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Interviewing 101Resumes
Cover Letters
Interviewing
Starting a new Job
Donald A. Upson, Ph.D.October 21, 2017
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9 Proven Steps – take no short-cuts!
1. Resume preparation2. Identify target employers3. Research target companies and their needs4. Cover Letter – link your abilities to company needs5. References6. Interviewing skills. Phone/Skype interview7. Interviewing skills. On-site interview8. Job Offer – how to respond9. Starting a new job and super-charging your careero Introduction and Welcomeo Program Structureo About Mentoringo Expectations for Mentorso Expectations for Menteeso The Mentorship Process/Timelineso Program Resources
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Resume – your key “Sales” document• You have 30-‐90 seconds to impress hiring Manager!
• Key Facts hiring manager is looking for: Does/Do…
1. Your degreematch the job requirements2. Your career objectivematch the job3. Your accomplishments prove you can perform the job4. Your writing show skill, attention to detail, intelligence
• You need to beat about 100 applicants. Check all the boxes and you will be as competitive as possible.
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Constructing your Resume• General Principles– Make it Easy for the hiring manager to find your Degree, Objective, and Accomplishments
– Brief• 2 pages max. At least 12 Font. Business-‐like• Leave white space for manager’s note-‐taking• Prioritize – only include what is directly relevant. Do not overwhelm the manager with all you have ever done.
– Letter Perfect – perfect spelling and grammar
– Customized to each audience
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Constructing your Resume – Nuts and Bolts – 1
• Name, contact info, highest degree(s)– Addresses key fact #1
• Objective: write it to match the job applied for– Addresses key fact #2
• Education: UG, Grad, Postdoc, anticipated Degrees.– Ph.D. – Dissertation Title, Major Prof, years at UA, special honors. Enhances key fact #1
– BS/BA/MS – where, when, GPA, honors
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Constructing your Resume – Nuts and Bolts – 2
• Experience: Most significant Accomplishments (addresses key fact #3) – Ph.D. Research – what did you do, why does it matter?– Previous employment – valuable if relevant to the job
• Short Personal Section – items that show your ability to persevere and succeed (Eagle Scout, 1st Violin, etc.)
• References – Line up 3. They may only be called if you are in the Top 3-‐5 candidates for the job.
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Step 2: Identify Target Employers – 1• Strategic Decisions– Large, Medium, or Small Company?– Public, Private or Government?– Geography – where are you willing to go?– How closely does job need to mirror Ph.D. work?– Type of work: Research, Development, Support– Advancement: Important? Rather stay at Bench?– Do you have a spouse that needs a job in same area?
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Identify Target Employers – 2
• ID Employers that fit (most of*) your criteria– Confirm “fit” through research as necessary– * No such thing as the “perfect” job situation
• Seek Connections– LinkedIn: find previous CBC grads at the company– Professor that has links, maybe consults for company
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Step 3: What do the Target Companies Need?• They fit your needs. But do YOU fit THEIR needs?
• Job Posting will list needed skills, experience
• Check Website for added clues
• Use your connections
• If you attend a professional meeting, seek out chemists/biochemists from the company.
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Step 4: Cover Letter
• Up to 2/3 of a page
• Address it as directed in the job posting.
• How to write it:– From your list of Company Needs, show how you can fulfill (most if not all of) those needs.
– Don’t repeat your resume – refer to it. – Ask directly to set up a phone interview.
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Step 5 – References
• Recruit 3 references that know your work, skills, personality and character.
• Hiring manager’s purposes for reference calls:– Check your skills, work ethic, and character– Gain evidence of your personality and fit– Learn about your teamwork, leadership and communications skills
– Not all hiring managers make reference calls
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Step 6 – The Phone/Skype Interview – 1 • Congratulations! If you get a phone/Skype interview you are a Top 5 candidate!
• Skype requires added preparation – dress well, ensure your “set up” is right…camera, lighting, microphone – do a “dry run” with a friend. Look directly into the camera.
• Your next goal is to become a Top 3, one that will be on-‐site interviewed. Don’t become #4 or #5!
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Step 6 – The Phone/Skype Interview – 2• Phone interviews generally focus on softer skills and attitudes, similar to the Reference call….
…unless on Skype. Prepare a 3-‐5-‐min version of your seminar. Objective, Experimental design, results, conclusions, next steps.
– Career goals – what you want to learn, where you want to be in X years
– Listening and communication skills• Do you answer the questions that are asked?• Organization, brevity of responses• Confidence, enthusiasm
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Step 6 – The Phone/Skype Interview – 3
• Motivation: besides income, what do you want?–Work on projects that matter for the company– Learn from colleagues and other disciplines– Advancement– Publish, present, patent to grow as a professional
• Flexibility, risk-‐taking. Willing to:– Follow your research results into production?– Accept a project for which you have little background?
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Step 6 – The Phone/Skype Interview – 4
• Show high Interest in the Company: prove you KNOW what they do, and make connections between what they do and what you can do.
• Emphasize evidence of your teamwork
• Accomplishments you are most proud of
• Interest in the company location (See step 2).
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Step 7: Interviewing skills – the on-‐site interview – 1 General advice• Seek an “unfair” advantage! I’ll provide ideas for how.
• Schedule interviews close together – a goal is to have multiple offers/choice
• Pay attention to grooming, hygiene, posture, manners, eye contact, and wear a conservative business suit.
• You are the “Product.” The secret to selling yourself: Maximize the Perceived Value you can bring.
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Interviewing skills – the on-‐site interview – 2• Preparation
– Predict >90% of the questions you will be asked.• Devise your answers, short and focused – this will set you apart from most competitors! Unfair advantage!
– You will be asked, “What questions do you have?”• It is very unimpressive to have none! Prepare. Unfair advantage!• Ideas – find out about: Company culture, Projects and project teams – how formed and led, Will a mentor be assigned to you, how decisions get made, performance evaluations, what do you like best/worst about the company, etc., etc.
– Prepare a 3-‐5 minute summary of your seminar to give several times during the day to potential co-‐workers who could not come to the main event.
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Interviewing skills – the on-‐site interview – 3
• Seminar – done well, gain advantage over others
– Teach: you are the world’s expert in your area– Don’t present too much! Bigmistake…– Speak conversationally, not too fast. – Allow time for discussion– Show only enough of your process and data to clearly make your points, and draw your conclusions
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Interviewing skills – the on-‐site interview – 4• Seminar – Purposes
– See you perform on your feet – looking for confidence, clarity, courtesy, enthusiasm
– Judge your communication skills, the ability to:• Stay focused and logical. Each section flows from the previous and sets up the next• Show how you think as a scientist• Clearly answer questions. • Teach
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Step 8: Job Offer! How to respond?
• Phone the hiring manager immediately– Thank her/him for the offer. Express excitement– Indicate schedule for making a decision
• OK to ask for up to 2 weeks. Longer can be a problem…• Do not stall or offer may be rescinded
– Ask about any assistance with moving costs– Ask to be connected to a real estate agent– As soon as you can, commit to a starting date, or turn it down – be decisive
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Step 9: How to start a new job, and…super-‐charge your career – 1
• The first day(s)– Get to know your management and colleagues– Be introduced to your mentor – form a tight bond– Find your way around– Learn the projects you will work on, their goals and status, and meet with your team members
– Learn about your colleagues’ projects, ask questions, take notes.
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Step 9: How to start a new job, and…super-‐charge your career – 2
• The first month
– Cycle back to your mentor & management frequently, ask questions
– Devote time to meet with your project leader(s) to: • Understand background information, your role, objectives, timeline, your teammates and how you are expected to work together
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Step 9: How to start a new job, and…super-‐charge your career – 3
• The first year(s)– Seek out important projects– Tightly focus on your project’s needs– Be open to suggestions of team members– Do more than expected – Have the attitude that you are “re-‐interviewing” for your job every single day.
–Make no enemies – even if you feel slighted– No such thing as a “perfect job” – take the long view
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Step 9: How to start a new job, and…super-‐charge your career – 4
• The first year(s) – 2
– Accomplish as much as possible. Your goal: become a “High Potential Employee!”
• Document your contributions, especially Invention Records • Patent, publish, present whenever possible• Present your work to upper management and get known • Accomplishments/Skills are your job security. The current job may vanish, but your accomplishments and skills will usually take you to the next opportunity.
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Final Thoughts
In conclusion….
• Use your CiCS mentors to the fullest– They can help with the details. Their approach may be different, but the goals are universal
• This PowerPoint will be available to you through CiCS
• Open for Questions