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2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of Food and Agriculture Office of Grants Administration

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Page 1: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

2018SCBGPTechnicalReviewCommitteeRequiredForms,TravelExpenses,andResourcePortal

CaliforniaDepartmentofFoodandAgricultureOfficeofGrantsAdministration

Page 2: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

RequiredForms• All TRC members must submit three forms:

– Conflict of Interest (Word document)– STD 689 Oath of Allegiance (PDF) – STD 204 Payee Data Record (PDF)

• Download forms from the SCBGP Technical Review Committee website: https://www.cdfa.ca.gov/grants/trc/

• Print completed forms, sign in blue or black ink, and mail the originals to:

California Department of Food and AgricultureOffice of Grants Administration1220 N Street, Room 120Sacramento, CA 95814Attention: Christina Mitchell

Page 3: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

ConflictofInterest• Screen all proposals for

conflicts of interest.

• Notify CDFA of any conflicts as soon as possible.

• Maintain the confidentiality of information you have access to as a reviewer.

• Do not discuss or attempt to influence scoring for proposals where you have a conflict of interest.

Page 4: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

STD689‐ Oath• Required to conduct

work for the State of California and receive reimbursement for travel expenses.

• Part 2 should be completed by legally employed noncitizens only.

• Leave the Authorized Official’s Signature field blank.

Page 5: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

STD204PayeeDataRecord• Necessary to receive

reimbursement for travel expenses.

• Required this year even if you have received travel reimbursement in the past.

• Complete the ‘Sole Proprietor or Individual’ fields in boxes 2 and 3.

• Complete boxes 4 and 5.

Page 6: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

TravelExpenses• TRC members can be reimbursed for eligible travel

expenses.

• Download the travel expense claim (TEC) form and instructions from the TRC website: https://www.cdfa.ca.gov/grants/trc/

• Print completed TEC, sign in blue or black ink, and mail the original and receipts to:

California Department of Food and AgricultureOffice of Grants Administration1220 N Street, Room 120Sacramento, CA 95814Attention: Christina Mitchell

Page 7: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

EligibleHotelCosts• If you reside more than 50 miles away from

Sacramento, you may claim hotel costs up to the State of California rate for Sacramento County:– $95 plus tax.– SCBGP room block will be available; reserve before

the deadline to receive the state rate.– Hotel costs exceeding the state rate will only be

reimbursed up to $95 plus tax.

• Provide a receipt from the hotel that shows payment.

• Do not use third party websites to book your room (Hotels.com, Travelocity, Hotwire, etc.)

Page 8: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

EligibleMealCosts• Continental Breakfast/Lunch: Provided by

CDFA

• Dinner: $23 maximum– Travel must end after 7:00 pm to claim dinner on

a travel day.

• Incidentals: $5– Travel must last at least 24 hours to claim

incidentals.

Page 9: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

EligibleTransportationCosts• If you are traveling in a personal vehicle, you may claim:

– Personal vehicle mileage at $0.535/mile (rate includes fuel); license plate number required.

• If you are traveling in a rental car, you may claim: – Vehicle rental cost up to $33.00/day max; receipt required. – Fuel cost; receipt required.

• Tolls: Receipt required

• Parking: Up to $10 without receipt, over $10 requires a receipt.

• Airfare and baggage fees: Receipt that lists price and payment.

• Amtrak: Ticket/receipt that lists price.

• Taxi, Uber/Lyft, Shuttle, etc.: Receipt that lists price.

Page 10: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

TravelExpenseClaimSO‐27(TEC)• Your information.• Your expenses.• Totals calculate

automatically.• Print out and sign in

blue or black ink.• No white-out or

correction tape.• Step by step

instructions and completed examples available online.

Page 11: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

TRCResourcePortal• Orientation materials and webinar recording• Required forms and training• 2018 solicitation information• FAAST• Travel Expense Reimbursement• TRC Schedule

https://www.cdfa.ca.gov/grants/trc

Page 12: Required Forms, Travel Expenses, and Resource Portal · PDF file2018 SCBGP Technical Review Committee Required Forms, Travel Expenses, and Resource Portal California Department of

Questions?

CaliforniaDepartmentofFoodandAgricultureOfficeofGrantsAdministration


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