Request for Proposals (RFP)Vendor Conference

Date:Date: September 18, 2002September 18, 2002

Time:Time: 1:00 P.M. 1:00 P.M.

Location: Agency Training RoomLocation: Agency Training Room

Illinois EPA Illinois EPA

1021 North Grand Avenue East1021 North Grand Avenue East

Springfield, IllinoisSpringfield, Illinois

Agenda WelcomeWelcome Brief overview of RFPBrief overview of RFP Questions from participantsQuestions from participants

> Q> Questions will be taken on 4 x 6 cardsuestions will be taken on 4 x 6 cards

> All questions and answers will be > All questions and answers will be published and added as an addendum to published and added as an addendum to the RFP on the website along with this the RFP on the website along with this presentationpresentation

Bid Submittal

Must be received by:Must be received by:

October 22, 2002, 2:00 p.m. local timeOctober 22, 2002, 2:00 p.m. local time

1 Signed original – and – 6 copies1 Signed original – and – 6 copies

Submit price in a separate sealed envelope Submit price in a separate sealed envelope in the offer containerin the offer container

Bid Evaluation / Award 200 point possible200 point possible

> 150 for the responsiveness portion> 150 for the responsiveness portion> 50 for the price portion> 50 for the price portion

Price portion to be based on the 2 watersheds Price portion to be based on the 2 watersheds on page 5 of the RFP (on page 5 of the RFP (does not mean these are does not mean these are the watersheds for which TMDLs will be the watersheds for which TMDLs will be developeddeveloped))

2 or 3 consultants will be selected and 2 or 3 consultants will be selected and awarded contractsawarded contracts

Term of the Contract @ least 2 years with an option to be @ least 2 years with an option to be

renewed for a 3renewed for a 3rdrd year year Work (stages) may be assigned at any time Work (stages) may be assigned at any time

during the contract period via contract during the contract period via contract amendmentsamendments

Cost proposals for contract amendments Cost proposals for contract amendments will be firm-fixed will be firm-fixed

There will not be another RFP for 3 yearsThere will not be another RFP for 3 years

Stage 1

Data Analysis, Watershed Characterization, Data Analysis, Watershed Characterization, Methodology SelectionMethodology Selection-Description of the watershed-Description of the watershed

-Collection/Analysis of all readily available data,-Collection/Analysis of all readily available data,-Identification of methodologies/procedures/models-Identification of methodologies/procedures/models-Describes data adequacy for credible TMDL-Describes data adequacy for credible TMDL-Identifies what additional data to be collected-Identifies what additional data to be collected-Hold 1 public meeting-Hold 1 public meeting

Stage 2

Data CollectionData Collection-The Agency will evaluate the Stage 1 final report -The Agency will evaluate the Stage 1 final report

and attempt to collect additional data as neededand attempt to collect additional data as needed-This could be done one of two ways:-This could be done one of two ways:

* The Agency will collect the data* The Agency will collect the data* The Agency will arrange for collection * The Agency will arrange for collection

of the data by contract amendment of the data by contract amendment > data collected by anyone other than the > data collected by anyone other than the

Agency will only be conducted Agency will only be conducted following approval of a QAPPfollowing approval of a QAPP

Stage 3

Model Calibration, TMDL Scenarios, Model Calibration, TMDL Scenarios, Implementation PlanImplementation Plan

-Develop TMDLs utilizing information from Stages -Develop TMDLs utilizing information from Stages

1 & 21 & 2

-Develop/Evaluate several allocation scenarios-Develop/Evaluate several allocation scenarios

-Develop an implementation plan-Develop an implementation plan

-Hold 1 public meeting, 1 public hearing-Hold 1 public meeting, 1 public hearing

All Stages Require

Continuous consultation with the AgencyContinuous consultation with the Agency Quarterly electronic status reportsQuarterly electronic status reports Interim and Final ReportsInterim and Final Reports

TMDL Stage Assignment Any stage may be assigned to any of the 2 Any stage may be assigned to any of the 2

or 3 consultants under contract at any timeor 3 consultants under contract at any time Therefore, any consultant bidding must Therefore, any consultant bidding must

have the ability to carry out all 3 stages have the ability to carry out all 3 stages defined in the RFPdefined in the RFP

Anyone bidding must have the capability to Anyone bidding must have the capability to develop TMDLs for develop TMDLs for bothboth urban and rural urban and rural watershedswatersheds

Rate Sheet

Will be used for developing project costs Will be used for developing project costs for contract amendmentsfor contract amendments

Agency reserves the right to negotiate ratesAgency reserves the right to negotiate rates

> reserve the right to reject the proposal in > reserve the right to reject the proposal in

total if a fair and reasonable rate cannot total if a fair and reasonable rate cannot

be negotiatedbe negotiated

Watershed Pricing / Compensation Sheet Will be used to determine the pricing Will be used to determine the pricing

portion of the bidportion of the bid A separate sheet must be completed for A separate sheet must be completed for

eacheach watershed identified on page 5 watershed identified on page 5 Rates used on Watershed Pricing / Rates used on Watershed Pricing /

Compensation Sheet must match those on Compensation Sheet must match those on the Rate Sheetthe Rate Sheet

Questions???

Questions???

Questions???