PGDBM (equivalent to MBA) with 64.40 per cent and over Seventeen years of Rich Experience in Secretarial, Liaison & Co-ordination, General Administration, MIS

Reporting and Media Relations functions

Seeking a senior Managerial-level assignment to work with the Top Management of a growth oriented organization

EXECUTIVE SYNOPSIS     

A result oriented professional with over Seventeen years of rich experience in Secretarial, Co-ordination & Liaison, general Administration and Media relations functions.

Possess effective communications, interpersonal, analytical & problem solving skills with the ability to handle extremely busy & hectic schedules. Demonstrated writing and editing skills, designing and maintaining office filing and records systems.

Able to work independently, autonomously and confidentially, managing & prioritizing administrative tasks efficiently and effectively. Able to successfully manage functions, events and conferences.

Have a systematic and organized approach to work. Able to engage and influence others as a credible professional.

Adept at handling day-to-day activities in co-ordination with internal / external departments for smooth business operations.

Capture Top Management's views and ideas and relay it to the concerned dept heads for execution.

Support decision making of Top Management by detailed analysis on key strategic issues.

Chase and follow up delegated tasks to adhere to Top Management's deadlines. Demonstrated skills in relationship management coupled with expertise in handling

top & confidential correspondence with clients including the ability to present information in a clear and concise manner.

Recommending and implementing changes to improve office management processes. Reviewing the office operating costs and searches for cost cutting/savings.

PROFESSIONAL EXPERIENCE

CURRENT EMPLOYMENT (June 16, 2011 onwards …)

Designation Executive AssistantOrganization Bi Publications Pvt. Ltd.Reporting CMD

Bi Publications is a part of the Bhagat Industrial Group (Bi Group) led by its Chairman, Mr. Shashank Bhagat. Bi Group has varied interests in hotels, higher education and real estate.

ABHIJIT GHOSED – 128, Bathla Apartments,Plot No. 43, I. P. ExtensionPatparganj, Delhi – 110 092Mobile : 00-91-9810035633 / 9899931147 Res. : 00-91-11- 22722298E-mail : a_ghose@yahoo.com

Bi Publication is a book publishing and distribution company in the STM space and is one of the largest Medical, Science & Technology publisher and distributor in India with joint ventures with several U.K. and U.S. based publishing companies. Bi Publications has 50 years of publishing and distribution experience - especially in the field of medicine and science & technology. In addition, Bi continues to be one of India’s largest distributors in science, technology, management, literature, humanities, social science, general and school books.  One of the biggest asset of the Bi is its “People” who have vast industry knowledge.  It is the commitment of its people coupled with the best infrastructure in terms of offices, warehousing, information technology and credit management that makes Bi a leader in the industry.

OVERALL JOB RESPONSIBILITIES HELD

Schedule and organize meetings involving Top Management. Coordinate meetings by arranging boardrooms, preparing agendas & support materials and prepare & distribute meeting minutes.

Manage official and personal calendar electronically and address conflicting priorities. 

Review incoming and outgoing correspondence and action points directed to the Top Management and bring significant items to his attention.

Research and provide background material from a variety of sources to the Top Management as part of advance planning for key meetings. 

Initiate, implement and maintain document filing and retrieval system. Prepare and maintain travel itineraries and customized tour diaries for the Top

Management. Draft / prepare correspondence on behalf of the Top Management including proof

reading for accuracy and correctness. Oversee arrangement related to travel, accommodation, visa, expenses across the

globe. Identify & prioritize tasks related to the Top Management's office and delegate it to

various team members. Co-ordination with the internal cross-functional departments / offices for smooth

execution of day to-day business operations. Assisting the main Administration team in finalizing the annual contracts of various

Facility Management agencies, Security, Housekeeping and other Services. Finalisation and procurement of Corporate gifts / giveaways. Implement and maintain office standards, policies and procedures.

LAST EMPLOYMENT

Designation Executive SecretaryOrganization Dalmia Bharat Enterprises Ltd.Reporting Managing Director Duration September 1, 2009 – May 6, 2011_____________________________________________________________________________________________

Designation Secretary Organization CK Birla groupReporting Group ChairmanDuration Oct. 3, 2006 – Dec. 12, 2008_____________________________________________________________________________________________

Designation Executive Assistant

Organization Pulse CommunicationsReporting DirectorDuration September 2001 – September 2006_____________________________________________________________________________________________

Designation Executive SecretaryOrganization Daewoo Motors India Ltd.Reporting Deputy Managing Director (Korean Expat)Duration July 1995 – August 2001

EDUCATIONAL QUALIFICATIONS

PGDBM (equivalent to MBA) - three years Post Graduate Diploma in Business Management from IMT, Ghaziabad with 64.40 per cent in July 2006

Diploma in Secretarial Practice from New Delhi Y.M.C.A. in June 1994 Graduate from Delhi University in June 1992

TECHNICAL SKILLS

Fully conversant with E-mail & Internet applications, office automation and extensive working knowledge of computers.

Proficient in MS Office (Word, Excel, PowerPoint) packages.

TRAVEL EXPERIENCE

Widely traveled within India and extensively to South Korea & UAE. Experience of taking small & large Business / Press delegations within India and

Offshore for facility visits.

PERSONAL INFORMATION

DATE OF BIRTH : February 20, 1971

FATHER’S NAME : Late Shri Ashoke Kumar Ghose

PASSPORT NO. : K 7021026

DATE OF EXPIRY : May 22, 2023

SPECIAL INTERESTS : Sports, Music, Traveling

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