RESIDENTS WELFARE ASSOCIATION, AWHO TOWNSHIP

GURJINDER VIHAR

REGISTERED UNDER SOCEITIES ACT 1860

(Registration No. GBN/00643/2018-2019)

In exercise the power under sub-section (9) of section 40 of the Bye-

Laws of Residents Welfare Association, AWHO Township, Gurjinder Vihar,

Greater Noida (hereafter called RWA Gurjinder Vihar), the General Body of

RWA Gurjinder Vihar makes the following Rules for its Community Club called

Gurjinder Vihar Army Institute.

AUTHORITY OF APPROVAL

Minutes of Special General Body Meeting of RWA Gurjinder Vihar held on

2018.

RULE OF

GURJINDER VIHAR ARMY INSTITUTE

1. Preview. The buildings of Community Hall cum library No 2 and Community

Hall No 1 were designed and constructed as part of AWHO project of Greater

Noida with an aim of creating a recreational and social hub of the Township.

The AWHO Township having acquired the revered name of “Gurjinder Vihar”,

the club was named as “Gurjinder Vihar Army Institute (GVAI)”. The Institute

was made functional in August 2013 with a scope of developing the same to

fully grown club with streamlined rules and procedures for its efficient

management and maintenance.

2. Name of Institute. The name of institute shall be the Residents Welfare

Association, Gurjinder Vihar Army Institute. The name, in short, may be

called Gurjinder Vihar Army Institute (GVAI).

3. Definitions. In these Rules, unless the context otherwise requires:

(a) ‘GVGN’ term stands for “GURJINDER VIHAR, GREATER NOIDA” and

covers the entire AWHO Township consisting of 2822 dwelling units

(b) ‘Institute’ shall mean “GURJINDER VIHAR ARMY INSTITUTE” (GVAI) and

all complexes as may be set up by the Institute.

(c) ‘Rules’ wherever it appears means the rules and regulations of the

GVAI duly ratified by the General Body of the RWA, Gurjinder Vihar and

published.

(d) 'Management Committee’ means the Management Committee of

GVAI consisting of Four members including President of RWA Gurjinder

Vihar as ex-officio Chairman, Secretary (Elected member), member

Activities (Elected member), Member Finance and Property (appointed

member from Board of Management of RWA, Gurjinder Vihar). The

elected members Management Committee shall be the owners of

apartments in the AWHO Township, Gurjinder Vihar and resident

(Active) members of GVAI.

(e) 'Owners' or 'Apartment owners' means the person owning an

apartment in the AWHO Township, Gurjinder Vihar.

(f) ‘Member’ means member of GVAI.

(g) ‘Dependent Children’ shall mean son below 21 years of age and

unemployed divorcee/ unmarried/widowed daughter irrespective of

their age when living with parents.

(h) ‘Non-Dependent children’ the son/married daughter above 21 years of

age when living with parents.

(i) ‘Guest’ shall mean any person, not being a member, validly introduced

by a member for temporary use of any of the facilities of the Institute,

subject to such terms, conditions or restrictions as laid down from time

to time.

(j) ‘Family’ shall mean spouse, children and parents as declared by the

member.

(k) Unbecoming Conduct” includes, in addition to the dictionary meaning

and as established by the decisions of the Court of Law, the following:

(i) Misuse of Institute property, facilities and privileges.

(ii) Causing loss to the Institute with a view to gain for self, relatives

or friends.

(iii) Maliciously tarnishing the image of a fellow member or the

members of the Management Committee of RWA, Management

Committee of GVAI etc. within the Institute premises.

(iv) False accusations against the staff and/or members of the

Management Committee of RWA, Management Committee of

GVAI etc.

(v) Any act or omission, unbecoming of a member.

(vi) Moral turpitude.

4. Objective of GVAI. The objects for which the GVAI is founded are;

(a) To provide and afford to its members facilities, amenities, privileges,

comforts and conveniences as are normally provided in a Community

Club.

(b) To associate the activities of the GVAI with other institutions, clubs,

associations, societies within Greater Noida.

(c) To organise and arrange activities, functions, meets and seminars in

furtherance of the interest of GVAI members.

(d) Provide platform for expression and exhibition of skills.

(e) To do all such other lawful things, as are incidental or conducive to the

attainment of the above objects.

Concept

5. The GVAI is a sub set of RWA Gurjinder Vihar and hence, shall function under

the umbrella of Board of Management RWA Gurjinder Vihar. The buildings of

Community Hall cum library No 2 and Community Hall No 1 shall be used for

activities of GVAI members. However, the revenue generated through both

these buildings, being common facilities of RWA Gurjinder Vihar, shall be

credited to the accounts of RWA Gurjinder Vihar. The Board of Management

RWA Gurjinder Vihar shall provide central support viz. development,

maintenance and repair of its infrastructure. It shall function on “no profit no

loss” basis.

6. The Gurjinder Vihar Army Institute (GVAI) is an institute for all DU owners of

GVGN. Although all DU owners will be de-jure ‘Permanent Member’ of GVAI,

the status of “Active Resident Membership” will be granted to only those

who pay refundable Security Deposit and monthly facilities-maintenance

charges to avail all facilities of GVAI. The remaining ‘Permanent Member’ will

have the status of “Dormant Resident Members” and can participate in

special GVAI events notified from time-to-time by paying entry fee.

Membership of GVAI.

7. The individuals who are admitted in accordance with these rules and

regulations shall be the members of GVAI. The number of members at any

time may not exceed 3220. However, the ceiling on the number of members

may be revised by the General Body of the GVAI Association, from time to

time.

8. Eligibility for Membership.

(a) All those who own Apartment in AWHO Township, Gurjinder Vihar or

others as given in these Rules under various categories of

memberships. The eligibility for the membership of the GVAI, other

than apartment owners, shall be on recommendation of the screening

committee detailed by the Ex-Officio Chairman GVAI.

(b) Minimum age for eligibility for membership of the GVAI, will be 21

years.

(c) The permanent Membership of the GVAI is restricted to the Apartment

Owners only.

(d) This membership is non-transferable. However, in the case of demise of

the member of RWA Gurjinder Vihar, it may be transferred to the legal

heir if he/she applies in writing.

9. Categories of Membership.

(a) Permanent Member. All those who own Apartment in the AWHO

Township, Gurjinder Vihar are permanent members of GVAI provided

they fulfil all other conditions laid down in Rule 8 above. A permanent

member shall lose his/ her right of membership if he loses the

ownership of his property whether by sale, transfer or otherwise. The

permanent members of GVAI shall be of two types as given below:

(i) Resident Members (Active). All those apartment owners who

wish to avail GVAI facilities shall pay refundable security of Rs.

5000/- to become Resident member (Active) of GVAI. In

addition, they shall also pay a monthly facilities-maintenance

charges of Rs. 200/- (or as decided by the RWA General Body

from time to time).

(ii) Resident Members (Dormant). The apartment owners who do

not wish to become Resident members (Active) of GVAI for any

reasons; they will neither pay any refundable security nor any

monthly facilities-maintenance charges for becoming Resident

Members (Dormant). However, they can use GVAI facilities, if so

desired by paying facilities-maintenance charges as laid down

from time to time.

(b) Associate Members (AM). Defence personnel from Army/Air

Force/Navy who do not own Apartment in AWHO Township Gurjinder

Vihar but are permanent residents of Greater Noida may be admitted,

on request, as an Associate Member on payment of non-refundable

entry fees of Rs.10000/- (Rupees Ten Thousand Only) and refundable

security deposit of Rs.10000/- (Rupees Ten Thousand Only) or as fixed

by the General Body of RWA Gurjinder Vihar. In addition, they shall also

pay monthly maintenance charges of Rs. 500/- or as laid down by the

General Body of RWA Gurjinder Vihar from time to time. The number

of such members shall not exceed 100 with a stipulation that any

person from outside the Greater Noida Township shall not be made a

member of GVAI. They shall be made associate members provided:

(i) They submit a Photostat copy of their permanent residential

proof which should be of Greater Noida.

(ii) They fulfil all other conditions laid down in Rule 8 above.

(c) Outstation Member. All Resident Members (Active) can opt for

outstation membership in case they are likely to be out of NCR region

for a continuous period of 90 days or more. Member seeking outstation

membership will deposit their membership cards including that of

spouse and Dependents with the Secretary GVAI or an officer

nominated for administration and obtain a receipt to that effect. On re-

joining, the member will be given back his original cards. The

Outstation Member and his family while on a visit to Gurjinder Vihar/

NCR for duration of less than 30 days may avail all GVAI facilities as

available to any other Resident Member (Active). The monthly

facilities-maintenance charges of Rs. 100/- for the Outstation

Membership.

(d) Casual Member (CM). Any blood relation of Resident members during

his stay in AWHO Township Gurjinder Vihar may, on being duly

proposed by the Resident member, be admitted by the Management

Committee as a casual member. A casual member shall not be required

to pay any refundable security but shall pay in advance a facilities-

maintenance charges at the rate which may be fixed by the General

Body of RWA Gurjinder Vihar from time to time. The proposer shall be

responsible for all sums due to the GVAI from the Casual member. They

shall be issued entry passes.

(i) Green-Card-Holder Member (GCHM). After attaining the age of 21

years the Non-dependent children only of the permanent member

may apply to become a Green-Card-Holder member of the GVAI.

They shall be permitted to use the GVAI on payment of the current

monthly facilities-maintenance charges applicable for Resident

members. GCHM shall pay refundable security of Rs. 5000/- in case

it has not earlier been paid by the permanent member.

(ii) The Dependent Children. The dependent children shall be issued

dependent cards by Secretary GVAI and shall be permitted to use

GVAI amenities free of charge while accompany the eligible

member. However, they shall not have access to the bar, card

rooms and such other places as may be mentioned in the GVAI Bye-

Laws.

(e) Guest Members. The Resident Member (Active) Associate Members

and Green-Card-Holder members may bring their guests to GVAI by

paying the laid down charges.

10. Application for Membership.

(a) The application for enrolment as a Resident member (Active) and

Green-Card-Holding member shall be made on a form issued by GVAI

without any payment. However, the individual shall deposit a

refundable amount of Rs.5000/- with their applications. The

applications for Green-Card-Holder Membership shall be sponsored by

the members of their non-dependent children. They shall also pay

Rs.5000/- as refundable security if not paid earlier by the member of

the non-dependent children. The Management Committee of GVAI

shall not refuse any DU owner's admission as a Resident member

(Active) of GVAI.

(b) The applications of Resident Member (Active) and Green-Card-Holder

shall be signed by GVAI Secretary and counter signed be the Chairman.

There shall no interview for them.

(c) The application for enrolment as an Associate member of GVAI shall be

made on a form issued by GVAI by paying Rs 100/- (one hundred only)

non-refundable. It shall be accompanied by a cheque for Rs.10000/-

which shall be adjusted against entry fee on grant of membership

otherwise it shall be refunded.

(d) The Management Committee of GVAI shall have absolute discretion to

refuse any person's admission as an Associate member of GVAI without

assigning any reason.

(e) All proposals for Associate membership received by the Secretary shall

be serially entered in a register and those candidates considered

eligible for membership, their particulars will be displayed on GVAI

Notice Board for at least 7 days before the date of interview

(f) The Management Committee GVAI will interview the candidates

apparently eligible for admission as Associate members before granting

membership of GVAI. The applications of the selected candidates shall

be signed by the Secretary and countersigned by the Chairman of GVAI.

11. Register of Membership. A register of members shall be maintained by

Secretary GVAI in which the names, type of membership, addresses, contact

number and other particular of every member of GVAI shall be entered.

12. Termination of Membership. A member shall cease to be a member of GVAI:-

(a) On his/her demise.

(b) On written request submitted by a member indicating his/her intention

to withdraw from the GVAI membership.

(c) On sale of his/her Dwelling Unit by a member of RWA Gurjinder Vihar.

13. Disqualification. No Resident Member shall be eligble to contest election

for GVAI Management Committee, if he/she is in arrears, of any sum due from

him in respect of RWA Gurjinder Vihar or GVAI provided such dues are more

than 30 days older on the day of elections.

Management of GVAI.

14. The affairs of GVAI shall be managed and administered by the Management

Committee in accordance with the aims and objects of GVAI and the

directions of RWA Gurjinder Vihar. The GVAI Management Committee shall be

elected by secret ballot from amongst eligible Resident members (Active) of

GVAI.

15. The Management Committee of GVAI. The Management Committee shall

consist of the following members in accordance with these rules.

Chairman - 1 (Ex officio President RWA)

Secretary - 1 (one) Elected

GVAI Activities Member - 1 (one) Elected

Member Finance & property - 1* (one)

*Nominated member of RWA Management Board

Election and Term of Management Committee. The Election of GVAI

Management Committee shall be held along with elections for the Board of

Management of RWA to elect Secretary and Member Activities. Provided that no

member shall be eligible for election if he has been found guilty of misusing the

post during any of his previous terms of Board of Management of RWA Gurjinder

Vihar and Management Committee of GVAI.

16. The term of GVAI Management Committee shall be of one year from the date

of assuming the office. However, the Management Committee members shall

hold office until their successors have been elected and hold their first

meeting. No elected member of the Management Committee shall hold the

office for more than two consecutive terms and no elected member of the

Management Committee shall have more than four terms in aggregate.

17. The applicant aspiring to be a member of the Management Committee should

have been a Resident Member (Active) of the Club for at least two years with

an unblemished record.

18. The member from the Board of Management RWA, AWHO, Gurjinder Vihar

nominated by the President RWA should preferably be a Resident Member

(Active) who shall be part of GVAI Management Committee and shall have full

rights of a member of the Management Committee GVAI and shall have the

right to vote during decision making of GVAI Management Committee.

19. Chairman. He shall preside over Meetings of the GVAI Management

Committee. He shall have all the general powers and duties which are usually

vested in the office of the Chairman, including the power to appoint

committees from amongst the Resident members (Active) of GVAI if required.

20. Secretary. He will be the executive authority for administrative functioning

and activities of the GVAI. He shall maintain the minute’s book of the

Management Committee meetings. He shall perform all duties incidental to

the office of the Secretary. He shall keep Rs.50,000/- as petty cash for day to

day expenditure on small items required for maintenance of GVAI.

21. Member Finance & Property. He shall be responsible to keep accurate

account of the refundable security amount, facilities maintenance charges and

other receipts collected from the members of GVAI and all disbursements

made. He shall maintain separate record of receipts from members and non-

members of RWA Gurjinder Vihar as maintenance contribution received from

them are exempted from income tax. Also, no GST shall be charged on

facilities maintenance charges received from the members of RWA Gurjinder

Vihar since there is an exemption for them up to 7500/- (inclusive

maintenance charges paid to RWA). He shall deposit all amounts collect from

members and the revenue generated through GVAI property (being common

facilities of RWA) with account branch of RWA Gurjinder Vihar. He shall also

be responsible to keep accurate account of expendable and non-expendable

property of GVAI including fittings and fixtures. The property ledgers shall be

centrally maintained by the RWA office and items shall be issued on loan to

GVAI for which loan ledgers should be maintained by GVAI and initialled by

the property member. He shall ensure day to day maintenance of the GVAI

complex and property. All administrative support shall be provided by RWA

Board of Management.

22. GVAI Activities Member. He shall be member of food beverages and shall

assist the Secretary in arranging weekly and special functions of GVAI. He shall

carryout any other duty as assigned to him by the Secretary/Management

Committee.

23. Vacancies. The vacancies in the GVAI Management Committee caused by any

reason, except removal of the member, shall be filled by nominating a

member from Resident Members (Active) of GVAI by the Management

Committee GVAI until a successor is elected at the next Annual General

meeting of the RWA Gurjinder Vihar.

24. Removal of office bearers. At any regular or special meeting duly called, any

one or more elected members of GVAI Management Committee may be

removed by a majority of RWA General Body and a successor may then and

there be elected to fill the vacancy thus created. The member whose removal

have been proposed shall be given an opportunity to be heard at the meeting.

25. Duties of the Management Committee. In addition to the duties imposed by

these rules or by resolution of the RWA Gujinder Vihar, the Management

Committee shall be responsible for the following:-

(a) To recover every loss or damage done to the property of GVAI either by

member of his/her guest from the member concerned and the decision

of the Management Committee will be final in this matter.

(b) Maintenance and repair of the property given in the charge of GVAI.

(c) Collections from the members of GVAI, including the facilities

maintenance charges, security, entry fee etc., and deposit the same

with accounts branch RWA Gurjinder Vihar.

(d) To ensure that cash book is written up promptly and is signed daily by

the Member Finance of the Management Committee.

(e) To inspect the accounts kept by Secretary/Member Finance and

examine the registers and account books and to take steps for the

recovery of all sums due to GVAI.

26. Financial Powers of Management Committee. The financial powers which

the Management Committee can exercise for sanction for non-budgeted

expenditure are as under:-

Secretary - Up to Rs. 10000/-

Chairman - Up to Rs. 50,000/-

BOM, RWA Gurjinder Vihar - Up to Rs. 250000/-

RWA General Body - Up to any amount

27. Meetings of the Management Committee. The Management Committee

shall meet at least once in a month on a date time and place as the Chairman

may determine.

28. Notice for the Meeting. As far as practicable, a notice of at least two days

shall be given for every meeting of the Management Committee stating the

business to be transacted at the meeting. The meeting may be held at a

shorter notice if the circumstances so warrant.

29. Questions to be decided by majority of votes. All questions placed before

the Management Committee for decision shall be determined by majority of

votes. In case of equality of votes, the Chairman of the meeting shall have a

casting vote.

Financial Management of GVAI

30. Facilities-maintenance charges when Payable. The security deposit shall be

paid before membership is granted. Advance facilities-maintenance charges

shall be paid by all members for 12 months in the beginning of the financial

year ie on 01 April every year.

31. Review of Charges/Rates. Should the financial position of GVAI so warrants,

the General Body of RWA Gurjinder Vihar through a resolution passed by the

majority of Association members present at its General Body may;

(a) Increase the rates of non-refundable entry fee, refundable security and

the monthly facilities-maintenance charges.

(b) Levy any charges of monthly or otherwise on games/sports, cards

room, Gym, entertainment or any service or activity of GVAI.

32. Account of GVAI. All accounts of GVAI shall be maintained centrally by

Account Branch of RWA Gurjider Vihar. All the assets of GVAI are part of

common facilities which belong to RWA Gurjinder Vihar Township, hence the

revenue generated through these assets shall be used for the maintenance of

RWA common areas and facilities. This, in turn will reduce the monthly

maintenance charges of all the members of RWA. Therefore, the members of

GVAI who use these facilities/assets shall pay additional monthly charges for

the maintenance of these facilities/assets. Maintenance of assets and facilities

GVAI shall be the responsibility of Board of Management of Gurjinder Vihar

Township including payment of salaries to employees responsible for looking

after assets and facilities of GVAI. All the amounts collected by GVAI on

various accounts such as refundable security deposit, monthly facilities-

maintenance, property damage recovery, rentals, swimming pool, Gym and

any other charges shall be deposited with accounts branch of RWA Gurjinder

Vihar.

33. Auditors. The Board of Management RWA Gurjinder Vihar shall

nominate two members of RWA to carryout quarterly as well as annual audit

of GVAI. No person who holds an office in the Management Committee of the

GVAI or is indebted to the GVAI shall be nominated as an auditor. The audited

statements of accounts and report of the audit committee to be given to BOM

RWA Gurjinder Vihar and the Management Committee GVAI. At the end of

each financial year Management Committee GVAI shall present a

comprehensive report on the working of GVAI highlighting salient activities

under various heads to the Board of Management RWA. A copy of the Annual

Audit Report and the statement of accounts duly audited along with

consolidated state of yearly receipts and expenditure will also be sent to the

Board of Management of the RWA Gurjinder Vihar.

Property Management of GVAI

34. Property of GVAI. All property held in the charge of GVAI shall accurately be

accounted for. Proper handling/taking over of GVAI property shall be carried

out when new incumbent takes charge. Annual stock taking of the property

shall be undertaken and all losses thoroughly investigated and responsibility

fixed. A note for the same will be put up to the Board of Management RWA

which in turn shall put up to General Body of RWA Gurjinder Vihar for

information.

35. Minor and Major Works. All works exceeding the financial powers of the

Chairman GVAI shall be will be projected the BOM RWA Gurjinder Vihar for

sanction. Works beyond Rs. 2,50,000/- (Rupees Two Lac Fifty Thousand Only)

may be recommended by GVAI Management Committee for inclusion in the

Annual Budget of RWA Gurjinder Vihar.

36. Power to make Bye Laws. The Management Committee of GVAI may make

GVAI Bye-Laws consistent with these Rules for the administration of the

affairs of GVAI and for carrying into effect the provisions of these Rules. The

GVAI Bye Laws and amendments, if any, to Bye Laws made by Management

Committee shall be put up to General Body of RWA of approval. The

Management Committee may adopt such means as they deem sufficient to

bring to the notice of the members of GVAI all such Bye Laws, amendments

and repeals thereof. So long the Bye Laws remain in force shall be binding on

all the members of GVAI. In particular and without prejudice to the generality

of this para, the Bye Laws may provide for all or any of the following matters:-

(a) Giving any additional responsibilities to member of Management

Committee.

(b) Issue of Membership cards various categories of members.

(c) SOP for conduct of GVAI functions.

(d) The times of opening or closing of any property of GVAI or any part

thereof.

(e) The terms as to payment or otherwise of admission of members to

participate to the benefit of any of the privileges of GVAI whether by

donation or facilities-maintenance charges or otherwise in addition to

the monthly facilities-maintenance charges by these articles as

provided.

(f) The admission of visitors to the property and benefits of GVAI.

(g) The rules to be observed by the members or visitors playing any games

and or discipline in or on GVAI property.

(h) The prohibition of any particular games/discipline on GVAI property

entirely or at any particular time.

(i) The conduct of members of GVAI in relation to one another and GVAI

staff.

(j) The setting aside of any part of GVAI property for particular purpose.

(k) Method to recover loss/damage to GVAI property.

(l) The imposition of fines for the breach of any Bye Law or any articles of

Rules of the GVAI.

37. Amendments. These Rule may be amended by the General Body RWA

Gurjinder Vihar and no amendment shall take effect unless approved by at

least two third of the members present in the meeting.

President Vice President

RWA, GURJINDER VIHAR RWA, GURJINDER VIHAR

Secretary Treasurer

RWA, GURJINDER VIHAR RWA, GURJINDER VIHAR