KIINUTTSWSST KHT6Ahl$ tsAYOU IMTROVEMENT DI$TRICT

October 10,20l"8

The Board of Direet*rs (the "Boarrl") of West Keegans tsayou ImprovementDiskict {the "District") met in regular session, open to the public, on the 10th day ofOctoher, 2CIL8, at the Keegans ?Ycod Clubhouse, 9600 Keegans l$ood Drive, HoustonTexas, inside the boundaries of the District, and the roll was ealled of the mernbers o{

the Hoard:

Mike f;me:sonBobby fi.eed

Arnarjit VermaCerald F" KallinaChris iGwilo

PresidentVice Presirlent$ecretaryTreasurerDirectnr

and all o{ the above were present, thus constifuting a quCIrum"

Also present at the meeting were Scott H*prnan, Candy Fair, and Vicky Xstick,

residents of the District; Charles A. Cook ol I.T.D. Lawn Service Inc", David Aitken r:fTritcn Cansultj.ng Sroup; Merrie Talley o{ Talley Landscape Arehitects ("TLA"), Inc;

Michelle Guerrero o{ Bob Leared Interests 1"BtI"); Mark Yentzen of In{rarxark, LLC

{"In{ramark"); Diane Balley r:f l\{elennan & Associates, LP ("Mclennan"); Rod

MeCrary of AHCOM; jenni{er Hanna of BKD, Ltf ("BKD"); and Tirn Austin and HollyHustnn *f Allen Boone Hurnphrie; Robinson LLP ("ABHR").

AT]?KOVE

The Board eonsidered approving the minutes r:f the Septernber t?, 201,8, regularmeeting, as submitted. Sirector Verma discussed his proposed revisions to the meetingmirurtes. F'ollowing review and discusslon, Director Verma made a motion to approv*the minutes of the September 1,2, 2018, regular meeting, as revised. Direet*r Kalli.na

seconded the motion, which passed unanimausly.

The Board next considered approving the minutes of the September 24, 2il18,

special meeting, as submitter{" Director Verma discussed his ploposed revisions tc theme*ting minutes. Following review and discussior; Directr:r Reed made a motion toapprove th* minutes o{ the September 24, ?0L8, special meettng, as submitted" DirectorlGwikl seconded th* motinn, which passed unanimously"

C$MMSNTS TROM THX PUBL]C

Ms. Hstick addressed the Board regarding maintenanee cor:cerns along thewalking trails *f West Keegans Bayou. Director Reed stated the Board is currently

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reviswing mCIwtng proposals but will rontinue to rnaintain the Disttict's facilities until a

maintenance company has been selected.

Ir,{r. Hop:nan introduced himself and addressed the Bt"rard regarding the Board's

r*quirements {or selecting a rnaintenance coffipany, specifically the nurnber ofschedukd mowings to the District's facilities. Director &.eed responeled the Euard

intends to mow the Diskiet's facilities a minimum o{ two times a month.

AUDIT FOR FISCA L YEAR END IUNE 30, 2018

Ms. Hana qlistributed and reviewed with the Board the Disfrict's draft aurlit {tlrthe {iseal year ended }une 30, 2018. A{t$r review antl discussion, Director Reed moved

to approve the audit for the fiscal year ended June 30, 2018, subject to final review,

anthorize {i}ing eif the audit with Texas Commission on Environmental Quality and all

appropriate parties, and direct that the audit be {iled appropriately and retained in the

District's official records. Direclor Kallina seconded the motion, which passed byunanimous vote.

ADOPT ESTAXLISHINC AMENDXD TTXS ilF $FFICX ANDRETMBURSEMXNT K)LICY

Mr. Austin reviewed a Resotrution Hstablishing Amentled Director Fees of Sificeancl District Relmburnement Poliey. He ntated that pursuant to Section 49.060 of the

Texas Water Code, the Board can establish fees af of{ice for a director for each day the

directr:r actually spenrts perfr:rming the duties of a direct*r provided, however, thatsuch {e*s rnay not exceed the maximurn annu&l arnount allowerl by law. After reviewand cliscussion, the Soard concurred to table this agenda item.

TANT

There wa$ no diseussi*n on this agenda iterx.

RTNEW NISTRICT'S INSUKANCT trOLICM$

Mr. Austin stated the District's insurance policies witrl expire Deeember 14, 21118,

and inquired i{ the Soarr{ would like to snlicit additional propasals lor insurance orremain with its current provider, HARCO. After discussion, the Boarcl concurred torernain with its current prr:vider.

RSVITW PRO POR $ISTRICT WXBSITX ANN AUTH IZE APPRfiPRIATTACTIQ}$

Mr. Aitken diseussed a pr*posal for ereation and maintenance of a Districtwebsite. He reviewed a prop*sed website and stated that there woulel be a one*time {ee

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$etup o{ $3,400 nnd a $149 moxthly maintenance {ee that includes unlimited changes tothe site" Foilowing discussion, the Board took no action an the propr:sal.

REVISI,V PRSTOSALS rOR LANDSCAPE ARCHiTXCT ANN AUTHORIZHACTION

Ms. Talley introdueed herself to the Eoard anel presented in{ormation regarding

land.scape architect services offered by TLA. Discussion ensued regarding cerordinating

a meeting between TLA, AXCOM, and Director Verma tr: d"iscuss the Diskict'slandseaping needs. Following review and discussionn Director Reed moved toauthorize Director Verma to coordinate a meeting with TLA and AICSM. Director

Emerson seconded the rnoti*n, which passed by unanirnous vote.

TAX AND h{ATTTRS

\rls" Suerrero presented and reviewed the tax assessorf collector's report a copy

of which is attaehetl, including a list of biltrs for payment frorn the District's tax aecount.

5h* stated that the Diskict's 2017 taxes were 98.77% collected as of September 30, 2018.

A{ter review and discussion, Director Smerson moved to approve the tax

as**ssory'colleetor's report and authorize payment of the bills presented for payment

from the tax account. Directar Verma seconded the motion, which carried unanimously.

CONDUCT HXARING REGARD ]NG DTSTRICT'S TAX ANNPT

$RNXR LE\ryING TAXXS AND AI]THORIZE EXHCUTION OT A\,{HNNKTtrNT TO

INFORMATION TORM

h{s. Suerrero con{irmed that BLI has published a Notice of Public Hearingstating the Distri"ct anticipates levying a 2St8 tax rate o{ $0.094 at this meeting.

The Board opened the pubtric hearing. Mr. Hopman discussed the Board's eapital

impruvem*nt plan and the spending capabilities af the District" He questioned whether

the ilistrict had the necessary funds tc irnplernent the next phases of the Hike and Bike

trail. Diseussion ensued" The Board then closed the public hearing.

The Board reviewed an Order tevying Taxes reflecting a total tax rate o{ $S.094

per $100 n{ assessed valuation a}located for maintenance and operation of the District.Ths Board next reviewed an Amendrnent to InJormatiein Forrn reflecting the 201S tax

rate" A{ter review and discussion, Director Emerson moved to adopt the Order L*vyingTaxes a$ pre$ented and approve and authorire *xecution of the Amendment tr:Information Forrn, and direct that the Order Levying Taxes and the Amendment toInformation Form be filed appropriately and retained in the District's oJficial records.

Director Reeei seeonded. the meiticln, which passed unanimously. The S*arcl confirrnedits intention that the 20L8 tax levy includes a maintenance tax eclmponent for the fiseal

year ending ]une 30, 20L9.

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riNA}J AND BOOKKEHPINC MATTI]11g

Ms. Bailey presented and reviewed the bookkeeper's report, the investrnent reportand presented the bills for payment from the Diskict's acconnt. She next presented

additional check nr.4201 payable tei Director Kaliina in the amount of $200.00, for Districtbusiness cards. C*pies o{ the bookkeeper's report and inveshnent report are attached.

Follcwing review and discussio:r, Directq:r Reed moved to approve the bookk*eper's

report, the lnvestment report, and authorixe payrnent o{ bi11s es presented, inclutlingcheck no" 420L. Director Ernerson seconded the motion, whieh carried unanimously.

OPERATI$N $F CT FACILITIES

Mr. Yentzen presented and reviewed the operator's report a copy of which isattarhed. He reported that weekly inspections o{ the drainage system \$ere comp}eted

and reported on routine maintenance events, including mowing of the West Pand and

Xast Pond, and rnaintenance services of the Drainage Diteh area, including rearJ.ing the

irrigation meters along the Bayou.

Mr. Ysntzen next presented and reviewed a report from In{ramark, requesting the

B*ard authorize payment of the remaining $6,000"00 af the August invoice far the

herbicide treatment to the Bayor.r. A ceipy of which is attached. Discussicn ensued.

Mr. Yentzen then presented and reviewed a resignation letter {rom In{ramarh and

stated Infrarnark's resignation will be effective on Novernber 9, 2018, a copy o{ which isattached.

Following review and discussicrL Director Reed moved ta {t} appr*ve the

operafieins and mainten&ncs rep*r! (2) deny In-{ramark's request for ihe payment o{ the

remaining 'balance n{ the August invoiee in the amount *f $6,000.0ff; and (3} accept

lnframark's resignation, effective November 9, 201,8. Director Hmerson seconcled the

mofion, which carried by unanimous vote.

$T DISTRICT

Director Reed requested Board authorization to purchase a gol{ cart {or the

purp$$e$ of inspeeting the District's facilities. He next presented and reviewecl twoproposals fr*rn Richmond Hquipment far the purchase t:f a Diskict golf cart in the

a:nounts of $5,695.00 and $5,55S.70, capies of which are attached. Discussit.rn ensued

regarding the storage and insurance coverage required to purchase a Diskict vehicle.

Director Reed stated a Diskict's resident has offered to store a vehiele, and give aecess tt:the vehicle, at no cost to the Diskict. Following review and discussion, Directcr Hrnerson

moved to authorize ilirector Reed to purchase a galf cart rn behalf o{ the Diskict in the

amount of $5.S95.0S, sr:bject tei the Dislrict obtaining the neressary insuranee coverage.

Oireeterr Kallina s*rrcnded the motion, which passed by unanimnus vote.

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PTNANCTAL AND G MATTERS CONTINUED

Ms. Bailey presented additional check no. 4202 payable to Richmond Equipmentin the amount of $5,695.00 for the purchase of a Dislrict golf cart. Following review and

discussior! Director Keetl moved to approve check no" 4202 payable to RichmondEquipment. Directar Kallina seconded the motio& which passed by unanimous vote.

ANO]]T RESOTUTIOhI CHANGI}]G I}O$TING PLACH POR NOTIIH $F BOAI{} OT

D]RTCTOR h,{NETINGS

There was ns action on this agenda item.

XN

Mr. McCrery presented and reviewed an engineering repor! a c$py *f which is

attached.

Director Reed addressed the Soard regarding his concerns with the underpass atGaines Rr:ad" He statetl that following significant rain{all, the underpass becomes

slippery antl algae forms on th* unrierpass. Following diseussion, the Bcard concurredto request AECOM to investigate the area and present propnsals t* repair theunderpass f*r Bnard approval at the November meeting.

Mr. McCrary reported that AXCON{ completed three requests for constructionplan reviews for Camellia, $ection 4, Camellia Nclrth Apartxrents, and MissionBend Community C*nter. He stated that AHCOM will issue the no objectionletter. Mr. McCrary reported that three checks for the plan review fees are beingdelivered to the Soard.

DHHDS AND EASEMENTS

There uras no rep*rt on deeds and easements.

ANCE AND CAPITAL

Ntr. McCrary updated the Board on the District's maintenance anrl capitalimprovement plax, stating the plan is being devel*ped in accordance with theDistrict's 2019 budget.

ATTR PXRMIT IMPLEMENTATION OT THHMANAGIMHNT PLAN; AND RECEIVH PUBLIC COMMHNTS

Mr" McCrary repCIrted AECOM will begin srreening a third of the Distric{sout$alls starting in October or November of 201,8.

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OTHXR L,{ATTERS

I\{r. }v1cCrary reported on the statu* of AHCOh{'s correspondence with Fort SendCounty (the "County") regarding the drainage repair at the Sugar Land-HowellRoad bridge cr*ssing. He stated the County's engineer acknowledgerl a lack ofproteetiCIn barriers and the inlet pri:rtection is to be installed during constructianand until the grass txrf has stabilized.

KECRTATIONAL F'ACXLITIES AhJN AMHNIT{ES

There wa$ no discussinn on thr: Recreational Facilities and Arnenities.

PROPERTY ACOUISITION

The Soard did not receive an uprlate on the status o{ the property aequisition.

PHASE 4, HIKN ANN BIKE TRAIL

There was no tliscussion on the Phase 4, Hike and Bike Trail

DISCUSS MHSTINC $CHXNULE

The Saard concurred to cr:nduct the next regular rxe*ting on lt{ovember 1"4, 2018,

at 4:45 p"m. at the Keegans Wond Clubhouse, located at 9600 Keegans Woori DriveoHouston, Texas,77083.

There treing no further matters to eome belore the Board, the meeting wasad.journed.

IEXECUTTON rASE TO TOLLOWI

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ATTACHMENTS THE ]\,TINUTES

Minutes

Iage

Tax assessory'collector's report ".

Bookkeeper's reportInveshxent reportOperator's reportInframark Herbicide Report.......In{ramark Resignati*n Letter .....

Golfcart PraposalXngineering rep*rt.

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