Revised 11.5.18

Go Forward Pine Bluff Presents

.

Vendor Package Due Date November 16, 2018

ThankyouforyourinterestinMistletoeMagic:BelieveinMiraclespresentedbyGoForwardPineBluffandsponsoredbyPineBluffParksandRecreation.

OnThursday,December6,2018,wewillhostthefirstannualMistletoeMagicatSaracenLanding.Thisisafour-dayeventthatincludesiceskating,picturetakingopportunities,artsandcrafts,shopping,andvariousfoodvendors.Ourvendorsofferholidayshoppersagreatselectionofclothing,jewelry,gifts,toys,gourmetfoods,andmore!

Thebaseapplicationfeeforretailvendorsis$60fortheentireweekendcommitment;otherwise$25perday.Thebaseapplication fee for food vendors is $100 for the weekend; otherwise $75 per day. The Christmas Market will besecuredbyPineBluffPoliceand/orJeffersonCountySheriff’sOfficethroughoutthedayandovernight.

Shouldyouhavequestions,pleasecontactGoForwardPineBluffviaemailtheemailaddressbelow.WelookforwardtoaspectacularMistletoeMagic:BelieveinMiracles.Hopetoseeyouthere!

Warmregards,MaryPringos,Chairmaninfo@goforwardpb.org870.939.6900

Sponsored By: City of Pine Bluff Parks and Recreation

Revised 11.5.18

ImportantInformation

ImportantDatesFriday,October5,2018–EarlyBirdApplicationDeadline.FeeReductionby$15.00forweekendvendors.AnyapplicationsreceivedafterOctober5,2018willnotreceivetheEarly-Birddiscountof$15offyourweekendvendorfee.Friday,November16,2018–FinalApplicationDeadline

ScheduleThursday12/6andFriday12/7from11:00am–2:00pmarereservedforschoolgroups–OnlyFood/Beveragevendorsareallowed.Setupisat10:00am

Thursday12/6from6:00pm–9:00pmOpentoFood/BeverageVendorsOnlySetUpisat5:00pm

Friday12/7from4:00pm–9:00pmOpentoAllVendorsSetUpisat3:00pm

Saturday,December8,marketopen10am–9pmOpentoAllVendorsSunday,December9,marketopen11am–4pmOpentoAllVendorsSunday,DoorsClose/TearDown**Timessubjecttochange,wewillnotifyyouofanychangestotheagenda.

ContactMaryPringos,Chairmaninfo@goforwardpb.org870.939.6900

PaymentSubmityourpaymentforthetotalamountduetoCityofPineBluff,ParksandRecreation.On-lineapplicationcanbefoundatgoforwardpinebluff.org. Return completed application to GFPB, P. O. Box 6316, Pine Bluff, AR 71611.

ApplicationProcess,Terms&Conditions• Cancellationsmustbemadeinwritingnolaterthan10daysbeforetheeventinordertoreceivearefund.Refunds

willbemadewithin30daysofcancellation.Missingthecancellationdeadlinewillresultinforfeitureoffees.• Boothassignmentsmadebycommittee.• Yourapplicationmustnoteelectricityrequirement.Merchantswhohaverequestedelectricityareallowedone110-

voltplug-in.• Vendorpassesarerequiredtoenterthevenuebeforedoorsopenandafterdoorsclose.• Vendorsmustbepresent30minutesbeforeopeningofthemarket.• Allspaceswillbemarkedandlabeled.Unclaimedspaceswillbeabsorbedatthistime,andthiswillresultin

forfeitureoffees.Boothsmustbereadyforshoppers30minutesbeforeopening.• Displaysmustbeprofessionalinappearanceandsafeinstructure.Tablesandchairswillnotbeprovided.Alltablesare

tobecoveredtothefloor;vendorsmustprovidetableclothsfortables.Allstorageandsuppliesmustbeoutofsight.

• Structures,displays,andproductsmustnotgobeyondthedefineddimensions.• Merchantswillmaintainastaffed,clean,andorderlybooth.Shouldyouneedtostepaway(e.g.,abathroombreak),

feelfreetoaskeventstafftowatchyourboothinyourabsence.• Teardownwillbeginimmediatelyaftermarketclosingat4pmonSunday,December9.Teardownbeforethistime

mayresultinexclusionfromfutureevents.

Revised 11.5.18

• Merchantswillleavetheirboothspacecleanupondeparture.Failuretodosomayresultinexclusionfromfutureevents.

• FoodTrucksmustfitwithindesignatedspaceortheadditionalfeewillbeassessed.• Merchants are responsible for payment of any and all applicable taxes.

MerchantInformationNameofBusiness: ContactPerson:Phone: Email:MailingAddress: City/State/Zip:Website: FacebookPage:

CategoryPleasecircleONEcategorythatbestfitsyourentry:

Food/Drinks HomeInteriors Pet Gifts/StationaryWomen’sClothing/Accessories Children’sClothing Holiday/SeasonalPhotography/Art Crafts Specialty,describe:__________________

DescriptionofGoods.Pleasebeasdetailedaspossible:

Food/BeverageVendor(weekendisfor12/6–12/9)Circlepaymentoption.10’x16’foodtruck$100forweekend$75perday10’x20’foodtruck$160forweekend$80perday5’x5’beveragecart$75forweekend$25perday

MarketBooth(weekendisfor12/7–12/9)Circlepaymentoption.

Fees(Listweekendorindividualdays)Total:

Acknowledgement:I(we)theapplicant(s),doexpresslyreleaseGoForwardPineBluffandtheCityofPineBluff(presenters),ofandfromanyandallliabilityforanydamage,injury,orlosstoanypersonorgoodswhichmayarisefromtherentalofsaidspacebytheexhibitorandagreetoholdandsavethepresentersharmlessofanydamagebyreasonthereof.I(we)alsopermittheusageofmywebsite,contactinformation,andpicturestobeusedformarketingtheevent.IhavereadandunderstandandagreetoallofthetermsandconditionscontainedintheMerchantApplicationPacket.Iunderstandthatthisisanapplicationonlyandisnotacontractoranofferofacontract.

X Signature/Date

MarketDoubleBooth$125forweekend;$50perdayIncludes8’x16’floorspaceandfourvendorpassesMarketStandardBooth$60forweekend;$25perdayIncludes8’x8’floorspaceandtwovendorpassesElectricalHookup,one110Volt

Revised 11.5.18