responding to federal reporting requirements for payments linda keeney & kim salisbury...
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NWEUG2015
RESPONDING TO FEDERAL REPORTING REQUIREMENTS FOR
PAYMENTSLinda Keeney & Kim Salisbury
University of Idaho
July 30, 2015
Business & Finance
Coeur d’Alene, Idaho
NWEUG2015
SESSION RULES OF ETIQUETTE
Please turn off you cell phone/pager
If you must leave the session early, please do so as discreetly as possible
Please avoid side conversation during the session
Thank you for your cooperation!
Coeur d’Alene, Idaho
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INTRODUCTION
• Based on IRS Guidelines, we have improved payment process procedures
Independent Contractors (1099Misc)
Employment (W2/1042S)
Student Payments (1098T/1042S)
Coeur d’Alene, Idaho
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SESSION AGENDA
1.“How To Pay” Team2. Payment Workflow
3. Independent Contractors
4. Employment
5. Student Payments
Coeur d’Alene, Idaho
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“HOW TO PAY” TEAM
• Monthly Meetings
• Representation from A/P, H/R, Payroll, Student Accounts, Financial Aid, Purchasing, Business Process
• Process Flow Diagrams
• Informational Website
Coeur d’Alene, Idaho
NWEUG2015
SESSION AGENDA
1. “How To Pay” Team
2.Payment Workflow3. Independent Contractors
4. Employment
5. Student Payments
Coeur d’Alene, Idaho
NWEUG2015
PAYMENT WORKFLOW
http://www.uidaho.edu/human-resources/compensation/How-to-Pay
Coeur d’Alene, Idaho
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PAYMENT WORKFLOW
Coeur d’Alene, Idaho
NWEUG2015
PAYMENT WORKFLOW
Coeur d’Alene, Idaho
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SESSION AGENDA
1. “How To Pay” Team
2. Payment Workflow
3. Independent Contractors4. Employment
5. Student Payments
Coeur d’Alene, Idaho
NWEUG2015
INDEPENDENT CONTRACTORS• Online Service Contract Approvals
IRS Common Law Rules
Behavioral
Financial
Type of Relationship
Coeur d’Alene, Idaho
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SESSION AGENDA
1. “How To Pay” Team
2. Payment Workflow
3. Independent Contractors
4.Employment5. Student Payments
Coeur d’Alene, Idaho
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EMPLOYMENT
• Review by Employment Services
Job Duties
FLSA
Coeur d’Alene, Idaho
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SESSION AGENDA
1. “How To Pay” Team
2. Payment Workflow
3. Independent Contractors
4. Employment
5.Student Payments
Coeur d’Alene, Idaho
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STUDENT PAYMENTS
• Student Fee Payments
Student Accounts
• Student Resource Payments
Financial Aid
• SSN Collection through Self-Service Intercept
Coeur d’Alene, Idaho
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QUESTIONS & ANSWERS
Coeur d’Alene, Idaho
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THANK YOU!Linda Keeney: [email protected]
Kim Salisbury: [email protected]
Coeur d’Alene, Idaho