RIDE FOR HAITICARE is an independent, non-profit organization that is responsible for organizing fundraising events for a variety of different charities.

NEED MORE OF A DESCRIPTION HERE

On January 12, 2010, Haiti experienced a devastating earthquake, leaving 1,000,000 homeless and thousands of people dead.

On July 24th , 2011, C.A.R.E. will be hosting the Ride for Haiti event to raise funds for earthquake ravaged Haiti.

Project Charter

Scope Statement

Work Breakdown Structure

Activity List & Duration

Cost Management

Resource Management

Quality Management

Communication Management

Risk Management

Questions

Introduction of Project

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IntroductionRID

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Member Responsibility

Ashley Gravelle Event Manager

Elizabeth Green Entertainment Coordinator

Rob Janes Donation & Marketing Coordinator

Colleen Holder Location Coordinator

“CARE has a longstanding history of working as a team to reduce costs, manage scope

and improve the quality of the overall event. Time has never been a concern for CARE.”

-PMI

I thought a fake quote would be good here – not sure if you agree so we can take it out if

need be. It obviously needs to be beefed up. Anyone up for the task??

Project CharterRID

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Race Day

Budget

Participating Sponsors

Objectives

Success Criteria

July 30th, 2011

$75,000

Scotia Bank, Nestle, LCBO, Habro, Raleigh Bikes & Maple Records

Raise funds by hosting a Bike-a-ThonUse funds to develop new infrastructure in Haiti

Meet deadline and budget requirementsRaise $50,000 to $250,000 for Rebuilding Haiti

Scope StatementRID

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Project Justification

Product Characteristics

Product User Acceptance Criteria

Since the earthquake in Haiti, over 3,000,000 people have been affected by not having access to clean water, causing cholera, death and malnutrition. By holding the CARE Ride for Haiti fundraiser, we can donate all monies to Rebuilding Haiti. Rebuilding Haiti will use the money to drill for clean water in the country, which will assist citizens in achieving good health.

• Good Works• Marketing• Attendance• Bike Ride• Event Manager

(1) Fundraiser held in July, 2011(2) Project must come in under budget Maximum of $120,000(3) Fundraising total should exceed $50,000

Work Breakdown Structure (WBS)RID

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Activity List & Duration– Project PlanningRID

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Name Duration Date Range

Project Planning 35 days From 12/3/10 - 1/20/11Insurance Coverage 5 days From 12/24/10 - 12/30/10 Location 10 days From 12/3/10 - 12/16/10Permits 10 days From 12/24/10 - 1/6/11Arrangements with EMS 10 days From 12/24/10 - 1/6/11Budget 10 days From 1/7/11 - 1/20/11Sponsors 10 days From 12/24/10 -1/6/11Plan to Manage the Day 10 days From 12/3/10 - 12/16/10 Volunteer Coordination 10 days From 12/24/10 -1/6/11 Sponsors 11 days From 1/21/11 - 2/4/11

C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Event PreparationRID

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Name Duration Date Range

Event Preparation 100 days From 1/21/11 - 6/09/11Create materials for 1 day From 1/21/11 -1/21/11approaching SponsorsObtain support 10 days From 1/24/11 - 2/4/11Create Sponsor Management Plan 5 days From 1/31/11 - 2/4/11

Funding 11 days From 2/7/11 - 2/21/11Obtain all funding 0 days From 2/21/11 -2/21/11Bike-a-thon Participants 100 days From 1/21/11- 6/9/11 Buskers 100 days From 1/21/11-6/9/11 Insurance Coverage 10 days From 2/22/11- 3/7/11

Permits 15 days From 2/22/11 -3/14/11

C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Volunteer ManagementRID

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Name Duration Date Range

Volunteer Management 109 days From 1/21/11 - 6/22/11Recruit Volunteers 80 days From 2/4/11 - 5/26/11Volunteer Recruitment Target 0 days From 3/31/11 - 3/31/11Create training/info program 10 days From 1/21/11 - 2/3/11Training Volunteers 81 days From 3/2/11 - 6/22/11

C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Donation Management 125 days From 1/21/11 - 7/14/11Assign and coordinate 80 days From 2/4/11 - 5/26/11Collect Donations 120 days From 1/28/11 - 7/14/11 Establish Participant 5 days From 1/21/11 - 1/27/11 Donation target 0 days From 4/21/11 - 4/21/11Donation Storage 120 days From 1/28/11 - 7/14/11

Activity List & Duration– Donation Management

Name Duration Date Range

Activity List & Duration– MarketingRID

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Name Duration Date Range

Marketing 109 days From 2/22/11 - 7/22/11Facebook 109 days From 2/22/11 7/22/11 Create Facebook Page 5 days From 2/22/11 - 2/28/11 Maintain Facebook Page 104 days From 3/1/11 - 7/22/11 Facebook Friends target 0 days From 5/9/11 5/9/11 Shirts 104 days From 3/1/11 - 7/22/11 Design and make T-Shirts 14 days From 3/1/11 - 3/18/11 Sell T-Shirts to participants 90 days From 3/21/11 -7/22/11 and volunteers at cost Coordinate promotion materials 100 days From 3/1/11 - 7/18/11

C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Event DayRID

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Name Duration Date Range

Event Day 1 day From 7/24/11 - 7/24/11Setup 1 day From 7/24/11 - 7/24/11 Ride-a-thon 1 day From 7/24/11 - 7/24/11 Collect Donations 1 day From 7/24/11 - 7/24/11 Cleanup 1 day From 7/24/11 - 7/24/11

C.A.R.E. Ride for Haiti 171 days Beginning 12/3/10 until 7/29/11

Activity List & Duration– Project Closing

Name Duration Date Range

Project Closing 5 days From 7/25/11 - 7/29/11Evaluate Success 2 days From 7/25/11 - 7/26/11 Write Summary 2 days From 7/27/11 - 7/28/11 Provide Donation Money 1 day From 7/29/11 - 7/29/11 Contingency Reserve 170.5 days From 12/3/10 - 7/29/11

Cost ManagementRID

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Name Type Max Units Standard Rate Cost Per Use

Event Manager Work 100% $20.00/h 0Volunteers Work 100% $0.00/h 0Police Officers Material $500.00 500Firefighters Material $500.00 500Massage Therapist Work 100% $12.00/h 0Location Manager Work 100% $12.00/h 0Volunteer Coordinator Work 100% $15.00/h 0Entertainment Coordinator Work 100% $12.00/h 0Donation Manager Work 100% $12.00/h 0

Cost ManagementRID

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Name Type Max Units Standard Rate Cost Per Use

Marketing Work 100% $12.00/h 0T-shirt Company Material $0.00 0Bike-a-thon Manager Work 100% $12.00/h 0Permits Material $1,500.00 1500Insurance Material $500.00 500Firefighter Office Material $0.00 0Police Office Material $0.00 0Event Manager Work 100% $20.00/h 0on weekendsEntertainment Work 100% $12.00/h 0Coordinator on weekendsVolunteer Coordinator Work 100% $15.00/h 0on weekends

Resource ManagementRID

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Quality ManagementRID

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Communication ManagementRID

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COMMUNICATIONS MATRIX The following table identifies the communications requirements for this project.

Communication Type

Objective of Communication Medium Frequency

Audience Owner Deliverable

Kickoff Meeting

Introduce the CARE Ride For Haiti project team and the project. Review project objectives and management approach.

• Face to Face Once

• Project Sponsor • Project Team •Stakeholders

Project Manager • Agenda • Meeting Minutes  

Project Team Meetings

Review status of the CARE Ride For Haiti project with the team.

• Face to Face •Conference Call

Weekly • Project Team Project Manager • Agenda • Meeting Minutes

Monthly Project Status Meetings

Report on the status of the project to management.

• Face to Face •Conference Call

Monthly •Stakeholders• Project Sponsor

Project Manager • Agenda • Meeting Minutes

Monthly updates to riders

Updates on the event and next steps.

• Email • Facebook page • Twitter

Weekly •Customers

Marketing CoordinatorEvent Coordinator 

•Email Newsletter•Twitter Updates• Facebook page Updates

Project Status Reports

Report the status of the project including activities, progress, costs and issues.

• Email Monthly

• Project Sponsor • Project Team •Stakeholders

Project Manager • Project Status Report

Risk ManagementRID

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GANTT ChartRID

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RIDE FO

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QuestionsRID

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For additional information on CARE, please visit: www.CARECanada.ca

1 (888) 678-CARE (2273)