risk management. welcome to risk management ! the materials in this presentation are intended to...
TRANSCRIPT
Risk Risk ManagementManagement
Welcome to Risk Management !Welcome to Risk Management !
The materials in this presentation are intended to The materials in this presentation are intended to help you. You should contact us if any of these help you. You should contact us if any of these issues are, or become, your responsibility, and issues are, or become, your responsibility, and you have questions.you have questions.
Risk Management, Office of the ComptrollerRisk Management, Office of the ComptrollerCentral Administration BuildingCentral Administration Building8115 Gatehouse Road (571) 423-36208115 Gatehouse Road (571) 423-3620Falls Church, VA 22042 (571) 423-3657Falls Church, VA 22042 (571) 423-3657
http://fcpsnet.fcps.edu/fs/budget/riskmanagement/budget/[email protected]
[email protected] [email protected]@fcps.edu
Who Ya Gonna Call?Who Ya Gonna Call?To ask questions about…To ask questions about…
Self-InsuranceSelf-Insurance Liability Claims and CoverageLiability Claims and Coverage Property Losses and Insurance CoverageProperty Losses and Insurance Coverage Student Accident and Medical InsuranceStudent Accident and Medical Insurance Risk AssessmentsRisk Assessments Parental Authorization and Acknowledgement of Risk FormsParental Authorization and Acknowledgement of Risk Forms Field TripsField Trips Sponsorship of Activities or EventsSponsorship of Activities or Events Prohibited Student ActivitiesProhibited Student Activities Water-Related ActivitiesWater-Related Activities Charity Drives and FundraisersCharity Drives and Fundraisers Contracts Contracts
Risk Management, Of Course!Risk Management, Of Course!
Risk Management Web SiteRisk Management Web Site
http:///fcpsnet.fcps.edu/fs/budget/riskmanagementhttp:///fcpsnet.fcps.edu/fs/budget/riskmanagement
Approved & Certified Commercial Carriers Approved & Certified Commercial Carriers and Vendorsand Vendors
FormsForms Policies, Bylaws, and RegulationsPolicies, Bylaws, and Regulations Prohibited Student Activities ListProhibited Student Activities List PTAs and Booster ClubsPTAs and Booster Clubs Fact SheetsFact Sheets STARS WebSTARS Web Student Insurance InfoStudent Insurance Info and much more…and much more…
Our Mission…Our Mission…
Risk Management is committed to Risk Management is committed to minimizing or eliminating risks that minimizing or eliminating risks that endanger the safety and well-being of endanger the safety and well-being of FCPS’s students, staff, property, and FCPS’s students, staff, property, and financial resources.financial resources.
Risk exposures are identified, measured, Risk exposures are identified, measured, and analyzed, then appropriate treatments and analyzed, then appropriate treatments are implemented, treated, and possibly are implemented, treated, and possibly modified.modified.
Our objectives…Our objectives… To secure effective and economical commercial insurance, To secure effective and economical commercial insurance,
as neededas needed
To identify and correct loss trends, and stabilize the cost of To identify and correct loss trends, and stabilize the cost of risksrisks
To perform risk assessments in order to provide practical To perform risk assessments in order to provide practical and useful recommendationsand useful recommendations
To optimize the loss prevention To optimize the loss prevention and loss control awareness and loss control awareness within FCPSwithin FCPS
To train and educate employeesTo train and educate employees
To administer the School Board’sTo administer the School Board’s liability self-insurance programliability self-insurance program
To provide a professional standard in claims and litigation To provide a professional standard in claims and litigation management.management.
Property InsuranceProperty Insurance
Risk Management is responsible for Risk Management is responsible for ensuring coverage for the property ensuring coverage for the property
of FCPS (commercial insurance policy)of FCPS (commercial insurance policy)
Deductible: $100,000 - per occurrence Deductible: $100,000 - per occurrence Losses below $100,000 must be budgeted by Losses below $100,000 must be budgeted by RM, includingRM, including
TheftTheft Water DamageWater Damage VandalismVandalism Other…Other…
RM also pursues claims against RM also pursues claims against the insurance carrier for applicable FCPS lossesthe insurance carrier for applicable FCPS losses..
Other Insurance CoveragesOther Insurance Coverages
Equipment Breakdown (boilers & other pressure Equipment Breakdown (boilers & other pressure vessels)vessels)
Bonding of employeesBonding of employees Fiduciary Liability (ER-FC and Employee Fiduciary Liability (ER-FC and Employee
Benefits).Benefits). VHSL-sponsored activities-related catastrophic VHSL-sponsored activities-related catastrophic
injuriesinjuries Field TripsField Trips
Student Medical InsuranceStudent Medical Insurance Some parents mistakenly believe Some parents mistakenly believe
that the school division carries that the school division carries medical insurance for student medical insurance for student injuries that occur at school. This is injuries that occur at school. This is not truenot true..
FCPS provides no medical insurance FCPS provides no medical insurance for its students.for its students.
FCPS does make available for FCPS does make available for optional purchase a low-cost student optional purchase a low-cost student accident insurance program: accident insurance program:• DentalDental• At schoolAt school• 24-hour24-hour• FootballFootball
Student Personal Property LossesStudent Personal Property Losses
FCPS provides FCPS provides no coverageno coverage for for students’ personal property losses students’ personal property losses suffered while at school, on school suffered while at school, on school buses, or in any FCPS activity.buses, or in any FCPS activity.
Confiscated Student PropertyConfiscated Student Property
Confiscated property must be protected; Confiscated property must be protected; once it is in the possession of a FCPS once it is in the possession of a FCPS employee, care, custody, and control employee, care, custody, and control of the property is expected.of the property is expected.
If the property is not properly If the property is not properly secured, the School Board secured, the School Board may be legally and financially responsible may be legally and financially responsible for reimbursement for the loss.for reimbursement for the loss.
If a claim is made, RM will investigate.If a claim is made, RM will investigate.
Employee Personal Property Employee Personal Property Losses at WorkLosses at Work
FCPS provides FCPS provides no coverageno coverage for personal property losses for personal property losses suffered by its employees suffered by its employees while on the job.while on the job.
Rare exceptions are madeRare exceptions are made
when extenuating when extenuating circumstances warrant. circumstances warrant.
Liability Self-InsuranceLiability Self-Insurance
FCSB adopted “The Plan” (Fairfax County School FCSB adopted “The Plan” (Fairfax County School Board Liability Self-Insurance Plan) in 1986.Board Liability Self-Insurance Plan) in 1986.
FCPS self-insures:FCPS self-insures:• Vehicle Liability: Vehicle Liability: School Board members, School Board members,
employees, authorized volunteers, while using employees, authorized volunteers, while using FCPS owned, hired, or borrowed vehicles FCPS owned, hired, or borrowed vehicles
• General Liability: General Liability: School Board members, School Board members, employees, teachers, authorized volunteers. employees, teachers, authorized volunteers.
• School Board Legal Liability: School Board Legal Liability: School Board School Board members, employees, teachers, authorized members, employees, teachers, authorized volunteers. volunteers.
Claims AdministrationClaims Administration
Risk Management manages “the Risk Management manages “the Plan”Plan”
RM funds ‘the Plan’ in order to pay RM funds ‘the Plan’ in order to pay
claims FCPS owesclaims FCPS owes
RM investigates claims for bodily RM investigates claims for bodily injury and property damageinjury and property damage
RM coordinates all liability lawsuits RM coordinates all liability lawsuits against FCPS and its against FCPS and its employees/volunteersemployees/volunteers
Risk Management PlanRisk Management Plan
RM needs to know all RM needs to know all specifics of the event and specifics of the event and verify that prohibited verify that prohibited activities will not be activities will not be involvedinvolved
Safety rules Safety rules Certificate of insurance (for Certificate of insurance (for
liability)liability) RM needs to review RM needs to review
contract or MOUcontract or MOU RM will customize parental RM will customize parental
permission, as neededpermission, as needed
Liability Implications for Student Liability Implications for Student ActivitiesActivities
Many student activity issues have Many student activity issues have liability implications that are resolved liability implications that are resolved quickly, while others require research, quickly, while others require research,
documentation, and coordinationdocumentation, and coordination Examples:Examples:
• Amusements (moon bounce, dunk tank)Amusements (moon bounce, dunk tank)• Unusual athletic events (5K run, wall climbing)Unusual athletic events (5K run, wall climbing)• Child care in schoolsChild care in schools• Camping, hiking, cavingCamping, hiking, caving• More…More…
What makes a field trip “What makes a field trip “unusualunusual”?”?
Involves student safety or FCPS Involves student safety or FCPS liabilityliability
Includes a water-related Includes a water-related activity (e.g. amusement park, activity (e.g. amusement park, hotel swimming pool, etc.)hotel swimming pool, etc.)
Involves overnight tripInvolves overnight trip
Involves foreign travelInvolves foreign travel
Water-Related ActivitiesWater-Related Activities
Activities that involve going into or onto Activities that involve going into or onto water always have risk exposures.water always have risk exposures.
Several water-activities are prohibited and Several water-activities are prohibited and cannot be FCPS sponsored (water skiing, cannot be FCPS sponsored (water skiing, swimming pool parties, etc.).swimming pool parties, etc.).
School must follow specific School must follow specific guidelines when planning guidelines when planning water-related activities.water-related activities.
Unusual Field Trips RequestUnusual Field Trips Request
RM must receive the completed RM must receive the completed request form & attachments at request form & attachments at least 4 weeks prior to field trip.least 4 weeks prior to field trip.
Detailed itineraries are required Detailed itineraries are required (must include all activities that students (must include all activities that students maymay participate in).participate in).
RM will complete a risk assessment to RM will complete a risk assessment to determine the degree of risk for each activity, determine the degree of risk for each activity, and return request to school.and return request to school.
Walking Field TripsWalking Field Trips
Consider the following when planning a walking field Consider the following when planning a walking field trip:trip:
All routes require preapproval by the Office of All routes require preapproval by the Office of Safety & SecuritySafety & Security
Avoid busy intersections and areas that may be Avoid busy intersections and areas that may be unsafe for a large groupunsafe for a large group
Monitor changing weather conditionsMonitor changing weather conditions Ensure that students are dressed appropriately for Ensure that students are dressed appropriately for
the activity and weather conditions (coats, proper the activity and weather conditions (coats, proper shoes, etc.)shoes, etc.)
Prohibited Student ActivitiesProhibited Student Activities A prohibited activity cannot be sponsored by FCPSA prohibited activity cannot be sponsored by FCPS Airplane or helicopter ridesAirplane or helicopter rides All terrain vehicle ridesAll terrain vehicle rides Auto racingAuto racing Bike ridingBike riding Break dancingBreak dancing Bob SleddingBob Sledding Bungee jumpingBungee jumping CanoeingCanoeing Circus sponsorshipCircus sponsorship Cruises (elementary level only)Cruises (elementary level only) Dodge ballDodge ball Dog Washing (except for Animal Science Program)Dog Washing (except for Animal Science Program) Fishing (with hooks)Fishing (with hooks)
Gelatin, mud, and pudding wrestlingGelatin, mud, and pudding wrestling Hang glidingHang gliding Horse back ridingHorse back riding Hot air ballooningHot air ballooning Ice hockeyIce hockey KayakingKayaking Motorcycle ridesMotorcycle rides Paint ballPaint ball ParasailingParasailing Parties on watercraftParties on watercraft RaftingRafting RappellingRappelling RowboatingRowboating RugbyRugby
Prohibited Student Activities
Running in school hallwaysRunning in school hallways SailingSailing Scuba DivingScuba Diving Skiing (Snow & Water)Skiing (Snow & Water) Sky DivingSky Diving Snow BoardingSnow Boarding SurfingSurfing Swimming pool partiesSwimming pool parties TattooingTattooing TrampolinesTrampolines TubingTubing Tug-of-WarTug-of-War Velcro wallVelcro wall
Prohibited Student Activities
Liability Shields: Informed Liability Shields: Informed Consent Forms, Releases, Consent Forms, Releases,
Waivers, PermissionsWaivers, Permissions ““If I had known about it, I would not If I had known about it, I would not have allowed my child to participate…”have allowed my child to participate…”
Liability shields are used to limit and Liability shields are used to limit and perhaps eliminate potential liability.perhaps eliminate potential liability.
If something goes wrong and a student suffers bodily If something goes wrong and a student suffers bodily injury while participating in a FCPS activity, these forms injury while participating in a FCPS activity, these forms may be used as evidence to a court that the school acted may be used as evidence to a court that the school acted reasonably in informing parents of potential risk(s).reasonably in informing parents of potential risk(s).
Parents must be given sufficient information to Parents must be given sufficient information to understand the nature and scope of the activity. Liability understand the nature and scope of the activity. Liability shields must clearly specify all significant risks.shields must clearly specify all significant risks.
Contracts & AgreementsContracts & Agreements
Effective July 1, 2006 Effective July 1, 2006 all contractsall contracts for services must include certifications for services must include certifications regarding contractor’s employees criminal convictions regarding contractor’s employees criminal convictions (http://www.fcps.edu/fs/budget/riskmanagement/certifiedvendors.htm)(http://www.fcps.edu/fs/budget/riskmanagement/certifiedvendors.htm)
School contracts should not be signed without review by Risk Management . School contracts should not be signed without review by Risk Management . Only the principal, program manager, or designee may sign contracts.Only the principal, program manager, or designee may sign contracts.
The School Board’s self-insurance plan may not cover staff members who sign The School Board’s self-insurance plan may not cover staff members who sign contracts without review by Risk Management.contracts without review by Risk Management.
Contracts may contain clauses, language, or other requirements that FCPS Contracts may contain clauses, language, or other requirements that FCPS cannot satisfy. Risk Management will review these sections for possible cannot satisfy. Risk Management will review these sections for possible modification or elimination.modification or elimination.
Risk Management does not review contracts or agreements for the “best Risk Management does not review contracts or agreements for the “best financial deal” for schools. The review process is designed to protect the financial deal” for schools. The review process is designed to protect the School Board and its employees from potential liability situations.School Board and its employees from potential liability situations.
Employees served with legal Employees served with legal papers…papers…
Anytime a FCPS employee is served with Anytime a FCPS employee is served with legal documents (lawsuit, a warrant-in-legal documents (lawsuit, a warrant-in-debt, subpoena) arising out of the debt, subpoena) arising out of the operation of a FCPS motor vehicle or the operation of a FCPS motor vehicle or the general operation of the school division, general operation of the school division, RM RM should be notified immediately.should be notified immediately.
RM is responsible for determining RM is responsible for determining appropriate liability coverage and engaging appropriate liability coverage and engaging School Board attorneys to represent FCPS School Board attorneys to represent FCPS and its employees.and its employees.
RM will advise employees about their rights RM will advise employees about their rights and responsibilities .and responsibilities .
Risk AssessmentsRisk AssessmentsIs this activity too dangerous?Is this activity too dangerous?
Should it be eliminated?Should it be eliminated?What precautions must be implementedWhat precautions must be implemented??
Risk Assessments are a Risk Assessments are a systematic, practical way of systematic, practical way of performing the risk performing the risk management of specific management of specific events, activities, etc.events, activities, etc.
RM assesses the level of each RM assesses the level of each risk and develops a plan to risk and develops a plan to deal with those risks.deal with those risks.
No “Portal to Portal” No “Portal to Portal” Responsibility!Responsibility!
Virginia Code 22.1-78 Virginia Code 22.1-78 authorizes School Boards to authorizes School Boards to discipline students for discipline students for inappropriate behavior inappropriate behavior while they are on their way while they are on their way to and from school.to and from school.
Disciplinary authority does not mean Disciplinary authority does not mean responsibilityresponsibility for supervising for supervising students while they are on students while they are on their way to and from school.their way to and from school.
Property LossesProperty LossesRegulation 5720Regulation 5720
ALLALL School Board property losses must be reported to RM School Board property losses must be reported to RM within 30 days from the date of discovery of the loss.within 30 days from the date of discovery of the loss.
Only losses Only losses overover $300 per occurrence will be considered for $300 per occurrence will be considered for replacement. Effective July 1, 2008, schools and departments replacement. Effective July 1, 2008, schools and departments are responsible for a deductible equivalent to 50 percent of the are responsible for a deductible equivalent to 50 percent of the replacement cost for lost or stolen computers and equipment. replacement cost for lost or stolen computers and equipment.
Please refer to Risk Management Fact Sheet Number 31 for Please refer to Risk Management Fact Sheet Number 31 for proper claims procedures so that claim processing may be proper claims procedures so that claim processing may be expedited.expedited.
Screening VolunteersScreening Volunteers Devise a screening mechanism to help you Devise a screening mechanism to help you
match volunteers with projects.match volunteers with projects. Know the sources of your pool of potential Know the sources of your pool of potential
volunteers.volunteers. Get to know the individuals!Get to know the individuals! Use a volunteer application form Use a volunteer application form & personal interview.& personal interview. Ask for personal references.Ask for personal references. Keep a record of volunteers’ time and Keep a record of volunteers’ time and
contact (and use it as reference base for contact (and use it as reference base for future tasks).future tasks).
Sponsorship of Activities & EventsSponsorship of Activities & Events Who is sponsoring, FCPS, a PTA, or a booster club?Who is sponsoring, FCPS, a PTA, or a booster club?Knowing the answer is imperative! Otherwise the activity may Knowing the answer is imperative! Otherwise the activity may have inadequate insurance protection and organizers might be have inadequate insurance protection and organizers might be unexpectedly exposed to potential liability!unexpectedly exposed to potential liability!
If the event is FCPS-sponsoredIf the event is FCPS-sponsored::
Advertise the activity as FCPS-sponsored.Advertise the activity as FCPS-sponsored.
Supervision of the planning, organizing, and completion of Supervision of the planning, organizing, and completion of the activity is by FCPS employees.the activity is by FCPS employees.
Provide detailed information about the activity to parents.Provide detailed information about the activity to parents.
Parents must provide signed permission forms for their child Parents must provide signed permission forms for their child to participate.to participate.
Do not allow the school facility to be used without adhering Do not allow the school facility to be used without adhering to Community Use directives.to Community Use directives.
If the event is If the event is notnot FCPS-sponsored: FCPS-sponsored:
Do not advertise the activity as FCPS-sponsored.Do not advertise the activity as FCPS-sponsored.
Be sure that the sponsoring organization is in charge of Be sure that the sponsoring organization is in charge of planning and organizing, not FCPS employees!planning and organizing, not FCPS employees!
Do not use school letterhead to advertise Do not use school letterhead to advertise the activity.the activity.
Do not use school facility for the activity Do not use school facility for the activity without the sponsoring entity adhering to appropriate without the sponsoring entity adhering to appropriate
Community Use directives.Community Use directives.
Remind the other organization of its responsibility to Remind the other organization of its responsibility to provide its own liability insurance.provide its own liability insurance.
PTAs and Booster Clubs should PTAs and Booster Clubs should consider…consider…
Incorporating legally under Virginia Law to protect Incorporating legally under Virginia Law to protect the personal assets of officers and members of an the personal assets of officers and members of an organization in the case of a lawsuitorganization in the case of a lawsuit
Purchasing a liability insurance policy for financial Purchasing a liability insurance policy for financial protection. protection. PTAs and booster clubs are excludedPTAs and booster clubs are excluded fromfromcoverage extended to FCPS,coverage extended to FCPS, even if the activity or even if the activity or event is held on school property.event is held on school property.
Golf Cart UseGolf Cart Use Golf carts are for Golf carts are for official use official use onlyonly and should be driven with and should be driven with care at all times.care at all times.
Their use is limited to Physical Education teachers, Their use is limited to Physical Education teachers, coaches, athletic trainers and security personnel.coaches, athletic trainers and security personnel.
No student shall be permitted to drive the cart at No student shall be permitted to drive the cart at any time.any time.
The cart must be kept in a secure storage room. The cart must be kept in a secure storage room.
When not in immediate use, the cart shall be When not in immediate use, the cart shall be parked away from pedestrian traffic, with the key parked away from pedestrian traffic, with the key removed and the wheels blocked to prevent rolling.removed and the wheels blocked to prevent rolling.
Car BashingCar Bashing
This activity shall not be FCPS-sponsoredThis activity shall not be FCPS-sponsored
Organizations wishing to sponsor this activity on Organizations wishing to sponsor this activity on school grounds must apply for permission (form school grounds must apply for permission (form ADM-20), Application for Community Use of ADM-20), Application for Community Use of Schools Facilities & Grounds.Schools Facilities & Grounds.
Proof of liability insurance is required.Proof of liability insurance is required.
Safety and security rules must be followed.Safety and security rules must be followed.
InflatablesInflatables Take the following into consideration when planning a FCPS Take the following into consideration when planning a FCPS
sponsored event that includes inflatables:sponsored event that includes inflatables:
• There are inherent risks involved with the use of inflatables. There are inherent risks involved with the use of inflatables. Risk Management Fact Sheet Number 64 provides further Risk Management Fact Sheet Number 64 provides further details about these risks.details about these risks.
• Manufacturer’s recommendations, operating instructions, Manufacturer’s recommendations, operating instructions, safety inspections, and maintenance procedures must be safety inspections, and maintenance procedures must be followed.followed.
• The device must be supervised and monitored at all times by The device must be supervised and monitored at all times by properly trained personnel who understand and enforce the properly trained personnel who understand and enforce the required safe practices for the unit.required safe practices for the unit.
• The inflatable company must have insurance coverage. Obtain The inflatable company must have insurance coverage. Obtain a Certificate of Liability Insurance from the vendor and send it a Certificate of Liability Insurance from the vendor and send it to RM.to RM.
• Send any vendor contract or waivers to Risk Management for Send any vendor contract or waivers to Risk Management for approval. Only principal or designee can sign contracts.approval. Only principal or designee can sign contracts.
• Ask vendor to complete criminal certification documents and Ask vendor to complete criminal certification documents and send them to RM.send them to RM.
Off-Campus RunningOff-Campus Running
Training Course Design & PlanningTraining Course Design & PlanningTraining courses for student-athlete runners should be Training courses for student-athlete runners should be carefully planned:carefully planned:
Use on campus courses whenever possible.Use on campus courses whenever possible.When running on public roads, look for wide shoulders, When running on public roads, look for wide shoulders, paralleling sidewalks, and bike trails.paralleling sidewalks, and bike trails.
Administrative ApprovalAdministrative Approval All off-campus training courses All off-campus training courses require approval on an annual require approval on an annual basis, following specific procedures basis, following specific procedures determined by the Safety and Security Section.determined by the Safety and Security Section.
Animals in the ClassroomAnimals in the Classroom
The educational value of having The educational value of having
an animal in the classroom must an animal in the classroom must
be weighed against potential be weighed against potential
for a bite, sting, or health hazard.for a bite, sting, or health hazard. Exotic, poisonous or vicious animals and insects are Exotic, poisonous or vicious animals and insects are
prohibited.prohibited. Wild animals can be brought into the classroom only Wild animals can be brought into the classroom only
if direct supervision is provided by a trained if direct supervision is provided by a trained professional.professional.
Animals may cause allergic Animals may cause allergic
symptoms.symptoms.
Campus Solicitation by (Insurance) Campus Solicitation by (Insurance) VendorsVendors
Only representatives of companies Only representatives of companies that are part of the official FCPS that are part of the official FCPS benefits program should be benefits program should be allowed to meet with employees allowed to meet with employees on school grounds.on school grounds.
Schools should direct employees Schools should direct employees who have questions to the HR who have questions to the HR Employee Service Center (571)-Employee Service Center (571)-423-3000.423-3000.
Tree & Limb Damages fromTree & Limb Damages fromFCPS-Owned TreesFCPS-Owned Trees
Contact Ground Services initially to report the Contact Ground Services initially to report the downed tree. If a downed tree causes downed tree. If a downed tree causes damage to citizen property Risk Management damage to citizen property Risk Management should be contacted immediatelyshould be contacted immediately..
If a tree was healthy, FCPS is not responsible If a tree was healthy, FCPS is not responsible and will not pay for damages.and will not pay for damages.
FCPS will pay for damages caused by a dead FCPS will pay for damages caused by a dead tree/limb if we were aware of the tree’s tree/limb if we were aware of the tree’s condition.condition.
Risk Management will investigate each Risk Management will investigate each incident on a case-by-case basis.incident on a case-by-case basis.
FlyersFlyers
FCPS does not allow sales flyers/promotions to go FCPS does not allow sales flyers/promotions to go home with students, home with students, unlessunless it is from a non-profit. it is from a non-profit.
Fliers and other community materials must be related Fliers and other community materials must be related to the schools’ educational mission, be directed to to the schools’ educational mission, be directed to students, not be harmful to children, be age-students, not be harmful to children, be age-appropriate, and not be violations of the current appropriate, and not be violations of the current versions of Regulations 2601 or 2612.versions of Regulations 2601 or 2612.
Send flyers to the Office of Communications and Send flyers to the Office of Communications and Community Outreach for review.Community Outreach for review.
See Regulation 1367.2 for more informationSee Regulation 1367.2 for more information..
Open campusOpen campus
Every student must attend school Every student must attend school during prescribed hours.during prescribed hours.
A permission slip signed by a A permission slip signed by a parent must be on file with the parent must be on file with the principal when a student leaves principal when a student leaves school premises during regular school premises during regular school hours for any reason, other school hours for any reason, other than a medical emergency.than a medical emergency.
No school is to allow students No school is to allow students off-campus during school hours off-campus during school hours
without signed parental without signed parental permission, and approval from permission, and approval from the Superintendent/School Board.the Superintendent/School Board.
Sea ContainersSea Containers
Facilities does not approve Facilities does not approve them; they are considered them; they are considered unsightly and potential areas for unsightly and potential areas for rodents. When rusted-out they rodents. When rusted-out they become dangerous, and become dangerous, and expensive to dispose of.expensive to dispose of.
Schools should request an Schools should request an estimate for a permanent pre-estimate for a permanent pre-cast concrete structure. No cast concrete structure. No wood or metal.wood or metal.
Leasing VehiclesLeasing Vehicles
When leasing a vehicle for a When leasing a vehicle for a non-field trip purpose:non-field trip purpose:
Never lease a vehicle without Never lease a vehicle without liability coverage. Purchase the liability coverage. Purchase the liability available at the liability available at the maximum limits.maximum limits.
All potential drivers must be All potential drivers must be named on the lease.named on the lease.
Procedures for leasing vehicles Procedures for leasing vehicles for instructional field trips can be for instructional field trips can be found in Regulation 5790.3. found in Regulation 5790.3.
When in DoubtWhen in DoubtCall Risk Management!!!Call Risk Management!!!
Contact us with any questions or Contact us with any questions or concernsconcerns