ritm users manual ioc3[1]

RITM IOC 3.0

Manual Version 3.0

RITM User’s Manual

Resident Individual Training Management (RITM)

Army Training Information Architecture-Migrated (ATIA-M)

17 September 2007

Prepared for:

United States Army Training Support Center,

Army Training Information Systems Directorate

Fort Eustis, VA 23604

R I T M U S E R ’ S M A N U A L

V E R S I O N 3 . 0

Copyright © 2006-2007 by the United States Army. All rights reserved.

Published by ATISD (Army Training Information Systems Directorate), ATSC (Army Training Support Center), Fort Eustis, Virginia

Microsoft® and all Microsoft product names mentioned or cited in this manual are registered trademarks of Microsoft Corporation. All other product names mentioned or cited in this manual are the registered trademarks, trademarks, service marks, or property of their respective owners.

For assistance with this manual or the RITM system, please contact the ATHD (Army Training Help Desk) at the following Internet address:

https://athd.army.mil

Send all suggestions for revisions or corrections to the RITM support team through ATHD at the following address:


The contents of this manual are UNCLASSIFIED, FOR OFFICIAL USE ONLY.

https://athd.army.mil/


Table of Contents

Introduction.........................................................................................................................1

RITM User’s Manual..........................................................................................................................1Assumptions.........................................................................................................................................1

Conventions..........................................................................................................................................1RITM Training and User Support.......................................................................................................1Conventions in RITM.........................................................................................................................2

Using the Home Page Filter..................................................................................................................2

Using Tab Page Selections...................................................................................................................2

Entering and Formatting Dates.............................................................................................................4

Using the Tree View..............................................................................................................................4

Using the Alpha Button Name Selector.................................................................................................4RITM, RECBASS, and ATRRS.............................................................................................................4

Home...................................................................................................................................6

Criteria and Filtering........................................................................................................................6Setting and Clearing Filters...................................................................................................................6

Commander’s Dashboard.................................................................................................................8Understanding the Dashboard’s Contents............................................................................................8

How to Display the Commander’s Dashboard......................................................................................8

Class..................................................................................................................................10

Class Page Features.......................................................................................................................10Tree View: Classes Listed by School..................................................................................................10

School and Class Data Panel.............................................................................................................10

Class Roster.......................................................................................................................................11Class Page Functions......................................................................................................................11Class Reports.................................................................................................................................12Absence Record.............................................................................................................................13Absence Record.............................................................................................................................14

Absence Record Data and Commands...............................................................................................14

How to Start an Absence Record........................................................................................................16

How to Complete an Absence Record................................................................................................16

How to Update Absence Records by Class........................................................................................18

Related Reports..................................................................................................................................18Add a Student................................................................................................................................20

Using the ADD STUDENT Panel........................................................................................................20

How to Add a Student to a Class........................................................................................................20Add a Class.....................................................................................................................................22

Using the Class Roster.......................................................................................................................22

How to Add a Class............................................................................................................................22

Adding a Class Section.......................................................................................................................23

Related Reports..................................................................................................................................23Add a Section.................................................................................................................................24

Using Class Sections..........................................................................................................................24

Adding a Class....................................................................................................................................24

How to Add a Section to a Class.........................................................................................................24Auto-assign Roster Numbers..........................................................................................................26

How to Auto-assign Roster Numbers to Students in a Class..............................................................26

Related Reports..................................................................................................................................26Change a Roster Number Template...............................................................................................27

How to Create a Unique Roster Number Template.............................................................................27

Related Reports..................................................................................................................................27

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Training Status...............................................................................................................................28How to Manage Training Status on the Class Page............................................................................28

Related Reports..................................................................................................................................28Training Record..............................................................................................................................30

How to Manage Fitness Test Data......................................................................................................32

How to Manage Weapons Qualifications Data....................................................................................34

How to Manage IET (Initial Entry Training) Phases............................................................................36

How to Manage Weight Control Statistics...........................................................................................38

Related Reports..................................................................................................................................40Gradebook......................................................................................................................................42

How to Start a Gradebook..................................................................................................................42

Related Reports..................................................................................................................................44Get Historical Data.........................................................................................................................46

How to Display and Print Historical Class Data...................................................................................46

How to Display and Print Historical Unit Data.....................................................................................47

Related Reports..................................................................................................................................47

Student..............................................................................................................................49

Student Page Features...................................................................................................................49Alpha Button Pad................................................................................................................................49

ADD A STUDENT Link.......................................................................................................................49Student Page Functions..................................................................................................................49

How to Search for a Student Name....................................................................................................50

How to Add a Student Record to the Database..................................................................................52

Related Report....................................................................................................................................74

Course...............................................................................................................................76

Course Page Features....................................................................................................................76Tree View: Courses Listed by School.................................................................................................76

Commands: Links to Adding a Course or Phase................................................................................76

Work Area: Course Details and Commands......................................................................................76Add or Create New Course Components........................................................................................78

How to Add a Course..........................................................................................................................78

How to Create a New Course Version................................................................................................80

How to Copy a Course Version...........................................................................................................82

How to Add a Course Phase...............................................................................................................84

How to Add or Remove a Phase Location..........................................................................................86

How to Add a Module..........................................................................................................................88

How to Add a Lesson..........................................................................................................................90

How to Link a Lesson to a Course......................................................................................................92

How to Add a New Event to a Lesson.................................................................................................94Edit Course Components................................................................................................................96

How to Edit a Course Version.............................................................................................................96

How to Edit a Course Phase...............................................................................................................98

How to Edit a Module........................................................................................................................100

How to Edit a Lesson........................................................................................................................102

How to Unlink a Lesson from a Course.............................................................................................104

How to Sequence Events..................................................................................................................106

How to Edit an Event........................................................................................................................108Delete Course Components..........................................................................................................110

How to Delete a Course Version.......................................................................................................110

How to Delete a Course Phase.........................................................................................................112

How to Delete a Module....................................................................................................................114

How to Delete a Lesson....................................................................................................................116

How to Delete an Event....................................................................................................................118

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T A B L E O F C O N T E N T S

Unit..................................................................................................................................121

Unit Page Features.......................................................................................................................121Unit Tree Structure............................................................................................................................121

Unit Roster........................................................................................................................................121

Unit Editing Commands....................................................................................................................121

Status and Record Commands.........................................................................................................122Add a Unit....................................................................................................................................124

How to Add a New Unit.....................................................................................................................124

Related Reports................................................................................................................................124Clothing Sizes...............................................................................................................................125

How to Manage Clothing Sizes.........................................................................................................125

Related Report..................................................................................................................................125Addresses.....................................................................................................................................126

How to Update Addresses................................................................................................................126

Related Reports................................................................................................................................126Duty Status..................................................................................................................................127

How to Change Unit Duty Status......................................................................................................128

How to Manage Individual Duty Status.............................................................................................129

Related Reports................................................................................................................................129Training Records..........................................................................................................................130

How to Manage Fitness Test Data....................................................................................................130

How to Manage Weapons Qualifications Data..................................................................................131

How to Manage IET (Initial Entry Training) Phases...........................................................................131

How to Manage Weight Control Statistics.........................................................................................132

Related Reports................................................................................................................................132Manage Buddy Teams..................................................................................................................134

Buddy Assignment Commands and Options.....................................................................................134

How to Display Buddy Teams...........................................................................................................134

How to Assign Soldiers to Buddy Teams..........................................................................................134

How to Remove a Soldier From a Buddy Team................................................................................135

Related Reports................................................................................................................................135Training Status.............................................................................................................................136

How to Manage Training Status........................................................................................................136

Related Reports................................................................................................................................138Get Historical Data.......................................................................................................................140

How to Display and Print Historical Class Data.................................................................................140

How to Display and Print Historical Unit Data...................................................................................140

Related Reports................................................................................................................................141Leave Data...................................................................................................................................142

Unit Leave Record............................................................................................................................142

How to Manage a Leave Record.......................................................................................................142

Related Reports................................................................................................................................142

Reports............................................................................................................................143

View, Print, or Save a Report........................................................................................................143Academic Evaluation – DA Form 1059..........................................................................................144

Description........................................................................................................................................144

Criteria..............................................................................................................................................144

Report Contents................................................................................................................................144

Report Sample..................................................................................................................................145Accession Attrition Report............................................................................................................147Accession Attrition – AIT Attrition Stats........................................................................................148Accession Attrition – Discharges Report.......................................................................................149Accession Attrition – High Attrition Course Analysis.....................................................................150Accession Attrition – Inputs and Discharges Report.....................................................................151Accession Attrition – Percent Input to Percent Discharges...........................................................152Accidental Injury Report...............................................................................................................153

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Address Report.............................................................................................................................154Alpha Reports...............................................................................................................................155Alpha Unit Roster.........................................................................................................................156

Description........................................................................................................................................156

Criteria..............................................................................................................................................156

Report Contents................................................................................................................................156

How to Generate an Alpha Unit Roster Report.................................................................................156

Report Sample..................................................................................................................................157Airborne Alpha Roster Report.......................................................................................................158APFT/BPFT Results – By Name......................................................................................................159

Description........................................................................................................................................159

Criteria..............................................................................................................................................159

Report Content.................................................................................................................................159

How to Generate an APFT/BPFT Results Rollup..............................................................................160

Report Sample..................................................................................................................................160APFT/BPFT Results – Failures........................................................................................................162

Description........................................................................................................................................162

Criteria..............................................................................................................................................162

Report Content.................................................................................................................................162


Report Sample..................................................................................................................................163APFT/BPFT Results Rollup.............................................................................................................164

Description........................................................................................................................................164

Criteria..............................................................................................................................................164

Report Content.................................................................................................................................164


Report Sample..................................................................................................................................165APFT/BPFT Statistics by Class.......................................................................................................166

Description........................................................................................................................................166

Criteria..............................................................................................................................................166

Report Contents................................................................................................................................166

How to Generate an APFT/BPFT Statistics by Class Report............................................................166

Report Sample..................................................................................................................................167APFT/BPFT Statistics by Individual and Class................................................................................168

Description........................................................................................................................................168

Criteria..............................................................................................................................................168

Report Content.................................................................................................................................168


Report Sample..................................................................................................................................169APFT Record – DA Form 705 Report.............................................................................................170APFT/BPFT Statistics by Individual and Unit.................................................................................171

Description........................................................................................................................................171

Criteria..............................................................................................................................................171

Report Content.................................................................................................................................171


Report Sample..................................................................................................................................172Attached to RHU and ABN Roster Report.....................................................................................173AWOL Statistics............................................................................................................................174Blood Type Roster Report.............................................................................................................175Body Fat Content – DA Form 5500/5501 (Female).......................................................................176Body Fat Content – DA Form 5500/5501 (Male)...........................................................................177Buddy Team Roster Report..........................................................................................................178Casual Student Listing by Class....................................................................................................179

Description........................................................................................................................................179

Criteria..............................................................................................................................................179

Report Contents................................................................................................................................179

How to Generate a Casual Student Listing by Class.........................................................................179

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Report Sample..................................................................................................................................180Casual Student Listing by Date....................................................................................................181

Description........................................................................................................................................181

Criteria..............................................................................................................................................181

Report Contents................................................................................................................................181

How to Generate a Casual Student Listing by Date..........................................................................181

Report Sample..................................................................................................................................182Class Grade Sheet........................................................................................................................183

Description........................................................................................................................................183

Criteria..............................................................................................................................................183

Report Contents................................................................................................................................183

How to Generate a Class Grade Sheet.............................................................................................183

Report Sample..................................................................................................................................184Class Roster by Class Report........................................................................................................185

Description........................................................................................................................................185

Criteria..............................................................................................................................................185

Report Contents................................................................................................................................185

How to Generate a Class Roster by Class Report............................................................................185

Report Sample..................................................................................................................................186Class Roster by Date Report........................................................................................................187

Description........................................................................................................................................187

Criteria..............................................................................................................................................187

Report Contents................................................................................................................................187

How to Generate a Class Roster by Date Report.............................................................................187

Report Sample..................................................................................................................................188Clothing Size Report.....................................................................................................................189Course Attrition Report.................................................................................................................190

Description........................................................................................................................................190

Criteria..............................................................................................................................................190

Report Contents................................................................................................................................190

How to Generate a Course Attrition Report.......................................................................................191

Report Sample..................................................................................................................................191Cycle Statistics Report.................................................................................................................192Deleted Student Report................................................................................................................193Demographics Report...................................................................................................................194Developmental Counseling – DA Form 4856................................................................................195Discharge Report.........................................................................................................................196Duty Status Report.......................................................................................................................197

Description........................................................................................................................................197

Criteria..............................................................................................................................................197

Report Contents................................................................................................................................197Report Sample..............................................................................................................................198Gradebook Survey........................................................................................................................199Graduated Student Report...........................................................................................................200Historical Class Review.................................................................................................................201Historical Unit Review..................................................................................................................202Hold Roster..................................................................................................................................203

Description........................................................................................................................................203

Criteria..............................................................................................................................................203

Report Contents................................................................................................................................203

How to Generate a Hold Roster Report............................................................................................203

Report Sample..................................................................................................................................204Honors Report..............................................................................................................................205HRAP Roster Report......................................................................................................................206Initial Input Report by Class.........................................................................................................208

Description........................................................................................................................................208

Criteria..............................................................................................................................................208

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Report Content.................................................................................................................................208

How to Generate a Casual Student Listing by Class.........................................................................208

Report Sample..................................................................................................................................209Initial Input Report by Date..........................................................................................................210

Description........................................................................................................................................210

Criteria..............................................................................................................................................210

Report Content.................................................................................................................................210

How to Generate an Initial Input Report by Date...............................................................................210

Report Sample..................................................................................................................................211Incomplete Gradebook Report.....................................................................................................212

Description........................................................................................................................................212

Criteria..............................................................................................................................................212

Report Contents................................................................................................................................212

How to Generate an Incomplete Gradebook Report.........................................................................212

Report Sample..................................................................................................................................213Individual Sick Slip – DD Form 689...............................................................................................214Individual Training Record – DA Form 5286-R by Class................................................................215

Description........................................................................................................................................215

Criteria..............................................................................................................................................215

Report Content.................................................................................................................................215

How to Generate a DA Form 5286-R by Class.................................................................................215

Report Sample..................................................................................................................................216Individual Training Record – DA Form 5286-R by Unit..................................................................217

Description........................................................................................................................................217

Criteria..............................................................................................................................................217

Report Content.................................................................................................................................217

How to Generate a DA Form 5286-R by Unit....................................................................................217

Report Sample..................................................................................................................................218Jump Manifest – DA Form 1306....................................................................................................219Leave Request – DA Form 31.......................................................................................................220Leave Summary Report................................................................................................................221MOS Breakdown Roster Report....................................................................................................222No-Show Report by Class.............................................................................................................223

Description........................................................................................................................................223

Criteria..............................................................................................................................................223

Report Contents................................................................................................................................223

How to Generate a No-Show Report by Class..................................................................................223

Report Sample..................................................................................................................................224No-Show Report by Date..............................................................................................................225

Description........................................................................................................................................225

Criteria..............................................................................................................................................225

Report Contents................................................................................................................................225

How to Generate a No-Show Report by Date...................................................................................225

Report Sample..................................................................................................................................226OCONUS Assignment Roster Report.............................................................................................227Personnel Action – DA Form 4187................................................................................................228Personnel Data Sheet...................................................................................................................229Platoon Roster Report..................................................................................................................230Redbook Report............................................................................................................................231Routine Surveillance System PT Report.......................................................................................232Set Back/Recycle Report by Class................................................................................................233

Description........................................................................................................................................233

Criteria..............................................................................................................................................233

Report Content.................................................................................................................................233

How to Generate a Set Back/Recycle Report by Class.....................................................................233

Report Sample..................................................................................................................................234Set Back/Recycle Report by Date.................................................................................................235

vi


Description........................................................................................................................................235

Criteria..............................................................................................................................................235

Report Content.................................................................................................................................235

How to Generate a Set Back/Recycle Report by Date......................................................................235

Report Sample..................................................................................................................................236Sick Call/Injury Report..................................................................................................................237Single Test Result Report.............................................................................................................238Soldiers Not in Training Roster Report – Alpha Roster..................................................................239

Description........................................................................................................................................239

Criteria..............................................................................................................................................239

Report Contents................................................................................................................................239

How to Generate a Soldiers Not in Training – Alpha Roster.............................................................239

Report Sample..................................................................................................................................240Soldiers Not in Training – BRM Failures/Missed Training...............................................................241

Description........................................................................................................................................241

Criteria..............................................................................................................................................241

Report Contents................................................................................................................................241

How to Generate a Soldiers Not in Training – BRM Failures/Missed Training Report.......................241

Report Sample..................................................................................................................................242Soldiers Not in Training – Hand Grenade Failures/Missed Training...............................................243

Description........................................................................................................................................243

Criteria..............................................................................................................................................243

Report Contents................................................................................................................................243

How to Generate a Soldiers Not in Training – Hand Grenade Failures/Missed Training Report.......243

Report Sample..................................................................................................................................244Strength Rollup............................................................................................................................245

Description........................................................................................................................................245

Criteria..............................................................................................................................................245

Report Contents................................................................................................................................245

How to Generate a Unit Strength Report (Strength Rollup)..............................................................245

Report Sample..................................................................................................................................246Student Absence Summary..........................................................................................................247Student Leave Summary Report..................................................................................................248Training Status.............................................................................................................................249UCMJ Roster Report......................................................................................................................250Unit Strength Report....................................................................................................................251

Description........................................................................................................................................251

Criteria..............................................................................................................................................251

Report Contents................................................................................................................................251

How to Generate a Unit Strength Report..........................................................................................251

Report Sample..................................................................................................................................252Unit Roster Report........................................................................................................................253Weapons Qualification – by Name................................................................................................254

Description........................................................................................................................................254

Criteria..............................................................................................................................................254

Report Content.................................................................................................................................254

How to Generate a Report of Weapons Qualifications by Name.......................................................254

Report Sample..................................................................................................................................255Weapons Qualification – Rollup by Unit........................................................................................256

Description........................................................................................................................................256

Criteria..............................................................................................................................................256

Report Content.................................................................................................................................256

How to Generate a Report of Weapons Qualifications by Unit..........................................................256

Report Sample..................................................................................................................................257Weigh-in Statistics........................................................................................................................258

Description........................................................................................................................................258

Criteria..............................................................................................................................................258

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V E R S I O N 3 . 0

Report Content.................................................................................................................................258

How to Generate a Weigh-in Statistics Report..................................................................................258

Report Sample..................................................................................................................................259

Admin..............................................................................................................................261

User Roles....................................................................................................................................261Access Groups..............................................................................................................................261Security Domains.........................................................................................................................261Access Control Lists (ACLs)..........................................................................................................261

Appendix..........................................................................................................................263

Glossary...........................................................................................................................264

Index...............................................................................................................................268

Revision History..........................................................................................................................................269

viii


Table of Figures

Figure 1: Sample Filter...................................................................................................................................3

Figure 2: RITM Tabs........................................................................................................................................3

Figure 3: Tabs on the Class Page and Unit Page.............................................................................................3

Figure 4: Sample Calendar for Date Selection................................................................................................4

Figure 5: Sample Tree View on the Units Tab Page........................................................................................5

Figure 6: Alpha Button Name Selector...........................................................................................................5

Figure 7: Sample HOME Tab Page..................................................................................................................7

Figure 8: Commander’s Dashboard................................................................................................................9

Figure 9: Sample Class Roster......................................................................................................................13

Figure 10: Class Page, ADD STUDENT Panel with Search String...................................................................21

Figure 11: ADD STUDENT Panel, Search Results..........................................................................................21

Figure 12: Sample Class Roster....................................................................................................................25

Figure 13: Sample ADD SECTION Panel........................................................................................................25

Figure 14: Sample Section Listing................................................................................................................25

Figure 15: Training Status Dropdown List.....................................................................................................29

Figure 16: Training Status Reason Dropdown List........................................................................................29

Figure 17: Sample Training Record Panel.....................................................................................................31

Figure 18: Class Training Records, Fitness Tests..........................................................................................33

Figure 19: Weapons Qualification Panel.......................................................................................................35

Figure 20: IET Phases Panel..........................................................................................................................37

Figure 21: Weight Control Panel...................................................................................................................39

Figure 22: Sample Gradebook......................................................................................................................43

Figure 24: STUDENT Tab Page, Search Screen.............................................................................................51

Figure 25: ADD STUDENT Panel, Required Data...........................................................................................53

Figure 26: ADD STUDENT Panel, Personal Information.................................................................................55

Figure 27: ADD STUDENT Panel, Security Clearance....................................................................................57

Figure 28: ADD STUDENT Panel, Education..................................................................................................59

Figure 29: ADD STUDENT Panel, Recruiting Waivers....................................................................................61

Figure 30: ADD STUDENT Panel, Address.....................................................................................................63

Figure 31: ADD STUDENT Panel, Rank/Branch..............................................................................................65

Figure 32: ADD STUDENT Panel, Clothing Size.............................................................................................67

Figure 33: ADD STUDENT Panel, Driver’s License........................................................................................69

Figure 34: ADD STUDENT Panel, Physical.....................................................................................................71

Figure 35: ADD STUDENT Panel, ASVAB Scores...........................................................................................73

Figure 28: Course Page................................................................................................................................77

Figure 29: ADD COURSE Dialog Box.............................................................................................................79

Figure 30: NEW COURSE VERSION Dialog Box..............................................................................................81

Figure 31: COPY COURSE 0ialog Box............................................................................................................83

Figure 32: ADD COURSE PHASE Dialog Box..................................................................................................85

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V E R S I O N 3 . 0

Figure 33: COURSE PHASE LOCATIONS........................................................................................................87

Figure 34: ADD MODULE Dialog Box............................................................................................................89

Figure 35: ADD LESSON Dialog Box..............................................................................................................91

Figure 36: LINK LESSON Dialog Box.............................................................................................................93

Figure 37: ADD EVENT Dialog Box................................................................................................................95

Figure 38: EDIT COURSE VERSION................................................................................................................97

Figure 39: EDIT COURSE PHASE Dialog Box.................................................................................................99

Figure 40: EDIT MODULE Dialog Box..........................................................................................................101

Figure 41: EDIT LESSON Dialog Box...........................................................................................................103

Figure 42: UNLINK LESSON.........................................................................................................................105

Figure 43: SEQUENCE EVENTS...................................................................................................................107

Figure 44: EDIT EVENT Dialog Box.............................................................................................................109

Figure 45: Delete a Course Version............................................................................................................111

Figure 46: Delete a Course Phase..............................................................................................................113

Figure 47: Delete a Module........................................................................................................................115

Figure 48: Delete a Lesson, No Grades Associated....................................................................................117

Figure 49: Lessons with Grades Associated to Events Cannot Be Deleted.................................................117

Figure 50: Delete an Event.........................................................................................................................119

Figure 51 : Sample Unit Page, Unit Roster..................................................................................................123

Figure 52: Unit Training Status Selector.....................................................................................................137

Figure 53: Unit Training Status Reason Selector........................................................................................137

x

II N T R O D U C T I O NN T R O D U C T I O N

The Resident Individual Training Management (RITM) system for training management is an information and report management system that furnishes Army schools, training centers, NCO academies, and civilian training centers with a tool for creating and managing training records and events.

RITM is a web-based application that runs in any approved browser, such as Microsoft Internet Explorer. This system was developed to take the place of AIMS-PC by furnishing an Internet-based application that helps instructors manage military course- and student-related data. This data is arranged in several functional areas that focus on different levels of data management. RITM functional areas include...

Class Management

Student Management

Course Management

Unit Management

The data stored and managed in the RITM database is available through a complete range of reports, as well as a Commander’s Dashboard that furnishes a graphical view of training results and statistics.

The RITM interface is an easy-to-learn graphical user interface (GUI) that is designed with common Internet elements and procedures. Familiar online tools, such as dropdown boxes, filters, and tree-structured lists, make selecting and displaying data easy. Data is stored in ATIA-M, making it readily available on any PC with a browser and the appropriate security setup.

RITM User’s ManualThe RITM User’s Manual is a practical resource that furnishes instructors, administrators, and staff with instructions for accomplishing virtually any task in RITM. Also included are references to data stored in the RITM database. This manual supplements the online Help file with which RITM is equipped.

Assumptions

This manual assumes that you, the user, are familiar with the Army individual training mission, including the development, delivery, and regulation of individual training. Instructions for tasks are based on the assumption that you have been granted permissions to perform the described tasks. If you try to complete a task and encounter error messages, please inform your local administrator, who can grant the permissions you require to complete a task for your job.

In addition to having the correct permissions, you must also be familiar with…

Using an Internet browser,

Browsing and selecting web pages, and

Entering or selecting data on a web page.

You should be trained and experienced in the performance of your assigned duties, since this manual does not furnish job-related instruction. Rather, it helps you understand how to perform virtually any task in RITM.

Conventions

Step-Action-Comments tables contain step-by-step instructions for completing a single task.

Tips contain information about RITM that make the system work better for you.

RITM Training and User SupportIn addition to this User’s Manual, the RITM Team has furnished individual online training support tools and modules that help you understand how to use RITM. The Help file features tutorials that introduce the system and walk through the most common procedures performed by a range of RITM users. Refer to the Tutorials section in the Help file for more information.

To ask specific questions about RITM, contact the Army Training Help Desk (ATHD) at the following URL:

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V E R S I O N 3 . 0


Trained Help Desk agents are assigned to the task of addressing your questions and helping you find answers quickly.

Conventions in RITMAs a web-based application, RITM’s graphical user interface (GUI) features several conventional web navigation tools, as well as common web formatting. For example, links that open new web pages are underlined to make their availability as links obvious. Another common feature is the tab page, which is familiar on both Windows-based and web-based applications. A tab link is not underlined, but it functions in much the same way. The functional areas of RITM are arranged on tab pages, along with Reports and Administrative areas. Clicking any tab displays the corresponding page at any time.

Using the Home Page Filter

Because all RITM users have access to one large database, RITM furnishes two ways to reduce the amount of data that can be displayed when a user wants to search for a particular unit or class:

Restrictions set by roles and security domains limit the schools, courses, and classes to which a user has access limit the data displayed to a specific set of data.

Filter criteria set by the user further limits the amount of data displayed.

Restrictions to certain courses set by roles and security domains are executed by an RITM Administrator. However, RITM’s Home page contains a filter mechanism that enables a user to select criteria down to the class level.

Refer to Figure 1 to see a sample filter. Choosing the criteria in this sample would display a class roster for the selected class on the Class tab page. Users can also limit search criteria to a single unit to display a unit roster on the Unit tab page. Select criteria by clicking each dropdown box in succession, beginning with Unit, and selecting a criterion from the dropdown list. Each successive selection activates the selection below it.

Activate the filter by clicking the SET FILTER button. This action applies your filter criteria to all succeeding displays of data you request on the tab pages you select. To discard the filter and select new criteria, return to the Home page, select criteria, and click SET FILTER again.

Using Tab Page Selections

The major areas of RITM data are divided into separate tab pages. You display each tab page by selecting its name. The default selection, which appears automatically after you log in, is the Home page. Refer to Figure 2 for an illustration of the tabs available in RITM. These tabs are always available during an RITM session, and you can switch from one tab page to another at any time.

Class Page and Unit Page Tabs

The Class and Unit tab pages also feature tabs relevant to the current roster displayed. For example, you can manage the Duty Status of Soldiers in a particular unit by clicking the Duty Status tab on the Unit tab page. This action displays a Duty Status panel.

Class page tabs include the following selections:

Training Status: See page 29 for more information.

Training Record: See page 31 for more information.

Gradebook: See page 43 for more information.

Get Historical Data: See page 47 for more information.

Unit page tabs include the following selections:

Duty Status: See page 127

Training Status: See page 29 for more information.

Training Record: See page 31 for more information.

Get Historical Data: See page 47 for more information.

2


I N T R O D U C T I O N

Figure 1: Sample Filter

Figure 2: RITM Tabs

Figure 3: Tabs on the Class Page and Unit Page

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V E R S I O N 3 . 0

Entering and Formatting Dates

The format for dates throughout RITM is the same: DD-MMM-YYYY. Examples are shown in the following list:

January 11, 2007, is displayed as 11-JAN-2007.

11\7\81 is displayed as 07-NOV-2007.

You can enter a date in this format by typing it in from your keyboard or by selecting a date from the calendar tool that appears beside every date field. See the instructions in Figure 4 to learn how to select and enter a date.

Figure 4: Sample Calendar for Date Selection

Using the Tree View

The Class, Course, Events, Unit, and Reports tab pages each contain a navigation tool called a “tree view.” The tree view is an expandable, collapsible list that you can use to select, for example, 125

a class from a list of courses and phases. Follow these instructions when working with a tree view:

To expand a tree view, click the plus sign (+).

To collapse a tree view, click the minus sign (-).

Refer to Figure 5 to see an example.

Using the Alpha Button Name Selector

The Student page features a method for displaying a list of student records in the database, sorted alphabetically by last name. To display such a list, click the Student tab to display the Student page. Then, click one of the alpha buttons. RITM responds by displaying an alphabetical list of students whose names begin with the letter you selected.

Figure 6 illustrates a sample list of student names displayed with the alpha button name selector.

4

Click this icon beside any date field to display the calendar. To navigate the calendar…

Click double arrows to move forward and backward to different years.

Click single arrows to move forward and backward through months of the year.

Click the day of the month and year you want to enter, and then click the X or click anywhere outside the calendar to close it.

Click the X to close the calendar after you select a date.

I N T R O D U C T I O N

RITM, RECBASS, and ATRRSRITM exchanges data with RECBASS and ATRRS through server-to-server communication through an interface engine that transmits data between RITM and ATRRS, or RITM and RECBASS. Consequently, the RITM user can enroll a student in a class for a course that is created in ATRRS.

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Figure 5: Sample Tree View on the Units Tab Page

Figure 6: Alpha Button Name Selector

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HH O M EO M E

The RITM Home page furnishes the entry point into all RITM features and functions. Each RITM page displays eight tabs, which are links to corresponding functional areas of RITM. The tab pages include:

Home: contains the FILTER feature that helps you locate units and classes, as well as links to related, external sites. Links include Back to ATIA that, when you click it, displays the ATIA Soldier Portal.

Class: contains tools and information for managing classes, as well as a class roster for any currently selected class. Rosters for classes without enrolled students are blank.

Student: contains tools and information for managing student records. With Student page tools, you can develop a list of student records or locate a specific student record.

Course: contains tools and information for managing courses and events. With Course page tools, you can create a new course version or a new course, add phases and modules, link a lesson to a module, and view or add lessons and events.

Unit: contains tools and information for managing unit data. With Unit page tools, you can manage personnel data for Soldiers in a unit.

Reports: contains sectioned lists of alpha, class, course, and unit reports. From the Reports page, you can run predefined reports.

Admin: contains tools for creating user accounts, assigning domains, and assigning permissions to user accounts. Your local administrator uses this page for establishing your permissions to work with specific data in the RITM database.

Criteria and FilteringWhen you work with RITM, you may find you have access to many more courses, classes, and students than are easily manageable in your domain. Rather than forcing you to sift through numerous listings to find the class or student record you need, RITM provides a Set Filter feature that enables you to filter out the data you do not need by specifying the location of the data you do need.

Because classes and courses are stored in a hierarchy, the SET FILTER feature works in a way that enables you to drill down to the class or student record you want to manage. (See Figure 7 for a sample.) As you set a filter, you can choose one from each of the following filter criteria:

Unit: If you know the Unit you want to select, find it listed in the dropdown box. When you select and set a filter for a specific unit, RITM automatically displays the roster for that unit on the Unit tab page.

Platoon: If you select a Unit, this dropdown box is automatically filled with all platoons assigned to the Unit. When you select and set a filter for a specific unit and platoon, RITM automatically displays the roster for that unit’s platoon on the Unit tab page.

School: To select a specific course, select the School in which the course is taught from this dropdown box.

Course: You can select all courses or a specific course in a School.

Phase: After selecting a course, you can select a phase in the course, having the modules you want.

FY: You can select the Fiscal Year in which a specific course and phase are taught.

Class: You can select all classes or a specific class in the course. The roster for the selected class displayed on the Class page, while the tree view displays all classes to which you have access in your domain.

Setting and Clearing Filters

Each time you set a filter, you instruct RITM to limit the data displayed on a specific tab page. For example, if you set a filter for a certain unit, the Unit page displays a roster of all Soldiers in the unit in all platoons. If you set a filter for a certain unit and platoon, the Unit page displays a roster of all Soldiers in the selected platoon. However, if you do not set a filter, you can still display rosters by selecting units and platoons from the tree view on the Unit tab page; the filter can save you some time in choosing and displaying the data you want to work with.

Each time you clear a filter, RITM resets the display of data to ALL, meaning no data is displayed for a specific unit on the Unit page, or class on the Class page. Again, you can skip the filter, select a specific class, and display its roster by selecting the class from the Class page tree view. However, unless you clear a previously set filter, the class data displayed remains in place until you make a new selection. This manner of displaying data ensures that you can navigate away from a Unit or Class page without losing the data you have displayed.

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Figure 7: Sample HOME Tab Page

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1. Select a Unit and Platoon, or select a School, Course, Phase, Fiscal Year, and Class to display a specific unit or class roster.

2. Click the SET FILTER button to apply filter criteria to your data.

3. Click the CLEAR FILTER button to clear filter criteria and start again.

C L A S S

Commander’s DashboardRITM enables you to view dashboard-style views of physical fitness results, weapons qualification results, student strengths, absence data, and other types of data rendered in an easy-to-read graphical format.

Understanding the Dashboard’s Contents

The Dashboard provides a quick view of specific metrics making the data quick and easy to comprehend.

How to Display the Commander’s Dashboard

Step

Action Comments

1. On the RITM Home page, select a unit and click SET FILTER.

The system will bring up data related only to the selected unit.

2. On the Home page, click Dashboard Views. This action displays the Commander’s Dashboard in a separate browser window.

3. On the Dashboard tree view, select a unit. This action displays statistics for the selected unit.

4. Use the tree view or tabs to select a different view.

The tree view lists selections by unit and by course, enabling you to view data collected in groups that are meaningful to you.

Figure 8: Commander’s Dashboard illustrates a sample Commander’s Dashboard view with statistics for a selected unit. Statistics are presented in the following formats:

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Figure 8: Commander’s Dashboard

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C L A S S

CC L A SSL A SS

The Class accommodates the requirements of users having the role of Class Manager. The Class Manager role enables you, as a user, to manage class, student, and gradebook records for any class and section to which you have access through your assigned Security Domain. Tasks you can accomplish on the Class tab page include:

Creating classes (for non-ATRRS courses),

Creating class sections,

Adding students to classes,

Modifying a student’s personal record, and

Modifying student absence records, training records, and class roster numbers.

You can manage data for classes that originated in ATRRS, or create new class records to enter class data for non-ATRRS courses. Note that you are automatically granted permissions to manage class data for any class you create. To manage data in a class you did not create, however, requires you to have your local administrator add your ID and permissions to the Access Control List for that class.

Class Page FeaturesThe Class page enables you to select a specific class and display the class roster. Each student’s name is also a link to the student’s personal record, which is ordinarily available only on the Student tab page. Access to each student’s record enables you to modify an extensive amount of a student’s data without having to switch your view to the Student tab page.

You can also manage each student’s training record, training status, and absence record. In addition, the extensive capabilities of the online Gradebook enable you to record the test dates, number of tries, scores, points, results, and comments for any event you select. These features enable you to maintain a complete and accurate record for each student enrolled in any class you manage.

Tree View: Classes Listed by School

The Class page features a tree view that provides an expandable list of schools and classes. Depending on the filter criteria you select and set on the Home page, the Class page tree view displays one or more classes arranged according to their respective schools and courses. Classes are listed in the following structure:

School

Course Name

Phase Number

Fiscal Year

Class Number

Section Number

To locate a class, select the school that offers the class and continue expanding each area of the structure until you locate the class section you want to manage. After you select a class (or class section), the details about the class appear to the right of the tree view, as well as a roster of students enrolled in the class. If you select a class, the roster includes all students enrolled in all sections of the class. If you select a single section from the tree view, RITM displays only the roster of students enrolled in that section.

School and Class Data Panel

After you select a class (or class section), the details about the class appear to the right of the tree view, as well as a roster of students enrolled in the class. The roster includes all students enrolled in all sections of the class. If you select a class section from the tree view, RITM displays the roster of students enrolled in that section.

For the current class, the following fields are displayed:

School Code: The assigned ID of the School. This field is for reference only and is not modifiable.

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School Name: The name of the school, which is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

Course Number: The assigned Course Number, which is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

Course Title: The title of the course, which is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

Phase: A phase is a numbered abstract container for modules. RITM does not require that all courses have multiple phases, but for a course with only one phase, the phase itself is labeled zero (0). This information is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

FY (Fiscal Year): The Fiscal Year in which the course is taught. This information is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

Class: The number assigned to the class, which is displayed automatically based on filter or tree selection. This field is for reference only and is not modifiable.

Class Section: The number of a selected section, or the designation ALL, which indicates you elected to display data for all class sections in the filter you set on the Home tab page. This field is for reference only and is not modifiable.

Class Start Date: Date the currently selected class starts. This field is for reference only and is not modifiable.

Class End Date: Date the currently selected class ends. This field is for reference only and is not modifiable.

Projected Enrollment: This data is obtained from the ATRRS enrollment total. This field is for reference only and is not modifiable.

Active Enrollment: This total is calculated by RITM. It represents the total number of students who have a current Input status in all class sections. This field is for reference only and is not modifiable.

Class Roster

The class roster is a list of students, sorted in ascending alphabetical order by last name. The roster contains the following columnar data:

Roster Number: You can Auto-assign roster numbers by clicking the Auto-assign Roster Numbers command. Before you auto-assign roster numbers, you can customize them for a class by using the Roster Template option.

Name: The name also serves as a link to the selected student’s record.

SSN: The student’s unique identifier in the database. This field is for reference only and is not modifiable.

Rank: The student’s Army rank at the time of enrollment. This field is for reference only and is not modifiable.

Gender: The student’s gender. This field is for reference only and is not modifiable.

Unit: The student’s training unit. This field is for reference only and is not modifiable.

Student Status: The student’s status at the time of enrollment. This field is for reference only and is not modifiable.

Student Status Reason: Reason code that briefly describes the reason for the student’s current status. This field is for reference only and is not modifiable.

Student Status Effective Date: The date the student’s class status took effect.

Class Section: The section number in which a student is, or was, enrolled. This field is for reference only and is not modifiable. In a display of all sections in a class, this data helps you identify a selected student’s class section.

Comments: Comments explaining the student’s status or progress in the class.

Class Page FunctionsAccess to the following functions is available on the Class tab page.

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C L A S S

Absence Record: This panel enables you to manage the start and end dates of an absence, as well as the reason for the absence, if you have been granted this permission

Add Student: This panel enables you to add a student to an existing class, if you have been granted this permission. Normally students are enrolled through ATRRS and added to the RITM database through an ATRRS feed. However, you can in-process a student without a reservation by adding his or her data on this panel.

Add Class: This panel enables you to add a class to a course, if you have been granted this permission.

Add Section: This panel enables you to add a section to a class, if you have been granted this permission. After the section is added, students can be enrolled in the section.

Auto-assign Roster Numbers: This command enables you to assign roster numbers automatically according to a default setting (or in accordance with a roster number template, which is user-defined), if you have been granted this permission.

Roster Number Template: This command enables you to adjust the template that dictates the contents of each roster number, if you have been granted this permission. For example, you can remove the initial letter from the default, add more letters, or change the length of the roster number.

Also available are links to display the following panels:

Training Record: This panel enables you to create and maintain a Training Record for each student assigned to the current Unit. This data includes Unit and Individual progress through the Fitness Tests, Weapons Qualifications, Training Phases, and Weight Control. With data in this panel, you can maintain records that help you assess each Soldier’s progress and identify problems as they occur.

Gradebook: This panel enables you to start and maintain a gradebook to capture each student’s academic results as he or she progresses through training. The Gradebook feature provides a complete record of academic progress in an online format.

Get Historical Data: This panel enables you to retrieve and print historical data associated with a class or unit during a range of dates that you specify. Use historical data to track changes in records and identify problem areas, as needed.

Class ReportsThese reports draw data from entries made on the Class tab page. Refer to the Reports section for more information on the following:

Casual Student Listing by Class

Casual Student Listing by Date

Class Roster by Class

Class Roster by Date

Class Gradesheet

Initial Input by Class

Initial Input by Date

Incomplete Gradebook Report

Set Back / Recycle Report by Class

Set Back / Recycle Report by Date

No-Show Report by Class

No-Show Report by Date

Individual Training Record—DA Form 5286-R by Class

Individual Training Record—DA Form 5286-R by Unit

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Figure 9: Sample Class Roster

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Sample tree view. Note the hierarchical structure of the section and class listings.

Sample class roster. Each time you select a class or section, RITM displays a corresponding roster.

Sample student listing. Each name is a hyperlink to the student’s personal record.

Training Status entry. You can manage an individual’s training status by clicking this hyperlink and selecting a new entry.

C L A S S

Absence RecordRITM enables you to create and maintain an absence record entry to capture each student’s class absence history as he or she progresses through a training program.

You can gain access to absence records on any of the following panels:

Duty Status

Training Status

Sick Call/Injury

Leave Record

UCMJ Record

Discharge Data

Counseling Record

AWOL Record

Absence Record Data and Commands

Click the Absence Record command to display an absence record for a selected soldier. The following links are available on the absence record panel:

Sick Call/Injury

Leave Record

AWOL Record

UCMJ Record

Discharge Data

Counseling Record

The following non-modifiable data is listed:

Name

SSN

Unit

School Code

Course Number

Course Phase

Fiscal Year

Class Number

The following data is available for editing:

Begin Date: enter the

Begin Time

End Date

End Time

Hours Missed

Total Course Hours Missed

Reason

Comments

You can click Cancel at any time to discard a counseling form that has been started but not saved.

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Insert screen print of Absence Record panel.

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C L A S S

How to Start an Absence Record

RITM displays a running history of absences in each student’s absence record, enabling you to examine absences at a glance for a specific student.

Step Action Comments

1. Select the ABSENCE command. This action opens an absence record for a specific student.

2. Enter data regarding a selected student’s absence. Select a Begin Date and time, Select an Absence Reason, and Enter Comments explaining the absence and reason.

This data appears on the Student Absence Summary report. (See page 248 for more information on this report.)

3. Click Save. This action saves the absence record data just entered.

If the Absence Reason you provide is Sick Call/Injury, clicking Save displays the Sick Call/Injury panel, enabling you to update this record for the student.

How to Complete an Absence Record

Recording student absences is an important part of a student’s training record, because absence from class can affect a student’s performance. RITM, therefore, supports the creation and maintenance of absence records, along with a mechanism that indicates when excessive absences become part of a student’s record.

Each time you save a new entry, RITM compares the student’s total time absent to a number of hours a student is allowed to be absent from a course. If the student exceeds 80 percent of the hours allowable for absence from the course, RITM displays an alert regarding the number of hours absent. The alert provides an instructor with time to advise the student that he or she is nearing the maximum number of absence hours permissible for the course.

If a student exceeds the total number of hours allowable for absence from a course, RITM displays an alert to that effect. The alert enables and instructor to advise a student that he or she has exceeded the number of absence hours permissible for the course and specify consequences.

Follow these instructions for setting up an absence record.


1. Select the ABSENCE command.This action opens an absence record panel.

This action opens an absence record panel.

2. Enter data regarding a selected student’s absence.To indicate a student’s absence has ended, select an End Date and Time, which represents the end of the absence period.

The date shown in the field defaults to the current date, but you can pick a different date from the popup calendar.This data appears on the Student Absence Summary report. (See page 248 for more information on this report.)

3. Click Save.This action saves the absence record data just entered.

This action saves the absence record data just entered.

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C L A S S

How to Update Absence Records by Class


1. Select the Class tab page. RITM displays a page header for a class, including the following data: School Name School Code Course Number Course Phase Course Fiscal Year Class Number Class Section Class Start Date Class End Date Projected Enrollment Active Enrollment

2. Select a specific class from the tree view, as needed, or use the dropdown lists to choose a different class number or class section.

RITM also displays a class roster for the selected class

3. Select the Absence Record command.

This action opens an Absence Record class page. The following fields are displayed with data for the class selected: School Code Course Number Course Phase Course Fiscal Year Class NumberRITM also displays a class roster, including the following data for each student: Name (hyperlink to individual student’s record) SSN Unit Begin Date Begin Time Absence Reason End Date End Time Hours Missed Total Course Hours Missed Comments

4. Enter data regarding a selected student’s absence.

Select a Begin Date and time, Select an Absence Reason, and Enter Comments explaining the absence and reason.

5. Click Save. This action saves the absence record data just entered.

If the Absence Reason you provide is Sick Call/Injury, clicking Save displays the Sick Call/Injury panel, enabling you to update this record for the student.

Related Reports

Refer to the following report topics for information about reports that derive data from Absence Records.

Student Absence Summary

Unit Strength Report

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C L A S S

Add a StudentAdding a student to a class requires you to search student records in the RITM database and add an existing record to a specific class and section. If the student who must be added to a class already has a record in the database, you will be able to locate that record. For a student who has no RITM record, you must add a record using the Student tab page.

Using the ADD STUDENT PanelThe ADD STUDENT panel in RITM contains a Search feature on the left side of the panel that lists results on the right side. To help you ensure you pick the correct student record, the search results list the following data for each result:

Name Rank DOB Unit SSN MOS GDR

The system does not permit the addition of a student to a class without a specific class section. If the class or section is not available, you must first add them to the database. See page 23 for information about adding a class, or page 21 for more information about adding a section to a class.

How to Add a Student to a ClassFollow these instructions to add a student to a specific class. You can click the CANCEL button on the ADD STUDENT panel at any time to discard search entries and results, and close the ADD STUDENT panel.

Step

Action Comments

1. Click the Class tab. This action displays the Class tab page and loads the data for the tree view.Class tree view lists classes by school and course. Your view of schools is limited by the Security Domain to which you have been given access.

2. Select a class. Select these items in succession from the tree view: School Course Phase Fiscal Year ClassAfter you select a class, the system displays a class roster of all students currently enrolled in the class.

3. Click the ADD STUDENT command. This action displays the ADD STUDENT panel. Using this panel, you search for a student by name or SSN.

4. Enter any or all of the following data: Last Name First Name SSN

You can enter part or all of a person’s last name or first name. (See Figure 10.) You can also enter all or the first few numerals in a Social Security Number. The more data you list, the shorter the list of search results will be.

5. Click Search. This action tells the system to locate and list all student records containing a match for the entry or entries you make. (See Figure 11.) The system lists only complete matches. For example, if you enter “Alexander” in the First Name field and “B” in the Last Name field, RITM lists all students with a first name of “Alexander” and a last name that begins with letter “B.” It will not list students named “Alexander” whose last names start with letters other than “B.”

6. Enter an existing section number, and choose an ATRRS Comp Code and Quota Source.

This action adds the student name to the specified class section, and identifies the student’s ATRRS Comp Code and Quota Source code.If you enter the number of a section that does not exist, the system responds with an error message.

7. Select the checkbox beside the name of the student you want to add to the class and click ADD SELECTED.

These actions add the selected student’s name to the specified class section and close the ADD STUDENT panel.

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Figure 10: Class Page, ADD STUDENT Panel with Search String

Figure 11: ADD STUDENT Panel, Search Results

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C L A S S

Add a ClassCourses and classes are typically added from ATRRS records that are automatically downloaded to RITM. However, you must add non-ATRRS classes, and RITM provides you with this capability. You can also add sections to any class, but before you can add a section, you must first add the class.

RITM enables you to create a new class for a selected course, using the commands and data entry features available on the Class page. Before adding a class, you must select a school, class, and section from the tree view. Then, RITM enables the ADD CLASS command.

You must click SAVE or CANCEL to close the ADD CLASS panel and return to the CLASS tab page.

Using the Class Roster

When you click a Class name, RITM displays a roster for the first class section in the list. When you pick a specific section, the roster is displayed for that section. The class roster is sorted automatically in ascending order by student last name. You can sort the roster by clicking a different column header. Each click of any column header reverses the sort order in that column, from ascending order to descending order. Sort options help you located data you need faster.

How to Add a Class

Follow these steps to add a class to a course.


1. Click the CLASS tab. This action displays the Class tab page and loads the data for the tree view.

2. Select the school, course, fiscal year, and phase to which you want to add a class.

Use the tree view to select the school, course, year, and phase. Courses that are not taught in phases are assigned Phase 0 for the phase selection.Data from the course phase you select appears in the ADD CLASS panel.

3. Click the ADD CLASS command from the list below the school\course\class tree view.

RITM displays an ADD CLASS panel.The fields with dimmed text are not modifiable. They indicate the school and course information for a selected fiscal year. To change this data, click CANCEL and select a different class and section.

4. 4. Enter class-specific information: Class Number: accept the automatic entry or type in a

number. Unit: select a unit from the dropdown list. Projected Enrollment: enter a number to indicate the

maximum number of students expected to enroll in the class.

Actual Enrollment: this number is calculated by RITM as students are enrolled in the class. The default is zero, and the number cannot be modified by a user.

Start Date: select a start date from the popup calendar. End Date: select an end date from the popup calendar.

The following information, listed at the top of the panel, indicates the school, course, year, and phase to which you are adding a class. This data is not modifiable: School Code School Course Number Course Title FY (Fiscal Year)You can change the Phase, as needed, if more than one phase is available in the dropdown list.Status: select a status from the list.

5. 5. Click SAVE. This action saves the class information to the database and closes the ADD CLASS panel.You can also click CANCEL to discard any data entered and close the ADD CLASS panel.

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Adding a Class Section

Each class must have at least one section created in order to enroll students. Refer to the topic Add a Section for more instructions on adding a class section.

Related Reports

The following reports draw their information from Class data.

Casual Student Listing by Class

Casual Student Listing by Date



Initial Input by Class

Initial Input by Date

Set Back/Recycle Report by Class

Set Back/Recycle Report by Date



Redbook Report

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C L A S S

Add a SectionIf you as an RITM user have been assigned the appropriate permissions, RITM enables you to add a section to a selected class, using the commands and features available on the Class page. Before adding a class section, you must select a school and class from the tree view. Then, RITM enables the ADD SECTION command.

You must click SAVE or CANCEL to close the ADD SECTION panel before you can select a different class section or navigate beyond the Class page.

Using Class Sections

You can sort students into separate sections for easier maintenance, as needed. Assigning students to sections enables you to break down a roster display by section and ease the process for locating, updating, and managing student records from the roster.

Adding a Class

Before you can add a section, you must first add the class. Refer to the topic Add a Class on page 23 for information on adding a class.

How to Add a Section to a Class

Follow these steps to add a section to a class. You can also click CANCEL to discard any data entered and close the ADD SECTION panel.


1. Select a class and section from the tree view by selecting the following elements in this order: School Course Phase Fiscal Year Class

These actions display a roster for the selected class, as well as data about the selected class in the class section header. (See Figure 12: Sample Class Roster.)You can select a specific section, but this action is not required to add one or more sections to the class.

2. Click the ADD SECTION command from the list below the School\Course tree view.

The system displays an ADD SECTION panel, which displays the following non-modifiable data: School Code School Course Number Course Title FY Current No. of Sections(See Figure 13: Sample ADD SECTION Panel.)

3. Select a new phase number for the section, as needed.

This action adds the new section or sections to the designated phase.

4. Select a new class number for the section, as needed.

This action changes the number of sections displayed in the ADD SECTION panel to match the number of sections in the newly selected class.

5. Enter the total number of sections the selected class must have to include a new section or sections.

This number must be larger than the number in the Current No of Sections.If it is not larger, the system displays an error message.

6. Click SAVE. This action saves the new number of sections to the database and closes the ADD SECTION panel. The system refreshes the tree view to display the newly added section or sections. (See Figure 14: Sample Section Listing.)

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Figure 12: Sample Class Roster

Figure 13: Sample ADD SECTION Panel

Figure 14: Sample Section Listing

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This illustration shows a newly added section number.

C L A S S

Auto-assign Roster NumbersRoster numbers serve as identifiers for students within a particular class. You can generate and assign roster numbers automatically with RITM. However, the system also enables you to create unique student roster numbers to associate with a specific class.

How to Auto-assign Roster Numbers to Students in a Class


1. 1. Select a School Code, Course Number, Phase, and Fiscal Year.

Use either the Set Filter criteria on the Home page, or select a class and section from the Class page.Using either selection method, pick a class and section that require the assignment of unique roster numbers to students enrolled in the class.

2. Click AUTO-ASSIGN ROSTER Nos.

This command automatically assigns an alphanumeric roster number to each student, beginning with A100.See Change a Roster Number Template on page 28 to set a specific format for roster numbers.

Related Reports



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Change a Roster Number TemplateRoster numbers serve as identifiers for students within a particular class. You can generate and assign roster numbers automatically with RITM. However, the system also enables you to create unique student roster numbers to associate with any class.

How to Create a Unique Roster Number Template

Step

Action Comments

1. Select a School Code, Course Number, Phase, and Fiscal Year.

Use either the Set Filter criteria on the Home page, or select a class and section from the Class page.Using either selection method, pick a class and section that require the assignment of unique roster numbers to students enrolled in the class.

2. 2. On the Class tab page, select the Roster Number Template command.

This action displays the Roster Number Template panel, with specific information for the selected class.

3. Enter a unique numerical prefix, beginning number, and suffix.

Use the prefix and suffix to identify the student, class, and section uniquely, using the following fields: Prefix: 1 to 3 alphanumeric characters. Begin with What Number: 1 to 4 numerical characters that

automatically increment by one, starting with the number you enter here.

Suffix: 1 to 3 alphanumeric characters.

4. Click SAVE. RITM automatically assigns roster numbers to students.

Related Reports



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C L A S S

Training StatusRITM enables you to manage the training status and status reason for any student in a class or Soldier in a unit, and review an individual’s training status history. Each student’s current training status is displayed in the Status column on the roster. You can change a student’s Status and Status Reason by clicking each Status link in the corresponding column and selecting the appropriate entry. However, you can manage Status assignments for multiple students by using the Status box at the top, which enables you to select several students at once and assign the same status to all selected records.

How to Manage Training Status on the Class Page

Follow these instructions to manage training status for multiple students in a class, using the Status and Status Reason box at the top of the class roster.

Step

Action Comments

1. On the Class page, select a class from the tree view.

This action displays a corresponding student roster.

2. In the student roster, click the check box beside two or more students to which you want to assign the same Status and Status Reason.

As soon as you click a check box, the system activates the Status panel above the class roster. Any changes you make to student status are reflected in the selected records.

3. In the Status dropdown list (Figure 15), select a Training Status to apply to the selected records.

For example, you can use this feature to show that an entire class graduated by changing the Training Status assignment only once for all selected students.

4. In the Status Reason dropdown list (Figure 16), select a reason that corresponds to the Status assignment.

The system displays only the Status Reasons that are appropriate for the Training Status you selected. This limitation helps you ensure you pick the correct entry.

5. At the top of the Class page, in the Class header, locate and click the SAVE button.

This action saves all changes, including the Status assignments you make.

Related Reports

Training Status Report

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Figure 15: Training Status Dropdown List

Figure 16: Training Status Reason Dropdown List

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Training RecordUsers who manage training data for Soldiers in a specific class will find direct access to training record maintenance on the Training Record panel. This panel is accessible through the Training Record tab button at the bottom of the Class page. On the Training Record panel, you can create and maintain a Training Record for Soldiers assigned to the current class. This data includes individual progress through events for the following activities:

Fitness Tests

Weapons Qualifications

Training Phases

The Training Record panel also provides a sub-panel for collecting and calculating Weight Control data, including Body Mass Index (BMI) and Body Fat percentages based on height and weight.

Each student name listed in the Training Record panel is also a hyperlink to the student’s individual record. To manage a student’s record, you can click the student’s hyperlinked name to display the EDIT STUDENT page. This feature enables you to maintain a student’s record without having to leave the Class page and return to the Student page.

The instructions in the next subsections explain how to maintain data for Fitness Tests, Weapons Qualifications, Training Phases, and Weight Control.

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Figure 17: Sample Training Record Panel

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How to Manage Fitness Test Data

Each student must complete two of the three original events: push-ups, sit-ups, and two-mile run. If a student is exempt from one of the events, he or she can complete one of the following alternate events:

6.2-mile Bicycle Ride

2.5-mile Walk

800-yard Swim

The Fitness Test panel enables you to capture results for any Event; the system calculates appropriate scores. To manage Fitness Data, following these instructions:

Step

Action Comments

1. 1. On the CLASS page, click the Training Record command.

This action displays the Training Record for the currently selected class. The display automatically opens on the FITNESS TESTS tab. Others are available for selection.At the top of the FITNESS TEST listing is a header containing the following modifiable data: Event ID Event Type Select All Test Date Unit PlatoonOn the display page, the system lists only students or Soldiers having a current INPUT STATUS. Column headings for each training record are: PLT (Platoon) Name\SSN GDR (Gender)\DOB (Date of Birth) Test Date Pushup Reps Pushup Score\Results EX\# of Tries Situp Reps Situp Score\Results EX\# of Tries 2 Mile Run Time 2 Mile Run Score\Results EX\# of Tries Alt Event Alt Time Alt Go\NoGo Total Score Comments

2. Click INSERT. This action inserts a new row at the bottom of the student’s Fitness Test panel.

3. Select EVENT NAME from the dropdown list.

The default for the NUMBER OF TRIES field is 1, but you can change this number.If this entry applies to a RETEST you should modify the number of tries accordingly.

4. Enter SCORE and COMMENTS for the student tested.

The system calculates results and posts them on the student’s record.

5. Click SAVE. This action saves all data entered and modified.

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Figure 18: Class Training Records, Fitness Tests

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How to Manage Weapons Qualifications Data


1. On the Unit page, click the Training Record command.

RITM displays the Training Record for the currently selected unit.On the display page, the system lists only students having a current INPUT STATUS.

2. Click the Weapons Qualifications tab. This action displays data for a unit’s or class’s weapons qualifications roster. The header displays the following modifiable data: Event ID Event Type Event Qualification Date Event Record Date Event Recorder Unit PlatoonYou have the options to modify data on an existing event or insert a new event.

3. Click the name of the student whose record requires a change.

Each student name is also a hyperlink to the student’s individual record. Column headings for this data are as follows: Platoon Name SSN Qualification Date Score Record Date Recorder Name Skill Level Exempt Comments

4. Make required changes and click SAVE. This action saves all data entered and modified.

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Figure 19: Weapons Qualification Panel

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How to Manage IET (Initial Entry Training) Phases



This action displays the Training Record for the currently selected unit or class. On the display page, the system lists only students having a current INPUT STATUS.

2. Click the IET Phases tab. The system displays the IET Phase data entry panel for the current unit or class. The header contains the following modifiable data: Filter Phases Task Completion Requirements Units in viewYou can modify data or add a new event. Phase status data: GB (opens class gradebook) Name Requirement APFT dataAfter a student has successfully completed a PHASE I task, and the results are recorded in the class gradebook, the system displays a check mark in the corresponding box in this panel.


Based on your filter criteria selections, you will see one or more platoon rosters.

4. Make required changes and click SAVE.

This action saves all data entered and modified.

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Figure 20: IET Phases Panel

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How to Manage Weight Control Statistics

Step

Action Comments


RITM displays the Training Record for the currently selected unit. On the display page, the system lists only students having a current INPUT STATUS.

2. Click the Weight Control tab. This action displays Weight Control data for the selected unit or class. Record Date Unit PlatoonYou have the options of modifying data on an existing record or inserting a new record. The record data and current Unit are displayed in the page header.

3. 3. Modify Weight Control data, as needed.

Weight Control data: Platoon Name SSN DOB Gender Height in inches Weight in pounds Record Date BMI% Max Allowable Body Weight (calculated by the system based on

Age, Gender, & Height) Body Fat % Max Allowable Body Fat (calculated by the system based on

weight and body fat entries)4. Make required changes and click

SAVE.This action saves all data entered and modified, and creates a Change History entry for the record.

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Figure 21: Weight Control Panel

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C L A S S

Related Reports

Weapon Qualifications – Detailed Report by Name

Weapon Qualifications – Rollup by Unit

Routine Surveillance System PT Report

APFT/BPFT Results – by Name

APFT/BPFT Results – Failures

APFT/BPFT Results – Rollup

APFT Record – DA Form 705

APFT/BPFT Statistics by Class

APFT/BPFT Statistics by Individual and Class

APFT/BPFT Statistics by Individual and Unit

Individual Training Record

Body Fat Content – DA Form 5500 and DA Form 5501 (Female)

Body Fat Content – DA Form 5500 and DA Form 5501 (Male)

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Sample Report: Weigh-In Statistics

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C L A S S

GradebookRITM enables you to start and maintain a gradebook to capture each student’s academic results as he or she progresses through training.

How to Start a Gradebook

RITM creates a gradebook shell for each class, which you can open and modify to enter test scores, comments, and other data. To display and add grades to a gradebook for a specific class, follow these instructions:

Step

Action Comments

1. From the RITM Home page, set a filter.

RITM selects data based on the filter criteria entered here.

2. Select the Class tab. The system displays data about the School, Course, and Class at the top of the page. Also displayed is a class roster for the current class.

3. Select a specific class from the tree view.

Select the following items in this order to navigate to a specific class: School Course Phase Fiscal Year ClassAs an option, you can display student records for a specific section in the class.

4. Click Gradebook. RITM opens the Gradebook for the current class. The system displays a dropdown list from which you can select any event associated with the class.

5. Click the Event Name field to display a dropdown list of all events associated with the current class.

RITM displays the following information about the selected Event: Maximum POI points, Minimum Passing Rate, Minimum POI points, and Partial Points Allowed.Data for the POI, Passing Rate, and Partial Points Allowed are derived from the Event Data Sheet.

6. Select the test date in the TEST DATE field.

Displayed in the gradebook header is a modifiable date field, TEST DATE. Enter the date of the test for which you are entering grades.

7. Enter grades for one or more students.

Enter the following data for the current event: NUMBER OF TRIES RAW SCORE % SCORE POI Points PASS\FAIL RESULTIf a student is exempt from the test and receives no grades, select the EXEMPT check box. Enter descriptive comments as needed.

8. If you update grades for one student, click SAVE.-OR-

This action saves changes in the student’s gradebook to his or her record.

If you update grades for two or more students, click the check box beside each student’s name and click UPDATE SELECTED RECORDS.

This action saves changes to multiple records in a single operation.

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Figure 22: Sample Gradebook

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C L A S S

Related Reports

Honors Report

Single Test Result

Class Grade Sheet

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Insert report sample here

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C L A S S

Get Historical DataRITM enables you to retrieve and print historical data associated with a class or unit during a range of dates that you specify. The data is displayed in a specified report format.

To display a specific set of historical data, you open a Get Historical Data panel and select several criteria. You can click Cancel at any time during this procedure to discard the criteria and close the panel. You can also generate a different report from the Get Historical Data panel by clicking RETRIEVE MORE DATA and following the steps for displaying and printing the initial historical data report.

Part of the procedure requires you to select one from a list of school codes. The codes listed are only those with which your Security Domain assignment is associated.

How to Display and Print Historical Class Data


1. On the Class page, click Get Historical Data.

RITM displays a Get Historical Data panel.

2. Enter the criteria for the data you want to retrieve.

Selecting the following criteria is required for retrieving historical data: School Code: As the Get Historical Data panel is opened, the default

criterion is associated with the class selected on the Class page. You can select a different code from the dropdown list.

Course Number: As the Get Historical Data panel is opened, the default criterion is associated with the class selected on the Class page. You can select a different code from the dropdown list.

Course Phase: Select a phase from the dropdown list. From Date: Select a date from the popup calendar. To Date: Select a date from the popup calendar.

3. Click SAVE. This action generates and displays an Historical Class Review report based on the selected criteria. This report includes data for the following columns: From Date To Date School Code Course Number Course Title Course Phase Class Number Fiscal Year Class Start Date Class End Date Name SSN Rank Gender Student Status Student Status Effective Date You can stop at this step or proceed to the next step.

4. Click PRINT. A report view panel opens with a display of the data in a report format.

5. Click GO. RITM generates, displays, and prints a Historical Class Review report based on the criteria you selected.

6. Click CLOSE. The system closes the Reports view.

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How to Display and Print Historical Unit Data

Step

Action Comments

1. On the Unit page, click Get Historical Data.



Selecting the following criteria is required for retrieving historical data: Unit: This entry defaults to the current unit, but you can select a different

unit from the dropdown list. From Date: Select a date from the popup calendar. To Date: Select a date from the popup calendar. Company: Select a company from the dropdown list of all companies

associated with the selected unit. Platoon: Select a platoon or all platoons from the dropdown list of all

platoons associated with the selected company.3. Click SAVE. This action generates and displays an Historical Class Review report

based on the selected criteria. This report includes data for the following columns: From Date To Date Unit Unit Address Unit Phone Number Platoon Name SSN Rank Gender Report Date Scheduled Departure Date HRAP (Recruiter Recommended and\or Commander Recommended) Assignment Mandatory Release Date Graduated (positive response indicated by check in box)You can stop at this step or proceed to the next step.


5. Click GO. RITM generates, displays, and prints a Historical Unit Review report based on the criteria you selected.


Related Reports

None.

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Note…If you search Last Names using one letter, the results are the

SS T U D E N TT U D E N T

The Student tab page enables you to manage new and existing student or Soldier records by providing ways to search for and list names, which serve as individual links to each record. As the primary tool for viewing and editing student records, the Student page has search tools you can use to find and display data for any current student, regardless of which course, class, or unit may be associated with the student. You can also add a new student to the database, as needed, to in-process a walk-in student whose record was not received from a regular ATRRS feed.

Student records available through the search and list features display only personnel data and related information, such as rank and current mailing address. The student records do not contain updated summaries of courses or classes in which each student is enrolled.

Student Page FeaturesThe Student page consists of two main sections: the search tool panel on the left side of the page, and the data display panel (or search results) on the right side. The search tools enable you to search in one of several ways:

Search by Last Name: enter all or part of a student’s surname.

Search by First Name: enter all or part of a student’s given name.

Search by SSN: enter all or part of a student’s Person ID (Social Security Number, or other number assigned as an identifier).

You can also use these criteria together. The more criteria you enter, the shorter is the list of results.

Alpha Button Pad

The Student page also features an alphabet button pad that enables you to list all students in the database whose last names begin with a selected letter. Like a name or SSN search, results are listed on the right side of the page.

ADD A STUDENT Link

The Student page also features an ADD A STUDENT link. Clicking the link opens an ADD STUDENT panel, which you can use to add a new student record to the database. To avoid duplication, search for the student by name or SSN to verify they are not in the database before adding the student.

Student Page FunctionsIn addition to the Add a Student function, you can also sort and manipulate the list of students in your search results. After the system completes a search request, the results are displayed on the right side of the page sorted alphabetically by last name. Column headings for displayed data include the following items:

NAME: the student’s name listed as Last Name, First Name. The name is also a link to the individual student’s record. The name on the record is the name listed as the student’s or Soldier’s Legal Name. Additional names (such as aliases, maiden names, and nicknames) are recorded on the student record but do not appear as separate links to the same student record.

SSN: the student’s assigned Person ID, which may be a Social Security Number or other number assigned to the student outside RITM.

RANK: the student’s current rank. Not applicable to civilians.

MOS: the student’s current Military Occupation Specialty. Not applicable to civilians.

DOB: the student’s date of birth. The date appears as Year-Month-Day.

GDR: the student’s gender. M is for male and F is for female.

UNIT: the unit to which a student is assigned for training. Not applicable to civilians.

COURSE/CLASS: a list of courses or classes in which each student is enrolled.

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NoteThe search

You can sort the search results in ascending or descending order by using any of the column headers as sort criteria. Each column heading is a link to a sort function that corresponds to the column header. The search results are listed by default in ascending alphabetical order, but if you click the NAME column header, the names will be sorted in descending alphabetical order. Similarly, if you sort by SSN, all names are sorted in ascending numerical order according to the student’s Person ID. To sort student names according to any of the sort criteria, click the column header. Click the same header again to reverse the order of the sort results.

How to Search for a Student Name

You can search for a student name if you have all or part of the student’s name, or all or part of a student’s Person ID (e.g., Social Security Number). The results of a search may list more than one name. You must verify the correct choice by ensuring you pick the correct name and ID.

To list the names of all students having a specific last name, follow these instructions:

Step

Action Comments

1. Click the Student tab. This action displays the Student tab page.

2. In the Last Name search field, enter the surname of the student whose record you want to display.

This action sets the criterion to search for all students and Soldiers whose last name includes the surname you entered.

3. Click Search. The system displays a list of all records in which the name contains the surname you specified.That is, if you enter “smith” as the surname, the system lists all entries for Smith, as well as Smithfield, Smithson, etc.

4. Use the Display features to page through the results, as needed, to find a specific record.

If you have multiple entries on separate pages, you can use the arrows to page forward and backward through the search results until you locate the record you want.

5. After you find the record you want, verify its correctness by comparing the SSN on record with the SSN assigned to the name.

You may see records of different students or Soldiers having the same or similar names. Verify the record you want by matching the SSN you have with the SSN on the record.

6. Click the name. The name serves as a link to the student or Soldier record. This action displays the EDIT STUDENT panel, enabling you to manage a variety of data associated with a specific student or Soldier.

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Figure 23: STUDENT Tab Page, Search Screen

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How to Add a Student Record to the Database

Before you add a student to the database, first perform a search operation for the student’s SSN to prevent adding multiple entries for one student. Once you are satisfied the student’s record does not exist in the database, click the ADD A STUDENT link on the Student page. This link opens an extensive record panel with sections for adding a broad range of data. The required data fields are displayed in the top section of the ADD STUDENT panel. The required data must be entered and saved before optional data can be entered. The sub-panels shown at the bottom of the ADD STUDENT panel are for optional data.

Follow these steps to add a student record to the RITM database:

Step

Action Comments

1. Click the Student tab. This action displays the Student tab page.

2. Click the ADD A STUDENT link. This action displays the ADD STUDENT panel.

3. In the top section, enter data in all required fields (indicated by an asterisk) and click SAVE.

This action saves the new student record in the database. You can now enter data on additional panels.

4. Click any sub-panel name. This action opens up the corresponding panel.

5. Enter data in the sub-panel and click SAVE.

Each sub-panel has its own SAVE button located at the bottom of the sub-panel, which you must use to save data entered in that area.

6. When data entry is complete, click CLOSE.

This action closes the ADD STUDENT panel. Changes made to the sub-panels that were not saved are discarded at close.

Required Data

The following table lists the initial data fields in alphabetical order. Of these fields, only those marked with an asterisk are required by the system to have an entry before you can save the student record.

Data Element Requirements and Limits

*DATE OF BIRTH Student’s (Soldier’s) date of birth formatted as follows:DD-MMM-YYYYYou can either type the date in the proper format or select the date from the calendar tool. The calendar opens to the current date, select the correct day of the month and then use the << and >> arrow keys to change the year and the < and > arrow keys to change the month.

*FIRST Student’s (Soldier’s) first, or given, name.

*GENDER Student’s (Soldier’s) gender. The default is MALE. Use the dropdown menu to change the selection to FEMALE.

*LAST Student’s (Soldier’s) surname.

MIDDLE Student’s (Soldier’s) middle name, if any. This field does not require an entry.

*NAME USE Describes how a Student’s (Soldier’s) name is used. Selections from the dropdown menu include: ALIAS LEGAL NAME: The default selection is LEGAL NAME. Student/Soldier records are also

listed in rosters with this name. MAIDEN NAME NICKNAME

*PERSON ID (SSN) Enter only alpha or numerical characters. Do not enter special characters, such as dashes or spaces. SSNs should have 9 digits.

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Data Element Requirements and Limits

*PHYS RESTRICTIONS Student’s (Soldier’s) physical restrictions. When appropriate, select a restriction from the dropdown list. The default selection is NO ASSIGNMENT LIMITATION. The dropdown menu includes:

APPROVAL REQUIRED BY THE SURGEON GENERAL DA FLAG LIMITATION NOT OTHERWISE DESCRIBED BY CODES C THROUGH P NO ASSIGNMENT INVOLVING EXPOSURE TO LOUD NOISES OR FIRING OF

WEAPONS NO ASSIGNMENT LIMITATION NO ASSIGNMENT REQUIRING EXPOSURE TO HIGH ENVIRONMENTAL

TEMPERATURES NO ASSIGNMENT REQUIRING HANDLING OF HEAVY MATERIALS, INCLUDING

WEAPONS NO ASSIGNMENT THAT REQUIRES DAILY EXPOSURE TO EXTREME COLD NO ASSIGNMENT TO ISOLATED AREAS WHERE DEFINITIVE MEDICAL CARE IS

NOT AVAILABLE NO ASSIGNMENT TO UNIT WHERE SUDDEN LOSS OF CONSCIOUSNESS

WOULD BE DANGEROUS TO SELF OR OTHERS NO ASSIGNMENT TO UNITS REQUIRING CONTINUED CONSUMPTION OF

COMBAT RATIONS NO CONTINUOUS WEARING OF COMBAT BOOTS NO CONTINUOUS WEARING OF WOOLEN CLOTHES NO CRAWLING, STOOPING, RUNNING, JUMPING, MARCHING, OR STANDING

FOR LONG PERIODS NO SIGNIFICANT ASSIGNMENT LIMITATION; COMBAT FIT NO STRENUOUS PHYSICAL ACTIVITY NONE WAIVER

SUFFIX Suffix, such as “Junior,” added to a name. This field does not require an entry.

Figure 24: ADD STUDENT Panel, Required Data

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Remember to click SAVE after you complete entries in the

required fields.

The system does not permit you to enter additional optional data

until you have first saved the initial data entry.

After you click SAVE here, you can proceed to other areas and

enter or manage data as needed.


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Personal Info

The following table lists the data fields in alphabetical order. These fields are optional and do not require an entry.

Data Element Requirements and Limits Reference

2ND CITIZENSHIP Student’s (Soldier’s) second country of citizenship if applicable.

Click Edit to view the dropdown list.

2ND LANGUAGE Student’s (Soldier’s) second language if applicable. Click Edit to view the dropdown list.

BUDDY SSN SSN of a student’s (Soldier’s) assigned buddy. Not applicable.

CITIZENSHIP Student’s (Soldier’s) country of primary citizenship. The default is UNITED STATES. To make a different selection, click Edit and choose from the dropdown list.


EFMP Check box to indicate the student (Soldier) is in the Exceptional Family Member Program. This check box is unavailable if a student (Soldier) has no dependents.

Check or uncheck the box.

EMAIL ADDRESS Student’s (Soldier’s) e-mail address. Not applicable.

ETHNIC GROUP Student’s (Soldier’s) ethnic group. Click Edit to view the dropdown list.

LANGUAGE Student’s (Soldier’s) primary language. The default is ENGLISH. To make a different selection, click Edit and choose from the dropdown list.


MARITAL STATUS Student’s (Soldier’s) marital status. Note that “single” is not a choice, you must select “never married” or another applicable selection.


MARITAL STATUS DATE Student’s (Soldier’s) effective date for current marital status.

Enter a date in the following format:DD-MMM-YYYYOr select a date from the calendar.

NO. OF DEPENDENTS Number of dependents for whom a Student (Soldier) is responsible. The default is 0. When you enter a number in this field, RITM activates the ADD DEPENDENT button. Click ADD DEPENDENT to enter personal data for each dependent. By default the screen will show gender as MALE and the box for RESIDES WITH SPONSOR will be checked. Click VIEW DEPENDENTS to manage dependent data.

Required data to add a dependent is First Name and Last Name.

ORDERS Check box to indicate whether the student (Soldier) has received orders.


RACE Student’s (Soldier’s) race. Click Edit to view the dropdown list.

RELIGION Student’s (Soldier’s) religion. Click Edit, and select from the dropdown list if applicable.


TNG UNIT ARRIV DT Date a Student (Soldier) arrived at his or her training unit.


UNIT Student’s (Soldier’s) training unit. Click Edit, and make a selection from the dropdown list.


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Figure 25: ADD STUDENT Panel, Personal Information

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Security Clearance

Enter and update this data as needed to reflect the student’s or Soldier’s current security clearance status. This data is not required by the system. The following table lists the data fields in alphabetical order.


ASSIGNED CLEARANCE Student’s (Soldier’s) appropriate level of security clearance. You can either leave this data blank or select NONE from the dropdown list.

The dropdown choices include: CLASSIFIED DATA ACCESS NOT

GRANTED TO DATE BY FLD CMDR CLASSIFIED DATA ACCESS

SUSPENDED CLASSIFIED DATA ELIGIBILITY

DENIED BY DEPT LEVEL CCF CONFIDENTIAL INELIGIBLE FOR PERSONNEL

SECURITY CLEARANCE INTERIM CONFIDENTIAL INTERIM SECRET INTERIM TOP SECRET INTERIM TOP SECRET WITH INTERIM

ACCESS TO SENSITIVE COMPART NONE REVIEW OF DOSSIER BY DEPT LEVEL

CENTRAL CLNC FACILITY RQ SECRET TOP SECRET TOP SECRET WITH INTERIM ACCESS

TO SENSITIVE COMPART INFO TOP SECRET WITH SENSITIVE

COMPARTMENTED INFORMATIONCLEARANCE GRANTED If you select a security clearance, the system

requires you to enter an effective date for the clearance.


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Figure 26: ADD STUDENT Panel, Security Clearance

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Remember to click SAVE after you complete entries on a sub-

panel.

The data on each sub-panel must be saved separately.

You can click CANCEL to discard any changes and close the sub-

panel.


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Education

Enter and update this data as needed to reflect the student’s or Soldier’s highest level achieved of military and/or civilian education. This data is not required by the system. The following table lists the data fields in alphabetical order.


MILITARY EDUCATION Student’s (Soldier’s) highest level of military education achieved. You can leave this data blank or select NO APPLICABLE COURSE from the dropdown list.

See the dropdown list.

CIVILIAN EDUCATION Student’s (Soldier’s) highest level of civilian education achieved. You can leave this data blank or select from the dropdown list. Note that the common HIGH SCHOOL GRADUATE choice is not on the initial screen and you have to scroll down to it using the sidebar or the down arrow key.


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Figure 27: ADD STUDENT Panel, Education

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Recruiting Waivers

Enter one or more recruitment waivers granted to a Soldier upon enlistment. This data is not required by the system.


RECRUITING WAIVERS Student’s (Soldier’s) recruitment waivers.If data is entered in the first dropdown box, then the system activates the dropdown menu for the second box. Three boxes are provided for data entry, but no entries are required.


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Figure 28: ADD STUDENT Panel, Recruiting Waivers

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Address

Enter and update this data as needed to reflect the student’s or Soldier’s current addresses and phone numbers. This data is not required by the system. The following table lists the data fields in alphabetical order.


ADDRESS Two lines are furnished for entering multi-part addresses, such as street and P.O. Box.

Not applicable.

ADDRESS TYPE You can enter multiple addresses for one student record.The default address type shown is CURRENT MAILING ADDRESS. Choose an address type from the dropdown list, enter the corresponding data, and click SAVE. If you choose a different address type, the system clears the fields enabling you to enter new address information for the corresponding address type.To manage or view an address, choose the address type from the dropdown list and the appropriate data will be displayed. If no data was entered for that address type, then the fields will be blank.

The dropdown choices include: BENEFICIARY ADDRESS CIVILIAN EMPLOYER ADDRESS CURRENT MAILING ADDRESS CURRENT RESIDENCE

ADDRESS DUTY ADDRESS EMERGENCY NOTIFICATION

ADDRESS ENTRY ACTIVE DUTY ADDRESS FAMILY MEMBER ADDRESS HOME OF RECORD ADDRESS LEAVE ADDRESS NEXT OF KIN ADDRESS PERMANENT MAILING ADDRESS PERMANENT RESIDENCE

ADDRESSCITY The city in which the address is located. Not applicable.

EFFECTIVE DATE The date the address is or becomes effective. Enter a date in the following format:DD-MMM-YYYYOr select a date from the calendar.

PHONE Student’s (Soldier’s) phone number. Enter only numerals. The system does not allow special characters such as hyphens or parentheses.

Not applicable.

STATE The state or U.S. Territory for the address. See the dropdown list.

ZIP The zip or postal code for the address. You can enter a standard zip code or a zip + 4 using a hyphen.

Not applicable.

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Figure 29: ADD STUDENT Panel, Address

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Rank/Branch

Enter and update this data as needed to reflect the student’s or Soldier’s current Rank and Branch status. This data is not required by the system. The following table lists the data fields in alphabetical order.


AOC An Officer’s Area of Concentration. This dropdown menu is only accessible if an Officer Rank has been selected.


ASI A Student Record is required to access the Additional Skill Identifier dropdown menu.


BASD Enter the student’s (Soldier’s) Basic Active Service Date.


BASIC An Officer’s Basic Branch. This dropdown menu is only accessible if an Officer Rank has been selected.


BPED Enter the student’s (Soldier’s) Base Pay Entry Date.


CONTROLLING An Officer’s Controlling Branch. This dropdown menu is only accessible if an Officer Rank has been selected.


DATE OF RANK Enter the effective date for the student’s (Soldier’s) Rank.


EFFECTIVE DATE Enter the date the corresponding data (Primary MOS, Secondary MOS, or AOC) becomes effective.


ETS DATE Enter the student’s (Soldier’s) Expected Termination of Service date.


FUNCTIONAL AREA Select the Functional Area for a Commissioned Officer. This dropdown menu is only accessible if an Officer Rank has been selected.


MAND. RELEASE DATE Enter the student’s (Soldier’s) Mandatory Release Date.


PAY GRADE This box is automatically populated based on selections in Service Branch and Rank.

Not applicable.

PERSON TYPE Student’s (Soldier’s) affiliation, such as Military or Government Official.


PRIMARY MOS Student’s (Soldier’s) primary Military Occupation Specialty. This dropdown menu is only accessible if an Enlisted Rank has been selected.


PRIOR SERVICE Student’s (Soldier’s) previous Service Branch and length of service. Input years, months, and days of service in the dialog boxes.


RANK Student’s (Soldier’s) Rank. The Service Branch must be selected first in order to show the appropriate ranks.


SCHED. DEPART DATE Enter the student’s (Soldier’s) Scheduled Departure Date.


SECONDARY MOS Student’s (Soldier’s) secondary Military Occupation Specialty. This dropdown menu is only accessible if an Enlisted Rank has been selected.


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SERVICE BRANCH Student’s (Soldier’s) Military Branch. This choice populates the appropriate Ranks and MOS’s on the subsequent dropdown lists.


SERVICE COMPONENT Student’s (Soldier’s) service component, such as Regular (Active Duty) or National Guard.


SQI A Student Record is required to access the Special Qualification Identifier dropdown menu.


Figure 30: ADD STUDENT Panel, Rank/Branch

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Clothing Size

Enter and update this data as needed to reflect the student’s or Soldier’s current Clothing Sizes. This data is not required by the system. The following table lists the data fields in alphabetical order.


ACU BOTTOM Student’s (Soldier’s) size for the Army Combat Uniform Bottom.

Not applicable.

ACU HAT Student’s (Soldier’s) size for the Army Combat Uniform Hat.

Not applicable.

ACU TOP Student’s (Soldier’s) size for the Army Combat Uniform Top.

Not applicable.

COMMENTS Enter any related comments. Not applicable.

DATE Enter the date you record the student’s (Soldier’s) clothing sizes. Only the latest recorded sizes will be displayed on this panel.


GLOVES Student’s (Soldier’s) glove size. Not applicable.

HELMET Student’s (Soldier’s) helmet size. Not applicable.

IBA (INTERCEPTIVE BODY ARMOR)

Student’s (Soldier’s) size for the Interceptive Body Armor.

Not applicable.

JLIST BOTTOM Student’s (Soldier’s) size for the Joint Service Lightweight Integrated Suit Bottom.

Not applicable.

JLIST TOP Student’s (Soldier’s) size for the Joint Service Lightweight Integrated Suit Top.

Not applicable.

MASK Student’s (Soldier’s) mask size. Not applicable.

MOPP BOOTS Student’s (Soldier’s) size for the Mission-Oriented Protective Posture Boots.

Not applicable.

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Note: This feature is still under construction for the software application.

Figure 31: ADD STUDENT Panel, Clothing Size

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Driver’s License

Enter and update this data as needed to reflect the student’s or Soldier’s civilian or military driver’s license information. This data is not required by the system. The following table lists the data fields in alphabetical order.


CIVILIAN DRIVERS LICENSE Check box to indicate whether the Student (Soldier) has a civilian driver’s license. By default the box for CIVILIAN DRIVERS LICENSE will be checked. If the student (Soldier) does not have a civilian driver’s license, click on the box to uncheck it.


EXP DATE The expiration date of the license. There is an expiration date box located below both types of driver’s licenses.


LICENSE NUMBER The student’s (Soldier’s) civilian license number. Not applicable.

MILITARY DRIVERS LICENSE Check box to indicate whether the Student (Soldier) has a military driver’s license.


RESTRICTIONS Enter any restrictions noted on the license, such as corrective lenses.

Not applicable.

STATE The state or U.S. Territory that issued the driver’s license.


VEHICLE TYPE The military vehicle type that the student (Soldier) drives. Enter this information if the MILITARY DRIVERS LICENSE box is checked.

Not applicable.

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Figure 32: ADD STUDENT Panel, Driver’s License

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Physical

Enter and update this data as needed to reflect the student’s or Soldier’s current physical status. This data is not required by the system. The following table lists the data fields in alphabetical order.


AIRBORNE PHYSICAL Check box to indicate whether the student (Soldier) has completed an Airborne Physical.


BLOOD TYPE Student’s (Soldier’s) blood type. See the dropdown list.

DATE ADMINISTERED The date the HIV Test was administered to the student (Soldier). The current date is shown as the default.


DATE COMPLETED The date the OCONUS Shots were completed for the student (Soldier). The current date is shown as the default.


DISABILITY DESC Disability description for the student (Soldier). Enter comments in the dialog box.

Not applicable.

EYE COLOR Student’s (Soldier’s) eye color. See the dropdown list.

GLASSES Check box to indicate whether the student (Soldier) requires glasses.


HAIR COLOR Student’s (Soldier’s) hair color. See the dropdown list.

HIV TEST Check box to indicate whether the student (Soldier) has had an HIV Test.


OCONUS SHOTS Check box to indicate whether the student (Soldier) has had his or her OCONUS Shots.


PULHES Student’s (Soldier’s) physical profile made up of six factors: physical capacity, upper extremities, lower extremities, hearing-ears, vision-eyes, and psychiatric. Enter PULHES profile as a 6-digit number.

Not applicable.

RH FACTOR Student’s (Soldier’s) RH factor for his or her blood.


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Figure 33: ADD STUDENT Panel, Physical

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ASVAB Scores

Enter and update this data as needed to reflect the student’s or Soldier’s current Armed Services Vocational Aptitude Battery (ASVAB) line scores. The Army converts the ASVAB subtest scores from 9 test areas into 10 composite score areas specific to the Army (shown below). Each Army MOS requires a specific line score that is a combination of scores from several of the composite areas below. This data is not required by the system. The following table lists the data fields in alphabetical order.


CLERICAL-ADMINISTRATIVE Student’s (Soldier’s) line score for clerical tasks. This is derived from his or her ASVAB results.

Not applicable.

COMBAT Student’s (Soldier’s) line score for combat. This is derived from his or her ASVAB results.

Not applicable.

ELECTRONICS Student’s (Soldier’s) line score for electronics. This is derived from his or her ASVAB results.

Not applicable.

FIELD ARTILLERY Student’s (Soldier’s) line score for field artillery. This is derived from his or her ASVAB results.

Not applicable.

FOOD OPERATIONS Student’s (Soldier’s) line score for food operations tasks. This is derived from his or her ASVAB results.

Not applicable.

GENERAL MAINTENANCE Student’s (Soldier’s) line score for general maintenance tasks. This is derived from his or her ASVAB results.

Not applicable.

GENERAL TECHNICAL Student’s (Soldier’s) line score for general technical tasks. This is derived from his or her ASVAB results.

Not applicable.

MOTOR MECHANICAL Student’s (Soldier’s) line score for motor mechanical tasks. This is derived from his or her ASVAB results.

Not applicable.

SKILLED TECHNICAL Student’s (Soldier’s) line score for skilled technical tasks. This is derived from his or her ASVAB results.

Not applicable.

SURVEILLANCE & COMMUNICATIONS

Student’s (Soldier’s) line score for surveillance and communications tasks. This is derived from his or her ASVAB results.

Not applicable.

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Figure 34: ADD STUDENT Panel, ASVAB Scores

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Related Report

Personnel Data Sheet

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Report Sample

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[Please Note: This topic is under construction.]

In RITM, you—as the proponent for a course—can either create a new course with lessons and events or modify course data, using the commands to which you have been given access by your local administrator. For example, your administrator may have provided you with permissions to add a course and edit a course, but not to delete a course. Without that permission, the command to delete a course will not appear on the page. However, the screen samples shown in this section assume that all permissions have been granted to the user so that you can see where each command resides on each screen.

Version control of courses prevents you from making changes to courses with current classes. For example, if you add a course but no classes have started and no grades have been entered, you can edit the course details until classes for that course begin. Your next option, then, is to create a new course version and edit the version as needed. Remember that only the course proponent has control over course content.

Course Page FeaturesThe Course tab page displays a tree view containing all the Schools, Courses, Phases, Modules, and Events that a user’s access role enables him or her to view. The tree view is displayed on the left side of the screen, while details of any selected course, module, phase, etc., are shown on the right

Tree View: Courses Listed by School

All existing courses are listed according to their respective proponent schools in an expandable tree structure. You can expand or collapse the listing by clicking the plus and minus signs beside each label, until you locate and select the course and phase you want to edit.

Commands: Links to Adding a Course or Phase

Below the tree view are listed hyperlink commands that correspond to the course page level currently displayed. In Figure 35, the tree view shows that a specific course is selected. When you select a course, the following commands are available:

ADD COURSE: Click this command link to display the ADD COURSE dialog box.

ADD COURSE PHASE: Click this command to add a phase to a selected course.

Work Area: Course Details and Commands

After you select a course from the tree view, RITM displays a work area where you can review the following details about the course (these details are not modifiable):

COURSE NUMBER: For ATRRS courses, this number corresponds to the catalog’s course number. You can also assign your own course number for non-ATRRS courses you create in RITM.

COURSE TITLE: For ATRRS courses, this number corresponds to the catalog’s course title. You can also assign your own course title for non-ATRRS courses you create in RITM.

COURSE VERSION: The version number of the currently selected course.

PROPONENT: The course’s proponent school code and school name.

FISCAL YEAR: The fiscal year in which the course’s classes are taught.

IMPLEMENTATION DATE: The date the course was implemented and classes were first taught for this course.

TRAINING TYPE: Indication whether the course is IET, AIT, or OSUT.

Editing Commands

The following commands are available for editing the currently selected course:

EDIT COURSE VERSION: Opens a dialog for editing the currently selected course version.

NEW COURSE VERSION: Opens a dialog for creating a new course version

COPY COURSE VERSION: Opens a dialog for copying a course version to a new course version.

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DELETE COURSE VERSION: Enables you to delete a course version if you have the permission set up for this command.

Figure 35: Course Page

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Course Page Tree View:

Select a School Code – School from the tree view to display a list of courses for the proponent.

Select a course from the tree view to activate commands.

To add a non-ATRRS course, click ADD COURSE. This command displays the ADD COURSE dialog.

To add a phase to the selected course, click ADD COURSE PHASE. This command displays a dialog that enables you to add a new phase and other details, including phase location.

Choose these commands to work with the selected course. You can create a new course or copy an existing course using details from the selected course.


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Add or Create New Course ComponentsFor users with the appropriate permissions, RITM provides capabilities to complete these tasks:

Add a Course

Create a New Course Version

Copy a Course Version

Add a Course Phase

Add a Module

Add a Lesson

Link a Lesson to a Course

Add a New Event to a Lesson

How to Add a Course

The ADD COURSE dialog box is displayed after you click the ADD COURSE link below the Course page tree view. This dialog picks up details from the selected course, or it is displayed blank if you select a school from the tree view and then click ADD COURSE. You would use this feature to add non-ATRRS courses to RITM. The ADD COURSE dialog contains fields for entering or selecting details about the course.

Step

Action Comments

1. Select the COURSE page. RITM displays a tree-structured view of all Schools, Courses, Phases, Modules, and Events that your access role enables you to view.Also displayed is a work area on the right side of the screen where course details and edit commands can be found.

2. On the tree view, select the proponent school.

Clicking the plus (+) sign beside the School Code to displays a list of courses maintained by the proponent.

3. Under the tree view, locate and click the ADD COURSE command.

This action displays the ADD COURSE dialog.In Figure 36, the school selected is 805 – USATC Fort Jackson/108th. Any new course added with the selected school will be associated with the school and will appear in the tree view under the school’s name.

4. Enter the following data for the course: COURSE NUMBER COURSE TITLE FY PROPONENT TRAINING TYPE IMPLEMENTATION DATE

COURSE NUMBER: Enter a unique ID for the new course. The field limit is 35 alphanumeric characters.COURSE TITLE: Enter a descriptive title for the new course. The field limit is 165 alphanumeric characters.COURSE VERSION: Note the version number for the new course. (The system automatically increments this field to the next available decimal, if you are copying a course or creating a new course version.)FY: Select the fiscal year during which classes for this course version will be taught.PROPONENT: Select the correct proponent for this course from the dropdown list.TRAINING TYPE: Select AIT, IET, OSUT, or Other as the Training Type from the dropdown list.IMPLEMENTATION DATE: Select or enter an implementation date for the new course and its current version.

5. Click OK to create the new course. RITM adds the new course to the course selections under the school listing on the tree view.

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Figure 36: ADD COURSE Dialog Box

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This screen sample shows a school selected in the tree view.

The ADD COURSE command is available if your permissions have been set up by your local administrator.

Enter or select data in all fields except the Course Version, which is determined by RITM.

The first time you change data in this dialog, the system displays an asterisk next to the ADD COURSE screen label. This signals to you that changes have been made to the system that you must either accept with the OK button or discard with the CANCEL button.

Click OK to create the new course and close this dialog.Click CANCEL to discard changes and close the dialog without creating a new course


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How to Create a New Course Version

When you as a course proponent need to modify a course, you can create a new version of an existing course. RITM enables you build a new version based on components of the old version, which you can keep or discard. Once the new version is created, you can edit it to incorporate required changes before grades are added to classes for the new course.

Step

Action Comments

1. On the Course page, click the NEW COURSE VERSION button.

RITM opens the NEW COURSE VERSION data entry screen at the bottom of the Course page.

4. Select a Fiscal Year. An entry in this field is mandatory.

5. Select the Proponent. An entry in this field is mandatory.

6. Select the Training Type.An entry in this field is mandatory.

Selections are...IET: Initial Entry TrainingAIT: Advanced Individual TrainingOSUT: One Station Unit TrainingOTHER: Information added by the user in an accompanying text field that opens after the user selects “Other.”

7. Accept the current Course Version, or edit the version number generated by the system.

RITM automatically generates a version number, but you can edit the field to change the version number.This field accepts a single-decimal numeral, such as 1.1, 2.4, etc. The default entry for the first course in a series is 1.0. As each new course is added, the system automatically increases this numeral by increments of 0.1.

8. Select the Implementation Date. An entry in this field is mandatory.This date is displayed in the following format:DD-MMM-YYYYNote: the month is notated as a three-letter abbreviation, rather than a numeral.

9. Click OK. RITM saves the new version and closes the dialog. The new version appears in the refreshed tree view of courses.You can click CANCEL to discard the new version and close the dialog.After you create the new version, you can add or change modules, lessons, and events by selecting the new version from the tree view and using the EDIT VERSION command.

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Figure 37: NEW COURSE VERSION Dialog Box

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Choose the Phases, Modules, and Lessons you want to copy from the previous version of the selected course to the new version.The default setting on this dialog selects all components. To discard a component so that it is not included in the new version, click the check box to remove the check mark.

Click OK to create the new version and close the dialog box.Click CANCEL to discard changes and close the dialog box.

Select a Fiscal Year, a Proponent, a Training Type, and an Implementation Date for the new course version. Classes downloaded to the system from ATRRS on or after the Implementation Date will be associated with the new course version.

RITM keeps the Course Number, Course Title from the previous version. The system automatically increments the version to the next decimal place up in the series.

Data in these fields is not modifiable.


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How to Copy a Course Version

This dialog box enables you to create a new course by displaying data for an existing course and making a copy. To create a new course from the copy, edit the data to suit the requirements of the new course and save the modified copy to the database.

Step

Action Comments

1. Select the course you want to copy. Data from this course will be available in the COPY COURSE dialog.

2. On the Course page, click the Copy Course command.

RITM opens the COPY COURSE data entry panel at the bottom of the Course page.

3. Enter a Course Number. An entry in this field is mandatory.

4. Enter a Course Title. An entry in this field is mandatory.

5. Select a Fiscal Year. An entry in this field is mandatory.Select the appropriate year from the dropdown list.

6. Select the Proponent. An entry in this field is mandatory.Select the appropriate Proponent name from the dropdown list.

7. Select the Training Type. An entry in this field is mandatory.Selections are...IET: Initial Entry TrainingAIT: Advanced Individual TrainingOSUT: One Station Unit TrainingOTHER: Information added by the user in an accompanying text field that opens after the user selects “Other.”

8. Select the Implementation Date.An entry in this field is mandatory.

This date is displayed in the following format:DD-MMM-YYYYNote: the month is notated as a three-letter abbreviation, rather than a numeral.

9. Select the phases, modules, and lessons you want to keep in the course. Deselect the components you want to discard.

Checked items are retained in the new course version and can be edited to update the course before users capture grades in the class gradebooks for this course.

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To create a new course based on an existing course, modify the Course Number, Title, FY, Proponent, Training Type, and Implementation Date as needed. The Course Number must be unique. The version name is automatically assigned by RITM.

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Figure 38: COPY COURSE 0ialog Box

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Choose the Phases, Modules, and Lessons you want to copy from the previous version of the selected course to the new version.The default setting on this dialog selects all components. To discard a component so that it is not included in the new version, click the check box to remove the check mark.

Click OK to create the new version and close the dialog box.Click CANCEL to discard changes and close the dialog box.


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How to Add a Course Phase

RITM requires a course phase for all courses, even courses that do not have defined phases. For courses without phases, assign Phase 0 (zero) to the course and add modules, lessons, and events to the phase.

The course phase contains the following data:

Class Size: These fields are optional.

Class Duration: These fields are optional.

Other Hours: These fields are optional.

Course Phase Locations: At least one phase location is required. Add a phase location by clicking the ADD LOCATION button and choosing a location from the dropdown list.

Step

Action Comments

1. Select the course to which you want to add a phase.

The system displays the school and course data for the selected course. Any phases added to an existing course are listed in the tree view under the selected course’s listing.

2. Click the ADD COURSE PHASE command. RITM opens the ADD COURSE PHASE dialog box.

3. Select the phase number from the COURSE PHASE dropdown list.

This selection is mandatory. If you select a “1” from this list, the tree view displays the phase as PHASE 1.

4. As an option, enter the class size. You can enter numbers in the MINIMUM, OPTIMAL, and MAXIMUM fields.

5. As an option, enter the class duration. You can enter the total number of hours for the course in the HOURS field, and the system automatically calculates the number of days and weeks in the appropriate fields.

6. As an option, enter other hours, as needed. You can enter numbers in the following fields: TOTAL ACADEMIC HOURS TOTAL FLIGHT HOURS HOURS OF ABSENCE ALLOWED

7. Add one or more locations as needed. See How to Add a Location for more instructions.

8. Click OK. This action saves the course data and closes the dialog box.

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Figure 39: ADD COURSE PHASE Dialog Box

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How to Add or Remove a Phase Location

You can add and delete phase locations when you are setting up a phase. Once the phase is set up and saved, however, you cannot remove a location. As an alternative, you can remove the phase and add the correct locations, but this process requires you to re-create modules and re-link the lessons from the discarded phase.

How to Add a Location

You can add a phase to a course you are creating or editing. The following instructions begin from the ADD COURSE PHASE process.

Step

Action Comments

1. On the ADD COURSE PHASE dialog, click ADD LOCATION.

RITM displays two dropdown boxes: Fiscal Year for the selected location School Code and School Name for the location.

2. Select a fiscal year. This action assigns a fiscal year indicating the location where a course will be taught for that year.

3. Select a school. This action indicates which school serves as the location where classes for the course will be taught during the selected fiscal year.

4. Repeat Steps 1-3 if you need to add more locations.

At least one location is required.

5. Click OK. This action saves the phase and closes the dialog box.

How to Remove a Location

You can remove a location from the location list only during the process of editing locations for a new phase. You cannot edit locations in an existing phase. These instructions explain how to remove a newly added phase location BEFORE you save the new phase.

Step

Action Comments

1. On the ADD COURSE PHASE dialog, click ADD LOCATION.

RITM displays two dropdown boxes: Fiscal Year for the selected location School Code and School Name for the location.

2. Select a fiscal year. This action assigns a fiscal year indicating the location where a course will be taught for that year.

3. Select a school. This action indicates which school serves as the location where classes for the course will be taught during the selected fiscal year.

4. If you determine you have selected the location incorrectly, click the check box to the left of the selected fiscal year.

At least one location is required.

5. Click the REMOVE LOCATION button. This action removes the location from the list.

6. Click OK. This action saves the phase and closes the dialog box.

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Figure 40: COURSE PHASE LOCATIONS

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How to Add a Module

Every course requires at least one module, and the following instructions provide the simple steps for adding one module. Repeat the steps as needed to add more modules.

Note that you can enter duplicate module names and IDs in the RITM system without overwriting existing modules.

Step

Action Comments

1. Click the ADD MODULE command. The system displays the ADD MODULE dialog box.

2. Select a module type. Select a Module Type from the dropdown list: Training Mandatory Training Examination

3. Enter a module ID and name. Each module is listed on the tree view by its name with its ID in parentheses.

4. Click OK. RITM saves the new module to the database and refreshes the tree view to show the new module.You can click Cancel to discard the data and close the ADD MODULE dialog.

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Figure 41: ADD MODULE Dialog Box

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How to Add a Lesson

Step

Action Comments

1. Select a course, phase, and module from the tree view.

Select the module under which the lesson should be listed.

2. Click the ADD LESSON command. This command appears as a link below the tree view. Clicking this link displays the ADD LESSON dialog box.

3. Enter the identifying data for the lesson. The following fields require you to make entries: Lesson ID: enter an ID for the lesson. Lesson Title: enter the lesson title Effective Date: select or enter a date.

4. Click OK. This action saves the new lesson, closes the dialog box, and refreshes the tree view with the new lesson displayed under its module name.

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Figure 42: ADD LESSON Dialog Box

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How to Link a Lesson to a Course

Step

Action Comments

1. Select a course, phase, and module. Select the module under which the lesson should be listed.

2. Click LINK LESSON. This action opens the LINK LESSON dialog box.

3. Enter search criteria. Enter all or part of either a lesson number or lesson name.

4. Click SEARCH. The system lists all lessons that contain the string of characters you entered as search criteria.

5. Click the check box beside the lesson you want to link to the currently selected course.

This action indicates which lesson you want to link from the list .

6. Click LINK SELECTED. The system displays a confirmation message, and the tree view is refreshed to show the newly linked lesson.Click CANCEL to close the dialog without linking a lesson.

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Figure 43: LINK LESSON Dialog Box

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How to Add a New Event to a Lesson

Events in RITM are structured experiences that reinforce and measure knowledge and skills acquired by students during a training class. You can add new events to a specific lesson, and the event remains associated with the lesson regardless of which .

Step

Action Comments

1.

2.

3.

4.

5.

6.

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Figure 44: ADD EVENT Dialog Box

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Edit Course ComponentsFor users with the appropriate permissions, RITM provides capabilities to complete these tasks:

Edit a Course Version

Edit a Course Phase

Edit a Module

Edit a Lesson

Unlink a Lesson from a Course

Sequence Events

Edit an Event

How to Edit a Course Version

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Figure 45: EDIT COURSE VERSION

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How to Edit a Course Phase

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Figure 46: EDIT COURSE PHASE Dialog Box

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How to Edit a Module

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Figure 47: EDIT MODULE Dialog Box

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How to Edit a Lesson

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Figure 48: EDIT LESSON Dialog Box

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How to Unlink a Lesson from a Course

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,Figure 49: UNLINK LESSON

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How to Sequence Events

This topic is under construction.

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Figure 50: SEQUENCE EVENTS

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How to Edit an Event

The tree view enables you to select a training event and navigate to each version of an event. All versions of existing lessons and events are listed in the tree view. Events are displayed in the following hierarchy:

Lesson Name (Lesson ID) Version Number

Event Name (Event ID)

Event Version

Use the tree view to select the existing event you want to maintain.

The tree view enables you to select a training event and navigate to each version of an event. All versions of existing lessons and events are listed in the tree view. Events are displayed in the following hierarchy:

Lesson Name (Lesson ID) Version Number

Event Name (Event ID)

Event Version

Use the tree view to select the existing test or practical exercise you want to maintain.

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Figure 51: EDIT EVENT Dialog Box

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Delete Course ComponentsFor users with the appropriate permissions, RITM provides capabilities to complete these tasks:

Delete a Course Version

Delete a Course Phase

Delete a Module

Delete a Lesson

Delete an Event

How to Delete a Course Version

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Figure 52: Delete a Course Version

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How to Delete a Course Phase

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Figure 53: Delete a Course Phase

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How to Delete a Module

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Figure 54: Delete a Module

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How to Delete a Lesson

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Figure 55: Delete a Lesson, No Grades Associated

Figure 56: Lessons with Grades Associated to Events Cannot Be Deleted

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How to Delete an Event

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Figure 57: Delete an Event

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UU N I TN I T

All Soldiers who arrive at an Army school for training are assigned to a training unit, and undertake a battery of activities and tests, the results of which must be tracked. To accommodate this assignment, RITM provides a Unit tab page, having a tree view that displays all existing units, enabling instructors to quickly locate a specific unit within a domain and display a unit roster. In addition, the Unit page has commands for creating new units, commands for managing all units, and the features required to track all training-related data for each Soldier.

Before you can maintain any student records, you must first create or identify a training unit to which student records will be assigned. After assigning a student to a unit, you can enter a variety of training data for that student at the unit level.

Unit Page FeaturesThe Unit tab page consists of three command link areas and a display area. To work with a unit, you must select the unit from the tree view. Units are sorted by security domain in the tree view, making the location of a specific unit a simple task.

Unit Tree Structure

On the upper left side of the Unit page is a tree view of all units in one or more Security Domains to which you have been given access. These units may be Brigades, Battalions, Companies, and Platoons, and the tree view of all units lists them in their hierarchy. However, RITM displays only those units that your user’s access role permits you to view.

Unit Roster

Each time you select a unit, RITM displays a roster for that unit, with information in each field. This data is not modifiable at this level, but the NAME entry serves as a link to each individual record. In addition, some data is modifiable on the Duty Status, Training Record, and Training Status panels. For example, Gender and Date of Birth can be modified on the Fitness Test tab, if necessary.

PLT (Platoon)

NAME

SSN

RANK

GDR (Gender)

BUDDY

HRAP RECTR REC (HRAP Recruiter Recommended)

HRAP CMDR REC

ASSIGNMENT

REPORT DATE

SCHED DEP DATE

DATE DEPARTED

HRD STRT

Unit Editing Commands

Below the Unit tree view is a list of commands an instructor uses to manage the data for students:

Clothing Size

Update Addresses

Add Unit

Add Student

Also available is a button labeled “Buddy Team,” which when you click it displays the Buddy Team Management panel. Use this panel to manage Buddy assignments.

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Status and Record Commands

Below the Unit Editing commands is another set of commands for managing status, record, and history data:

Duty Status

Training Record

Training Status

Get Historical Data

Each command displays a data entry area below the main unit page.

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Figure 58 : Sample Unit Page, Unit Roster

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Add a UnitEvery student entering an Army school must be assigned to a training unit. You can find existing training units listed in the tree view of the Unit tab page. However, RITM also furnishes a procedure for creating a new unit, as needed.

Note that you must create units in the hierarchy from the top down. In other words, you must have one or more Brigades to begin. Then, within each brigade, you should have one or more Battalions. Within each Battalion is one or more Companies, and within each Company is one or more Platoons.

If you need to create a Platoon, you must first ensure that a Brigade, Battalion, and Company exist, either by locating them on the tree structure or by creating them with the “Add a Unit” instructions furnished in this topic.

How to Add a New Unit

The Add Unit panel is available for adding new units. This panel contains a number of required and optional fields, as well as the following three commands:

Save: This command saves all entries, creates a History entry, and closes the panel.

Apply: This command applies all entries without closing the panel, enabling you to continue entering or changing data for the unit.

Cancel: This command discards any data you have entered and closes the Add Student panel.

You must either complete entries on this panel, or click Cancel to close the panel, before RITM permits the display of other panels.

The following instructions explain how to add a new unit.

Step

Action Comments

1. From the tree view on the Unit tab page, select the parent Unit in which the unit you are creating belongs.

If you are creating a Brigade, do not select a parent.

2. On the RITM tab page, click the ADD UNIT command.

RITM displays the ADD UNIT data entry panel on the Unit tab page.

3. Enter data in the required and optional fields, and click Save.

RITM saves all entries to the database and creates a Change History entry for the unit.

Related Reports

None

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Clothing SizesRITM enables you to record, edit, and delete clothing size information on soldiers in a selected Unit.

How to Manage Clothing Sizes

Begin by displaying the Unit tab page and follow these instructions:

Step

Action Comments

1. Select the CLOTHING SIZE command.

RITM displays a data entry panel at the bottom of the Unit tab page. The following data in this panel is not modifiable: Name SSN Unit

2. Enter data in all applicable fields. The following data is modifiable: Platoon JLIST Top JLIST Bottom MOPP Boots Mask IBA ACU Top ACU Bottom ACU Hat Gloves HelmetAll data entered in this panel is also transferred to the Individual Clothing Size record for each student.

3. Select SAVE to save the data to the database.

RITM saves the data.

Related Report

Clothing Size Report

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AddressesEach student’s initial address entry is added in the Student Records panel, but address data is modifiable on the UPDATE ADDRESSES panel, which is available from the Unit page. All entries modified on this panel are saved in the student’s record.

How to Update Addresses

Begin on the Unit tab page and follow these instructions:

Step

Action Comments

1. Select the UPDATE ADDRESSES command.

The system displays the UPDATE ADDRESSES panel at the bottom of the Unit tab page. The following entries are not modifiable: Platoon Name SSN

2. Update any entries that require changes.

The following data is modifiable: Unit: select from a list of units. Platoon: select from a list of platoons. Address Type: select from the list of types. Street or Rural Route: enter an alphanumeric entry. P.O. Box or Apartment Number: enter an alphanumeric entry. City: enter the city name. State: select from a list of state abbreviations. Zip: enter a numeric entry. Phone: enter a 10-digit telephone number. Comments: Enter text comments, as needed.

3. Click SAVE to save the new data to the database.

RITM saves the data and enters a Change History record.

Related Reports

None

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Duty StatusRITM enables you to track students’ Duty Status in a specific unit. RITM supplies two ways of locating and displaying a roster for a specific unit, company, or platoon:

You can set the filter on the Home page to a specific unit, or

You can select a unit from the tree-structured view on the Unit page.

Additional links on the roster make displaying individual records easy. Each name listed on the roster also serves as a hyperlink to the student’s personnel record, and the Buddy’s SSN serves as a hyperlink to the Buddy’s personnel record.

The Duty Status panel also has links to the following panels:

AWOL

UCMJ

Counseling Statement

Discharge Tracking

In addition to managing the data entered in this panel, you have two options for saving and discarding the data entered:

SAVE: click the Save button to save current data, included modified data, to the database.

CLOSE: click the Close button to close the Duty Status panel without saving any modifications to the data. The Duty Status panel reverts to the state in which it appeared when you opened the panel during the current session.

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How to Change Unit Duty Status

To change Duty Status entries, following these instructions.

Step

Action Comments

1. On the Home page, select a Unit from the dropdown list and click SET FILTER.

This action filters out data not associated with the selected unit, making the data you want to view readily available without a search.

2. Select the Unit tab. The system displays a Unit Roster with the following data: Unit: select a different unit from the list, as needed. Platoon: select a different platoon number, as needed. Unit Address Unit Phone Number: 10-digit telephone number. Name: First Name, Middle Initial (if any), Last Name, and Suffix (if

any) are displayed. Click the name to view the Individual Personnel Record.

SSN: not modifiable at this level. Rank: selection from a system list. Gender: selection from a system list. Buddy SSN: click to view the Individual Personnel Record. HRAP Recruiter Recommended: checkbox to indicate the student is

recommended for the HRAP. HRAP Commander Recommended: checkbox to indicate the

student is recommended for the HRAP. Assignment: duty station or return to duty station. Report Date: date the student reports for unit training. Displayed in

the following format: DDMMMYYYY. Schedule Departure Date: date the student is scheduled to depart

unit training. Displayed in the following format: DDMMMYYYY. Date Departed: date the student departed the training unit. Displayed

in the following format: DDMMMYYYY. Hard Start: indicates the start date of unit training for the student is

required. Mandatory Release Date: a Split-Training Option soldier has a

guaranteed date of return to home of record for civilian education or employment commitments.

3. Select the Duty Status button. This action displays the Duty Status panel. The following data entry fields are displayed for each soldier: Unit: select a different unit from the list, as needed. Platoon: select a different platoon number, as needed. Name: First Name, Middle Initial (if any), Last Name, and Suffix (if

any) are displayed. Click the name to view the individual’s Duty Status record.

SSN: Person ID of each student. Cannot be modified at this level. Duty Status: code indicating each student’s Duty Status. Can be

modified by the user by selecting a status code from the dropdown box.

Comments: text field for entering comment about each student’s duty status and training record.

4. Select Duty Status from the list of status codes.

The default duty status is PDY (Present for Duty). When a new Duty Status is selected, RITM places a current date stamp on the record.When students are entered from an ATRRS feed with a reservation status, or when their records are received in a RECBASS ship transaction, the system automatically assigns a status of PDG (Pending Gain).When a student is assigned a Duty Status of AWL, RITM generates a message asking, “Would you like to open an AWOL record for [username] now?”If you choose Yes, the system displays the AWOL record in a different window.

5. Enter Comments. In the Comments text box, enter comments about the current Duty Status selection.These comments appear in the REMARKS column of the Soldier Not in Training reports.

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Step

Action Comments

6. Select the SAVE command. The system saves the data and creates a Change History record.When you select a Duty Status, the system places a current date stamp in the record to assist you in tracking changes to Duty Status.

How to Manage Individual Duty Status

Soldier Duty Status may be entered into the RITM system automatically in one of two ways:

Entered from an ATRRS feed with a reservation status, or

Received in a RECBASS ship transaction.

In either case, you can modify an individual’s Duty Status to reflect the correct status. From the Unit page, you can navigate directly to an Individual Duty Status record for a selected student.

To modify a student’s Duty Status, follow these instructions:

Step

Action Comments

1. Select a name from the Name column.

RITM displays an Individual Duty Status record containing the following fields:Unit: select a different unit from the list, as needed.Name: First Name, Middle Initial (if any), Last Name, and Suffix (if any) are displayed.SSN: not modifiable at this level.Duty Status: code indicating each student’s Duty Status. Can be modified by the user by selecting a status code from the dropdown box.Effective Date: date the change in Duty Status becomes effective. Displayed in the following format: DDMMMYYYY.Comments: text field for entering comment about each student’s duty status and training record. You can modify any of these fields, except the SSN field.

2. Select a duty status. The default duty status is PDY (Present for Duty). When a new Duty Status is selected, RITM places a current date stamp on the record.When a student is assigned a Duty Status of AWL, RITM generates a message asking, “Would you like to open an AWOL record for [username] now?”If you choose Yes, the system displays the AWOL record in a different window.

3. Enter Comments. In the Comments text box, enter comments about the current Duty Status selection.

4. Click Save. The system saves the data.When you select a Duty Status, the system places a current date stamp in the record to assist you in tracking changes to Duty Status.

Related Reports

Soldiers Not In Training Alpha Roster

Duty Status Report

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Training RecordsOn the Training Record panel, which is displayed on the Unit page, you can create and maintain a Training Record for each student assigned to the current Unit. This data includes Unit and Individual progress through the following criteria:

Fitness Tests

Weapons Qualifications

Training Phases

Weight Control

How to Manage Fitness Test Data

Each student must complete two of the three original events: push-ups, sit-ups, and two-mile run. If a student is exempt from one of the events, he or she can complete one of the following alternate events:

6.2-mile Bicycle Ride

2.5-mile Walk

800-yard Swim

To manage Fitness Data, following these instructions:

Step

Action Comments



2. Click the Fitness Tests tab. Column headings: PLT (Platoon) Name SSN GDR (Gender) DOB (Date of Birth) Test Date Pushup Reps Pushup Score\Results EX Situp Reps Situp Score/Results EX 2 Mile Run Time 2 Mile Run Score\Results EX Alt Event Alt Time Alt Go\NoGo Total Score Comments


Each student name is also a hyperlink to the student’s individual record.The student’s name, SSN, gender, and rank are not modifiable on the individual student’s page.

4. Click the Insert Row command. RITM inserts a new row at the bottom of the student’s Fitness Test panel.

5. Select EVENT NAME from the dropdown list.

The default for the NUMBER OF TRIES field is 1, but you can change this number. If this entry applies to a RETEST you should modify the number of tries accordingly.

6. Enter SCORE and COMMENTS for the student tested.

The system calculates results and posts them on the student’s record.

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Step

Action Comments

7. Click SAVE. This action saves all data entered and modified, and creates a Change History entry for the record.

How to Manage Weapons Qualifications Data

Step

Action Comments



2. Click the Weapons Qualifications tab. Column headings:Event IDEvent TypeEvent Qualification DateEvent Record DateEvent RecorderUnitPlatoonYou have the options to modify data on an existing event or insert a new event.


Each student name is also a hyperlink to the student’s individual record.Column headings:PlatoonNameSSNQualification DateScoreRecord DateRecorder NameSkill LevelExemptComments


This action saves all data entered and modified, and creates a Change History entry for the record.

How to Manage IET (Initial Entry Training) Phases

Step

Action Comments



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Step

Action Comments

2. Click the IET Phases tab. The system displays the Unit IET Phase data entry panel for the current Unit.Column headings:FilterPhasesTask Completion RequirementsUnits in viewYou can modify data or add a new event.Phase status data:GB (opens class gradebook)NameRequirementAPFT dataAfter a student has successfully completed a PHASE I task, and the results are recorded in the class gradebook, the system displays a check mark in the corresponding box in this panel.Links to PHASE II, PHASE III, PHASE IV, and PHASE V are available.


Based on your filter criteria selections, you will see one or more platoon rosters.


This action saves all data entered and modified, and creates a Change History entry for the record.

How to Manage Weight Control Statistics

Step

Action Comments



2. Click the Weight Control tab. You have the options of modify data on an existing event or inserting a new event. The Record data and current Unit are displayed in the page header.

3. Modify Weight Control data, as needed.

Weight Control data: Platoon Name SSN DOB Gender Height in inches Weight in pounds Record Date BMI% Max Allowable Body Weight (calculated by the system based on Age,

Gender, & Height) Body Fat % Max Allowable Body Fat (calculated by the system based on weight

and body fat entries)4. Make required changes and click

SAVE.This action saves all data entered and modified, and creates a Change History entry for the record.

Related Reports

Weapon Qualifications – Detailed Report by Name

Weapon Qualifications – Rollup by Unit


APFT/BPFT Results – by Name

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APFT/BPFT Results – Rollup

APFT Record – DA Form 705




Individual Training Record

Body Fat Content – DA Form 5500 and DA Form 5501 (Female)

Body Fat Content – DA Form 5500 and DA Form 5501 (Male)

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Manage Buddy TeamsRITM supports the setup of “battle buddies,” or “buddy teams,” consisting of two soldiers who provide cover for each other and communicate continually. Soldiers are introduced to the buddy team system at the reception battalion and carry on throughout their enlistment in the Army. Every unit is organized in echelons of size, starting with a buddy team of two people. RITM supports the buddy team concept by providing the means to assign and track buddy teams.

Buddy Assignment Commands and Options

On the Buddy Team page, you have access to the following commands:

Display All

Display Soldiers with Buddies

Display Soldiers without Buddies

Assign

Manually Create or Modify Teams

View the Buddy Team Roster

How to Display Buddy Teams

Step

Action Comments

1. Click the Unit tab page. This action displays a selected unit, if you have chosen a unit using Home page Filter criteria. If you have not chosen Filter criteria, you can select a unit from the tree view on the Unit page.

2. Click the Buddy Team button. This action displays all soldiers, whether they have been assigned to buddy teams or not. RITM displays the Buddy Team Unit Roster with the data: Roster Number Name (Last, First, MI) SSN Rank Unit MOS Component Code Commitment Code Assignment Duty Status Training Status Training Status Reason CommentsEach name serves as a hyperlink to the soldier’s personnel record.Clicking the DISPLAY ALL command displays all soldiers in the unit, regardless of whether or not the soldier has had a buddy assigned.

3. Click the ASSIGN button. RITM automatically pair up unassigned soldiers to buddy teams.

How to Assign Soldiers to Buddy Teams

Step

Action Comments

1. Display the Buddy Team page for a unit.

This action displays the Buddy Teams for a selected unit, including all non-modifiable data for the unit and soldier.

2. Select Display Soldiers without Buddies.

This action displays the names of soldiers who have not been assigned to Buddy Teams.

3. Select Manually Create/Modify Teams.

This action displays a page for creating and modifying Buddy Teams.

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Step

Action Comments

4. Select a Soldier from the list and click GO.

This action displays a selected soldier’s name under Buddy A. If no buddy has been assigned to the selected soldier, the Buddy B field is blank.

5. Select Filter to Match Buddy A. This action displays the following options for filtering: Gender, Training Status, Component Code, MOS, and Assignment. You can select on or more criteria for filtering.

6. Select GO. This action displays a list of soldiers available for assignment as a buddy by filtering out students whose criteria do not match criteria selected in Step 5. Available soldiers are listed by last name in ascending alphabetical order.

7. Select a soldier to assign as a buddy to the soldier displayed as Buddy A and click the Select Soldier button.

This action adds the chosen soldier to a Buddy Team with Buddy A. The name of the soldier is added to the Buddy B field.

8. Click Save. The system saves the current Buddy Team setup and creates a Change History record.

How to Remove a Soldier from a Buddy Team

Step

Action Comments

1. With a Buddy Team displayed, select Remove a Soldier.

This action displays a confirmation message.

2. Reply affirmatively to the confirmation message.

This action moves the soldiers to the list of soldiers without buddies.

Related Reports

Buddy Team Roster

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Training StatusRITM enables you to manage the training status and status reason for any student in a class or Soldier in a unit, and review an individual’s training status history. Current training status is displayed on the Training Status panel, which you can display from the Class page or the Unit page. The following data is listed for each student or Soldier on the Training Status panel:

PLT: lists a Soldier’s platoon. This field is blank for students, such as civilian contractors, who are not assigned to platoons. Name: listed as Last Name, First Name Middle Initial. Each name is also a link to the individual’s training status history. SSN: the student’s or Soldiers personal identifier. Service Comp: a Soldier’s Service Component. Not applicable to civilians. Rank: a Soldier’s rank. Not applicable to civilians. GDR: a Soldier’s gender. Not applicable to civilians. Effective Date: the date a new status takes effect. Past effective dates are stored in Training Status history. Training Status: a current status in a training cycle. Training Status Reason: reason for the assignment of the current status. PMOS: a Soldier’s MOS. ASI: a Soldier’s Additional Skill Identifier, if applicable. SQI: a Soldier’s SQI, if applicable.

How to Manage Training Status

Follow these instructions to manage a Soldier’s Training Status and Training Status Reason.

Step

Action Comments

1. On the Unit page, select a unit from the tree view.

This action displays a corresponding roster of Soldiers in the unit.

2. After the unit roster is displayed, click the Training Status button.

This action displays the Training Status panel, with a header listing the class data and a roster of Soldiers with Training Status data listed for each Soldier.

3. On the Training Status panel, locate the name of the Soldier whose training status requires a change and click the Soldier’s Training Status entry.

The Training Status entry is a link that displays a list of available status selections. This list is displayed in a separate panel called the Training Status Selector (See Figure 59.)

4. Select the appropriate entry to update the field and click OK.

This action closes the Training Status Selector and updates the Training Status field.

5. If the new Training Status requires a different reason, click the currently listed reason.

This action displays a list of Training Status reasons in a separate panel called a Training Status Reason Selector (See Figure 60.)RITM automatically displays a preferred reason for each corresponding training status entry. However, you can modify this reason by selecting a different entry.

6. Select the appropriate entry to update the field and click OK.

This action closes the Training Status Reason Selector and updates the Training Status Reason field.

7. Select an effective date for the newly selected Training Status.

You can either click the calendar icon and select a date, or enter a date in the following format: DD-MMM-YYYY.

8. Click Apply. This action applies the changes without closing the Training Status panel. Clicking APPLY is optional; if you do not want to keep the Training Status panel open, go directly to Step 9.

9. Click OK. This action applies changes to data and closes the Training Status panel.

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Figure 59: Unit Training Status Selector

Figure 60: Unit Training Status Reason Selector

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Related Reports

Training Status Report

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Report Sample

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Get Historical DataRITM enables you to retrieve and print historical data associated with a class or unit during a range of dates that you specify. The data is displayed in a specified report format.

To display a specific set of historical data, you open a Get Historical Data panel and select several criteria. You can click Cancel at any time during this procedure to discard the criteria and close the panel. You can also generate a different report from the Get Historical Data panel by clicking RETRIEVE MORE DATA and following the steps for displaying and printing the initial historical data report.

Part of the procedure requires you to select one from a list of school codes. The codes listed are only those with which your Security Domain assignment is associated.

How to Display and Print Historical Class Data

Step

Action Comments

1. On the Class page, click Get Historical Data.



Selecting the following criteria is required for retrieving historical data: School Code: As the Get Historical Data panel is opened, the default

criterion is associated with the class selected on the Class page. You can select a different code from the dropdown list.

Course Number: As the Get Historical Data panel is opened, the default criterion is associated with the class selected on the Class page. You can select a different code from the dropdown list.

Course Phase: Select a phase from the dropdown list. From Date: Select a date from the popup calendar. To Date: Select a date from the popup calendar.

3. Click SAVE. This action generates and displays an Historical Class Review report based on the selected criteria. This report includes data for the following columns: From Date To Date School Code Course Number Course Title Course Phase Class Number Fiscal Year Class Start Date Class End Date Name SSN Rank Gender Student Status Student Status Effective DateYou can stop at this step or proceed to the next step to


5. Click GO. RITM generates, displays, and prints a Historical Class Review report based on the criteria you selected.

6. Click CLOSE. The system closes the Reports view.The following illustration is a sample report display.

How to Display and Print Historical Unit Data

Step

Action Comments

1. 6. Click CLOSE.The system closes the Reports view.

On the Unit page, click Get Historical Data.RITM displays a Get Historical Data panel.

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Step

Action Comments


Selecting the following criteria is required for retrieving historical data: Unit: This entry defaults to the current unit, but you can select a

different unit from the dropdown list. From Date: Select a date from the popup calendar. To Date: Select a date from the popup calendar. Company: Select a company from the dropdown list of all

companies associated with the selected unit. Platoon: Select a platoon or all platoons from the dropdown list of

all platoons associated with the selected company.3. Click SAVE. This action generates and displays an Historical Class Review report

based on the selected criteria. This report includes data for the following columns: From Date To Date Unit Unit Address Unit Phone Number Platoon Name SSN Rank Gender Report Date Scheduled Departure Date HRAP (Recruiter Recommended and\or Commander

Recommended) Assignment Mandatory Release Date Graduated (positive response indicated by check in box) You can stop at this step or proceed to the next step to


5. Click GO. RITM generates, displays, and prints a Historical Unit Review report based on the criteria you selected.


Related Reports

The report pages for this topic refer you back to this page. Follow the instructions in this topic to generate a report of historical data for class or unit.

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Leave DataRITM enables you to create and manage a leave record for entry to capture each student’s leave history. You can manage leave data for a student through either the Unit Leave Record or the Individual Leave Record. RITM stores multiple leave records for each soldier.

Access to Leave data is available on the following pages:

Duty Status

Training Status

Sick Call/Injury

Absence Record

UCMJ Record

Discharge Data

Counseling Form

AWOL Record

Unit Leave Record

A Unit Leave record contains a roster of one or more students. For each record, the following data is listed in a read-only format:

Platoon

Name: this field acts as a hyperlink to the individual’s Leave record.

SSN

Rank

Leave Address

Leave Phone Number

This data is drawn from the soldier’s personnel and address data. You can edit the Leave Address and Leave Phone Number but clicking the Edit command.

How to Manage a Leave Record

To manage a Leave record, follow these instructions:

Step

Action Comments

1. Click the LEAVE command. RITM displays a UNIT LEAVE record. Data is already filled in the following modifiable fields for a selected unit: Unit Platoon Unit Phone Number The following data is not modifiable: Platoon Name SSN Rank Leave Address Leave Phone Number

2. Enter leave data for a selected record.

3. Click SAVE. The system saves data to the database and creates a Change History record.

Related Reports Leave Request – DA Form 31 Student Leave Summary

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RR E P O RT SE P O RT S

Any data you can see on the screen is also available in a report. This feature means a wide variety of reports are available. All reports fall into one of the following categories:

Alpha Reports: These reports are listings of data for trainees, sorted alphabetically by the trainees’ last names. Other sort features are available in alpha roster reports, but the default view is alphabetical by last name.

Class Reports: These reports represent various ways to generate lists of students, such as class rosters, as well as DA Form 5286-R.

Course Reports: This list includes a Course Attrition Report and an Initial Entry Training Fitness Surveillance System

Unit Reports: These reports are rollups of numerical data related to the number of trainees that fall into specified categories, such as Duty Status or Hold Status. Unit reports also include various statistics and results for physical fitness training.

View, Print, or Save a ReportTo view a report, you must click the Report tab to display the Report page and then expand the list that contains the report you want. Each report list—Alpha, Class, Course, and Unit—are preceded by a plus sign (+) when collapsed and a minus sign (-) when expanded:

Click the plus sign (+) to expand any list.

Click the minus sign (-) to collapse any list.

The default selection for displaying a report is an online view in either PDF or Excel format. You can print the report using your browser’s print feature to select a printer, set up the page, preview the printout, and print the report. You can also save any report to your local PC or network drive. If you save a report in an Excel format, you can manipulate the format and contents of the report without affecting the database. Using this option, you can generate a complex report and simplify it to suit a request for specific information.

For example, if you generate a report for APFT/BPFT Statistics by Unit, the results contain sections for male, female, class, and platoon statistics. If your requester wants to see the results for two out of five platoons, you can either generate two reports. As an alternative, you can generate a single report with all platoons and reformat the report to discard platoon results that do not fit the request.

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Academic Evaluation – DA Form 1059

Description

An Academic Evaluation DA Form 1059 must be completed for each student enrolled in a course. The instructions for completing this form can be found in the AR 623-3, and DA Pam 623-3 (15 May 2006). Results are sorted by Last Name in ascending order.

Criteria

This report requires you to select the following criteria, enabling you to pick a specific course, class, and section:

School Code: Select the class’s school code.

Course Number: Select the course number.

Phase: Select the course phase in which the class is offered.

Fiscal Year: Select the class fiscal year.

Class Number: Select the class number.

Section: Select one section or all sections in a class.

Report Contents

DA Form 1059 contains the following data:

Item Field Description Notes

DATE This field defaults to the current date. YYYYMMDD

1 NAME The name appears on the form as Last Name First Name Middle Initial (plus suffix, if any).

ALL CAPITALS

2 SSN The nine-digit Social Security Number is entered with hyphens.

nnn-nn-nnnn

3 GRADE The three-character code for the student’s rank is printed in the GRADE block of the form.

Examples: SGT, MSG, CW2, etc. (See AR 680-29.)

4 BRANCH The two-character code reflecting the basic branch for commissioned officers or management group for warrant officers.

(See AR 680-29.)

5 SPECIALTY/MOSC AOC codes for commissioned officers. For warrant officers and enlisted personnel, the individual’s Primary MOS is entered.

(See DA Pam 611-21.)

6 COURSE TITLE The title of the course, including the ATRRS class number and year.

--

7 NAME OF SCHOOL The name of the school that offers the course. --

8 COMP Component Code of the Soldier. RA, ARNG, or USAR

9 THIS IS A REFERRED REPORT. DO YOU WISH TO MAKE COMMENTS?

If the report is a referred report in accordance with AR 623-3, the rater marks the first box. The box labeled NO is marked if the Soldier does not want to make comments. The box labeled YES is marked if the rated Soldier is attaching comments.

(See AR 623-3, Chapter 3-35.)

10 DURATION OF COURSE The time period during which the rated Soldier’s course is taught.

YYYYMMDD

11 PERFORMANCE SUMMARY Complete for all officer and enlisted courses, except for students released from a course for no fault, approved retirement, or resignation.

(See DA Pam 623-3, Section 4-3.)

12 DEMONSTRATED ABILITIES Complete for all officer and enlisted courses. (See DA Pam 623-3, Section 4-4.)

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Item Field Description Notes

13 HAS THE STUDENT DEMONSTRATED THE ACADEMIC POTENTIAL FOR SELECTION TO HIGHTER LEVEL SCHOOLING/TRAINING?

Indicates student’s potential for selection to the next higher level of schooling or training.


14 COMMENTS Comments must address capabilities, potential, or limitations of the student to include achievements and awards.


15 AUTHENTICATION Add identifying information for the person who prepares the report and the officer who reviews the report.Select a signing date for the rated soldier who signs off on the final evaluation.


Report Sample

This sample illustrates a blank Form 1059 in its current state.

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Accession Attrition Report


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Accession Attrition – AIT Attrition Stats


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Accession Attrition – Discharges Report


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Accession Attrition – High Attrition Course Analysis


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Accession Attrition – Inputs and Discharges Report


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Accession Attrition – Percent Input to Percent Discharges


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Accidental Injury Report


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Address Report


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Alpha ReportsAlpha reports list names and data for soldiers who meet criteria you specify. Alpha reports help you track data for individual students. Alpha reports includes such lists as rosters of students in units and lists of students who have missed training. The following reports are available:

Strength Rollup: This report furnishes a list of all soldiers in a specific unit, sorted alphabetically by last name.

Alpha Unit Roster Report: This report furnishes a list of all soldiers in all platoons in a specific unit, sorted according to a user-specified option.

Hold Roster Report: This report lists all soldiers in a unit with a training status of HOLD.

Soldier not in Training Alpha Roster: This report lists all soldiers in a unit whose Duty Status indicates they are not in training.

Soldier not in Training–Hand Grenade Failures/Missed Training: This report lists the names of soldiers with a score of zero or a failing score in hand grenade training due to missed training or failure during training.

Soldier not in Training–BRM Failures/Missed Training: This report lists the names of soldiers with a score of zero or a failing score in basic rifle marksmanship, due to missed training or failure during training.

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Alpha Unit Roster

Description

This report furnishes a list of soldier names, arranged in ascending alphabetical order, with associated training data for each trainee listed. Results are sorted according to the sort criterion you select.

Criteria

You can select the following criteria to generate this report:

Unit: select one unit from a list of available units.

Platoon: select one platoon or all platoons.

Sort By: select one criterion from the dropdown list.

Export Format: choose either PDF or Excel. If you choose Excel, you can manipulate the format and contents of the report without affecting the database.

Report Contents

This report contains the following data:

Unit

Platoon

Name

Rank

SSN

Component Code

TNG MOS

Assignment

Date of Birth

Roster Number

The default sort is by Platoon and by Last Name. However, you can sort the data according to the sort criterion you selected. The report also displays the current date and page numbers.

How to Generate an Alpha Unit Roster Report

Step

Action Comments

1. Select the Reports tab. This action displays a list of report types: Alpha Reports Class Reports Course Reports Unit Reports

2. Select Alpha Reports. This action displays a list of all available Alpha Reports.

3. From the list, select Alpha Unit Roster Report.

This action displays a panel from which you select the criteria for a report’s content.

4. In the report criteria panel, select a unit, platoon, and sort criterion.

Selecting a unit activates the platoon field.Select one platoon or ALL platoons.Select a sort criterion from the dropdown list.

5. Select an export format. For this report, choose PDF or Excel.

6. Click Show Report. This action displays the report in a new browser window. The report is in PDF format, which you can search or print.

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Report Sample

The data in this report is sorted by Last Name in ascending order.

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Airborne Alpha Roster Report


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APFT/BPFT Results – By Name

Description

This report summarizes, by Platoon, the calculated and raw scores of fitness tests for each soldier in a selected Unit and Platoon.

Criteria

You can choose from among the following criteria:

Unit: choose a single unit.

Platoon: choose a single platoon or all platoons.

The default sort option is Last Name, but you can also sort results by Roster Number or SSN.

Report Content


RN (Roster Number)

o Name

o Rank

o SSN

o Date of each test series

Test Results for the first series (e.g., APFT 1)

o PU (Pushup scores: calculated and raw)

o SU (Situp scores: calculated and raw)

o RU (Run scores: calculated and raw)

Test Results for the second series (e.g., APFT 2)




Test Results for the second series (e.g., APFT 3)




Platoon Total (total number of soldiers listed)

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How to Generate an APFT/BPFT Results Rollup

To generate the report, select a Unit, a specific platoon or all platoons, and a sort option.



2. Select Unit Reports. This action displays a list of all available Unit Reports.

3. From the list, select APFT/BPFT Results by Name.


4. In the report criteria panel, select a Unit, a specific platoon or ALL platoons, and a Sort By option.

If you select a Unit and a specific Platoon, the report prints a list and total only for the Platoon. If you select a Unit and ALL Platoons, the results are broken down by Platoon, with a Platoon Total furnished at the end of each Platoon listing.Sort By options include the following criteria: Last Name (default) Roster Number SSN

5. Click Show Report. This action displays the report in a new browser window. The default report format is PDF, which you can search or print.Results are sorted according to the Sort By option you selected. The SSN sort option is in ascending numerical order according to the first numeral, even though the full SSN is not displayed.

Report Sample

In this sample, the option to display results for ALL platoons is selected, and the Sort By option is Last Name.

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Description

This report summarizes, by Platoon, the calculated and raw scores of fitness tests for each soldier in a selected Unit and Platoon.

CriteriaYou can choose from among the following criteria:

Unit: choose a single unit. Platoon: choose a single platoon or all platoons. Sort By: choose a sort option from the selections. The default sort option is Last Name, but you can also sort results by Roster Number or SSN. Export Format: choose PDF to view, print, or store a hard copy of the report with fixed data. The Excel and RTF formats enable you to manipulate the data in the report, which can then be printed and stored offline.

Report ContentThis report contains the following data:

RN (Roster Number) Name Rank SSN Date ( of each test) Pushup: Reps, Score Situp: Reps, Score 2-Mile Run: Reps, Score Total (for the individual Soldier) Platoon Total (total number of soldiers listed)

How to Generate an APFT/BPFT Results RollupTo generate the report, select a Unit, a specific platoon or all platoons, and a sort option.

Step

Action Comments



3. From the list, select APFT/BPFT Results–Failures.


4. In the report criteria panel, select a Unit, a specific platoon or ALL platoons, a Sort By option, and an export format.

If you select a Unit and a specific Platoon, the report prints a list and total only for the Platoon. If you select a Unit and ALL Platoons, the results are broken down by Platoon, with a Platoon Total furnished at the end of each Platoon listing.Sort By options include the following criteria: Last Name (default) Roster Number SSNExport Formats enable you to print and save test results on a local or network PC.

5. Click Show Report. This action displays the report in a new browser window. The default report format is PDF, which you can search or print.Results are sorted according to the Sort By option you selected. The SSN sort option is in ascending numerical order according to the first numeral.

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Report Sample

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APFT/BPFT Results Rollup

Description

This report summarizes, by Event Name, the average scores and percentages of passing scores of fitness tests within a unit.

Criteria




The default sort option is Last Name.

Report Content


Unit: Results are grouped according to the selected unit or units

Event name: Results are further grouped according to the fitness tests administered and scored.

List of platoons: Each platoon is listed and displays the total number of soldiers tested.

Sections showing average scores for each of three fitness tests, followed by a TOTAL section. Average scores are entered for each platoon, along with percentage of Passing scores. The TOTAL section shows the total average score, number of passing scores, number of failing scores, and percentage of passing scores.

Company’s total results and percentages of passing scores.






3. From the list, select APFT/BPFT Results Rollup. ???


4. In the report criteria panel, select a Unit.

If you select a Unit and a specific Platoon, the report prints a list and total only for the Platoon. If you select a Unit and ALL Platoons, the results are broken down by Platoon, with a Platoon Total furnished at the end of each Platoon listing.Sort By options include the following criteria:Last Name (default)Roster NumberSSN

5. Click Show Report. This action displays the report in a new browser window. The default report format is PDF, which you can search or print.

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Report Sample

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Description

This report furnishes a snapshot of a unit’s test results for a selected class.

Criteria

The following selection criteria.

School

Course

Phase

FY (Fiscal Year)

Class

Report Contents

The report header contains, in additions to the report date and page numbers, the following data:

Course Title

Course ID

Class

Phase

In the body of the report is a wide variety of statistical data, divided by class section. Refer to the Report Sample for an illustration of the statistics included in this report.

How to Generate an APFT/BPFT Statistics by Class report




3. From the list, select APFT/BPFT Statistics by Class.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, and Class.

Selecting a school activates the course dropdown list.Selecting a course activates the phase dropdown list.Selecting a phase activates the fiscal year dropdown list.Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow the choices to all sections of a specific class for the report.


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Report Sample

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Description

This report lists each individual name and score data for students in a selected class.

Criteria


School Course Phase Fiscal Year Class.

The default sort option is Roster

Report Content

In addition I report date and page numbers, this report lists the following data in the report header:

Course title Course ID Class Phase

The report header also lists the date of the fitness test for which the results are reported.

The body of the report contains the following data:

Class Name Sex Age Pushups (raw number and points score) Situps (raw number and points score) 2-Mile (time and points for a two-mile run) Sec (Section) Score Rmks (Remarks on pass\fail status)






3. From the list, select APFT/BPFT Statistics by Individual and Class.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, Class, and Sort By Option.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow your choices to all sections of a specific class for your report.The Sort By option enables you to change the default sort order from Roster Number to SSN.


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Report Sample

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APFT Record – DA Form 705 Report


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Description

This report lists each individual name and score data for students in a selected class.

Criteria

This report requires you to select the following criteria:

Unit

Platoon

The default sort option is Roster Number, but you can also sort by SSN.

Report Content

In addition to the report date and page numbers, this report lists the following data in the report header:

Course title Course ID Class Phase The report header also lists the date of the fitness test for which the results are reported. The body of the report contains the following data: Class Name Sex Age Pushups (raw number and points score) Situps (raw number and points score) 2-Mile (time and points for a two-mile run) Sec (Section) Score Rmks (Remarks on pass\fail status)



Step

Action Comments



3. From the list, select APFT/BPFT Statistics by Individual and Unit.


4. In the report criteria panel, select a Unit, Platoon or ALL Platoons, and a Sort By Option.

Selecting a school activates the platoon dropdown list.The Sort By option enables you to change the default sort order from Roster Number to SSN.


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Report Sample

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Attached to RHU and ABN Roster Report


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AWOL Statistics


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Blood Type Roster Report


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Body Fat Content – DA Form 5500/5501 (Female)


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Body Fat Content – DA Form 5500/5501 (Male)


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Buddy Team Roster Report


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Casual Student Listing by ClassSee also Casual Student Listing by Date on page 182.

DescriptionThis report enables you to generate a list of one or more students in casual status within a specified class. The start dates and end dates of casual status are included for students in that class.

CriteriaThis report requires the following criteria:

School: choose a single school. Course: choose a single course. Phase: choose one phase. FY (Fiscal Year): choose one fiscal year Class: choose one class Sort By: choose an option for sorting results. Export Format: choose either PDF or Excel. If you choose Excel, you can manipulate the format and contents of the report without affecting the database.

Sort options include the following criteria: Full Name SSN Roster Number Section Unit

Report ContentsThis report creates a list of all students in a class who are currently in casual status. The list is sorted by student last name in ascending order. Each section of the report is headed by a student’s roster number (if assigned), SSN, Rank, Last Name, First Name, and MI.

Below this heading is the class list, consisting of the following data:

Roster Number SSN Name Course Number Phase Class Section Number Unit Start Date End Date Number of Days Reason

How to Generate a Casual Student Listing by Class



2. Select Class Reports. This action displays a list of all available Class Reports.

3. From the list, select Casual Student Listing by Class report.


4. In the report criteria panel, select a school, course, phase, fiscal year, class, and sort option.

By selecting these criteria in succession, you narrow the report results to students in a single class.

5. Select an export format. Choices available for this report are PDF and Excel.

6. Click Show Report. This action displays the report in a new browser window.

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Report Sample

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Casual Student Listing by DateSee also Casual Student Listing by Class.

DescriptionThis report enables you to generate a list of one or more students who are or were in casual status within a specified range of dates, regardless of the class in which they are enrolled. The start and end dates of each student’s casual status is furnished within each student’s listing, along with class, course, unit data, and reason for casual status.

CriteriaThis report requires the following criteria:

School: choose one school. Course: choose one course. From Date: choose or enter a beginning date for the report’s date range. To Date: choose or enter an ending date for the report’s date range. Sort By: choose an option for sorting results. Export Format: choose either PDF or Excel. If you choose Excel, you can manipulate the format and contents of the report without affecting the database.

If one of the two dates you enter for the range falls into the range for a particular student, that student’s name and data are listed. For example, if you selected a date range from 20 June 2005 through 18 August 2005, all students whose start dates were 20 June or later are listed, up to and including 18 August 2005. However, students with end dates that fall outside the range are listed, as long as the start date falls within the specified range.

You can sort by the following criteria:

Full Name SSN Roster Number Section Unit

Report ContentsThis report creates a list of all students in a class who are currently in casual status. The list is sorted by student last name in ascending order. Each section of the report is headed by a student’s roster number (if assigned), SSN, Rank, Last Name, First Name, and MI.

Below this heading is the class list, consisting of the following data:

Roster Number SSN Name Course Number Phase Class Section Number Unit Start Date End Date Number of Days Reason

How to Generate a Casual Student Listing by Date

Step

Action Comments

1. Select the Reports tab. This action displays a list of report types.2. Select Class Reports. This action displays a list of all available Class Reports.3. From the list, select Casual

Student Listing by Class.This action displays a panel from which you select the criteria for a report’s content.

4. In the report criteria panel select a School, Course, From Date, and To Date, sort option, and export format.

You can select From and To Dates using the popup calendars. The dates you pick for the range are included in the range.


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Report Sample

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Class Grade Sheet

Description

This report displays a list of grades for each student in a specified course and class.

Criteria

This report requires the following criteria:

School Course Phase Fiscal Year Class

Results are sorted by student’s Last Name in ascending alphabetical order.

Report Contents

In addition to the report title, the report date and page numbers are furnished at the top. Also displayed are the course title, course ID, course phase, and class ID.

The following information is provided for each student:

Roster Number Name Rank SSN Section Standing Section Course Average

Column headers identify the following data for tests administered:

IDENTIFIER: ID of the test administered. SCOR: Test result for the final try at a test. TR: Number of times the student has taken the test. Points ACH AVAIL: Points achievable and point available on the test.

How to Generate a Class Grade Sheet




3. From the list, select Class Grade Sheet.


4. In the report criteria panel, select a school, course, phase, fiscal year, and class.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow the choices to one class, with one or more sections, for the report.


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Report Sample

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Class Roster by Class ReportDescription

This report enables you to generate a list of students enrolled in a specified class. Data is extracted from class and student records.

CriteriaThe following selection criteria.

School: choose a single school. Course: choose a single course. Phase: choose one phase. FY (Fiscal Year): choose a fiscal year. Class: choose a class. Sort By: choose a sort criterion Export Format: choose either PDF or Excel for the report format. If you choose Excel, you can alter the format and data without affecting the database.

Sort By options enable you to select a different sort order than the default, which is Full Name. Sort options include the following selections:

Full Name: lists records sorted alphabetically by last name. SSN: lists records sorted numerically according to the first numeral in the SSN Rank: lists records sorted in ascending order of rank, starting with PVT and ending with names not assigned a rank. Roster Number: lists records sorted in ascending numerical or alphanumerical order, depending on how the roster number template is set up. Section: lists records in ascending numerical order, starting with the lowest section number. Gender: lists records in ascending alphabetical order, separating female and male subjects. Training Status: lists records first by section in ascending numerical order, and then in ascending alphabetical order according to training status. Primary MOS: Unit Quota Source Code Clearance Service Component

Report ContentsThis report starts with a header with data for a specific class, followed by a list of students in a class, including the specific section or sections in which they are enrolled. The list is sorted according to the Sort By option you select. Column headings for list data include the following:

RN (Roster Number) Name (Last Name, First Name, MI) SSN RANK PMOS CLR SEX SERV (Branch of Service) QS UNIT SECT (Section) STATUS

How to Generate a Class Roster by Class Report

Step

Action Comments

1. Select the Reports tab. This action displays a list of report types:

2. Expand the Class Reports list. This action displays a list of all available Class Reports.

3. From the list, select Class Roster by Class.


4. In the report criteria panel, select a school course, phase, fiscal year, class, sort option, and export format.

By selecting these criteria in succession, you narrow your choices to all sections of a specific class for your report.


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Report Sample

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Class Roster by Date Report

DescriptionThis report enables you to generate a list of students enrolled in all classes for one course with start dates that fall within a specific date range. Data is drawn from class and student records. If no results are available for the date range you select, the report you generate is blank. The report Start and End Dates you enter mean the report extracts data for students that start a class on or between the dates you enter, up to the To date. The To date in the report criteria is represented by the END date in the report header, but the actual ending date of the class or classes is not specified.

CriteriaThe following selection criteria.

School: choose a single school. Course: choose a single course. From Date: the earliest start date of any class in the date range. To Date: the latest start date of any class in the date range. Sort By: choose a sort criterion Export Format: choose either PDF or Excel for the report format. If you choose Excel, you can alter the format and data without affecting the database.

Sort By options enable you to select a different sort order than the default, which is Full Name. Sort options include the following selections:

Full Name SSN Rank Roster Number Section Gender Training Status Primary MOS Unit Quota Source Code Clearance Service Component

Report ContentsThis report starts with a header with data for a specific class, followed by a list of students in a class, including the specific section or sections in which they are enrolled. The list is sorted according to the Sort By option you select. Column headings for list data include the following:

RN (Roster Number) Name (Last Name, First Name, MI) SSN RANK PMOS CLR (Clearance) SEX SERV (Branch of Service) QS (Quota Source Code) UNIT SECT (Section) STATUS

How to Generate a Class Roster by Date ReportStep

Action Comments

1. Select the Reports tab. This action displays a list of report types.


3. From the list, select Class Roster by Date.


4. In the report criteria panel, select a school, course, from date, to date, sort criterion, and export format.

You can select From and To Dates using the popup calendars.


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Report Sample

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Clothing Size Report


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Course Attrition Report

Description

This report lists the input and attrition statistics for a course, broken down by class, for a specified time period. Only those classes whose end dates are within the user-specified start and end dates of the report are included. Erroneously enrolled students (exit reason code O) are not included in the calculations for this report.

Criteria

The following selection criteria are required to generate this report:

School

Course

Phase

Fiscal Year

From Date

To Date

Report Contents

This report starts with a header with a report title, report date, and page numbers. This information is followed by the school name, course name, phase number, and date range.

The body of the report begins with several column headings for listed and calculated data:

Class: The class number.

Initial Input: Initial input is the number of students who have been enrolled as new inputs and were not set back into the class (entry status code I).

TB IN: A student who has been set back into the class is counted as turned back into the class (entry status codes J and Q)

TB OUT: A student who has been set back out of the class is counted as turned back out of the class (exit status codes K and L).

TB%: The turn-back percentage.

ACAD LOSS: The total number of students lost in a class due to academic attrition.

ACAD ATR%: The academic attrition percentage.

ADMIN LOSS: The total number of students lost in a class due to administrative attrition.

GRADS: Students are counted as graduated (a) if they have graduated from the course and class, or (b) if they are active in the class on the class end date and the class end date is before the end date of the report. The number of academic losses and administrative losses is summed and printed as the total losses.

TOT LOSS: The total number of students lost due to administration or academic attrition.

TOT ATR%: The total attrition percentage (TOT ATR %) . Note that if there are no graduates, this percentage will be zero.

CASUAL: Total number of students assigned a Casual Student status.

At the end of the report, grand totals are listed for all classes included on the report.

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How to Generate a Course Attrition Report

To generate the report, you enter the start and end dates for the report period and specify a course code.

Step

Action Comments


2. Select Course Reports. This action displays a list of all available Course Reports.

3. From the list, select Course Attrition Report.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, From Date, and To Date.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list. Selecting From and To dates sets the date range for class selection.By selecting these criteria in succession, you narrow your choices to all sections of a specific set of classes for your report.


Report Sample

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Cycle Statistics Report


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Deleted Student Report


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Demographics Report


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Developmental Counseling – DA Form 4856


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Discharge Report


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Duty Status Report

Description

The Duty Status Report is a rollup of Duty Status assignments, organized by platoon, company, and unit. The report supplies the total number of soldiers in...

A platoon who are Regular Army.

A platoon who are Army Reserve.

A platoon who are Army National Guard.

Each platoon.

Each company.

A single platoon who have been assigned with a specific Duty Status

A company who have been assigned with a specific Duty Status.

A unit who have been assigned with a specific Duty Status.

RITM enables you to sort by the following criteria:

Battalion

Company

Platoon

The default sort is by Platoon, as is shown in the example below.

CriteriaThis report enables you to select the following criteria:

Unit: You can choose a single unit, a range of units, or all units.

Battalion: You can choose a single battalion, a range of battalions or all battalions.

Company: You can choose a single battalion, a range of companies or all companies

Platoon: You can choose a single platoon, a range of platoons or all platoons.

Report Contents

The Duty Status Report contains data for the following elements:

Unit

Battalion

Company

Platoon

Service Component

AA – Regular Army: total per platoon and total per company

AR – Army Reserve: total per platoon and total per company

NG – Army National Guard: total per platoon and total per company

Total Soldiers by Platoon

Duty Status Codes

Company Totals for each Service Component and Duty Status Code

The report also displays the current date and page numbers.

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Report Sample

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Gradebook Survey


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R E P O R T S

Graduated Student Report


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Historical Class Review


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Historical Unit Review


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Hold RosterDescription

The Hold Roster report furnishes a rollup and detailed listing of soldiers whose training is on hold. Reasons for each hold are specified by Hold codes, and only the data for those soldiers whose training status is code H are displayed in this report.

Criteria


Unit: choose a single unit. Platoon: choose a single platoon or all platoons. Sort By: choose a sort criterion. All sorted lists appear in ascending order. Export Format: choose either PDF or Excel. If you choose Excel, you can manipulate the format and contents of the report without affecting the database.

Report Contents

The top portion of the report is a rollup showing totals:

Company: the total number of Holds for each type of Hold code is displayed for an entire company. Platoon: the total number of Holds for each type of Hold in the platoon is displayed. Hold Codes: Hold Codes are displayed as column headers for each platoon and company. Total for each Platoon: the total of Holds in each platoon is displayed in a column. Company Totals of each Hold Code: company totals appear as a total of Holds in an entire company. Company Total: this total appears as the grand total for the platoons. This total also appears at the bottom of the report in a Total line.

The bottom portion of the report is a detailed list for each soldier whose record bears a Hold code. The following list describes the detailed data that is displayed:

Roster Number: the roster number assigned to the soldier for the class in which he or she is placed on Hold. Name (Last Name, First Name MI): full name of the soldier. Rank: abbreviated rank of the soldier. SSN: soldier’s Social Security Number. Training Status: soldier’s training status, reflecting the reason for the Hold. Training Status Reason: an optional description of the reason why the soldier’s training status is on hold. Training Status Effective Date: the date the soldier’s training status was changed to Hold. Duty Status: Duty status code pertaining to the soldier’s duty status. Comments: Optional added data pertaining to the reason for the hold. Graduated: check box that, when marked in the report, indicates the soldier has graduated the class. RHU: check box that, when marked in the report, indicates the soldier’s hold status is due to assignment to a Rehabilitation Holding Unit. ABN: check box that, when marked in the report, indicates “airborne.”

How to Generate a Hold Roster Report

Step

Action Comments


2. Select Alpha Reports. This action displays a list of all available Alpha Reports.

3. From the list, select Hold Roster Report.


4. In the report criteria panel, select a unit, platoon, and sort criterion.

Selecting a unit activates the platoon field. You can select one platoon or ALL platoons. Select a sort criterion from the dropdown list.

5. Select an export format. Choices available for this report are PDF and Excel.

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Step

Action Comments


Report Sample

Data in this report is sorted alphabetically by Last Name in ascending order.

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Honors Report


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HRAP Roster Report


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Insert report sample.

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Initial Input Report by Class

Description

This report summarizes the data for groups of students who are enrolled in a specific class. Several dropdown lists make selecting the class easy, and popup calendars are available for you to select dates.

Criteria

To select a specific class, you must select the following criteria:

School

Course

Phase

Fiscal Year

Class Number

Report Content

Each page of the report shows the course title, course number, class, and phase.

Content in this report is divided into sections, and the following list summarizes the content and totals of each section:

Each branch of service represented in a class is displayed under the SERVICE STRENGTH heading.

Each service component represented in a class is displayed under the SERVICE COMPONENT heading.

Each level of education represented in a class is displayed under the EDUCATION LEVEL heading.

Each age represented in the class is displayed in one of four age ranges under the AGE heading.

Each race total represented in the class is displayed in one of three race categories under the ETHNIC CATEGORY heading.

Each marital status represented in the class is displayed one of the categories under MARITAL STATUS.

This report displays the current date, page numbers, and range of pages.

How to Generate a Casual Student Listing by Class

Step

Action Comments



3. From the list, select Initial Input by Class Report.


4. In the report criteria panel, select a school, course, phase, fiscal year, and class.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow your choices to a single class for your report.


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Report Sample

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Initial Input Report by Date

Description

This report summarizes the data for groups of students who are enrolled in a specific class. Several dropdown lists make selecting the class easy, and popup calendars are available for you to select dates.

Criteria

To select a class or classes within a specific range of dates, select the following criteria:

School

Course

From Date

To Date

Report Content

Each page of the report shows the course title, course number, class, and phase. Each successive class in the range begins a new page.

Content in this report is divided into sections, and the following list summarizes the content and totals of each section:

Each branch of service represented in a class is displayed under the SERVICE STRENGTH heading.

Each service component represented in a class is displayed under the SERVICE COMPONENT heading.

Each level of education represented in a class is displayed under the EDUCATION LEVEL heading.

Each age represented in the class is displayed in one of four age ranges under the AGE heading.

Each race total represented in the class is displayed in one of three race categories under the ETHNIC CATEGORY heading.

Each marital status represented in the class is displayed one of the categories under MARITAL STATUS.

This report displays the current date, page numbers, and range of pages.

How to Generate an Initial Input Report by Date

Step

Action Comments

1. Select the Reports tab.

This action displays a list of report types: Alpha Reports Class Reports Course Reports Unit Reports

2. Select Class Reports.

This action displays a list of all available Class Reports.

3. From the list, select Initial Input Report by Date Report.


4. In the report criteria panel, select a School, Course, From Date, and To Date.

Selecting a school activates the course dropdown list.By selecting these criteria in succession, you narrow your choices to a selection of classes for your report.

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Step

Action Comments

5. Click Show Report.

This action displays the report in a new browser window. The report is in PDF format, which you can search or print.

Report Sample

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Incomplete Gradebook ReportDescription

This report enables you to generate a gradebook listing student gradebook records, including events, earned scores, and possible scores.

Criteria

The following selection criteria are required to generate the report:

School Course Phase Fiscal Year Class Sort By Sort options include the following criteria: Last Name SSN Roster Number Section

Each sort option presents results in ascending alphabetical or numerical order.

Report Contents

In addition to the report title, the current date and page numbers are displayed in the title header at the top of the report. Also displayed are the course title, course ID, class year and section, and course phase.

Below the title header is a section for each soldier, headed by the following data:

Roster Number SSN Rank Name

The following column headers identify corresponding data:

EVENT ID POI POINTS EARNED POI POINTS POSSIBLE EVENT NAME TEST DATE

How to Generate an Incomplete Gradebook Report

Step

Action Comments



3. From the list, select Incomplete Gradebook Report.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, Class, Sort By, and Export Format.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow the choices to all sections of a specific class for the report.The Sort By option enables you to pick a default sort order other than the default, which is Name.


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Report Sample

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Individual Sick Slip – DD Form 689


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Individual Training Record – DA Form 5286-R by ClassDescription

This report generates DA Form 5286-R with individual training results for all students in a class. TRADOC Regulation 350-6 prescribes the use of the form, which documents the completion of training requirements in all IET courses.

The RITM version of this form takes the place of the form available in AIMS-PC. Data for this form is drawn from the student’s personnel and training records.

Criteria

To complete a DA Form 5286-R for a unit, select the following criteria

School: select the class proponent school.

Course: select the course in which the class is taught.

Export Format: choose PDF to view, print, or store a hard copy of the report with fixed data. The Excel and RTF formats enable you to manipulate the data in the report, which can then be printed and stored offline.

Report Content

The report contains data for the following information:

Name SSN Organization Installation New Start Constructive Credit Given/Date POI Subjects Trained/Tested Additional Information (physical data) Comments Confirmation and Signature

How to Generate a DA Form 5286-R by Class




3. From the list, select Initial Individual Training Record–DA Form 5286-R by Unit .


4. In the report criteria panel, select a unit, platoon, and export format.

Selecting a unit activates the platoon dropdown list. For units with two or more platoons, you can select either one platoon or all platoons. There is no default selection; you must choose an option from the platoon list to generate the report.Selecting an export format enables you to print or store the data outside RITM.

5. Click Show Report. This action displays the report in a new browser window. By default, the report is in PDF format, which you can search or print.

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Report Sample

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Individual Training Record – DA Form 5286-R by UnitDescription

This report generates DA Form 5286-R with individual training results for all Soldiers in an entire unit. TRADOC Regulation 350-6 prescribes the use of the form. The form documents the completion of training requirements in all IET courses.

The RITM version of this form takes the place of the form available in AIMS-PC. Data for this form is drawn from the Soldier’s personnel and training records.

Criteria

To complete a DA Form 5286-R for a unit, select the following criteria

Unit: select one unit for the report. There is no default selection for this criterion.

Platoon: select one of platoons listed, or select ALL platoons. There is no default selection for this criterion.

Export Format: choose PDF to view, print, or store a hard copy of the report with fixed data. The Excel and RTF formats enable you to manipulate the data in the report, which can then be printed and stored offline.

Report Content

The report contains data for the following information:

Name SSN Organization Installation New Start Constructive Credit Given/Date POI Subjects Trained/Tested Additional Information (physical data) Comments Confirmation and Signature

How to Generate a DA Form 5286-R by Unit




3. From the list, select Initial Individual Training Record–DA Form 5286-R by Unit .


4. In the report criteria panel, select a unit, platoon, and export format.

Selecting a unit activates the platoon dropdown list. For units with two or more platoons, you can select either one platoon or all platoons. There is no default selection; you must choose an option from the platoon list to generate the report.Selecting an export format enables you to print or store the data outside RITM.

5. Click Show Report. This action displays the report in a new browser window. By default, the report is in PDF format, which you can search or print.

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Report Sample

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Jump Manifest – DA Form 1306


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Leave Request – DA Form 31


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Leave Summary Report


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MOS Breakdown Roster Report


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Description

This report enables you to generate a list of students enrolled in a specified class. Data is drawn from class and student records.

Criteria


School Course Phase FY (Fiscal Year) Class

Report Contents

In addition to the main title on page one, this report includes the report date and page numbers at the top of each page, followed by the course title, course ID, class, phase, and start and end dates for the data covered.

Column headings for list data include the following:

RN (Roster Number) NAME (Last Name, First Name, MI) SSN RANK PMOS SEX SERV (Branch of Service) QS (Quota Source) UNIT SECT (Section)

How to Generate a No-Show Report by Class

Step

Action Comments



3. From the list, select No-Show Report by Class.



Selecting a school activates the course dropdown list.By selecting these criteria in succession, you narrow your choices to students who had been enrolled in a specific class but who did not report to the class.


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Report Sample

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Description

This report enables you to generate a list of students enrolled in a specified class who did not report for a classes within a certain range of dates. Data is drawn from class and student records.

Criteria


School

Course

From Date

To Date

Report Contents

This report starts with a header with data for a specific class, followed by a list of students in a class, including the specific section or sections in which they are enrolled. The list is sorted according to the Sort By option you select.

Column headings for list data include the following:

RN (Roster Number)

NAME (Last Name, First Name, MI)

SSN

RANK

PMOS

SEX

SERV (Branch of Service)

QS (Quota Source)

UNIT

SECT (Section)

How to Generate a No-Show Report by Date

Step

Action Comments



3. From the list, select No-Show Report by Date.


4. In the report criteria panel, select a School, Course, From Date, and To Date.

Selecting a school activates the course dropdown list.Select From and To Dates from popup calendars.


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Report Sample

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OCONUS Assignment Roster Report


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Personnel Action – DA Form 4187RITM prompts you to create DA Form 4187 31 days after the start of an AWOL status. The regulation states “30 days,” but DFR is always effective at 0001 of the 31st day, in order to guarantee that 30 full calendar days were provided, regardless of the time of day a Soldier actually absented himself.


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Personnel Data Sheet


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Platoon Roster Report


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Redbook Report


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Set Back/Recycle Report by Class

Description

This report displays a list of trainees, sorted by SSN, and their dates of Setback or Recycle for students in one user-specified class.

Criteria


School Course Phase FY (Fiscal Year) Class Sort By

The default sort criterion is by SSN. Sort options include the following criteria:

SSN Last Name Roster Number Course

Report Content

In addition to the report title, the report header includes the report date and page numbers. The course title also appears in the header. However, the class you specify in the criteria is listed in the body of the report.

Column headings identify the following data in the report’s content area:

RN (Roster Number) SSN Name Date To/From Course Phase Class Reason

This data is drawn from individual student records in the database.

How to Generate a Set Back/Recycle Report by Class




3. From the list, select Set Back/Recycle Report by Class.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, Class, and Sort By.

Selecting a school activates the course dropdown list. Selecting a course activates the phase dropdown list. Selecting a phase activates the fiscal year dropdown list. Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow your choices to all sections of a specific class for your report.


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Report Sample

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Set Back/Recycle Report by DateDescription

This report displays a list of trainees, sorted by SSN, and their dates of Setback or Recycle for students in one or more classes that occur within a user-specified range of dates.

Criteria


School Course From Date To Date Sort By

The default sort criterion is by SSN. Sort options include the following criteria:

SSN Last Name Roster Number Course

Report Content

In addition to the report title, the report header includes the report date and page numbers. The course title also appears in the header, along with the start and end dates of the date range you specified in the criteria panel. Classes that correspond to student names appear in the body of the report.

Column headings identify the following data in the report’s content area:

RN (Roster Number) SSN Name Date To/From Course Phase Class Reason

This data is drawn from individual student records in the database.

How to Generate a Set Back/Recycle Report by Date

Step

Action Comments



3. From the list, select Set Back/Recycle Report by Date.


4. In the report criteria panel, select a School, Course, Phase, Fiscal Year, Class, and Sort By.

Selecting a school activates the course dropdown list.You can select From and To Dates using the popup calendars. The dates you pick for the range are included in the range. If one of the two dates you enter for the range falls into the range for a particular student, that student’s name and data are listed.For example, if you selected a date range from 20 June 2005 through 18 August 2005, all students whose start dates were 20 June or later are listed, up to and including 18 August 2005. However, students with end dates that fall outside the range are listed, as long as the start date falls within the specified range.


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Report Sample

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Sick Call/Injury Report


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Single Test Result Report


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Soldiers Not in Training Roster Report–Alpha RosterDescription

The Soldiers Not in Training – Alpha Roster report is an alphabetically sorted list of names of students in a specific unit, who are not in training. The report sums up the number of students, provides their identifying data and duty status, and includes remarks that explain why each student is not in training. Results are sorted alphabetically according to the student’s last name.

Criteria

This report enables you to select the following criteria:

Unit: choose a single unit from a list of available units..


Sort By: choose a sort criterion to print report results in s specific order.


Sort options include the following criteria: Last Name: in ascending alphabetical order. Platoon: in ascending numerical order. Rank: in ascending alphabetical order. SSN: in ascending numerical order. Component Code: in ascending alphabetical order. PMOS: in ascending alphabetical order. Roster Number: in ascending numerical order. Duty Status: in ascending alphabetical order. Training Status: in ascending alphabetical order. RHU: lists names with checked RHU first and in ascending alphabetical order. ABN: lists names with checked ABN first and in ascending alphabetical order. Graduated: lists names with checked Graduated first and in ascending alphabetical order.

Report ContentsThe Soldiers Not in Training – Alpha Roster report contains two sections. The first section lists soldiers that are not participating in training currently. Columns are...

RN (Roster Number) Name (Last Name, First Name, Middle Name) PLT (Platoon) Rank SSN (Social Security Number) COMP (Component Code) TNG MOS (Training MOS) DYST (Duty Status) TNG STATUS (Training Status) Remarks (taken from the Comments field in the Duty Status panel) GRAD (Graduate: checkbox to confirm) RHU (Rehabilitation Holding Unit: checkbox to confirm) ABN (Airborne: checkbox to confirm)

This section concludes with the total number of students not in training. The last section is a key listing Duty Status codes and their meanings.

How to Generate a Soldiers Not in Training – Alpha RosterFollow these steps to select report criteria and generate a report.

Step

Action Comments

1. Select the Reports tab. This action displays a list of report types.2. Select Unit Reports. This action displays a list of all available Unit Reports.3. From the list, select SOLDIER NOT

IN TRAINING ALPHA ROSTER.This action displays a panel from which you select the criteria for the report’s content.

4. In the report criteria panel, select a unit, platoon, and a sort option.

Select a unit and one or ALL platoons. Sort options affect the order in which the data is displayed.

5. Select an export format. For this report, choose PDF or Excel.6. Click Show Report. This action displays the report in a new browser window. The

report is in PDF format, which you can search or print.

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Report Sample

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Soldiers Not in Training – BRM Failures/Missed Training

Description

The Soldiers Not in Training – BRM Failures/Missed Training report is a alphabetically sorted list of names of soldiers in platoons who have either failed Basic Rifle Marksmanship or missed BRM training. The report sums up the number of soldiers in each platoon, and lists their scores and skill level. A total of soldiers in each company is placed at the end of each section of platoons in the company.

Criteria




BRM: choose the type of weapon for the results you want. All current weapons are listed.



Sort options include the following criteria: Last Name: in ascending alphabetical order. Rank: in ascending alphabetical order. SSN: in ascending numerical order. Roster Number: in ascending numerical order. Date: in ascending chronological order. Score: in ascending numerical order. Skill Level: in ascending alphabetical order.

Report Contents

The Soldiers Not in Training – BRM Failures/Missed Training report contains one section for each platoon section, a total number for the platoon, and a total number for the company. The report also lists the current date and page number on each page.

The platoon section lists soldiers who failed or missed their BRM training. The following details for each soldier are listed:

Roster Number Last Name, First Name, Middle Name Rank Social Security Number Date Score

This section concludes with the total number of soldiers in the platoon who failed or missed BRM training.

At the end of all platoon sections for a company is the total number of soldiers in a company who failed or missed BRM training.

How to Generate a Soldiers Not in Training – BRM Failures/Missed Training Report

Step

Action Comments


IN TRAINING BRM FAILURES\MISSED TRAINING.

This action displays a panel from which you select the criteria for the report’s content.

4. In the report criteria panel, select a unit, platoon, a BRM, and a sort option.



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Step

Action Comments


Report Sample

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Soldiers Not in Training – Hand Grenade Failures/Missed Training

Description

The Soldiers Not in Training – Hand Grenade Failures/Missed Training report is a sorted list of names of soldiers in platoons who have either failed Hand Grenade training or missed the training. The report sums up the number of soldiers in each platoon, and lists their scores and skill level. A total of soldiers in each company is placed at the end of each section of platoons in the company.

Criteria






For this report, you choose a unit, one or all platoons, a sort option, and an export format. Sort options include the following criteria:Sort options include the following criteria:

Last Name Rank SSN Roster Number Date Score Skill Level

Report Contents

The Soldiers Not in Training – Hand Grenade Failures/Missed Training report contains one section for each platoon sections, a total number for the platoon, and a total number for the company. The report also lists the current date and page number on each page.

The platoon section lists soldiers who failed or missed their Hand Grenade training. The following details for each soldier are listed:

Roster Number Last Name, First Name, Middle Name Rank Social Security Number Date Score

This section concludes with the total number of soldiers in the platoon who failed or missed Hand Grenade training. At the end of all platoon sections for a company is the total number of soldiers in a company who failed or missed Hand Grenade training.

How to Generate a Soldiers Not in Training – Hand Grenade Failures/Missed Training Report

Follow these steps to select report criteria and generate a report.

Step

Action Comments


IN TRAINING – Hand Grenade Failures/Missed Training.

This action displays a panel from which you select the criteria for the report’s content.

4. In the report criteria panel, select a unit, platoon, and a sort option.



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Step

Action Comments


Report Sample

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Strength RollupDescription

The Strength Rollup report is a summary of the numbers of all trainees in a selected unit and platoon, arranged in the following categories:

Trainee Assigned-Duty Status: displays the number of trainees in each branch of the Army, and breaks down these totals by Duty Status.

Trainee Assigned-Training Status: displays the number of trainees in training in each platoon, the number of trainees having a specified Hold status, and the total number of trainees in the platoon.

Criteria





Report Contents

The Strength Rollup report, entitled “Unit Strength Report,” contains three sections, followed by a legend that lists and describes all Duty Status codes included in the report.

The first section contains two subsections. The first subsection breaks down the number of trainees in each platoon assigned to each one of the following:

RA: Regular Army

USAR: U.S. Army Reserve

ARNG: Army National Guard

The total number of trainees in the platoon is also displayed.

The second subsection displays the total number of trainees with a specific duty status in a single platoon. The totals of trainees in the first and second sections are also displayed.

The last section lists the total number of soldiers in training in each platoon, and adds the number of trainees assigned a Hold status. The total number of trainees is displayed for each platoon. Below the final section is a legend that lists and describes the Duty Status codes that appear in the current report.

How to Generate a Unit Strength Report (Strength Rollup)

Step

Action Comments



3. From the list, select Strength Rollup.


4. In the report criteria panel, select a unit and platoon.

Select a unit and one or ALL platoons.



Report Sample

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Student Absence Summary


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Student Leave Summary Report


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Training Status


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UCMJ Roster Report


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Unit Strength Report

Description

The Unit Strength report furnishes a snapshot of soldiers in a unit, along with their duty and training status. You have several sort options for listing the data, as well as three format options for printing or saving the report results.

Criteria

This report requires you to select the following criteria:

Unit

Sort By

Export Format

Report Contents

In addition to the report title, each page of this report begins with a report header that lists the following data:

Page Numbers

Report Date

Unit

Unit Name

Under the following column headings are listed the report data:

PLT (Platoon number)

Name

SSN

Service Component

Duty Status

Training Status

Status Reason

Effective Date

How to Generate a Unit Strength Report




3. From the list, select Unit Strength from the report list.


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4. In the report criteria panel, select a Unit, a Sort By option, and an Export Format.

Sort By options include the following selections: Platoon: results are subdivided by platoons arranged in

ascending numerical order. Last Name: results are alphabetized in ascending order. SSN: results are listed in ascending numerical order according to

the first numeral in each soldier’s SSN. Service Component: results are subdivided according to branch

of service. Duty Status: results are subdivided according to Duty Status. Training Status: results are subdivided according to Training

Status.The Export Format enables you to select a format for print only (PDF) or a format that you can alter in appearance or merge with other reports, using external applications.


Report Sample

This sample shows a PDF version of a Unit Strength Report with results sorted by Platoon. Within each platoon listing, names are alphabetized in ascending order. Other export formats available are Excel and RTF, both of which you can edit in other applications.

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Unit Roster Report


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Weapons Qualification – by Name

Description

This report lists names of Soldiers who completed qualifications for one or more weapons. The report lists each Soldier’s name, rank, and SSN, along with test score data and a total for each platoon in the report.

Criteria

Choose report criteria from the following options:


Sort by: the option is Platoon.

Export Format: choose PDF, Excel, or RTF.

Report Content

Current date and page numbers for the report appear at the top of the report. This report contains the following data in the header:

Course Title: The title of the course the unit has completed.

Course ID: The ID of the course the unit has completed.

Phase: The phase in the course the unit has completed.

The report lists, by unit and class, the individual names and scores of Soldiers who have been tested in weapons. Data is listed under the following headings:

RN (Roster Number for the unit)

Name

Rank

MOS

SSN

Weapon: Date (of Qualification), Score, and Badge (additional sections for additional weapon tests are also displayed on the report, as needed.

Platoon Total

How to Generate a Report of Weapons Qualifications by Name

Step

Action Comments



3. From the list, select Weapons Qualification Rollup by Name.



The Export Format option enables you to save and print the report in one of three formats:PDF: This format contains fixed, formatted content that can be viewed in Acrobat Reader or printed.Excel: This format contains editable, formatted content that can be viewed in Microsoft Excel or printed. RTF: This format contains editable, formatted content that can be viewed in Microsoft Word or one of several other word processing applications that handle Rich Text Format documents.

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Step

Action Comments

5. Click Show Report. This action displays the report in a new browser window. The default report format is PDF, which you can search or print.Results are sorted according to the Sort By option you selected. The SSN sort option is in ascending numerical order according to the first numeral, even thought the full SSN is not displayed.

Report Sample

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Weapons Qualification – Rollup by Unit

Description

This report summarizes results of qualification tests for one or more weapons, organized by selected unit.

Criteria

Choose report criteria from the following options:


Sort by: the option is Platoon.

Export Format: choose PDF, Excel, or RTF.

Report Content

Current date and page numbers for the report appear at the top of the report.

This report contains the following data in the header:

Company ID

Date of Report

Page Number

The report lists, organized by weapon type, relevant scores, and statistics about a unit’s weapons qualifications. Data is listed under the following headings:

Weapon Name

PLT (Platoon)

Avg Score

Firers

EX / %

SS / %

MM / %

UQ / %

How to Generate a Report of Weapons Qualifications by Unit




3. From the list, select Weapons Qualification Rollup by Unit.



The Export Format option enables you to save and print the report in one of three formats:PDF: This format contains fixed, formatted content that can be viewed in Acrobat Reader or printed.Excel: This format contains editable, formatted content that can be viewed in Microsoft Excel or printed. RTF: This format contains editable, formatted content that can be viewed in Microsoft Word or one of several other word processing applications that handle Rich Text Format documents.

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5. Click Show Report. This action displays the report in a new browser window. The default report format is PDF, which you can search or print.Results are sorted according to the Sort By option you selected. The SSN sort option is in ascending numerical order according to the first numeral even thought the full SSN is not displayed.

Report Sample

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R E P O R T S

Weigh-in Statistics

Description

This report contains results of one or more weigh-in events in a specific course, sorted by class and platoon.

Criteria

The Weigh-in Statistics report requires the following criteria for selecting a class:

School

Course

Phase

Fiscal Year

Class

Report Content


Course Title, Course ID, and Phase: identifying information for the group of soldiers in the report.

Class: the class in which a unit’s soldiers are enrolled.

Weigh-in: the average height and weight in each platoon, and the Exceed Table calculation.

Platoon: results sorted at the platoon level.

Company: total number of soldiers participating in the weigh-in, along with the company’s average height, average weight, and Exceed Table calculation.

How to Generate a Weigh-in Statistics Report




3. From the list, select Weigh-in Statistics.



Selecting a school activates the course dropdown list.Selecting a course activates the phase dropdown list.Selecting a phase activates the fiscal year dropdown list.Selecting a fiscal year activates the class dropdown list.By selecting these criteria in succession, you narrow the choices to all sections of a specific class for the report.


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V E R S I O N 3 . 0

Report Sample

260

AA D M I ND M I N

This section discusses RITM Administration from the user’s point of view. More detailed information for RITM administrators can be found in the RITM Administrator’s Manual.

RITM enables an RITM Administrator to create user accounts and to set permissions that determine what data a user is permitted to view and edit. The authentication process is simplified for the RITM Administrator by the system’s reliance on AKO authentication. Each user must first obtain a valid AKO account before permissions to use RITM are set.

The process of setting up a user account requires the administrator to assign the following restrictions to the user:

One or more RITM roles,

One or more Access Groups

One or more Security Domains.

As an RITM user, your permissions to work with specific data are set up by your local RITM administrator. The information presented in this section helps you understand how permissions work so that you can communicate your requirements readily to an RITM administrator should you need access right to data beyond your normal area. RITM Administrators can consult the RITM Administrator’s Manual for more information about administering RITM: setting up user accounts, access groups, permission groups, and access control lists.

User RolesAssigning a role grants an RITM user access to certain areas and certain types of data in RITM. At minimum, each user is granted the role of RITM User. For example…

A Class Manager can get access to the classes for which he or she has been granted permissions,

A Student Manager can manipulate data on the Student page, and

A Unit Manager can get access to the units for which he or she is responsible.

Additional roles are assigned as needed.

Access GroupsAn Access Group establishes permissions for one or more users to work with data in RITM. The data they work on is limited by their roles, by the kind of work they perform with the data is limited by their permissions. Users belong to Access Groups consisting of other users with like permissions. As a user, you may belong to one or more Access Groups, but your placement in them is at the local administrator’s discretion. An Access Group is a tool that local administrators use as a shortcut to granting one or more permissions to a set of users, rather than just one user at a time.

Security DomainsSecurity Domains are individual collections of data that belong to one or more schools. Generally, a user’s access to data is limited to one Security Domain, but cross-domain access can be established in situations where security policy permits.

Access Control Lists (ACLs)An Access Control List (ACL) is the mechanism that grants a user permission to work with a specific data object, such as a course, class, event, or unit. In RITM, general permissions are not set up for users who are then locked out of the areas where they do not need access. Instead, every data object has one or more ACLs set up, which grant specific permissions to specific users. An ACL links users and permissions with an object in such a way that grants the user permission to manage the data in the object.

In creating an ACL for a specific object, your local administrator combines one or more permissions with one or more users in a list that is specifically created to grant access to a specific object. For example, if you need permission to add a student to a particular class, your local administrator has created an ACL for the class, and this ACL contains your ID in the user’s list and the permission ADD STUDENT. You do not have access to any data for which you have not been granted specific permissions in an ACL. This method of granting permissions to users ensures that data is managed only by users who have been granted specific authority to work with the data in a specific way.

261

When you need access to a particular object, your local administrator . . .

First ensures that you have the correct role assigned for the access you require, and

Then creates or modifies that object’s ACL to include your ID and the permissions you need.

If you find that you cannot locate or perform a task on some object, ask your local administrator to add your ID with the appropriate permissions to the ACL for that item.

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G L O S S A R Y

AA P P E N D I XP P E N D I X

Under construction

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GG LO SS A RYLO SS A RY

AABN: Airborne

ACLs: Access Control Lists

ACU: Army Combat Uniform

AER: Academic Evaluation Report

AGR: Active Guard and Reserve

AIT: Advanced Individual Training

APFT: Army Physical Fitness Test

ARNG: Army National Guard

ASI: Additional Skill Identifier

ASVAB: Armed Services Vocational Aptitude Battery

ATC: Attached

ATHD: Army Training Help Desk

ATIA: Army Training Information Architecture

ATIA-M: Army Training Information Architecture-Migrated

ATISD: Army Training Information Systems Directorate

ATRRS: Army Training Requirements and Resources System

ATSC: Army Training Support Center

AWL: Absent Without Leave

AWOL: Absent Without Leave

BBASD: Basic Active Service Date

BCT: Basic Combat Training

BMI: Body Mass Index

BPED: Base Pay Entry Date

BPFT: Basic Physical Fitness Test

BRM: Basic Rifle Marksmanship

Buddy Team: Two soldiers assigned to work together as a team, providing cover for each other and communicating constantly to assist commanders in keeping track of everyone on the battlefield.

CCasual status: Non-duty or non-training status

CCA: Confined by Civil Authority

CLV: Convalescent Leave

CMA: Confined by Military Authority

D

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G L O S S A R Y

DFR: Dropped From the Rolls

DOB: Date of Birth

DYST: Duty Status

EEFMP: Exceptional Family Member Program

ELO: Enabling Learning Objective

ETS: Expected Termination of Service

FFTR: Failure to Repair

FY: Fiscal Year

GGDR: Gender

GUI: Graphical User Interface

HHard Start: This entry indicates whether or not the specific date a soldier reports to his or her next training unit requires

the soldier to report. Use this indicator for low-density MOS’s that do not conduct AIT classes frequently.

HOS: Hospital

HRAP: Hometown Recruiter Assistance Program. The HRAP accepts Soldiers who are 25 years of age or less (waiver allowed) with a high school diploma and who meet the Army height and weight standards. During participation in HRAP, Soldiers assist recruiters by bringing friends or relatives into the recruiting station to learn about the opportunities available in the Army.

IIBA: Interceptive Body Armor

IET: Initial Entry Training

ITR: Individual Training Record

JJLIST: Joint Service Lightweight Integrated Suit

KKP: Kitchen Police

LLVE: Leave

MMEB: Medical Evaluation Board

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V E R S I O N 3 . 0

MOPP: Mission-Oriented Protective Posture

MOS: Military Occupation Specialty

MRD: Mandatory Release Date – a Split-Training Option soldier has a guaranteed date of return to home of record for civilian education or employment commitments. Only Reservists have an MRD.

NNCO: Noncommissioned Officer

OOCONUS: Outside the Continental United States

OSUT: One Station Unit Training

PPC: Personal Computer

PDY: Present for Duty

PLT: Platoon

POI: Program of Instruction. This acronym applies to minimum and maximum POI points assigned to a test. Points determine how grades are weighed.

PPN: Passport Number. This is one of two possible Person IDs. See also SSN.

PT: Physical Training

PULHES: An abbreviation for physical profile made up of six factors: Physical capacity, Upper extremities, Lower extremities, Hearing-ears, Vision-eyes, and Psychiatric.

QQTR: Quarters

Quota Source Code: An ATRRS code identifying the organization/activity against whose quota the class reservation is counted.

RRA: Regular Army

RECBASS: Reception Battalion Automated Support System

RHU: Rehabilitation Holding Unit

RITMS: Resident Individual Training Management System

ROTC: Reserve Officer Training Corps

SSC: Sick Call

SGT: Sergeant

SIR: Serious Incident Report

SQI: Special Qualification Identifier

SSN: Social Security Number. This is one of two possible Person IDs. See also PPN.

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G L O S S A R Y

TTDY: Temporary Duty

TLO: Terminal Learning Objective

Tree View: A navigation tool on the left-hand side of the screen. Expand or collapse the listing by clicking the plus or minus sign beside each label.

UUCMJ: Uniform Code of Military Justice

UIC: Unit Identification Code

USAR: United States Army Reserve

WWLC: Warrior Leader Course

WPN: Weapon

XXLV: Excess Leave

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V E R S I O N 3 . 0

II N D E XN D E X

A

Absence Record.......................................14Admin.....................................................239Alpha Reports

Soldiers Not in Training, BRM Failures/Missed Training..................220

Soldiers Not in Training, Hand Grenade Failures, Missed Training.................222

Soldiers Not in Training, Roster..........218Alpha Reports........................................134APFT/BPFT Results-Failures..................141APFT/BPFT Statistics by Class...............145ATRRS........................................................4

B

BRM Failures.........................................220Buddy Teams.........................................113

C

Casual Student Listing by Class.............158Class........................................................10Class Roster.............................................26Course......................................................75

D

DA Form 5286-R............................194, 196Dashboard..................................................8Duty Status Report................................176Duty Status, Individual..........................105Duty Status, Unit...................................105

H

Hand Grenade Failures..........................222

M

Missed Training.............................220, 222

N

No Show by Class..................................202No Show by Date...................................204

Q

Quick View.................................................8

R

RECBASS...................................................4Report

Casual Student Listing by Class..........158No Show by Class................................202No Show by Date.................................204Strength Rollup...................................224Unit Strength......................................224Weapons Qualifications.......................235

Reports, Alpha.......................................134

S

Soldiers Not in Training Roster.............218Soldiers Not in Training, BRM

Failures/Missed Training Report.........220Soldiers Not in Training, Hand Grenade

FailuresMissed Training...................................222

Soldiers Not in Training, Hand Grenade Failures, Missed Training....................222

Strength Rollup......................................224Student....................................................49

T

Training Record, Unit......................30, 109Training Status Data, Unit...............28, 115

U

Unit Duty Status....................................105Unit Report

DA Form 5286-R by Unit.............194, 196Duty Status Report..............................176

Unit Strength Report.............................224

W

Weapon Qualification.............................235Weapons Qualifications..........................235

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RR E V I S I O NE V I S I O N H H I S T O RYI S T O RY

Date Version Description Author

10/24/2006 1.0 Developed initial draft for IOC 1.0 to capture basic available features. Also added procedures based on function points for future reference.

Cynthia Curl

12/1/2006 1.1 Revised Introduction, Home, and Class chapters to update for IOC 1.1. Cynthia Curl

12/8/2006 1.2 Added Job Aids in Appendix for Student record maintenance. Cynthia Curl

12/11/2006 1.2.1 Reformatted the document. Rewrote the Admin section. Cynthia Curl

12/15/2006 1.3 Added more report documentation. Cynthia Curl

12/28/2006 1.4 Added report documentation. Cynthia Curl

1/17/2007 1.4.1 Corrected or augmented documentation from CRs. Cynthia Curl

1/18/2007 1.4.2 Corrected or augmented documentation from CRs. Added MOS table. Cynthia Curl

2/2/2007 1.4.3 Added Primary/Secondary MOS table to Codes and Descriptions section. Revised and rewrote the Class section.

Cynthia Curl

3/14/2007 1.5 Updated Form 1059. Cynthia Curl

4/30/2007 1.6 Updated Leave Record. Cynthia Curl

5/29/2007 1.7 Updated Leave Record Cynthia Curl

8/15/2007 3.0 Updated version to IOC 3. Updated the Course page section to include Course, Lesson, and Events.

Cynthia Curl

8/17/2007 3.0 Added new screen shots and instructions to the Student page section. Annalise Beck

9/14/2007 3.0 Updated the Student page section. Annalise Beck

9/17/2007 3.0 Updated the Glossary. Annalise Beck

ritm users manual ioc3[1]

Documents

ritm training

ritm ioc

ritm system

ritm support team

athd army training help

class page features

class page functions

manual version