revised 19 january 2007 auxdata and auxinfo for elected officers
TRANSCRIPT
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AUXDATA and AUXINFO
for
Elected
Officers
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AUXDATAAUXDATA
• AUXDATA - auxdata.uscg.gov• Read Only Password Required• Member Responsible For
AUXDATA Accuracy• Member May Change Own
Personal Data (Spelling of name, address, e-mail address, phone numbers, Emergency Data)
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AUXDATAAUXDATA
There are a number of reportsavailable in the AUXDATA System
Select “Reports”from the Main Menu
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•AUXDATA Reports Menu
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AUXDATAAUXDATAAUXDATA Reports Available
–Unit Summary Report• Membership Information• Flotilla Numbers by Program
(Number of ITs, VEs, PVs, Facilities)
• HOURS-NOT ACCURATE - Do not use this report for checking hours. Use AUXINFO for all hours.
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AUXDATAAUXDATA
–AUXDATA Reports AvailableADDRESS AND FLOTILLA DATA
REPORT–Alpha Listing of Your Members
• Includes Address/Phone #s• Enrollment Dates• Current and Past Offices Held• Facilities
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AUXDATA AUXDATA
– AUXDATA Reports Available MEMBER ROSTER
– Includes Flotilla, Member ID, DOE, Name, Address, E-mail Addresses, Status, and Capability of Competencies, Current Offices Held
RESOURCES BY FLOTILLA– Lists all Facilities, Inspection Date, Lat &
Lon of Facility Location, Owner E-MAIL DIRECTORY OFFICER DIRECTORY – Good Basic
Flotilla Roster
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AUXDATAAUXDATA–AUXDATA Reports Available
MISSION DETAIL–All Transactions entered by FSO/SO-
ISMany Operational Underway Reports
–Missions/Hours by Vessel/Air–Missions/Hours by Member –Days Underway by Resource
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AUXDATAAUXDATA–AUXDATA Reports Available
–Newest Report: Annual Member Letter• Currently only for 2006
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•Top Section of Annual Member Letter
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•Section 2 of Annual Member Letter
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AUXDATAAUXDATA
AUXDATA TRAINING REPORTS – May be run for Unit or an Individual
TRAINING STATUS REPORT – Members Currency & Certifications
TRAINING RECORD REPORT (Date defaults CY –Backdate to approx DOE)
– Members Qualification Tests, Workshops, and Specialty Courses Completed
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AUXDATAAUXDATA AUXDATA TRAINING REPORTS (Con’t)
– CERTIFICATIONS REPORTShows all certifications – Color coded
StatusMore compact that the Training Status
Report– TRAINING MANAGEMENT REPORT –
UNIT ONLYCompactColor CodedShows all Competencies/Annual
Currency Maintenance Tasks,
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AUXINFOAUXINFO
AUXINFO Reports
– No Password Needed
– Performance Hours
– VSCs Examined
– PVs (MDVs) Program Visits
– PE Classes/Attendees/Graduates
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AUXINFOAUXINFO AUXINFO – www.auxinfo.uscg.gov
– Choose Appropriate CubeUnit Activities (Flotilla hours)
–Records Lead Only Hours and Missions
Member Activities (Individual hours/count)
Competencies (Qualifications)Tasks (Required Annual
Maintenance/ Qualifications)Awards
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AUXINFOAUXINFO
Things to watch out for!– Be sure to select year!
Choice of CY or FY for Awards– Select all rows (sometimes columns too)– Swap (rows & columns)– Lead / non-lead / trainee position
OPS – trailering hours included-Unit Summary Report-AUXDATA, but AUXINFO broken out
Total OPS = Underway Time Minus Mission 23, SAR Standby Time
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AUXINFOAUXINFO
Things to watch out for! (cont’d)
– Hours vs. count for PV, VSCVSC – facility inspections & VSC’s
– Zero suppression– Member not listed if no quals or hours
entered in AUXDATA
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AUXDATA / AUXINFOAUXDATA / AUXINFO
For the “How To” Library: http://home.auxidept.org/howto.htm
Additional specialized training guides
And
Aux-10 URL: http://aux10.auxservices.org/
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•What is available on AUX-10 Web Site?
•AUXDATA User Guide
•AUXINFO User Guide
•Travel Claim Reference Guide
•Per Diem Rates
•FSO/SO/DSO-IS Job Descriptions (approved by Hqs)
•Power Point Presentations
•“How To” Series
•Forms Presentation (good for flotilla training topic)
•Intro to AUXDATA
•Intro to AUXINFO
•Using AUXINFO with Internet Explorer V 7.0
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The End