Residence Hall Policies and Procedures for Cronkhite Graduate ...

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  • Residence Hall Policies and Procedures for

    Cronkhite Graduate Center

    (Including Rules and Regulations for Harvard University Housing)

    2018 2019 Contract Term

    www.huhousing.harvard.edu

    http://www.hres.harvard.edu/rre.htm

  • 2

    If you have questions about Contact: These policies Harvard University Housing (HUH) and procedures: Leasing Department 1350 Massachusetts Avenue Room 827 Cambridge, MA 02138-3846 617-495-1459 leasing@harvard.edu ________________________________________________________________________________________________________ The mandatory meal plan (calendar/dietary concerns): Joe Iovino, FMP

    Unit Manager - Cafe Cronkhite Graduate Center 617-495-8687 joseph_iovino@harvard.edu

    ________________________________________________________________________________________________________ Obtaining a parking permit or canceling Harvard University Parking Services or extending your current parking Campus Service Center agreement: 1350 Massachusetts Avenue Room 807 Cambridge, MA 02138-3846 617-496-7827 parking@harvard.edu http://www.transportation.harvard.edu Note: Parking is not, nor has ever been, included in the housing payment at Harvard University Housing complexes. ________________________________________________________________________________________________________ Housing and meal plan charges on your student account: Harvard University Housing Accounts Receivable Office 617-495-1612 huhousing_ar@harvard.edu ________________________________________________________________________________________________________ Building maintenance: Property Management Office

    Cronkhite Graduate Center Room 100 Cambridge, MA 02138 617-495-1252 huh_cronkhite@harvard.edu

    ________________________________________________________________________________________________________

    The Graduate Commons Program (GCP) graduatecommons@harvard.edu http://www.huhousing.harvard.edu/residents/graduate-commons-program

    ________________________________________________________________________________________________________ Additional information about Cronkhite Graduate Center facilities and living in Cronkhite is available at http://huhousing.harvard.edu/residents/cronkhite-center-welcome-information. Individuals who need to request accessible housing accommodations related to a disability or serious ongoing medical condition should contact the HUH disability housing coordinator at leasing@harvard.edu for preliminary information. HUH works closely with University Disability Services and the Harvard graduate school local disability coordinators to explore effective housing accommodations and alternative housing solutions whenever possible.

    These policies and procedures and rules and regulations are subject to change. 3/6/2018

    mailto:leasing@harvard.edumailto:huhousing@harvard.eduhttp://www.transportation.harvard.edu/mailto:huhousing_ar@harvard.edumailto:huh_cronkhite@harvard.edumailto:graduatecommons@harvard.eduhttp://www.huhousing.harvard.edu/residents/graduate-commons-programhttp://www.huhousing.harvard.edu/residents/graduate-commons-programmailto:leasing@harvard.edu

  • Welcome to Harvard University Housing! This handbook will answer most commonly asked questions about policies and procedures and also sets forth the rules and regulations for all residents living in Cronkhite Graduate Center Harvard University Housing (HUH). Please read this booklet carefully. Abiding by the provisions of your housing contract and this handbook is a requirement for continuation of residency. If you have additional questions, we encourage you to contact us (refer to page 2, above). Please note that exceptions to these policies are granted only on the basis of approved requests for disability-related accommodations. Policies and Procedures .................................................................................................................................... 414 Housing Contract Documents ..................................................................................................................................... 4 Billing ...................................................................................................................................................................... 4-5 Housing Payments.................................................................................................................................................... 4-5 Late Housing Payments ....................................................................................................................................... 5 Return of Initial Housing Payment ......................................................................................................................... 5 Mandatory Meal Plan .................................................................................................................................................. 5-6 Housing Payment Rate Increases ................................................................................................................................ 6 Eligibility and Guests .................................................................................................................................................. 6 Keys, Key Fobs, and Swipe Access Cards ..................................................................................................................... 6 Roommates .................................................................................................................................................................. 7 Subletting .................................................................................................................................................................. 7-8 Transferring to another Harvard University Housing Unit ........................................................................................ 8-9 Spring Termination/New Contract Request Forms ................................................................................................... 9-12 Termination/Extension Riders .............................................................................................................................. 10 Graduating Students .............................................................................................................................................. 10 Contract Extension (Request to Extend your Housing Contract for another Year) .............................................. 10 Contract Termination (Unit Vacate Notice Submitted during the Annual Spring Termination/ New Contract Request Period ................................................................................................................... 10-14 Vacating your Unit Prior to your Current Contract Expiration Date (Early Surrender) ....................................... 11 Vacating your Unit on your Current Contract Expiration Date (Timely Surrender) ............................................. 11 Vacating your Unit on a Date between July 1 and July 31 (After your Current Contract Expiration Date) .... 11-12 Changes to your New Contract Request or Unit Vacate Notice................................................................................. 12 Vacating your Unit during the Contract Term (Early Surrender Notice Submitted Prior to the Annual Spring Termination/New Contract Request Period) ............................................................................ 12-13 Loss of Affiliation during the Contract Term ...................................................................................................... 13 Moving Out and Dropping Off Your Keys, Key Fobs, and Swipe Access Cards ................................................... 13-14 Moving Out ..................................................................................................................................................... 13-14 Key, Key Fobs, and Swipe Access Card Drop-Off ............................................................................................. 14 Reoccupancy Restrictions ..................................................................................................................................... 14 Return of Pro-Rated Payment after Move-Out........................................................................................................... 14 Unit and Building Rules and Regulations ........................................................................................................ 15-21 Units ................................................................................................................................................................ 15-16 Furnishings and Appliances .................................................................................................................................. 15 Heat and Air Conditioning .................................................................................................................................... 15 Telephone, Internet, and Television ...................................................................................................................... 15 Smoking ................................................................................................................................................................ 15 Pets, Service Animals, and Assistance Animals .............................................................................................. 15-16 Personal Property Insurance ................................................................................................................................. 16 Accessible Housing Accommodations Miscellaneous ....................................................................................................................................................... 16 Common Areas and Facilities .................................................................................................................................... 17 Storage ..................................................................................................................................................................... 17 Mail and Packages ...................................................................................................................................................... 17 Lockouts ................................................................................................................................................................. 17-18 Lost Keys, Key Fobs, Swipe Access Cards, and Replacements.................................................................................. 18 Resident Noise or Disturbance .................................................................................................................................... 18 Courtesy Policy ................................................................................................................................................... 18 Quiet Hours ........................................................................................................................................................... 18 Resolving Noise Complaints ................................................................................................................................. 18 Construction and Other Noise or Disturbance ............................................................................................................ 19 Safety and Cleanliness ........................................................................................................................................... 19-20 Fire Safety Systems ......................................................................................................................................... 19-20 Safety Hazards ...................................................................................................................................................... 20 Cleanliness ............................................................................................................................................................ 20 Community Standards ............................................................................................................................................. 20-21 Miscellaneous ............................................................................................................................................................ 21

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    2018-2019 Cronkhite Residence Hall Housing Contract Terms................................................................................ 22-24

    POLICIES AND PROCEDURES

    HOUSING CONTRACT DOCUMENTS

    Your housing contract is a legally binding document between you (the resident/licensee) and the Owner (President and Fellows of Harvard College by its Agent Harvard University Housing) which gives you a license to use and occupy a Cronkhite Graduate Center unit in exchange for a housing payment.

    After you select a Cronkhite Graduate Center unit, a Leasing Coordinator will review your selection. Upon approval, the contract documents will be emailed to you within two business days.

    Once you have received your contract, you may not alter it. This includes writing in any additional names. (Cronkhite units are single occupancy only.)

    Read your housing contract carefully before signing it. Your signature on the contract (or the signature of the person you have designated on a notarized Power of Attorney) commits you to the following:

    Abiding by all of the provisions and agreements in the contract and any riders. Abiding by all of the Cronkhite Graduate Center Resident Policies and Procedures. Making housing payments on time each month during the term of the contract whether you occupy the unit or not.

    The contract will state the specific due date for your return of all required signed documents with your initial payment. Typically, these must be returned within three business days if the contract starts in the future. However, if the room is available immediately when selected, the documents and payment must be returned within 24 hours.

    A RIDER is an addition to the contract indicating a specific condition of that contract that varies from the printed terms of the contract document. For example, some contracts may end at a date other than June 30, or a construction project may be taking place during the contract term.

    HOUSING PAYMENTS

    The first or initial housing payment due must be paid by wire transfer, by credit card, or by check or money order and returned with your housing contract by the specified due date. If your housing contract begins before the 15th of the month, the amount is prorated for that month. If it begins on or after the 15th, t...

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