Request for Proposals Notification

When to use?

When to use…..

• Federal funds to be used as reimbursement for PE, R/W, CE.

• 100% local funds for PE and/or R/W to be used as credit

• Not required if PE, R/W or CE 100% Local funded (even if FHWA funds in CN)

• LPA NAME __________• RFP# _______________• Posting Date _________• Project Location ________________• Response Due Date and Time _____• Contact for Questions _____________• Submit To: ______________________• DBE goal _______%

RFP Submittal Requirements

• Letter of Interest (including attachments)

• One (1) signed Affirmative Action Certification (including attachments)

Letter of Interest (LoI) general instructions

• Must be received by due date

• Details on number of pages (maximum)

• No additional brochures, etc.

Letter of Interest (LoI) Content

• Consultant Identifications and qualifications

• Key Staff and Project approach

Letter of Interest ContentIdentification and Qualifications

– Firm name and person authorized to negotiate– Sub consultants, DBE status, and percent of

work– Personnel resumes and additional information

Letter of Interest ContentKey Staff and Project Approach

• List Project Manager and key staff experience

• Describe staff capacity and ability• Describe present workload• Provide a description of your project

approach

Requirements for Affirmative Action Certification

• A completed form for items that identify a DBE goal (identifies DBE firm and % participation)

• DBE certification

• Show good faith efforts if goal not met

Work Item Details• LPA Name• Project location• District• Project Phases included• Project Description• Estimated Construction Amount• DBE Goal• Term of Contract and Funding• Required Prequalification Categories

Selection Procedures• Selected for work items• Selected based on LoI and other documents• Selected based on Selection Rating• Consultant is Pre-qualified (if not pre-

qualified, additional steps will be required as related in the LPA Architectural and Engineering Firm Selection Procedures)