+RESOLUTION

BETA THETA PI ADDITION

WHEREAS, pursuant to Board Rule 415, The University of Alabama (“University”) is requesting The Board of Trustees of The University of Alabama (“Board”) to consider approval of the Stage III submittal for the Beta Theta Pi fraternity (ΒΘΠ) Addition project (“Project”) located at 960 University Boulevard; and

WHEREAS, the Project will encompass a 955 gross square foot (gsf) addition to its existing 19,613 gsf house on the third floor above the existing entrance portico to provide convenient, designated study space for the chapter members; and

WHEREAS, responsible officials at the University have received renderings for the Stage III submittal and are recommending approval of said design; and

WHEREAS, the Project location and program have been reviewed and are consistent with the University Campus Master Plan, University Design Standards and the principles contained therein; and

WHEREAS, the Project will be funded from Chapter Reserves in the amount of $524,400; and

WHEREAS, ΒΘΠ has sufficient funds in their Building Fund in the amount of $1,063,418 to support the cost of the Project; and

WHEREAS, the budget for the Project is as stipulated below: BUDGET: PRELIMINARY Construction $ 400,000 Furniture, Fixtures and Equipment $ 20,000 Contingency* (10%) $ 40,000 UA Project Management Fee** (3%) $ 13,200 Architect/Engineer Fee*** (7.8%) $ 31,200 Expenses (Surveys, Testing, Inspections) $ 10,000 Other Fees and Services (Advertising, Printing, and Postage) $ 10,000

TOTAL PROJECT COST $ 524,400 *Contingency is based on 10% of the cost of construction.**UA Project Management Fee is based on 3% of the cost of construction and contingency.***Architect/Engineer Fee is based on 7.8% of the cost of construction.

NOW, THEREFORE, BE IT RESOLVED by The Board of Trustees of The University of Alabama that the Stage III submittal for the Project is hereby approved.

THE UNIVERSITY OF

ALABAMA® Division of

Finance and Operations

December 18, 2019

To: Stuart R. Bell

From: Matthew M. Fajack

Subject: Board Item - Acti n: tage III - Substantial Visual Impact Submittal:

Beta Theta Pi Addition

UA Project #909-19-2192

Pursuant to Board Rule 415, The University of Alabama ("University") has received renderings for the

Beta Theta Pi (B011) fraternity ("chapter") Addition project ("Project") and is requesting The Board of

Trustees of The University of Alabama ("Board") to consider approval of the Stage III submittal based on

the renderings presented.

Located at 960 University Boulevard, the current house is 19,613 gross square feet (gst). The Project will

encompass a 955 gsf addition to provide a designated study space on the third floor above the existing

entrance portico. The study room will seat approximately 25 people and provide convenient, designated

study space for the chapter members.

The Project will be funded from Chapter Reserves in the amount of $524,400. B0I1 has sufficient funds

in their Building Fund to support the Project. The current balance in their Building Fund is $1,063,418.

The Project location and program have been reviewed and are consistent with the Campus Master Plan,

University Design Standards, and the principles contained therein. I have attached a Resolution,

Executive Summary, Project Summary, Location map and Renderings for your review. Subject to your

approval, I recommend this item be forwarded to the Chancellor for inclusion as an Action Item on the

agenda of the Physical Properties Committee at the Board of Trustees meeting scheduled for February 6 -

7, 2020.

MMF/ccj

pc w/atchmts: Michael Rodgers

Michael Lanier

Tim Leopard

Sommer Coleman

W H ERE LEGENDS A R E

Mary Kathryn Holt

tv1 ADE

271 Rose Administration Builclinq I Box 870142 I Tuscaloosa, AL 35487-0142 I 205-348-4530 I Fax 205-348-9633

THE UNIVERSITY OF ALABAMA – Finance and Operations TUSCALOOSA, ALABAMA

EXECUTIVE SUMMARY PROPOSED CAPITAL PROJECT

BOARD OF TRUSTEES SUBMITTAL Meeting Date: February 6 – 7, 2020

CAMPUS: The University of Alabama, Tuscaloosa, Alabama

PROJECT NAME: Beta Theta Pi Addition

PROJECT LOCATION: 960 University Boulevard

ARCHITECT: Fitts Architects, Inc., Tuscaloosa, Alabama

THIS SUBMITTAL: PREVIOUS APPROVALS:

Stage I N/A

Stage II N/A

Stage III – Substantial Visual Impact

Stage IV

PROJECT TYPE SPACE CATEGORIES PERCENTAGE GSF

Building Construction

Building Addition Fraternity 100% 955

Equipment

TOTAL 100% 955

BUDGET Preliminary Construction $ 400,000 Furniture, Fixtures and Equipment $ 20,000 Contingency* (10%) $ 40,000 UA Project Management Fee** (3%) $ 13,200 Architect/Engineer Fee*** (7.8%) $ 31,200 Expenses (Surveys, Testing, Inspections) $ 10,000 Other Fees & Services (Advertising, Printing, Postage) $ 10,000 TOTAL PROJECT COST $ 524,400

*Contingency is based on 10% of the cost of construction.**UA Project Management Fee is based on 3% of the cost of construction and contingency.

THE UNIVERSITY OF ALABAMA – Finance and Operations TUSCALOOSA, ALABAMA

***Architect/Engineer Fee is based on 7.8% of the cost of construction.

ESTIMATED ANNUAL OPERATING AND MAINTENANCE (O&M) COSTS:

(Utilities, Housekeeping, Maintenance, Insurance, Other)

gsf x $/gsf: $ N/A*

TOTAL ESTIMATED ANNUAL O&M COSTS: $ N/A*

FUNDING SOURCE:

Capital Outlay:

Chapter Reserve Funds $ 524,400

*O&M Costs: $ N/A

*O&M costs will be funded by the chapter from rental income and other charges to fraternitymembers.

NEW EQUIPMENT REQUIRED:

N/A

RELATIONSHIP & ENHANCEMENT OF CAMPUS PROGRAMS:

The Beta Theta Pi (ΒΘΠ) Addition project (“Project”) will accommodate the fraternity’s growing and diverse chapter membership by providing a facility that is operationally, programmatically, and functionally appropriate to meet the needs of the fraternity. This Project will allow members of ΒΘΠ to comfortably accommodate the projected chapter size and the growing Greek community by enhancing the living experience for existing members as well as future members. Opportunities for involvement in social and fraternal organizations are a key part of the college experience for many students. Providing this opportunity is an important recruitment factor for many students and can enhance the experience for those who participate as reflected by the fact that over one-third of University of Alabama students participate in the Greek community.

THE UNIVERSITY OF ALABAMA – Finance and Operations TUSCALOOSA, ALABAMA

ATTACHMENT NO. 1 Project: Beta Theta Pi Addition

BOT Submittal: Stage III Meeting Date: February 6 – 7, 2020

Project Summary

BETA THETA PI ADDITION

The Beta Theta Pi fraternity (ΒΘΠ) desires to add 955 gross square feet (gsf) to their existing 19,613 gsf house (“Project”) located at 960 University Boulevard. This addition will provide convenient, designated study space for the chapter members and will seat 20-25 people. Due to the lack of study space currently available within the house, chapter members living in the house must seek study space in other areas of campus.

The Project will entail building an addition to the third floor of the house above the existing entrance portico. The addition is specifically designed to respect the existing building architecture and that of campus.

The current facility has a bed count of 36 and this Project will eliminate 2 beds for a revised count of 34. The existing porch structure’s ability to support the additional loads has been confirmed.

The additions materials will be carefully selected to match the existing building including shingles, windows and trim.

THE UNIVERSITY OF ALABAMA SYSTEM PROJECT PLANNING REPORT

DATE: February 6 - 7, 2020

TO: OFFICE OF THE CHANCELLOR BOARD OF TRUSTEES OF THE UNIVERSITY OF ALABAMA

FROM: OFFICE OF THE PRESIDENT THE UNIVERSITY OF ALABAMA

1. PROJECT: Beta Theta Pi Addition

INITIAL REPORT INTERIM REPORT

X FINAL REPORT 1 REPORT NO.

---------------------------

2. LOCATION: 960 University Boulevard ____ ____:,_ _____________________ _

3. ARCHITECT/ENGINEER: Fitts Architects, Inc., Tuscaloosa, Alabama

4. PROJECT STATUS:A SCHEMATIC DESIGN:

B. PRELIMINARY DESIGN:

C. CONSTRUCTION DOCUMENTS:

D. SCHEDULED BID DATE:

5. CURRENT PROJECT BUDGET:A CONSTRUCTIONB. FURNITURE, FIXTURES AND EQUIPMENTC. CONTINGENCY* (10%)D. UA PROJECT MANAGEMENT FEE** (3%)E. ARCHITECT/ENGINEER FEE***(7.8%)

DATE INITIATED % COMPLETE * DATE COMPLETED

DATE INITIATED % COMPLETE * DATE COMPLETED

DATE INITIATED % COMPLETE * DATE COMPLETED

F. EXPENSES (SURVEYS, TESTING, INSPECTIONS)

G. OTHER FEES AND SERVICES (ADVERTISING, PRINTING, AND POSTAGE)

H. TOTAL PROJECT BUDGET*Contingency is based on 10% of the cost of construction.

**UA Project Management Fee is based on 3% of the cost of construction and contingency.

***ArchitecUEngineer Fee is based on 7.8% of the cost of construction.

6. FUNDING/RESOURCES: Chapter Reserve funds - $524,400

7. REMARKS

* FINAL AGENCY APPROVAL SUBMITTED BY:

October-19 100%

November-19

November-19 100%

Decem ber-19

December-19 90%

February-20

March-20

PRELIMINARY $ 400,000 $ 20,000 $ 40,000 $ 13,200

$ 31,200 $ 10,000

$ 10,000

$ 524,400

BETA THETA PI ADDITIONVANTAGE MAP

BETA THETA PI ADDITIONExisting

BETA THETA PI ADDITIONExisting

BETA THETA PI ADDITIONProposed

Proposed Addition

Existing Building

BETA THETA PI ADDITIONMassing Study

Name of BuildingHeight from

Finished Floor to Roof Ridge

Width Depth

Beta Theta Pi (Current))

44 feet 120 feet 120 feet

Beta Theta Pi (Proposed)

45 feet 120 feet 120 Feet

Delta Kappa Epsilon 43 feet 130 feet 75 feet

Phi Gamma Delta 37 feet 131 feet 98 feet

Sigma Nu 43 feet 121 feet 104 feet

BETA THETA PI ADDITIONLOCATION MAP