response to pre-bid queries - dicdl.gujarat.gov.in

Request for Qualification cum Request for Proposal for Consultancy Services of Employer’s Engineer for Supervision Works for Miscellaneous Construction projects in DSIR

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Response to Pre-Bid Queries

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Clause No. RFP Reference Query/ Suggestion Response to Query

1 Pg. 5 Clause 2.1.1 We understand that the estimated project cost is exclusive of GST@12%? Please confirm.

The projects cost is inclusive of GST

2 Pg. 7 Clause 2.1.11 We understand that the “Area developments projects” refer to infrastructure/ township involving building, water supply, sewerage, roads, electricity, etc. works? Please confirm.

Please refer Addendum 1 Serial 1 to Bid documents.

3 Pg. 13 Clause 3.3.4, iv (c)

Each of the Key personal being proposed must be in regular service of the Consultant for at least past 2 years

We request you to please remove the referred clause as mentioned

Sub clause deleted. Please refer Addendum 1 Serial 2 to Bid documents.

4 Pg. 13 Clause 3.3.4 We request you to please allow scanned signatures of key experts

The conditions in the RfQ cum RfP document remains unchanged.

5 Pg. 16 Clause 3.3.8 We understand that the financial quote shall be exclusive of GST@18%. Please confirm.


6 Pg. 25 Clause 4.9 Full Time permanent staff 6% We request you to please remove the referred clause as mentioned


7 Pg. 59 Clause 5.1 We understand that “Employer’s Engineer shall review the BIM execution plan (BEP), BIM-3D models, etc. wherever applicable on construction packages. The Employer Engineer shall coordinate the use of BIM and ensure the appropriate implementation of BIM Execution Plan between Contractor and PMNC / Employer”. Please suggest whether the client will provide BIM licence and associated laptops and assets free of cost to the consultant?

BIM licence and associated laptops and assets are to be arranged by the consultant within quoted cost.

8 General We understand that in case the Consultant is required to carry out project related visits outside Dholera, all associated expenses for

The conditions in the RfQ cum RfP document remains unchanged. Please refer Clause GCC 3.12 and other relevant clauses.


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travelling/lodging/boarding shall be borne by the client. Please advise

9 General We understand that the Consultant shall only witness material testing at contractor’s laboratories. In case, any additional testing is required to be performed, all associated expenses including sampling, transportation and material testing charges shall be borne by the client. Please confirm.

The conditions in the RfQ cum RfP document remains unchanged. Please refer Clause GCC 3.12 and other relevant clauses.

10 General We understand that maximum liability of consultant against this assignment shall be limited to 100% of the contract fees, under any circumstances. Please confirm

The conditions in the RfQ cum RfP document remains unchanged. Please refer Clause SCC 3.4 and other relevant clauses.

11 General We understand that after the receipt of minutes of Pre-bid meeting/ pre bid clarifications, a suitable time gap of at least 30 working days shall be provided for quality tender submission. Please advise.


12 Pg. 7 Clause 2.1.11 A) I) b)

A) Eligibility criteria for Bidder Firm I) Project Supervision/Independent Consultant II) The firm should have experience of construction supervision or owner’s engineer or project management services consisting of construction supervision during last 10 years. b) Area Development projects

It is very rare to have Construction Supervision Experience in Area Development Projects. Please relax this clause and allow Master Planning projects to be eligible for criteria b)


13 Pg. 13 Clause 3.3.4 (iv) Point c.

c. Each of the key personal being proposed must be in regular service of the consultant for at least past 2 years

The criteria for key experts in the RFP is very specific and such staff are available in our organisation but are engaged in their current assignments. Demobilisation of such staff to other projects may lead to a compromised output. We can appoint and deploy new staff



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with better or equivalent expertise for this assignment. Hence, we request you to please delete this clause.

14 Pg. 15 Part 2: Financial Proposal (iv)

60% of the amount worked for deployment quality shall be periodic and shall be released from month to month. Balance 40% payment shall be payable at every 10% percentage progress of individual projects in proportion to Estimate cost and shall be paid without any interest

Payment related to progress normally hampers the cash flow of the consultant due to no fault of theirs. As the Employers engineer, we will do our best to make sure the contractors deliver the projects are per schedule. It is requested to relax this clause by increasing the percentage payment for deployment to 90% and balance 10% may be linked with the contractors work progress


15 Pg. 64 Clause 12.1 Consultant’s proposal

The age limit of the key personnel should not be more than 60 years on the date of submission of proposal

Consultancy firms have experts with more than 25 years of experience, thereby we request you to extend the age limit up to 70 years for Key Experts. For support staff we will adhere to the 60 years age limit.

Please refer Addendum 1 Serial 5 to Bid documents. Pl refer age limit criteria for individual Key Personnel at enclosure -B to Tender Documents.

16 Pg. 64 Clause 12.2 Consultant’s proposal

In addition to the above, consultants are required to propose other key personnel, sub-professional staff and other field engineers, as detailed in Enclosure -A

We understand, we must only submit CVs of the 5 Key experts. CVs for sub-professional and other field engineers are not to be submitted during the bidding stage. Please confirm

Confirmed. CVs of Key personnel to be submitted with Bid. CVs of Other professional can be submitted later.

17 General Can an Indian subsidiary firm participate using the technical credentials of the foreign parent firm? Please allow

No. But can form JV as per Clause 3.1.1 RFQ Cum RFP

18 Pg. 7 Cl. 2.1.11 A – b, Area Development Projects

The firm should have experience of Construction supervision or owner’s engineer or Project Management services consisting of Construction supervision during last 10 Years; fora) Building Projects

1. Please clarify if Water Supply Projects/ Sewerage Projects/Road Projects as part of area/city development will be admissible. 2. Please allow enhancement factor to applied for determining the project value as per present costs.

1 Please refer Addendum 1 Serial 1 to Bid documents. 2. Enhancement factors not applicable for determining project values in support of experience w.r.t. clause 2.1.11 (A) (I) (a&b).


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i. One contact of Buildings projects of value Rs 84.00 Crores or

ii. Two contracts of Building projects of value Rs 52.50 Crores each or

iii. Three Contracts of Building projects of value Rs 42.00 Crores each

And b) Area developments projects i. One Contract of Area

development project of Value Rs 148.00 Crores. or

ii. Two Contracts of Area development project of Value Rs 93.00 Crores each or

iii. iii) Three Contracts of Area development project of Value Rs 74.00 Crores each

19 Pg. 10 Cl. 3.1.7, Eligibility to bid

Those Consultants who were engaged by DMICDC for the subject project(s) as Preliminary Design Consultants shall not be permitted to submit proposal for providing the consultancy services as Employer’s Engineer for the same project either individually or in JV with other firms.

We are working as Design Consultants for 2 (Sr no. 1 and 2) out of the 7 projects engaged by DICDL. Please clarify whether we are eligible to bid for this tender


20 Pg. 67 Enclosure –B, Team Leader

(1) Essential Qualifications

a) Graduate in Civil Engineering from

recognized university with an overall

experience of minimum 25 years.


a. Graduate in Civil Engineering from recognized university with an overall experience of minimum 15 years.

(a), ( b) & (c) – no change. Please refer Sr. no. 6 of Addendum-1


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b) Minimum Professional Experience of 15 years in handling building projects and 10 years in handling infrastructure projects including earthwork, highways / roadworks, or flood protection works.

c) He should have handled at least Two projects in Construction Supervision as Team Leader / Deputy Team Leader /Assistant Vice President / Resident Engineer/Project Director or similar capacity.

d) Not more than 55 years of age.

b. Minimum Professional Experience of 10 years in handling building projects and 10 years in handling infrastructure projects including earthwork, highways / roadworks, or flood protection works.

c. He should have handled at least Two projects in Construction Supervision as Team Leader / Deputy Team Leader / Assistant Vice President / Resident Engineer / Project Director or similar capacity.

b) Not more than 60 years of age.

21 69 Enclosure–B, Senior Quantity Surveyor


(a) Graduate in Civil Engineering from

recognized university.

(b) Total Professional Experience of

minimum 15 years in handling Building

and infrastructure projects including

earthwork, highways / roadworks, or

flood protection works.

(c) At least 10 years’ experience as

Quantity Surveyor in Building Projects.

(d) He should have handled at least two

projects in Construction Supervision of

building and infrastructure projects

including highways/ roadworks, flood

protection works, or urban development

projects including riverfront development,

canal front development, recreation parks

as Quantity Surveyor.

(e) Not more than 50 years of age.


(a) Graduate in Civil Engineering from recognized

university.

(b) Total Professional Experience of minimum 10

years in handling Building and infrastructure

projects including earthwork, highways /

roadworks, or flood protection works.

(c) At least 5 years’ experience as Quantity

Surveyor in Building Projects.

(d) He should have handled at least two projects in

Construction Supervision of building and

infrastructure projects including highways /

roadworks, flood protection works, or urban

development projects including riverfront

development, canal front development, recreation

parks as Quantity Surveyor.

(e) Not more than 55 years of age.

The conditions in the RfQ cum RfP document remains unchanged


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22 71 Enclosure-B, Senior MEPF Engineer

(1) Essential Qualification

(a) Professional should be Graduate in

Electrical / Mechanical Engineering.

(b) Professional Experience of minimum 15

years in Erection / Installation, testing

and commissioning of systems and

equipment.

(c) Experience of minimum 5 years

in similar capacity for design of MEPF

services in construction of Building works.

(d) Co-ordination and Supervision of

similar Building works

(e ) Age not more than 50years


(a) Professional should be Graduate in Electrical /

Mechanical Engineering.

(b) Professional Experience of minimum 10 years

in Erection / Installation, testing and

commissioning of systems and equipment.

(c) Experience of minimum 5 years in similar

capacity for design of MEPF services in

construction of Building works.

(d) Co-ordination and Supervision of similar

Building works

(e) Age not more than 50 years


23 72 Enclosure – B, Sr Architect



Electrical / Mechanical Engineering.

(b) Professional Experience of minimum

10 years in Erection / Installation,

testing and commissioning of

systems and equipment.

(c) Experience of minimum 5 years in

similar capacity for design of MEPF

services in construction of Building

works.

(d) Co-ordination and Supervision of

similar Building works

(e ) Age not more than 50years


(a) Professional should be Graduate in Bachelor

of Architecture.

(b) Professional Experience of 10 years in

Architectural design works

(c) Experience of 5 years in similar capacity in

Design and Construction of Building works.

(d) Co-ordination and Supervision of Similar

Building works and Urban development projects

including riverfront development, canal front

development, recreation parks.


24 73 Enclosure-B, Civil Engineer



Civil Engineering.


(a) Professional should be Graduate in Civil

Engineering.



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(b) Professional Experience of 10 years

in construction of Building works

and infrastructure projects including

earthwork, highways /

roadworks, or flood protection works

(c) Co-ordination and Supervision of

Similar Building works.

(d) Age not more than 40 years


construction of Building works and

infrastructure projects including earthwork,

highways /

roadworks, or flood protection

works

(c) Co-ordination and Supervision of Similar

Building works.

(d) Age not more than 40 years

25 74 Enclosure-B, Geotechnical Engineer


(a) He should be a Post Graduate in Civil

Engineering with Geotechnical

/Foundation

Engineering as Specialization from a

recognized University.

(b) Professional Experience of 15 years

in Construction of buildings and

infrastructure projects including

earthwork, highways / roadworks, or

flood protection works

(c) Minimum of 10 years’ experience in

Building works/Geotechnical

investigations in similar capacity is

required.

(d) He should have done foundation design and supervision of at least 2 major buildings with pile foundations / raft foundations / ground improvement systems, etc.


(a) He should be a Post Graduate in Civil

Engineering with Geotechnical /Foundation

Engineering as Specialization from a recognized

University.


Construction of buildings and infrastructure

projects including earthwork, highways /

roadworks, or flood protection works

(c) Minimum of 5 years’ experience in Building

works/Geotechnical investigations in similar

capacity is required.

(d) He should have done foundation design and supervision of at least 2 major buildings with pile foundations / raft foundations / ground improvement systems, etc.



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26 75 Enclosure –B, Structural Design Engineer


(a) Post Graduate in Structural

Engineering from a recognized

University.

(b) Professional Experience of 12 years. (c)10 years’ experience in design and

Construction Supervision of Building structures.

(d) Must be familiar with modern methods of structural design of Multi storied Building, design standards, technical specifications and statistical Quality Control/Assurance procedures for construction of different component of Buildings.

(e)Experience in design of 2 nos of Buildings with pile foundation. (f) Not more than 50 years of age.


(a) Post Graduate in Structural Engineering from

a recognized University.

(b) Professional Experience of 10 years.

(c) 10 years’ experience in design and

Construction Supervision of Building structures.

(d) Must be familiar with modern methods of

structural design of Multi storied Building, design

standards, technical specifications and statistical

Quality Control/Assurance procedures for

construction of different component of

Buildings.

(e) Experience in design of 2 nos of Buildings

with pile foundation.

(f) Not more than 50 years of age.


27 Pg. 8 2.1.11 RFP We have understood that an Indian subsidiary of a foreign parent holding company can participate in the subject bid using technical credentials of the said parent holding company. Please confirm.

No. But can form JV as per Clause 3.1.1 RFQ Cum RFP

28 Pg. 9 2.2 RFP Requesting to extend bid submission due date by at least 30 working days allowing the bidders to submit competent techno commercial proposal.


29 Pg. 15 Part 2: Financial Proposal, (iii)

RFP Requesting to calculate the increment of rates on compound interest basis


30 Pg.60 5.13 RFP Requesting to share the standard EPC agreement to enable bidder anticipating the effort to perform the role of employer’s engineer

Bidders may access previous RFQ cum RFP along with Draft form of contracts floated earlier as sample


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to understand Consultant role, from Website www.dicdl.in

31 Pg.8 2.7.4 Contract Draft Extension under force majeure condition can lead to financial losses due to idle manpower or remobilisation/demobilisation resources. Request to consider payment of losses under such cases.


32 Pg.12 3.4 Contract Draft Request to keep the limit for liability of either of the parties as one time of the contract value.


33 Pg.14 3.13 Contract Draft As such delays in completion can also be a removal of force majeure condition, in such cases deduction of consultant’s rate is not legitimate. Please review the clause and amend accordingly.


34 Pg. 8 Clause 2.1.11 Annual average turnover of the bidder during last 3 years must be INR. 6.0 Crores. However, in case of bids in Joint Venture the Annual average turnover of the lead bidder and JV Partner during last 3 years must be INR. 4.0 Crores each.

Request to increase the average turnover criteria to INR 40 Cr for past three years considering the nature and complexity of the project and budget of the project.


35 11 3.1.10 Consultants, their JV partner and their Sub-Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices. Furthermore, the Consultants shall be aware of the provisions on fraud and corruption stated in the specific clauses in the General Conditions of Contract.

Statement seems contradictory. Please elaborate.

No contradiction. The conditions in the RfQ cum RfP document remains unchanged.

36 11 3.1.10 Consultants, their JV partner and their Sub-Consultants shall not be under a declaration of ineligibility for corrupt and fraudulent practices. Furthermore, the Consultants shall be aware of the

Are sub-contractors permitted? It is a consultancy services contract wherein sub-contractors are not permitted. However, JV can be formed as per clause 3.1.1. of RFQ.


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provisions on fraud and corruption stated in the specific clauses in the General Conditions of Contract.

37 25 Data sheet 4.9 (i)

Order copies along with completion certificate from Employer should be submitted substantiating the experience claimed by the firm

Will work order/ Contract agreements be also considered as valid documents in case of ongoing projects?

Ongoing works will be considered. However, Bidder to submit Order/ Agreement copies alongwith interim completion certificate issued by respective employer to determine by the employer whether meeting specified qualification criteria.

38 13 Section 3.3.4

Clause (iv)

CVs strictly in the prescribed format and recently signed in blue ink on each page by both the proposed professional staff and the Managing Director/Head or the authorized representative of the firm.

We can provide the signatures as per the RFP for the key staff but request you to kindly relax it for sub-professional staff and permit signature by authorized signatory on their behalf.


39 General Request you to kindly upload respective Bank

details in order to issue BG from the bank.

1. Beneficiary Name 2. Beneficiary Account no. 3. Bank name and address 4. Bank IFSC Code

The Required details as follows:

1. Beneficiary Name: Dholera Industrial City Development Ltd.

2. Beneficiary Account no: 50200039665755

3. Bank name and address: HDFC Bank Ltd.

4. Bank IFSC Code: HDFC0000190

40 19 Clause 3.5 The Lowest quoted Consultant (L-1) shall be the selected for award and negotiation if so required. The second lowest Bidder (L-2) shall be kept in reserve and may be invited for negotiation in case the first ranked

We request you to kindly consider 80:20 QCBS

criteria for evaluation as to get a technically and

financially competent bid.

The conditions in the RfQ cum RfP document remains unchanged


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Bidders withdraws or fails to comply the requirements specified in this document.

41 15 Part 2

financial

proposal

Clause 3.3.6

Form F-2 Point VII

The Financial Proposal should clearly identify as a separate amount, the local taxes (including social security), duties, fees, levies and other charges imposed under the applicable law, on the consultants, the sub-consultants, and their personnel (other than nationals or permanent residents of the government’s country); unless the Data Sheet specifies otherwise. This cost, however, will not be considered in evaluation

As per N-procure form, we understand any value

inserted by the consultant shall become part of

the overall quote. This would contradict clause

3.3.6.

Kindly clarify.

Stipulations at addendum 1 Sl 3 replaces content of tender document referred herein.

42 Pg. 5, 10

2.1

Information

to the

consultant,

Clause 2.1

Clause 3.1.3

Point 2.1 contract A – new construction works point 4 – construction of service area buildings in Dholera special investment region, Dholera The assignment shall be implemented in Construction Period 23 months) and Defect Liability / Maintenance Period up to 48 months in staggered manner for different projects).

We understand that work for contract 4 as per clause 2.1.A shall be awarded in three months since the construction period is 23 months as per the clause 3.1.3 page10. We further understand that similar condition shall apply to other projects as well. Kindly confirm.

Please refer clause 2.1.1 of RFP/ Information to consultant

43 7 2.1.1 Clause A Eligibility criteria for bidder Firm Employer’s order copies and/ or certificates should be submitted substantiating the experience claimed by the firm.

If all the projects offered by the consultant are

ongoing projects will the consultant be

considered meeting the eligibility criteria? please

clarify

Ongoing works will be considered. However, Bidder to submit Order/ Agreement copies alongwith interim completion certificate issued by respective employer to determine by the employer whether meeting specified qualification criteria.


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44 14 Clause 3.3.4

Sub clause (iv) point.f.

If a CV score of any key personnel less than 75% marks, whatever marks it scores will be carried forward for maximum 3 nos. of key personnel for determining the total score of the firm. However, if the Key Personnel does not fulfill the minimum academic qualification (as mentioned at Enclosure-B of TOR of RFP), the overall score of his CV will be evaluated as zero. If the Key Personnel does not fulfill the minimum qualification related to experience (as mentioned at Enclosure-B of TOR of RFP), then zero marks will only be assigned for that sub criteria, but the marks obtained by the CV of the Key Personnel will be carried forward for maximum 3 nos key personnel for determining the total score of the firm. In case, a firm is shortlisted for award then all such Key Personnel (whose CV scores less than 75% or who does not fulfill the minimum qualification) will have to be replaced by the firm at the time of contract negotiations by persons scoring at least 75% marks. The reduction in remuneration of such replacements shall be 2.5%, each for 1st replacement, 2nd replacement and 3rd replacement respectively. In case more than 3 CV scores less than 75% marks or Team leader scores less than 75% marks, the proposal shall be considered non-responsive. During negotiation, Key

Are the retired officials exempted from the age

criteria as well as per RFP?

Retired officials are not exempted. The conditions in the RfQ cum RfP document remains unchanged.


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Personnel will be required to produce certificate regarding qualification and experience. However, the officials retired from MoRT&H/State/UT PWD may be exempted from producing the experience certificate.

45 20 Clause 3.6.8 Each key personnel of the preferred consultant shall be called for interview at the time of negotiation at the cost of the Consultant. At the time of interview, Key Personnel will be required to produce certificate regarding qualification and experience in support of their CVs for verification and return. However, the officials retired from MoRT&H/State/UT PWD may be exempted from producing the experience certificate. The negotiations shall be concluded with a review of the draft form of Contract. The Employer and the firm will finalise the contract to conclude negotiations.

We request you to permit self-certification for

other professional staff by the consultant for

experience criteria.

The conditions in the RfQ cum RfP document remains unchanged fro Key professionals. However, the same shall be subject to Employer approval before deployment. Self-certification with documentary proof along with certification by Consultant shall be acceptable for other professionals.

46 83 General NOTE: The age limit for sub-professionals shall be 60 years wherever it is not specified at respective position.

We request you to permit 65 years as age limit

for other professional staff.


47 27 Formats for submission of Firms credentials. Table 7

We understand the first table is for buildings

project and second is for area development

projects.

Please clarify.

Confirmed.

48 28 Formats for

submission of

The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience would get full credit if it

1. In the third line of the para, weightage shall be as per JV share whereas per the fourth line it states that it shall be 25%. Please clarify which statement will be followed.

The weightage given for experience of a firm would depend on the role of the firm in the respective assignments. The firm’s experience


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Firms

credentials.

Table 7

was the sole firm in the respective assignment. If the Bidder firm has completed projects as JV with some other firms, weightage shall be given as per the JV share***. However, if the Bidder firm has executed the project as JV with some other firms, 25% weightage shall be given to the Bidder firm for the projects completed under such association.

2. Whether the same will be applicable for ongoing projects as the share may vary across the duration of project?

Please clarify.

would get full credit if it was the sole firm in the respective assignment. If the Bidder firm has completed projects as JV with some other firms, weightage shall be given as per the JV share as specified in JV Agreement, to be furnished by the Bidder

49 28 Formats for

submission of

Firms

credentials.

Table 7

For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted. In absence of clear demarcation of JV share in client certificate, the weightage will be treated as 60% for lead partner and 40% for minor partner. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non-availability of such documents no weightage of turnover/experience will be considered.

The last line has been misplaced. Please clarify. For weightage of experience in any past Consultancy assignment, experience certificate from the client shall be submitted stating JV share. Annual turnover duly certified by Chartered Accountant shall be accepted. In case of non-availability of such documents Employer may not consider any weightage of turnover/ experience.

50 67 Enclosure-B:

Qualification

of Key

Personnel

1) Team

Leader

Clause 1(d)

Age - Not more than 55 years of age We request you to relax the limit to 65 years. Please refer Sr no. 6 of Addendum-1


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51 67 Enclosure-B:

Qualification

of Key

Personnel

1. Team Leader Clause 1(b)

Minimum Professional Experience of 15 years in handling building projects and 10 years in handling infrastructure projects including earthwork, highways / roadworks, or flood protection works.

Please confirm if building, power, water supply & sewerage projects, urban development projects will be considered as infrastructure projects?

The conditions in the RfQ cum1RfP document remains unchanged.

52 68 Enclosure-B:

Qualification

of Key

Personnel

2. Resident Engineer Clause 1(e)

Not more than 50 years of age. We request you to relax the age limit to 65 years.

The conditions in the RfQ cum1RfP document remains unchanged.

53 69 Enclosure-B:

Qualification

of Key

Personnel

3. Senior Quantity Surveyor clause 1.c

At least 10 years’ experience as Quantity Surveyor in Building Projects

We request you to also include other infrastructure projects. “At least 10 years’ experience as Quantity Surveyor in Building Projects and other Infrastructure projects”.


54 69 Enclosure-B:

Qualification

of Key

Personnel

Not more than 50 years of age. We request you to relax the age limit to 65 years.



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3. Senior Quantity Surveyor Clause 1.c

55 Pg. 7

Pg. 84

Pg. 83 and 90

2.1.11 ii. Scope of works

And b) Area developments projects 2) Constructing flood embankment 4) Construction of 3.75 m. wide single lane bituminous service road 3) Enhancement of Side Slope of Storm Water Canal 5) Construction of Canal Front Development

Separate criteria for experience in building is already asked under “a) Building Projects “. Further experience in Area developments projects has been asked in Point ‘b’. Since scope of work involves, Bunding for Flood Protection, service road & approach roads, Storm Water Canal, Canal Front Development, Earth Filling, etc, we request M/s. DICDL to also/ even consider firm’s experience in any infrastructure projects like Roads, Canal, drain, etc for Point No. b. Kindly confirm.

Please refer Sr. no. 1 of Addendum-1

56 13 3.3.4 (iv) c Each of the Key personal being proposed must be in regular service of the Consultant for at least past 2 years.

It is a normal practice in most of the firms to appoint persons on project to project basis. As such each Key personnel will be evaluated based on his qualification and experience. Evaluating Key personnel on the basis of number of years spent with the firm restricts the consultant in fielding best possible candidates. Kindly relax this criteria.


57 Pg. 14 3.3.4 (f) The reduction in remuneration of such replacements shall be 2.5%, each for 1st replacement, 2nd replacement and 3rd replacement respectively.

RFP provisions are contradictory. Kindly clarify. It is requested not to make any deduction in case of first replacement/ substitution subject to condition that person of equal/better qualification is proposed for deployment

1. In case of Clause 3.3.4 (f), the deductions mentioned are for replacement of CVs scoring less than 75% marks during evaluation. 2. In case of Clause 3.3.4 (ix), the deductions mentioned are for replacement of CVs in unavoidable circumstances during evaluation.

3.3.4 (ix) The reduction in remuneration of such replacements shall be 5% each for 1st replacement and 2nd replacement within validity period of bid.


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58 Pg. 15 Part 2 (iv) 60 % of the amount worked for deployment quantity shall be periodic and shall be released from month to month. Balance 40% payments shall be payable at every 10 % percentage progress of individual projects in proportion to Estimated cost and shall be paid without any interest.

Holding 40% of remuneration restricts consultants cash flow problem. Kindly make 80% of the amount worked for deployment quantity periodic and release the same from month to month.


59 Pg. 19 3.5.9 The Lowest quoted Consultant (L-1) shall be the selected for award and negotiation if so required.

Please select the consultant on QCBS basis. The conditions in the RfQ cum RfP document remains unchanged.

60 Pg. 25 4.9

It is a normal practice in most of the firms to appoint persons on project to project basis. As such each Key personnel will be evaluated based on his qualification and experience. Evaluating Key personnel on the basis of number of years spent with the firm restricts the consultant in fielding best possible candidates. Kindly relax this criteria.


61 58 4.8 The Employer’s Engineer shall perform aerial photography and videography of all the construction packages from start to the end of its construction period.

We understand that Employer’s Engineer need to adopt Drone technology for taking aerial photographs and videography? Kindly confirm.

Confirmed

62 60 5.10 The Employer’s Engineer shall inspect 100 percent items/ stages as per respective quality plans of projects, prepare measurements sheets and comment/ validate in Request for Inspection reports

Please clarify whether the tests are to be conducted at contractor’s laboratory or Employer’s Engineer has to establish his own laboratory? If yes suitable provision may please be made in Financial schedule.

Employer’s Engineer need not set up its own laboratory. Please refer Clause 3.12 of General conditions of contract.

63 64 12.1 The age of the Key Personnel should not be more than 60 years on the date of submission of proposal

Kindly increase the age limit to 65 years for all the required key personnel.

Please refer Addendum 1 Serial 5 to Bid documents. Pl refer age limit criteria for individual Key Personnel


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at enclosure -B to Tender Documents.

64 20 3.6.8 Each key personnel ……... However, the officials retired from MoRT&H/State/UT PWD may be exempted from producing the experience certificate.

Further in order to propose retired Govt Employees as per clause 3.6.8 & to take benefit of their vast experience, the age limit is required to be increased to 65. At the same time, the age limit mentioned for various positions vary as shown below.

Please refer Addendum 1 Serial 5 to Bid documents. Pl refer age limit criteria for individual Key Personnel at enclosure -B to Tender Documents.

65 66 Note The age limit for Sub-Professionals shall be 60 years wherever it is not specified at respective position.

Kindly increase the age limit to 60 years for all Sub-Professionals


66 8 2.7.4 Extension of time

Any period within which a Party shall, pursuant to this Contract, complete any action or task, shall be extended for a period equal to the time during which such Party was unable to perform such action as a result of Force Majeure without any cost implication to other party

During the extended construction period, the Employer’s Engineer has to deploy the personnel whose cost implication is not originally taken into account in his price bid calculations. Hence kindly compensate the same in case of Force Majeure or any delay not attributed to Employer’s Engineer.


67 27 6.2 (b) (i) (2) Remuneration of Key personal or professional personal or support staff for periods of less than one month shall

The Employer’s Engineer’s staff has to take care of the site supervision and quality assurance activities in case the Contractor carries the



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be calculated as follows: If the number of actual working days including gazetted holidays are equal or more than 15 days in the billing month or previous month his such working days shall be multiplied by a factor 31/27 or 30/26 or 28/24 to arrive at month quantity depending on number of days in respective month for keeping margin for Weekly offs on normative basis and shall be paid. If however the number of such days are less than 15 days then payment shall be worked out based on monthly rate divided by 31 or 30 or 28 as the case may be to arrive at daily rate without any margin for Weekly offs and shall be paid for actual number of days.

construction activity on gazetted holidays and weekly offs. Kindly clarify how the Employer’s Engineer is going to be compensated (Financially or in terms of compensatory offs)?

68 General Deadline of Bid Submission Request to kindly consider and provide at least 10 days’ time for bid submission from the date of issue of clarifications.


69 5 2.1.1 Construction Period of various projects varies from 12 to 20 months & Defect Liability period/Maintenance Period varies from 12 to 48 months.

As per page 14 clause 3.3.4 (viii), each key personal of the preferred consultant shall be called for interview at the time of negotiation at the cost of consultant, means key personnel has to be engaged and incorporated in the project from the date of letter of acceptance and so the deployment of key personnel and supporting staff to be deployed on man month varies from 6 months from to 23 months as mention in breakdown cost table will create situation for the consultant to keep idle highly educated and experience person for uncertain period. Please

The conditions in the RfQ cum RfP document remains unchanged. Pl review Document.

70 7 2.1.8 23 Months for Construction Period up to 48 months. Thereafter in staggered manner for Maintenance /Defect Liability Period as defined in TOR with reduced manpower

71 10 3.1.3. The assignment shall be implemented in Construction Period 23 months & Defect/Maintenance Period up to 48


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Months in staggered manner for different projects.

do needful to amend the clause to minimise such uncertain idle period and enable the consultant to fill optimistic rate instead of unbalance rate.

72 64 13.1 The appointment of an Employer's Engineer shall initially be as per details Period of service 23+48 Months Construction period 23 months Maintenance/DLP period 48 Months

73 54 Form F-3 Total Man month for key person and other professional staff for construction period varies from 6 months to 23 months while for maintenance/defect liability period varied from 0 month to 48 months.

74 15 3.3.5 (iv) 60% of the amount worked for deployment quantity shall be periodic and shall be released from month to month. Balance 40% payment shall be payable at every 10% progress of individual projects in proportion to estimated cost and shall be paid without any interest.

Reasons of delay in progress not attributable to employer's engineer in that case 100% amount to be released to and payable to employer's engineers as per bill amount. Please amend clause accordingly.


75 15 3.3.5 (v) The percentage financial progress of the respective projects as admitted as per respective contract shall be considered for determine such 40% payment.

76 15 3.3.5 (iii) Beginning 13th months from the first date following last date of Bid submission month, the rates shall be increased to cover all items of the contract i.e. renumeration, transportation, duty travel, Other expenses etc. at simple rate of @ 5% every 12 months. However, for evaluation and award of the Bid

Total period of service is 23 months for construction period and 48 months for maintenance/defect liability period and also total key personnel and other professional staff of about (5+26+2) 33 nos. considering the magnitude of time and deployment of staff please consider the price escalation of 10% in man month remuneration per year with other



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proposals, the quoted initial rate (as applicable for first 12 months form last date of submission of Bid) shall be multiplied by the total time input for each position on this contract. i.e. without considering the increase in the billing rate.

allied expenditure. Please amend the clause accordingly.

77 55 VI. Other expenses

The office space will be provided to employer's engineers of appx. 230 Sqmt. in ABCD building, Dholera. The nominal rent including Electricity and water will be charged by DICDL as per departmental policy. The rent will be informed to employer's engineers at a later date. Employer's engineer shall pay rent to DICDL on monthly basis and the same will be reimbursed to employer's engineers in their bills.

Please inform the rent and other charges to be paid DICDL by employer's engineers.

The conditions in the RfQ cum RfP document remains unchanged. However, pl review stipulations.

78 56 XI. Contingencies

10 lakhs shall be included in the Financial Proposal. Provision of contingencies shall be operated with the specific approval from the Employer

For contingency 10 lacs to be included in the financial proposal, in case of this amount will be differed as per actual expenditure incurred then how it can be adjusted. Please clarify

Contingency can be operated by prior approval from Employer only.

79 59 4.8 The details of imagery acquisition are mention in enclosure D. Necessary approvals from the concern government authorities /Departments for performing aerial photography and videography shall be taken by employer's engineers before commencement of work.

Generally, to obtain approval from the concerned government authority/department employer's engineers play the role as a helping hand of the client and so please amend the clause accordingly.


80 The Bidder shall furnish as part of its Proposal, a bid security of Rs. 16,00,000/-( Rs Sixteen Lakhs only) either in the form of a Demand Draft or in the form of a Bank Guarantee (as per the

The Bidder shall furnish as part of its Proposal, a bid security of Rs. 16,00,000/- (Rs Sixteen Lakhs only) either in the form of a Demand Draft/FDR or in the form of a Bank Guarantee (as per the format specified in



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format specified in Appendix N of this RFP document) (the “Bid Security”), valid for 60 days beyond the validity of the bid.

Appendix N of this RFP document) (the “Bid Security”), valid for 60 days beyond the validity of the bid.

81 14 Clause No. (iv) C,

C. Each of the Key personal being proposed must be in regular service of the Consultant for at least past 2 years.

Request to waive off this clause as the required staff maybe included specifically for this project. May kindly consider.


82 14 3.13 3.13 However, in case of any delay in final completion of (any) project beyond the 23rd month of construction period of consultants contract and, where in no previously unconsumed man-months are available, the Consultant shall get the work completed as soon as possible and shall be paid at 60 % of original rates under all heads deployed for completion, subject to prior approval from Employer.

The inputs by experts/personnel of the PMC are specified. However, in the scenario of time overrun in completion of the project as it is the client may kindly consider the man- month rates quoted with 10% escalation for the period of extension.


83 15 (iv) 60 % of the amount worked for deployment quantity shall be periodic and shall be released from month to month. Balance 40% payments shall be payable at every 10 % percentage progress of individual projects in proportion to Estimated cost and shall be paid without any interest.

Progress payments at 10% of progress towards 40% payment head, it is requested that the total amount maybe paid to the consultants at the end of 23rd month on completion of the original contract irrespective of the progress of works.


84 General Extension of Proposal Submission Date We request you to provide at least 3 weeks time period for submission after response to pre bid queries.


85 Clause 2.1.1 A(I) Of ITC

The firm should have experience of Construction supervision or owner’s engineer or Project Management

The scope of Construction supervision will be either building project or any infrastructure

Please refer Sr. no. 1 of Addendum-1. However, both are essential.


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services consisting of Construction supervision during last 10 Years; for a) Building Projects: (i) One contact of Buildings projects of value Rs 84.00 Crores or (ii) Two contracts of Building projects of value Rs 52.50 Crores each or (iii) Three Contracts of Building projects of value Rs 42.00 Crores each And b) Area developments projects: (i) One Contract of Area development project of Value Rs 148.00 Crores or (ii) Two Contracts of Area development project of Value Rs 93.00 Crores each or (iii) Three Contracts of Area development project of Value Rs 74.00 Crores each.

project. As such, the eligibility criteria may please be modified as below. The firm should have experience of Construction supervision or owner’s engineer or Project Management services consisting of Construction supervision during last 10 Years; for a) Building Projects: (i) One contact of Buildings projects of value Rs 84.00 Crores or (ii) Two contracts of Building projects of value Rs 52.50 Crores each or (iii) Three Contracts of Building projects of value Rs 42.00 Crores each Or b) Any Infrastructure Projects: (i) One Contract of Infrastructure Project of valus Rs 148.00 Crores or (ii) Two Contracts of infrastructure Projects of value Rs. 74.00 Crores each.

86 Clause 2.1.1 A(II) Of ITC

Annual average turnover of the bidder during last 3 years must be INR 6.0 Crores.

This turnover eligibility may please be increased to bring healthy competition between high experienced bidders in the similar assignments and the clause may be modified as below. Annual average turnover of the bidder during last 3 years must be INR 30.0 Crores,


87 Enclosure-B: Qualification of Key Personnel

Essential Qualification As per RFP, the essential qualification of all the key personnel includes experience in building projects and infrastructure projects. However, to propose best suitable experts with construction supervision experience, this clause may please be relaxed as “experience in building projects or infrastructure projects”.


88 Clause 2.2 Of ITC

Bid due date: 07.04.2020 up to 15:00Hrs Considering the documentation involved in the proposal preparation and to propose best suitable experts, please provide at least 3(three)



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weeks time for the bid submission from the date of publishing the clarifications.

89 7,8 Clause 2.1.11 A) Eligibility criteria for Bidder firm. I) Project Supervision / Independent Consultant – The firm should have experience of Construction supervision or owner’s engineer or Project Management services consisting of Construction supervision during last 10 Years; for a) Building Projects (i) One contact of Buildings projects of value Rs 84.00 Crores or (ii) Two contracts of Building projects of value Rs 52.50 Crores each Or (iii) Three Contracts of Building projects of value Rs 42.00 Crores each And b) Area developments projects i) One Contract of Area development project of Value Rs 148.00 Crores. or ii) Two Contracts of Area development project of Value Rs 93.00 Crores each or iii) Three Contracts of Area development project of Value Rs 74.00 Crores each

Please clarify “One contract, Two contracts, Three Contracts” herein referred implies to the project construction cost or consulting fee. We presume, it is construction cost? Pl confirm. You are also requested to confirm whether Only Govt projects are accepted?

1. It is construction cost. 2. All projects including Government and private sectors meeting the criteria are accepted

90 Pg. 8 II Financial qualification

Annual average turnover of the bidder during last 3 years must be INR. 6.0 Crores.

The project duration of 23 months of construction period and 48 months of DLP is full-fledged construction supervision work.



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However in case of bids in Joint Venture the Annual average turnover of the lead bidder and JV Partner during last 3 years must be INR. 4.0 Crores each.

For such magnitude of work, the preferred bidder should be financially well sound in proportion to the magnitude of executing such enormous works. Hence, we request the annual turnover criteria be modified/revised as under: Annual average turnover of the bidder during last 3 years must be INR 60.00 Crores. However in case of bids in Joint Venture the Annual average turnover of the lead bidder and JV Partner during last 3 years must be INR 40.00 Crores each.

91 12, 17 Clause 3.3.3 and Clause 3.4.3

3.3.1 The Bidders shall submit their proposal in Two Parts strictly using the formats enclosed herewith (refer section 5, 6 and 7) in 2 separate envelopes/packages and put together in one single outer envelope/package. The two parts shall be: Part 1: Technical Proposal and Part 2: Financial Proposal. Clause 3.4.3 Opening and Evaluation of Bids (i) Opening of Proposals will be done through online for Financial Proposal and both on-line and manually for Technical Proposal.

Please confirm Financial Proposal to be submitted only online and Technical proposal (online + hard copy).

Confirmed

92 13 Clause 3.3.4 (iv)

c. Each of the Key personal being proposed must be in regular service of the Consultant for at least past 2 years.

1. It is practically not possible for any consulting firm to have key personals employed in advance (2 years ago) who would be fulfilling the criteria as per Enclosure B (RFP page 67 to Page 83).



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2. Only in the case of mere coincidence any firm having ALL key personal employed in payroll fulfilling the criteria as per Enclosure B. But in this case also, they all have to leave their current assignment to be available for this assignment. This is also practically impossible. 3. in case any firm has some key personal or ALL key personal available from last 2 years fulfilling the criteria as per Enclosure B, and he/she happens to be engaged in some other projects with the same Employer (DICDL), they cannot propose such eligible key personnel. Hence this clause regular service of the Consultant for at least past 2 years should be modified. Hence we consultant should be allowed to propose suitable key personals (either on payroll of firm or those who are not on payroll of firm) fulfilling eligibility criteria who are available for the said assignment. Please delete the referred clause/requirement.

93 14 Clause (ix) Replacement of key personnel shall be considered only in unavoidable circumstances. In no case more than two replacements of key personnel shall be permitted during negotiation and ………………………………………. The reduction in remuneration of such replacements shall be 5% each for 1st replacement and 2nd replacement within validity period of bid

It is informed that present RFP stipulates “lowest financial quote: as award criteria. In such a situation, Consultant need to deploy only required staff fulfilling the eligibility criteria. Hence reduction in remuneration due to replacement should not be applicable. Or otherwise if DICDL want to retain this clause, award criteria should be QCBS (80:20) which is a normal practice industry wide in multilateral/Central Govt funding like ADB, World Bank, JICA etc. We also understand that

Reduction in Remuneration will apply as per RFQ. This is to clarify that as per clause 3.3.4 (ix) “The reduction in remuneration of such replacements shall be 5% each for 1st replacement and 2nd replacement within validity period of bid. In case during negotiations held within validity period of bid,


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present project is under DMICDC funding through multilateral agencies/JICA etc. Just to inform that for all multilateral funding projects/guide lines, such projects are awarded on QCBS (80:20) criteria and even than there in no penalty on replacement of staff. Only clause is CV to be replaced by equivalent or better staff, without any reduction in rates. We understand 2 No’s of replacements of key personnel is permitted during negotiation, without any reduction in fee. Hence, it will be applicable during contract period. Hence the 5% reduction for 1st and 2nd replacement shall be deleted because 2 no’s of replacement of key personnel is permitted without any reduction. Hence, we understand the 5% reduction is applicable for 3rd and 4th replacement. Please confirm. One-way award criteria is lowest cost, other way deduction in fee due to replacement of staff is proposed which is not justified. We also request you to modify award criteria to 80:20 based on similar existing contracts of DICDL.

more than two replacements are sought by the shortlisted Bidder consultant, his proposal shall be considered as Non-Responsive. ” on other also issues the conditions in the RfQ cum RfP document remains unchanged.

94 Preferential qualification of professional Since award criteria “lowest financial quote”, in such case preferential qualification of experts will add no value and irrelevant as bidders will tend to follow minimum criteria as no weightage of higher marks in financial quote. Otherwise it should be QCBS (80:20).



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95 60 % of the amount worked for deployment quantity shall be periodic and shall be released from month to month. Balance 40% payments shall be payable at every 10 % percentage progress of individual projects in proportion to Estimated cost and shall be paid without any interest

As per list of projects given in RFP and their expected status while award of this Consultancy assignment, as per our understanding following problems may arise while making payments. 1. It is felt that there are few staff which may

not be involved in all projects and their input is required in only few projects and not all projects, however his payment (individual staff) will be kept with hold due to other projects where he is not involved at all. He might have completed his work/assignment/tenure but still his payment will not be made due to this issue.

2. Out of total 7 projects, 4 are yet to be awarded and 3 are under construction. As per present RFP terms, payment of O&M services will be made 100% (Refer clause 6.2 (vi) page no. 26, while construction stage payment will be made (60% on monthly basis and 40% with progress). As per the staggered project schedule given in RFP, few projects will be under O&M and others will be under construction, then how payment of O&M stage will be made for these projects for 100% deployment until and unless there are clear guidelines of individual staff requirement/input requirement for individual project, so that there is no issue in payment.

3. In addition to point no.2, most of the staff is common and will be working simultaneously for construction projects as well as for projects which are under O&M projects, due to staggered completion schedule, how

Please refer Addendum 1 Serial 4 to Bid documents uploaded on N-Procure Website. Other terms remain unchanged as per RFQ


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100% payment mechanism will be defined for services provided under O&M package?

In view of all these practical difficulties, it is suggested that payment should be made as per deployment rather than linked with progress. It will also affect cash flow of consultant severely and unnecessary financial loading. Further, consultant has to quote man month basis rates as the financial proposal is man month based, hence by partially linking it with progress, it is only deferred payment affecting cash flow and extra cost loading only while no financial advantage to DICDL. Hence we request the payment to the consultant shall be based on site deployment and on monthly basis, without linking with progress. DICDL is requested to provide project wise details where input of individual staff and duration, is required to get more clarity on this issue.

96 14 Clause 3.3.4 f. If a CV score of any key personnel less than 75% marks, whatever marks it score will be carried forward for maximum 3 nos. of key personnel for determining the total score of the firm. However, if the Key Personnel does not fulfill the minimum academic qualification (as mentioned at Enclosure-B of TOR of RFP), the overall score of his CV will be evaluated as zero. If the Key Personnel does not fulfill the minimum qualification

As per these clauses, there are different replacement penalty clauses of 2.5 % or 5% referred in these two clauses. We request after 1st and 2nd replacement which is permitted, the penalty in remuneration for key personal shall be applicable for 3rd, 4th replacement at 2.5% in order to avoid any ambiguity.



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related to experience (as mentioned at Enclosure-B of TOR of RFP), then zero marks will only be assigned for that sub criteria, but the marks obtained by the CV of the Key Personnel will be carried forward for maximum 3 nos key personnel for determining the total score of the firm. In case, a firm is shortlisted for award then all such Key Personnel (whose CV scores less than 75% or who does not fulfill the minimum qualification) will have to be replaced by the firm at the time of contract negotiations by persons scoring at least 75% marks. The reduction in remuneration of such replacements shall be 2.5%, each for 1st replacement, 2nd replacement and 3rd replacement respectively Clause 3.3.4 f. (ix) Replacement of key personnel shall be considered only in unavoidable circumstances. In no case more than two replacements of key personnel shall be permitted during negotiation and in such cases Consultant and such key personnel shall have to submit affidavit to the effect that during the period of assignment specified in clause no 2.1.8 of Section:2, the replaced key personnel shall not be professionally employed anywhere in Employer’s works. Employer shall not further consider CV of such key personnel directly or indirectly


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for any of its projects for this period. The reduction in remuneration of such replacements shall be 5% each for 1st replacement and 2nd replacement within validity period of bid

97 17 Clause 2.9.2 Replacement of personnel It is mentioned that for replacement staff (key as well as other professional staff), apart from deduction in rate, Employer will not pay for replaces staff for first 30 days. Suppose of a person has only 8 months input (i.e. Structural Engineer), by using this formula overall reduction will be 12.5 percent (due to first 30 days clause) and further 2.5%, thus total will be 15% which is very high. Suggestion 1. Reduction in fee (due to replacement of key

as well as other professional staff) should be deleted.

Further CV of key professional are submitted during proposal stage, hence this clause should not be applicable to other professional/support staff at all.

Please refer Addendum 1 Serial 7 to Bid documents uploaded on N-Procure Website.

98 3.3.4 (ix) (ix) Replacement of key personnel shall be considered only in unavoidable circumstances. In no case more than two replacements of key personnel shall be permitted during negotiation and in such cases Consultant and such key personnel shall have to submit affidavit to the effect …………………… In case during negotiations held within validity period of bid, more than two replacements are sought by the shortlisted Bidder

During the course of project duration, it is likely due to any unseen circumstances, any key personal due medical problem, personal problems etc, may leave or due to any reason which is beyond the control of consultant. Under such circumstances the consultant will suffer because of no fault. So in the best interest of the project, we believe such restriction of two replacements is deleted and consultant can propose the best suitable candidates so that the smooth execution of project is not hampered.

Please refer Clause 2.9.2 of General conditions of contract for replacement during project duration Clause “……….However, no such deduction shall apply for reason i.e death/extreme medical ground for which requisite documents shall be furnished by Employer Engineer and shall be subject to approval by Employer for not applying any such deduction…….”


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consultant, his proposal shall be considered as Non-Responsive

99 27 3) Interest rate shall be bank rate + 5% per annum on outstanding amount at each invoice.

We also understand that present project is under DMICDC funding through multilateral agencies/JICA etc. As per guidelines of multilateral funding agencies, mobilization advance are paid interest free to Consultants. Please consider interest fee mobilization advance. Further interest rate is way too high on outstanding amount. We request to lower the interest rate on outstanding amount at each invoice.


100 18 5.4 Services, Facilities and Property of the Client

The office space will be provided to Employer’s Engineer of approximately 230 square meters in ABCD building, Dholera. The nominal rent including electricity and water will be charged by DICDL as per company policy. The rent will be informed to Employer’s Engineer at a later date. Employer’s Engineer shall pay rent to DICDL on monthly basis in advance and the same will be reimbursed to Employer’s Engineer in their bills.

Since it is mentioned that nominal rent includes Electricity and water. Further it is mentioned that office rent will be reimbursed by client. Hence we understand that office rent including electricity and water will be reimbursed by client. Pl confirm. You are also requested to inform the rent. However, we suggest that the entire process of paying rent to Employer by Consultant and subsequently reimbursement process leads to unnecessary and more tedious work, TDS/GST inclusion process is more complicated in nature. In order to simplify the process, the employer (DIDCL) can directly make office rent, electricity and water free of cost to consultant which will save more energy time and less paper work.


101 26 III. Special Conditions of Contract

Clause 6.2 (iii) Beginning 13th months from the first date following last date of Bid submission month, the rates shall be increased to cover all items of the

For Employer’s Engineer will be up to 23 Months for Construction Period up to 48 Months DLP, the price adjustment on remuneration, vehicle hire, office rent, consumables, furniture etc. at is



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contract i.e. remuneration, vehicle hire, office rent, consumables, furniture etc.at simple rate of @ 5% every 12 months. However, for evaluation and award of the Bid proposals, the quoted initial rate (as applicable for first 12 months from last date of submission of bid) shall be multiplied by the total time input for each position on this contract, i.e. without considering the increase in the billing rates. All payments shall be made in Indian Rupees and shall be subjected to applicable Indian laws withholding taxes if any.

provided/considered @ 12% every 12 months in most of the contracts. Further it is informed that cost escalation is always compound on previous year rates/index, hence We rates should be revise don compound/incremental basis. Suppose for first year it is 5% i.e. multiplier is 1.05 on original rate, second year hence multiplier should be 1.05x1.05=1.1025 as salaries are increased based on previous year rates. Please confirm.

102 III. Special Conditions of Contract

(iv) 60 % amount for construction supervision projects as computed for man-months & resources as jointly arrived at shall be periodic and shall be released from month to month. (v) Balance 40% amount for construction supervision projects as computed for man-months & resources as jointly arrived at shall be payable at every 10 % percentage progress intervals of individual projects (i.e at cumulative 10, 20, 30, 40, 50,…….,100.% progress) in proportion to Estimated cost of each project and shall be paid without any interest. Payments linked to financial percentage progress as admitted by the Employer shall be considered based on actual progress made by the respective contractor(s).

According to ITC Page 5 of RFP, the different work packages under New Construction works and ongoing construction works have different completion date and subsequently each package will have different DLP start date and DLP end date and some projects DLP date will overlap also. Therefore to segregate payment based on monthly basis and financial percentage linked progress considering simultaneously for all running packages having different stage of ongoing, completion, DLP time, consultant cannot be penalized. Therefore, we request the payment to consultant be considered on monthly basis considering the fact that the financial proposal is also submitted based on man month basis.

Please refer S.r. no. 4 of Addendum-1


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(vi) Payments pertaining to supervision during DLP and maintenance period shall be made in full for actual deployment of man-months and resources as per contracted rates based on actual deployment of resources subject to monthly limits of such personnel / resources as approved by the Employer. 2.1.8 The total time period for the assignment as Employer’s Engineer will be up to 23 Months for Construction Period up to 48 Months thereafter in staggered manner for Maintenance / Defect Liability Period as defined in TOR with reduced man power.

103 5 ITC The physical progress as shown above for ongoing projects is targeted & expected till this Consultancy Contract is awarded. No Contract price change will be applied if same happens to be in range of +/- (10) %

Please delete this clause. If there is any change in expected progress during award of Consultancy, man months shall be adjusted accordingly.


104 2.9.2 2.9.2 Any of the Personnel provided as a replacement under Clauses (a) and (b) above, the rate of remuneration applicable to such person as well as any reimbursable expenditures (including expenditures due to the number of eligible dependents) the Consultants may wish to claim as a result of such replacement, shall be subject to the prior written approval by the Client. Except as the Client may otherwise agree, (i) the Consultants shall bear all additional travel and other costs arising out of or

This clause leads to further penalty to the consultant for no payment been given to consultant for 1st 30 days of deployment. Above this, there is a penalty of 2.50 % each time of initial deployed Key personal cost with maximum of 10 % of remuneration paid for that personal. This is very harsh deduction terms to consultant which incurs a enormous financial loss to consultant. Therefore we request this clause should be modified and payment to consultant shall not be

Please refer Addendum 1 Serial 7 to Bid documents uploaded on N-Procure Website.


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incidental to any removal and/or replacement, and (ii) the remuneration to be paid to any of the Key Personnel provided as a replacement shall be reduced by 2.50 % each time of initial deployed Key personal cost with maximum of 10 % of remuneration paid for that personal. Further no payment shall be made by Employer to the Employer Engineer for replacement, subject to prior approval, on any Key personal or Other professionals for first 30 days of deployment.

withheld for 1st 30 days of deployment for key and other professional staff.

105 10 Clause 2.9.5 (b)

It is mentioned that in case of termination of contract, accumulated due payments (which are linked with progress) will not be paid.

It is requested that termination happens due to no fault of Consultant, entire accumulated payment (40% Component) should be paid, otherwise it will not be any justice with the Consultant. Please modify the clause accordingly.


106 35 Appendix E Hours of work- Consultant to observe Gazzette Holidays of Govt of India as Holidays.

Please clarify whether it is Govt of Gujarat or Govt of India? We understand that as per law and practice, Gazzetted holidays will be treated as paid holidays. Please confirm.

1. It is Govt. of Gujarat. 2. Confirmed

107 14 Clause 3.11 General Conditions of Contract

Client has asked for bio metric attendance with certain time limits otherwise it will be treated as ½ day or I hr needs to be compensated on same day.

It is requested that such kind of conditions can be followed in main office, not on Construction site work. Sometime person is travelling for office work, meeting to Gandhinagar or inspection of equipment/material and returning late night or departing early morning. Sometime person goes directly to site and mark attendance later on in office. There are lot of instances whether concreting goes on late till night depending on work requirement.



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By including such clause (clause 3.11) DICDL is directly /indirectly encouraging site team to mark attendance first in biometric machine as prime objective and reach site later on. This will affect the work and supervision quality. Further in case of late working due to any reason or early departing, whether DICDL will consider is as over time? If it is so, suggest to fix total working hrs in a month, then only such clause can be applied. Please consider the request to delete this clause on practical ground and in interest of the project.

108 Clause 3.12 Inspection of equipment/material

It is mentioned that cost of such inspection should be borne by Employer Engineer.

As on date, this cost cannot be worked by Consultant as there is no information how much equipment needs to be inspected and from where Contractor is going to procure it. Hence, it should be in the scope of DICDL to be paid on actual basis or it should be borne by Contractor. Please delete this clause.


109 Clause 3.13 It is mentioned that in case of delay by contractors in achieving mile stones, Employer’s Engineer will be paid only 60% of rates during extended contract period.

It is requested that this clause should be deleted. There have been many instances where work is delayed by Contractor and dept has imposed levies on Contractor and given time extensions also. Now as per this clause this will be additional penalty on Consultant where there is no fault of Consultant.

The conditions in the RfQ cum RfP document remains unchanged. However, pl refer amendment 1 sl 4 uploaded on N-Procure website.


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Damages on account of delay, should be recovered only from Contractor, not from Employer’s Engineer whereas delay is not attributable to Employer’s Engineer or due to Force majeure or some land issues.

110 Clause 3.14, Processing of Contractor’s bills

It is proposed to levy a penalty of 0.033% per day of delay in processing of Contractor’s bills after certain time period.

Penalty is very high. Further some time there are delays in checking due to incomplete/improper documentation by Contractor. In order to avoid such penalty, Employer’s Engineer will have a tendency to return invoices on flimsy reasons or there will be chances of any error due to limited staff and only one Sr. QS Engineer for 7 packages which is highly insufficient to work at a time simultaneously. Consultant will try its best effort to release bills on time. Hence this clause should be deleted.


111 Clause 3.16, Delay in approval of drawings/designs

It is proposed to levy a penalty of Rs. 5000 per event of delay in processing of drawings after certain time period.

Please note that there are limited design staff like Architect, Structural Engineer, MEP Engineer or geologist etc. for 7 packages and there are high chances for over run of time period in review /approval of drawings and in hurry and chances of mistake also increases which ultimately affect performance/quality of project components. Consultant will try its best effort to release drawings on time. Hence this clause should be deleted.



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112 94 Scope of work Scope involves lot of ICT and HVAC Components, Intelligent Building Management system etc.

As per scope of work, one position should be provided in RFP related to the above work, to make all bidders at par.


113 64, 67 to 70

Clause 12.1, Enclosure B

Age of Key personnel- clause 12.1 page 64 and Enclosure B- Qualification of Key personnel page 67 to 70

As per page 64, age of key personnel has been restricted to 60 years however as per page 67-70 it is mentioned as 55 years for TL and 50 years for rest of key personnel. Its discrepancy. Further keeping in view the specific experience requirement for 25 years/15 years as the case may be, it is very difficult to get person within this age limit. In view of above age limit of key personnel may be increased to 65 years.

Please refer S.r. no. 5 & 6 of Addendum-1

114 Professional qualification

It is mentioned that experts for key position (Team Leader, Resident Engineer, Senior Quantity Surveyor and Sub professional staff) should have all kind experience of Building projects, river front project, road projects, flood protection work.

It is almost impossible that one person will have all these kind of experience in his carrier. Moreover with such an age limitation of 50 years. Please review and revise requirement on practical considerations.


115 72 Enclosure – B, Sr. Architect

Dept has asked for Architect having experience of Building projects along with River front development, canal front development and recreation works

Please note that Building projects are mainly handled by Architect while River front development are either handled by Urban Planner or Landscape Architect. Please modify the requirement.

Please refer S.r. no. 8 of Addendum-1

116 76 MEPF Engineer

Only Electrical engineer is allowed. Qualification should allow Mechanical/HVAC/ Instrumentation/Mechatronics discipline also.


117 QA/QC cum Material Engineer

Total 10 yr exp with Graduate in Civil Engineering and specific experience and age limit of 40 years will restrict the choice drastically and will be difficult to deploy. Pl relax age criteria to 55 years.



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118 Safety Engineer

Relevant qualification should be Graduate Civil/Mechanical/Environmental Engineering /Environmental science, as per existing contracts of Employer’s Engineer. It will be very difficult to get a Civil Engineer who has worked as Safety Engineer as they are more into Core Construction activities and do not work specifically as Safety Engineer. Please modify the requirement.


119 BIM Manager Please allow candidates having certification from Autodesk or having ITI/Diploma as draughtsman, who are easily available and suits to the requirement, rather than Diploma in Engineering.

Diploma in Engineering or ITI in civil draftsman/Autodesk certification will be acceptable

120 CAD technician

Please allow candidates having certification from Autodesk or having ITI/Diploma as draughtsman, who are easily available and suits to the requirement.

Diploma in Engineering or ITI in civil draftsman/Autodesk certification will be acceptable

121 Office Equipment, Furniture, Computers and Software

Please inform the type and no. of software licenses need to include in Financial quote as these are costly items to make all bidders are at par Or Otherwise Dept should provide MS office, Windows, Primavera, AutoCAD and software for electronic document like Project wise (Bentley) for document management system.

The bidder shall make his own assessment and procure the requisite software

122 General Office furniture to be provided by client.


123 General EMD in the form of BG Please provide details of bank account of depts., CIN no. and GST as per latest guidelines of RBI for preparing Bank Guarantee.

The Required details as follows:


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1. Beneficiary Name: Dholera Industrial City Development Ltd.

2. Beneficiary Account no: 50200039665755

3. Bank name and address: HDFC Bank Ltd.

4. Bank IFSC Code: HDFC0000190

124 9 of RFP

Clause 2.2 In order to prepare a comprehensive proposal, we request the following: BID Due Date (online submission BDD) : 21.04.2020 at 1500 Hrs


125 Payment terms as mentioned in RFP state that payment will be made in 2 parts i.e. 60% payment will be monthly and balance 40% payments shall be payable at every 10 % percentage progress of individual projects. We request you to kindly change the payment terms as under - 90% monthly payment shall be released once we submit the monthly RA Bill and balance 10% can be released as per project progress.


126 18 Clause no. 3.3.4, point iv (C)

key personnel being proposed must be in regular service of the consultant for at least past 2 years.

We request you to kindly eliminate the regular service criteria with the consultant. We shall fulfil the minimum work experience criteria as mentioned in RFP.


127 12 Clause no 2.1.11 I (b)

Clause no 2.1.11 I (b), request you to kindly define the type of projects that are considered in area development projects.
