request for quotations (rfq) · the quotations must contain a detailed specification of the product...

Request for Quotations (RFQ)

RFQ Number: 716.0053-18-TLP-NGA/RO10058126

RFQ Purpose: For the Procurement of Laboratory supplies, Reagents, and Equipments

Issuance Date: Monday, July 23, 2018

Closing date: Friday, August 3, 2018, 5:00 pm local Abuja, Nigerian Time

For: USAID Global Health Supply Chain program– Procurement and

Supply Management (GHSC-PSM) project

Funded By: United States Agency for International Development (USAID),

Contract for Global Health Supply Chain – Procurement and Supply Management (GHSC-

PSM) project Nigeria Activity; Contract No. AID-OAA-I-15-00004; Task Order 2: No.

AID- OAA-TO-15-00009

Implemented By: Chemonics International Inc. through SAII Associates Ltd/Gte

Attachments: Annex 1 – FUP Subcontract with General Terms & Conditions

Annex 2 – Required Certifications

Annex 3 – Offer Cover Letter

Annex 4 - Product Specifications and technical requirements

Annex 5 – Price Quotation Form

Annex 6 – Technical Evaluation Form

Annex 7 – Company Information & Registration

Point of Contact: Procurement office: [email protected]

mailto:[email protected]

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

Chemonics and its partners on GHSC-PSM (the GHSC-PSM Project) are committed to integrity in procurement,

and only selects suppliers based on objective business criteria such as price and technical merit. Chemonics

expects suppliers to comply with our Standards of Business Conduct, available at

http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-

Conduct/Pages/default.aspx.

The GHSC-PSM Project does not tolerate fraud, collusion among Offerors, falsified proposals/bids, bribery, or

kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred

from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector

General.

Employees and agents of Chemonics and the GHSC-PSM Project are strictly prohibited from asking for or

accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or

potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this

conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In

addition, Chemonics will inform USAID and the Office of the Inspector General of any supplier offers of money,

fee, commission, credit, gift, gratuity, object of value, or compensation to obtain business.

Offerors responding to this RFQ must include the following as part of the proposal submission:

• Disclose any close, familial, or financial relationships with Chemonics or the GHSC-PSM Project. For

example, if an Offeror’s cousin is employed by the GHSC-PSM Project, the Offeror must state this.

• Disclose any family or financial relationship with other Offerors submitting proposals. For example, if the

Offeror’s father owns a company that is submitting another proposal, the Offeror must state this.

• Certify that the prices in the offer have been arrived at independently, without any consultation,

communication, or agreement with any other Offeror or competitor for the purpose of restricting competition.

• Certify that all information in the proposal and all supporting documentation are authentic and accurate.

• Certify understanding and agreement to the prohibitions against fraud, bribery and kickbacks.

Please contact Kristina Cartwright, Risk Manager, at [email protected] to report any

potential violations. Potential violations may also be reported directly to Chemonics’ Washington office through

the contact information listed on the website found at the hyperlink above.

***** ETHICAL AND BUSINESS CONDUCT REQUIREMENTS *****

http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx

http://www.chemonics.com/OurStory/OurMissionAndValues/Standards-of-Business-Conduct/Pages/default.aspx


RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

I. Introduction to Global Health Supply Chain (GHSC) Project

The USAID Global Health Supply Chain Program–Procurement and Supply Management (GHSC-

PSM) project (alternately referred to herein as “Chemonics” or SAII or “GHSC-PSM” or “Buyer”) is

an official project of the United States Agency for International Development (USAID) implemented

by Chemonics International and its consortium members. The purpose of GHSC-PSM is to ensure

uninterrupted supplies of health commodities in support of USG-funded public health initiatives around

the world. GHSC-PSM supports health programs through the supply of a wide range of health

commodities, including contraceptives and condoms, essential medicines; and select commodities for

responses to HIV/AIDS, malaria, maternal and child health, and infectious diseases.

The offeror is responsible for ensuring that their offer is received by SAII in accordance with the

instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions

described in this RFQ may lead to disqualification of an offer from consideration.

II. Services Requirements and Terms of Reference

1. Objectives and scope of the request for quotations As part of project activities, the GHSC-PSM Project requires the procurement of Laboratory Supplies,

Reagents, and Equipments. The quantities and specifications of products requested under this RFQ

are included in Annex 4 – Product Specification and Annex 5 Price Quote Form (See table in Annex

4 for Quantities).

This RFQ is open to all interested eligible Offerors. Quotes submitted will need to comply with the

terms and conditions set forth in this RFQ.

2. Questions Questions or requests regarding the technical or administrative requirements of the RFQ shall be

submitted in writing to the following email addresses: [email protected]

The deadline for submission of questions is Thursday, July 26, 2018, 5:00 pm local Abuja, Nigerian

time. Phone calls will not be accepted. Only the written answers issued by GHSC-PSM will be

considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal

information received from employees of the project, Chemonics International, Inc. or any other entity

should not be considered as an official response to any questions regarding to this RFQ.

3. Content of quotations Only one quotation per supplier will be accepted. Quotations should be submitted via email and must

contain:

A) Administrative proposal including all required documents listed in Annex. 2, 3, 5, 6 and 7

B) Business/price proposal to be submitted strictly via Annex 5 (Price Quotation Form)

C) Complete Technical Evaluation Form listed in Annex 6 Technical Evaluation Form.

All documents submitted with the quotation must be signed by the bidding company’s authorized

representative.


RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

A. Instructions for submission The Offerors (alternatively referred to herein as “Suppliers” or “Subcontractors” or “Vendors”) are

responsible for ensuring that their offers are received by GHSC-PSM in accordance with the

instructions, terms, and conditions described in this RFQ. Failure to adhere to instructions described

in this RFQ may lead to disqualification of an offer from consideration. GHSC-PSM anticipates the

award of a purchase order on a fixed price basis to the Offeror who meets the criteria established in this

RFQ and is determined to be a responsible, eligible supplier for the specified item(s). Chemonics

reserves the right to cancel the RFQ or split awards across multiple successful Offerors to meet the

needs of the GHSC-PSM project and the U.S. government.

a. Offer deadline and submission protocol Quotations should be prepared based on the guidelines listed in this RFQ, along with properly filled

out and signed price quotation form. Quotations and all correspondence and documents relating to the

offer shall be in English. Quotations must be sent by email to [email protected]

no later than Friday August 3, 2018, 5:00 pm local Abuja, Nigerian time.

Please include the RFQ reference number 716.0053-18-TLP-NGA/RO10058126 in the email subject

line.

Offers received after the specified time and date will be considered late. Consideration of late offers is

at the discretion of Chemonics.

b. Source/Nationality/Manufacturer All goods and services offered in response to this RFQ or supplied under any resulting award must

meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations

(CFR), 22 CFR 228.

The Offeror may not offer or supply any commodities or services that are manufactured or assembled

in, shipped from, transported through, or otherwise involving any of the following countries: Cuba,

Iran, North Korea, and Syria.

c. Technical specifications Goods offered in the quotations must fully comply with the technical specifications listed in Annex 4.

Product(s) Specifications and Technical Requirements and terms and conditions in Annex 1

applicable to the products. The quotations must contain a detailed specification of the product offered.

d. Quotations and Prices Offerors are requested to provide quotations using the Annex 5. Price Quotation Form. GHSC-PSM

reserves the right to order for less or more quantities as required during the period of performance of

any award(s) in response to this RFQ.

Specifications and Technical Requirements Laboratory Equipment/Supplies

*Goods Delivered must fully comply with the technical specification mentioned below:


http://www.gpo.gov/fdsys/pkg/CFR-2012-title22-vol1/pdf/CFR-2012-title22-vol1-part228.pdf

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

Item # Product

Category

Description Unit Pack

Size

Quantity

1 Laboratory

Supplies: General

Microscope Slide, Glass, 25 x 75 mm,

Frosted, 20 Each

20

slides/box

594

2 Laboratory

Supplies: General

Box, Microscope Slide Storage, 20 Slide

Capacity

Each 33

3 Laboratory

Reagent

Potassium Phosphate Monobasic ACS

Reagent, 500 gm

500 gm 66

4 Laboratory

Equipment:

Instrument

Balance, Precision, 4200 gm Capacity,

0.1 mg Readability

Each 33

5 Laboratory

Equipment:

Instrument

Timer, Traceable, Countdown, Digital,

Battery Operated, Big-Digit Visibility, 3

Button

Each 33

6 Laboratory

Reagent

Wright-Giemsa Stain Powder, 25 gm 25 gm 33

7 Laboratory

Reagent

Glycerol, 1 L 1 L 66

8 Laboratory

Reagent

Methanol Absolute, Grade AR, Acetone

Free, 5 L

5 L 99

9 Laboratory

Reagent

Sodium Phosphate Dibasic Dihydrate, 1

kg

1 kg 33

10 Laboratory

Reagent

Phosphate Buffer, pH 7.2, 100 Tablets 100

tablets/bottle

132

11 Laboratory

Equipment:

Instrument

Benchtop pH Meter, 0-14 pH, 0.01 pH

Resolution, 0-100 C, 0.1 C Resolution, 1

Each

Each 33

12 Laboratory

Supplies: General

Box, Microscope Slide Storage, Hinged,

100 Slide Capacity, 1 Each

Each 66

13 Laboratory

Reagent

Immersion Oil Type B, High Viscosity,

16 oz.

16 oz. 33

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

Product Specifications

The contractor will manufacture and supply to USAID | GHSC-PSM the quantities of Laboratory supplies

as listed in the Commodity List in accordance with the specifications listed in this section which offer a

minimum description of the supplies required.

1. Microscopes Slides – Quantity: 594 boxes

• Precleaned slides with frosted end for easy labeling.

• Used for malaria smear preparation.

• Dimension - 25 x 75mm

• Color: Frosted White

• Unit Pack Size: 20 slides/box

• Quantity: 594 boxes

• Please provide manufacturer name and catalogue number

• Please provide estimated shipping specifications

• Please provide lead time based on incoterm

2. Microscopes Slide Folders/Tray– Quantity: 33

• Heavy Cardboard Construction that holds and protects 20 slides from dust.

• Dimension - 340L x 205W x 10H mm.

• Unit Pack Size: 20 slides capacity per box

• Quantity: 33




3. Potassium dihydrogen phosphate (KH2PO4)– Quantity: 66

• Baker analyzed, puriss p.a, ACS reagent, buffer substance, anhydrous, pH (5% solution) is

4.3 - 4.5,

• Formula: KH2PO4

• Formula weight: 136.09

• Reag. ISO

• Reag Ph. Eur.

• Purity 99.5-100.5%

• Unit Pack Size: 500 gm

• Quantity: 66

• Please provide proper storage requirements

• Please provide shelf life

• Is product Cold Chain? If so Items must be packed with internal refrigeration packing for

a minimum of 96 hours

• Is product considered Dangerous Goods (HAZMAT)? If so, Item must be packed per

IATA Dangerous Goods Regulations (DGR)

• Please provide Material Safety Data Sheet (MSDS) if applicable

• Please denote any other shipping restrictions


RFQ-716.0053-18-TLP-NGA/RO10058126 of 14



4. Weighing Balance- Quantity: 33

• Analytical and Precision Balances

• Excal Mode

• Model: PA 4201

• Readability 0.1mg

• Test Load 4200g

• Unit pack size: Each

• Quantity: 33




5. Timer- Quantity: 33

• Timer

• Three-Channel Alarm

• Traceable

• Battery Operated


• Quantity: 33




6. Giemsa stain powder: Quantity: 33

• Used as a chromosome stain and to differentiate nuclear morphology

• Contain azure dyes

• Form: powder

• Mp: 300 °C(lit.)

• Solubility ethanol: soluble1 mg/Ml

• Formula: C14H14CIN3S

• Molecular Weight: 291,8g/mol

• Colour - dark green to black green

• Unit pack size: 25 gm

• Quantity: 33



• Is product Cold Chain? If so Items must be packed with internal refrigeration packing

for a minimum of 96 hours




RFQ-716.0053-18-TLP-NGA/RO10058126 of 14





7. Glycerol: Quantity: 66

• AR grade

• Glycerol used both in sample preparation and gel formation for polyacrylamide

gel electrophoresis

• Glycerol (5-10%) increases the density of a sample so that the sample will layer

at the bottom of a gel’s sample well

• Glycerol also used to aid in casting gradient gels and as a protein stabilizer

• With storage buffer component

• Refractive index: n20/D 1.474(lit.)

• Bp: 182 °C/20 mmHg(lit.)

• Mp: 20 °C(lit.)

• Density 1.25 g/mL(lit.)

• Anion traces: sulfate (SO42-)

• Passes test

• Cation traces heavy metals (as Pb): ≤2 ppm

• ACS reagent >99.5%

• Unit pack size: 1 L

• Quantity: 66












8. Absolute Methanol: Quantity: 99

• AR grade

• Methanol Absolute

• Acetone free

• Suitable for use as a fixative and in preparing various Romanowsky type staining

solutions

• Vapor density 1.11 (vs air)

• Vapor pressure 410 mmHg (50 °C) 97.68 mmHg (20 °C)

• Autoignition temperature 725 °F

• Expl. lim. 36 %

• Refractive index n20/D 1.329(lit.)

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

• Bp 64.7 °C(lit.)

• Mp −98 °C(lit.)

• Density 0.791 g/mL at 25 °C(lit.)

• Unit pack size: 5 L

• Quantity: 99












9. Disodium hydrogen orthophosphate (dihydrate) - (Na2PO4): Quantity: 33

• Baker analyzed

• ACS reagent

• Buffer substance

• Dihydrate

• pH (5% solution) is 9.0 - 9.2

• Formula: Na2HPO4.2H2O

• Formula weight: 177.99

• Meets analytical specification of Ph. Eur., BP, 98.5-101% (calc. to the dried

substance)

• Unit pack size: 1 kg

• Quantity: 33





• Is product considered Dangerous Goods (HAZMAT)? If so, Item must be packed

per IATA Dangerous Goods Regulations (DGR)






10. Buffer Tablets pH 7.2: Quantity: 132

• For staining of blood smear

• Buffer tablets

• pH 7.2

• 100 tabs

• For preparing buffer solution acc. to WEISE for staining of blood smears

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

• Unit pack size: 100 tablets/bottle

• Quantity: 132



• Is product Cold Chain? If so Items must be packed with internal refrigeration

packing for a minimum of 96 hours

• Is product considered Dangerous Goods (HAZMAT)? If so, Item must be packed

per IATA Dangerous Goods Regulations (DGR)






11. pH meter: Quantity: 33

• Orion Versa Star Pro Ph

• Benchtop Meter

• VSTAR10 series


• Quantity: 33




12. Microscope Slide box: Quantity: 66

• Microscope slide box

• Nickel plated clasp

• Pin hinges

• ABS plastic

• Cork lined grooved numbered slots

• Stackable

• Inventory sheet 208mm x 175mm x 34mm capacity

• Unit pack size: 100 slides

• Quantity: 66




13. Immersion Oil - Type B: Quantity: 33

• Immersion Oil

• Type B

• Type B High-viscosity

• 16 fl Oz(450ml)

• Unit pack size: 16 fl Oz (450ml)

• Quantity: 33




RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

Please quote prices on the following basis: FCA 2010 - Supplier Dock (for international vendors) and

DDP (for local vendors) INCOTERM Basis. Quotations in response to this RFQ must be priced on a

fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in US

dollars (for international vendors) and Nigerian naira (for local vendors). Offers must remain valid for

not less than ninety (90) calendar days after the offer deadline.

As part of the response to this RFQ, the Offerors shall provide an estimated lead time for the specified

quantity (in calendar weeks) for each item quoted. Lead time means the period between the receipt of

a firm order and the time when the goods are ready for delivery in accordance with the specified

INCOTERM or otherwise transferred to GHSC-PSM. The lead time estimate presented in an offer in

response to this RFQ must be upheld in the performance of any resulting contract and shall be listed as

the Goods Availability Date (GAD). In review of the foregoing, if GAD expressed at the time of

solicitation in a number of weeks from when PSM issues and award for fulfillment is not maintained

by the Supplier at the point of order placement, it will be taken into account in future evaluations as

part of past performance. Since meeting the GAD is of the essence of this award, if the Supplier fails

to deliver any or all the Goods within the period specified in an Order, GHSC-PSM may without

prejudice to all its other remedies under the IDIQ subcontract, deduct from the Order price, liquidated

damages in accordance with the liquidated damages clause.

The prices (unit prices and extended prices) specified in the offer, and any subsequent

agreement/purchase order, are firm, fixed, all-inclusive total unit prices covering performance of all

supplier obligations under the subcontract. No additional sums will be payable for any change or

escalation in the cost of materials, equipment, packaging or labor; the costs of cooperating with

sampling, testing, inspection and other quality assurance requirements, when applicable; warranty-

related costs and charges; and, all other costs and charges of whatever description or amount in

connection with, necessary for, or resulting from a supplier's required performance.

The Offeror agrees that the Price(s) in the quote in response to this RFQ represent the lowest price(s)

at which Offeror currently sells the Goods under comparable terms and conditions to any United States

Government or US Government funded customers. If during the life of any subsequent subcontract, the

supplier sells the Goods to any U.S. Government or U.S. Government funded customer for a lower

price, it will promptly inform Chemonics and execute an amendment to the subcontract so that such

lower price applies to any pending or subsequent Goods delivered thereunder.

e. Period of performance Chemonics anticipates the period of performance of this subcontract to be for the duration of the lead

time from date of signature. The exact period of performance will be negotiated based on actual

proposed delivery timelines submitted with Offerors’ responses.

f. Taxes and Value Added Tax (VAT) The GHSC-PSM prime contract under which this procurement is funded does not permit the financing

of any taxes, VAT, tariffs, duties, or other levies imposed by any laws in effect in the Cooperating

Country. No such Cooperating Country taxes, VAT, charges, tariffs, duties or levies will be paid under

an order resulting from this RFQ. The Offeror shall not assess any cooperating country taxes, duties,

levies, etc. from which this USAID project is exempt.

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

According to the Nigerian withholding tax law, SAII is required to withhold the “subcontractor/vendor”

taxes from the gross amount payable to all Nigerian for-profit. In accordance with this requirement,

SAII shall withhold 5% for goods provided.

g. Offeror Eligibility By submitting an offer in response to this RFQ, the Offerors certify that it and their principal officers

are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government.

Chemonics will not award a contract to any firm that is debarred, suspended, or considered to be

ineligible by the U.S. Government. Offerors shall be requested to provide a DUNS number in order to

receive a sub-award valued at US $30,000 or more.1

B. Evaluation Criteria

GHSC-PSM anticipates the award of a subcontract with the Offeror(s) who follow the RFQ

instructions, meet the eligibility requirements established in this RFQ, are determined to be responsible,

and who are deemed eligible supplier(s) for the specified goods. Proposals that meet the minimum

technical requirements will be evaluated on the basis of the following criteria

• Price 80%

• Lead Time 20%

*Minimum technical requirements would include all the requested Annexes and requested

documents.

Chemonics reserves the right to include other criteria, based on the requirements of specific RFQ. Price

is significantly more important than other factors in award evaluation.

It is anticipated that award will be made on a best value analysis on the basis of original quotations and

the above referenced evaluation criteria among all suppliers who qualify. However, Chemonics reserves

the right to conduct negotiations with and/or request clarifications from any Offeror prior to award.

If there are significant deficiencies regarding responsiveness to the requirements of this RFQ, an offer

may be deemed “non-responsive” and thereby disqualified from consideration. Chemonics reserves the

right to waive immaterial deficiencies at its discretion. In submitting a response to this RFQ, the

Offerors understand that USAID is not a party to this solicitation and the Offerors agree that any

questions or concerns hereunder must be presented—in writing with full explanations—in accordance

with the guidance set forth in Section II.2, above, to Chemonics for consideration. Chemonics reserves

the right to cancel this RFQ at any time.

C. Terms and Conditions This is a Request for Quotations only. Issuance of this RFQ does not in any way obligate Chemonics,

the GHSC-PSM Project, or USAID to make an award or pay for costs incurred by the Offeror in the

preparation and submission of an offer.

Any award resulting from this RFQ will be in the form of Firm Unit Price Subcontract.

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

This solicitation is subject to Chemonics’ general terms and conditions and any attachments thereto. A

copy of the general terms and conditions are attached to this RFQ. Any resultant award will be governed

by these terms and conditions. Chemonics reserves the right to make revisions to the content, order,

and numbering of the provisions in the actual subcontract document prior to execution by Chemonics

and the selected Offeror. Issuance of a subcontract and placement of any orders thereunder is subject

to the availability of sufficient funds.

Risk of loss, damage, injury, or destruction of the goods shall be borne by the Offeror until custody is

transferred upon delivery to GHSC-PSM on behalf of USAID.

United States law prohibits transactions with, and the provision of resources and support to,

individuals and organizations associated with terrorism. The supplier under any award resulting from

this RFQ must ensure compliance with these laws.

D. Product utilization Items purchased under this Contract are not for use in the United States of America. Products supplied

under this Contract are a component of USAID’s integrated reproductive health strategy for developing

countries for use in Public sector family planning programs, and private sector family planning

programs (i.e., NGOs).

The product(s) will be donated to public health systems and to private non-profit family planning

institutions in developing countries selected by USAID. Community-based, non-profit distribution

systems, public or private are included as possible recipients of products supplied by this program.

These products may not be used by recipient institutions for resale to commercial institutions or in

response to bids on local or international tenders.

E. Packing, Shipping and Delivery Specifications: Packaging, packing and marking shall be similar or equal of the Offeror’s normal and standard

commercial packing. Offerors must include details of the estimated shipping specification with each

quotation as follows:

• Number of boxes, per pallet, per destination and total number of boxes

• Number of pallet, per destination and total number of pallet

• Gross Weight (kgs) and dimensions (cms) of each pallet and destination

• Total gross weight (kgs) and total cube (m3) of each pallet and destination

Any Cold Chain or Dangerous Goods (HAZMAT) products must be packed accordingly per

individual requirements in compliance with IATA regulations for cold chain and dangerous goods

shipping.

➢ Quote Cold Chain packaging separately per line item

➢ Quote Hazardous packaging separately per line item

As part of its response to this RFQ, each Offeror is expected to provide an estimated lead time of

specified quantity (in calendar weeks). Lead time means the period between the receipts of firm

order until the goods are delivered or ready for pick-up depending on incoterm. The lead time

estimate presented in an offer in response to this RFQ must be upheld in the performance of any

resulting contract.

RFQ-716.0053-18-TLP-NGA/RO10058126 of 14

Note:

• Interested offerors are to provide prices and requested details on a line-by-line basis.

• Offerors are expected to provide their best and most competitive prices.

• Provision of Samples – All Offerors submitting quotes may be requested to submit samples.

Detailed descriptions, pictures, URL’s should be provided where samples cannot be made

available.

• Items to be delivered should be the freshest available stock and must have minimum

remaining shelf life [RSL] of at least 75% at the time of delivery.

• Any packaging or pallet charges must be included in the quote as contracts are firm fixed

priced.

• Annex 5 (Price Quotation Form) should be submitted in excel and PDF format.

request for quotations (rfq) · the quotations must contain a detailed specification of the product...

Documents