have complied with the requirement set out in the footnote to clause 1.6 of schedule of Annexure G by submitting with the bid:A proposed Delivery Schedule ;A proposed Implementation Schedule;A proposed Pricing Schedule Failure by the Fund and the successful bidder to conclude a contract within 60 days following the issuing by the Fund of the award letter to the successful bidder, will result in the bid being deemed to be non-responsive which will then entitle the Fund to consider other responsive bids and award the tender to another bidder or bidders.

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Functional criteria Points

Hosting and ConnectivityThe bidder must provide a proposal that details how the caged solution with all the requirements detailed under hosting and connectivity under the scope of work will be implemented. The bidder must also include the architecture and the implementation plan.

MPLSThe bidder must provide proof that the bidder has Point of Presence (PoPs) in major cities where RAF operates.The bidders must provide a diagram of architecture that shows multiple PoPs in different locations.

40

10

Technical Evaluation Criteria

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Functional criteria Points

SLA RequirementsThe bidder must provide details on how the SLA requirement as set out in clause 10 of the Schedule of Annexure G will be achieved. The proposal should include the description of the architecture designed to achieve the SLA, how lines will be monitored, maintenance of lines and access line notifications.

Track record

Site visit

Total

20

10

20

100

Technical Evaluation Criteria

Disqualification of bids

Bidders shall be disqualified if they fail to:

Submit a valid and original tax clearance certificate

Complete questionnaires in full

Submit true and correct information

Comply with mandatory requirements

Comply with prescribed response format

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Original signed bid document and Proposal clearly marked and indexed with all pages numbered

One original and two (2) hard copies, submitted in a sealed envelopes.

Submission Address:

RAF Menlyn Reception 38 Ida street Menlo Park Pretoria

Submission of bid responses

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Bid responses sent by courier must reach the reception at least 36 hours before the closing date to be deposited into the bid boxSubmission Register must be signed at the reception by

bidder when submitting bid documents.

Important note:Please ensure that the attendance register has been signedName of company Contact details

Late bids will not be considered

Submission of bid responses

Contact Details

All queries must be forwarded to annah@raf.co.za

Enquiries and clarification will close not later than 17 January 2013 @ 11H00.

Purpose of the RFP

• Provide Tier 4 managed Data Centre hosting

facilities to host RAF Primary & Secondary

Data Centre Infrastructure Active – active sites with data replication Different Metros (acceptable distance) Caged solution with biometric controlled access Infrastructure managed by RAF ICT

• Provide managed MPLS Cloud Network

between RAF offices and the Data Centres The network architecture must provide a 99,95%

availability with multiple POPs in all major cities

Purpose of the RFB

• Provide Corporate APN solution 50 Gig uncapped APN GSM with coverage in all major cities, urban and

rural areas ±300 sim cards

• Provide Dedicated Internet Access with failover

at secondary site 10 Meg primary breakout 5 Meg secondary breakout

• Services On-Demand If and when required connectivity for expansion

Thank you

Questions and Answers