REQUEST FOR PROPOSALS Development of an Asset Management Plan

The Township of North Glengarry 90 Main Street South Alexandria, Ontario K0C 1A0

MHPM Doc. 820210-0004(2.0) Page 1.

TABLE OF CONTENTS

OVERVIEW ....................................................................................................................................... 2 Introduction ................................................................................................................................................... 2 

Background ................................................................................................................................................... 2 

Existing Documentation Available to Successful Proponent .................................................................. 2 

Form of contract ........................................................................................................................................... 2 

SUBMISSION REQUIREMENTS ..................................................................................................... 3 Confidentiality ............................................................................................................................................... 3 

Proposal Schedule ....................................................................................................................................... 3 

Questions and Clarifications ....................................................................................................................... 3 

RFP Submissions ......................................................................................................................................... 4 

RFP Terms and Conditions ......................................................................................................................... 4 

Rights Reserved by the Township .............................................................................................................. 4 

Insurance and Indemnification ................................................................................................................... 4 

Conflict of Interest ........................................................................................................................................ 5 

Designated Project Manager ....................................................................................................................... 5 

SERVICES ........................................................................................................................................ 6 General Responsibilities ............................................................................................................................. 6 

Identifying the State of Local Infrastructure .............................................................................................. 6 

Identifying the Expected Levels of Service ............................................................................................... 6 

Identifying the Asset Management Strategy ............................................................................................. 7 

Identfiying the Financing Strategy ............................................................................................................. 7 

SCHEDULE ...................................................................................................................................... 8 

PROPOSAL FORMAT ..................................................................................................................... 9 Section 1: Overview ..................................................................................................................................... 9 

Section 2: Work Program ............................................................................................................................ 9 

Section 3: Organization .............................................................................................................................. 9 

Section 4: Fee ............................................................................................................................................. 10 

Proposal Evaluation ..................................................................................................................... 11 

MHPM Doc. 820210-0004(2.0) Page 2.

OVERVIEW

Introduction

The Township of North Glengarry (hereinafter, the Township) is seeking proposals from qualified consultants

to assist in the development of an Asset Management Plan (hereinafter, AMP) in accordance with the

guideline produced by the Ontario government (hereinafter, the Province), titled Building Together: Guide for

Municipal Asset Management Plans. The resultant plan will provide the Township with action items going

forward. In December 2012, the Township was allocated $ 22,845.46 by the Province through the Municipal

Infrastructure Investment Initiative to complete this work. The Township is ready to add $5,000.00 to

supplement the amount granted.

Background

The Province has committed to invest $35 billion in infrastructure over the next three years. To ensure the

effective use of those funds, the Province now requires that, for any provincially funded capital project, the

applicant-municipality must demonstrate how the proposed project fits into a detailed AMP. To that end, the

Province is assisting municipalities in the creation of AMPs. The goal is to: ensure the good stewardship of

infrastructure assets universally across Ontario; move towards the optimal use of a full range of

infrastructure financing tools; and address the structural challenges facing small communities.

The Township has previously compiled a list of its capital assets for accounting purposes and has drafted

long-term (5 year) financial plans. The objective of this project is to review relevant existing data, assemble it

in accordance with the Province’s guideline, identify and supply what is missing in order to provide the

Township with a comprehensive, detailed AMP. The final deliverable should provide a plan of how to get the

most value out of the Township’s assets and should effectively plan for the future.

The Township covers 643.69 square kilometers and has a population of 10,251 residents. It is located in

Eastern Ontario, south of highway 417, adjacent to the Ontario-Quebec border.

Existing Documentation Available to Successful Proponent

1. Township of North Glengarry, Long-Term Financial Plan, 2013-2017 (DRAFT)

2. Township of North Glengarry, Asset Inventory Spreadsheet (2011)

3. Township of North Glengarry, OSIM Inspection Report (2011) – for bridges

4. Township of North Glengarry, Roads Need Study (2011) – for roads

5. Sanitary Collection System Study (2009), Alexandria, Municipality of North Glengarry – for sewers.

Form of contract

Consultants will be required to enter into a Municipal Engineers Association(MEA) / Consulting Engineers of

Ontario (CEO), Agreement for Professional Consulting Services 2006 for this assignment.

MHPM Doc. 820210-0004(2.0) Page 3.

SUBMISSION REQUIREMENTS

Confidentiality

A Proponent receiving this RFP may not use, disclose, or duplicate it for any purpose other than to prepare

a response. The Proponent shall keep the Township’s data confidential and shall not disclose its content to

any other party, other than to those internal employees or agents responsible for preparing a submission,

without the prior written approval of the Township. Receipt of this RFP does not entitle the Proponent to

associate its services with the Township in any way, nor represents in anyway that the Township has

employed or endorsed the Proponent’s services. Any such association or endorsement being contemplated

by the Proponent must receive the prior written approval of the Township.

The Township will not disclose or share one Proponent's response to this RFP with other Proponents or

other organizations.

The submission of a proposal indicates acceptance by the respondent to all of the conditions contained in

this Request for Proposal unless clearly and specifically noted in the proposal submitted and confirmed in

the formal contract between the Township and the Proponent. Deviations from the Request for Proposal

must be clearly identified in the written submission. Proposals are subject to a formal contract being

negotiated, prepared and executed. The Township reserves the right to negotiate the terms and conditions

of the contract.

Proposal Schedule

Task Date

Issue Request For Proposal Wednesday, March 27, 2013

Deadline for Questions Wednesday, April 10, 2013

Deadline for issuing Addenda Thursday, April 11, 2013

Receive Proposals Monday, April 15, 2013 by 2:00:00PM

Proponent Evaluation 2 weeks

Presentation to Council Tuesday, April 30, 2013

Contract Award Wednesday, May 1, 2013

Questions and Clarifications

Inquiries regarding this Request for Proposal are to be sent by email to Patrick Charmet of MHPM Project

Managers Inc., patrick.charmet@mhpm.com. Inquiries must not be directed to Township employees. No

clarification requests will be accepted by telephone. Responses to clarification requests will be provided to

all interested parties.

Any and all changes to the RFP required before the proposal closing will be issued in the form of a written

Addendum. If Addenda are issued, the Proponents must acknowledge their receipt in the appropriate

section of the Response Form. The Township will assume no responsibility for oral instructions or

MHPM Doc. 820210-0004(2.0) Page 4.

suggestions.

RFP Submissions

Proponents are required to submit two (2) bound copies of their proposal on 8 ½ x 11 paper and one (1)

electronic version (in Microsoft Word format or PDF), in a sealed envelope, clearly identified as

Development of an Asset Management Plan, to:

The Township of North Glengarry

90 Main Street South

Alexandria, Ontario K0C 1A0

Attn: Daniel Gagnon, Chief Administrative Officer, Township of North Glengarry

Proposals will be received at the above address until 2:00:00 p.m. on Monday, April 15, 2013.

RFP Terms and Conditions

Proposals received later than the specified closing time may be rejected by the Township as informal. The

terms and conditions of the proposal offer shall remain firm and open for acceptance by the Township for a

period of ninety (90) days from date of closing.

Final acceptance of the proposal will be subject to the successful negotiation and execution of a written

contract meeting the expenditure limits and required terms and conditions acceptable to the Township. The

acceptance or rejection of any proposal will be made pursuant to the policies of the Township.

Rights Reserved by the Township

The Township is not liable for any costs incurred by interested parties in the preparation of their response to

this request or subsequent interviews. Furthermore, the Township shall not be responsible for any liabilities,

cost, loss or damage incurred, sustained or suffered by any interested party, prior or subsequent to, or by

reason of the acceptance, or non-acceptance by the Township of any response, or by reason of any delay in

the acceptance of the response.

The Township reserves the right to request Proponents to provide additional information and address

specific requirements not accurately or adequately covered in their initial submissions. The Township

reserves the right to modify any and all requirements stated in the Request for Proposal at anytime prior to

the possible awarding of a contract.

Insurance and Indemnification

The successful Proponent shall at its own expense obtain and maintain until the termination of the contract,

and provide the Township with evidence of:

1. Professional Liability insurance covering the work and services described in this Agreement for an

amount not less than three million dollars ($5,000,000) per occurrence.

2. Comprehensive General Liability insurance on an occurrence basis for an amount not less than five

million ($5,000,000) dollars.

3. Automobile Liability insurance for an amount not less than one million ($1,000,000) dollars, on forms

meeting statutory requirements covering all vehicles used in any manner in connection with the

MHPM Doc. 820210-0004(2.0) Page 5.

performance of the work of this Agreement.

The policies described above will not be cancelled or permitted to lapse unless the insurer notifies the

Township in writing at least thirty days prior to the effective date of cancellation or expiry.

Conflict of Interest

The Proponent agrees to be bound by the following requirements.

Except as identified in the proposal or as specified in the contract, the Proponent must certify in its proposal:

That no person either natural or body corporate, other than the Proponent, has or will have any

interest or share in this proposal or in the proposed contract, and

There is no collusion or arrangement between the Proponent and any other Proponent(s) in

connection with this project, and

The Proponent has no knowledge of the contents of other proposals and has made no comparison

of figures or agreement or arrangement, express or implied, with any other party in connection with

the making of the proposal.

Neither the Proponent nor any employee of the Proponent shall have any direct or indirect interest in an

entity that provides goods or services to the Project. Proponents chosen to participate in this RFP process

shall disclose prior to entering into an agreement any potential conflict of interest. If such conflict does exist,

the Township may at its discretion withhold the award of a contract from the Proponent until the matter is

resolved.

Neither the Proponent nor any employee of the Proponent shall offer or receive any entertainment, gifts,

gratuities, donations, discounts, fees, payment, commission, reward, special service, incentive, or other

remuneration or compensation of any kind (“inducement”), regardless of value, to or from any employee of

the Township, any consultant or contractor employed by the Township, any real estate representative acting

on behalf of the Township, or any vendor of goods or services to the project. The Proponent agrees to

immediately inform the Township immediately upon being offered any such inducement.

The Proponent chosen to provide service to the project shall continue to be bound by the foregoing

prohibitions after the execution of a contract agreement.

Designated Project Manager

The Proponent shall identify within its proposal submission an individual who shall be the Designated Project

Manager (hereinafter, DPM). The DPM shall be the Proponent’s project manager responsible for the

delivery of the AMP. The DPM, and not subordinate staff, shall at all times be directly responsible for the

management of the AMP. The DPM shall be responsible for attending and chairing meetings of the project

team for the duration of the contract. The DPM shall not be replaced without the prior written consent of the

Township.

MHPM Doc. 820210-0004(2.0) Page 6.

SERVICES The successful Proponent will provide comprehensive management and control of all aspects of the AMP

preparation.

The following is the scope of services the Proponent is expected to supply:

General Responsibilities

1. Review existing asset management practices and related documents 2. A list of Township assets are listed in the Asset Inventory Spreadsheet (2011). 3. Assign a DPM to be the main contact 4. Establish protocol for all communication issues throughout the assignment 5. Chair and minute regular meetings with the Township 6. Seek input from various departments and stakeholders 7. Provide a draft and final report structured as follows (in accordance with the Province’s Building

Together Guide): i. Executive Summary ii. Introduction iii. State of Local Infrastructure iv. Expected Levels of Service v. Asset Management Strategy vi. Financing Strategy

8. Complete an on site presentation of the final report recommendations (to be held at Council or a similar meeting)

9. Provide five (5) hard copies of final report, as well as an electronic copy in MSWord and in a publishable PDF format.

Identifying the State of Local Infrastructure

1. Review existing infrastructure condition assessments and existing documentation, including 2. Gather basic asset information for all Township assets, referring firstly to the Township’s existing

documentation. In addition to ‘type’ and ‘description’, provide ‘location’, ‘expected useful life’, and ‘quantity/length’. Investigate and provide information where necessary for completeness

3. For each asset, provide financial valuation using historical costs and depreciation assumptions, and provide replacement costs, referring firstly to the Township’s existing documentation

4. Gather asset age for all Township assets, referring firstly to the Township’s existing documentation. Investigate and provide information where necessary for completeness

5. Assess asset condition according to standard engineering practices for all Township assets and rate conditions on a scale of “good”, “fair” and “poor”. Refer firstly to the Township’s existing documentation

6. Record all assumptions 7. Provide best-practices and provincial requirements for how and when information regarding

characteristics, value, and condition of assets will be updated

Identifying the Expected Levels of Service

1. Define the performance measures associated with Township assets. In consultation with the Township, define realistic targets and timeframes to achieve those targets if they are not already being achieved

2. Assess the current performance of all Township assets and show this performance relative to the targets set out, referring firstly to the Township’s existing documentation

3. Discuss external trends that may affect expected levels of service or the Township’s ability to meet them

4. Provide best-practices for how and when information regarding performance and targets will be

MHPM Doc. 820210-0004(2.0) Page 7.

updated

Identifying the Asset Management Strategy

1. Develop a 10-year implementation plan, optimizing expenditures as they relate to lifecycle costs and benefits Summarize the planned actions shown in the draft Long-Term Financial Plan, 2013-2017;

Clarify as required with the Township In consultation with the Township, provide recommendations for additional or alternate actions

that will enable the assets to provide the desired level of service in a sustainable way, at the lowest lifecycle cost

2. Show comparative lifecycle, direct and indirect costs and benefits of alternate actions to achieving the desired level of service

3. Investigate and provide procurement options for the planned and recommended actions. 4. Assess and comment on the risks with the planned and recommended actions 5. Provide best-practices for how and when information regarding planned actions, options analysis

and risks will be updated

Identfiying the Financing Strategy

1. Provide a financial plan in support of the 10-year implementation plan that shows revenues across multiple confirmed funding streams

2. Categorize and identify all planned expenditures as either: Non-infrastructure solution Maintenance activitiy Renewal/rehabilitation activity Replacement activity Disposal activity Expansion activity

3. Gather actual expenditures for the last 2 years, referring firstly to the Township’s existing documentation

4. Identify the confirmed annual funding streams and revenues 5. Identify any funding shortfalls and provide recommendations for how to bridge the gap 6. Record all assumptions 7. Provide best-practices for how and when information regarding the 10-year plan, funding revenues

and assumptions will be updated

MHPM Doc. 820210-0004(2.0) Page 8.

SCHEDULE Commence Work – Thursday, May 2, 2013

Draft Report – Friday, June 14, 2013

Final Report – Friday, June 28, 2013

MHPM Doc. 820210-0004(2.0) Page 9.

PROPOSAL FORMAT The Township is seeking proposals from Proponents who are both interested and capable of undertaking

the project. The onus is on the Proponent to show their knowledge, understanding and capacity to conduct

the work outlined in this Request for Proposal. The responses will be assessed according to how well they

assure the Township of success in relation to the submission requirements. The detail and clarity of the

written submission will be considered indicative of the respondent’s expertise and competence.

Section 1: Overview

(maximum of two (2) 8 ½” x 11” pages, one sided)

Provide: A narrative demonstrating the firm’s understanding of the full scope of services Confirmation of the firm’s services responding to the required Scope of Services

Section 2: Work Program

(maximum of three(3) 8 ½” x 11” pages, one sided)

Provide:

Approach and methodology to be pursued for the provision of the services identified in the RFP

Section 3: Organization

(maximum of five (5) 8 ½” x 11” pages, one sided)

Provide: The Proponent Organization

Description of your firm and the type of services offered. Ownership Organization and management structure

Experience

Provide examples of comparable projects, where the Proponent developed AMPs, condition assessments of municipal assets and financing strategies.

Demonstration of capability, capacity and experience of the project management firm in providing service to comparable assignments.

Project Team

Identify the Team proposed for the Township assignment. Describe the organization of the Team, their roles and responsibilities for the mandate. For each member of the Project Team, confirm the individual is a full-time, permanent employee of

the Proponent. Demonstrate the experience and capability of the members of the Team As an Appendix to the proposal, provide resumes for all members of the project team clearly

indicating that the personnel have a minimum of ten (10) years experience in the provision of the Scope of Services; identification of the personnel’s educational qualifications, professional affiliations, and years of experience.

MHPM Doc. 820210-0004(2.0) Page 10.

Section 4: Fee

(maximum of two (2) 8 ½” x 11” page - one sided)

Provide: A fixed price proposal to provide the Services described in this RFP. Hourly rates for project team.

MHPM Doc. 820210-0004(2.0) Page 11.

Proposal Evaluation An evaluation team will evaluate proposals. By responding to this RFP Proponents agree to accept the

recommendation of the Evaluation Team as to the successful Proponent and acknowledge and agree that

the Township makes the final decision.

The proposal will be evaluated against the following criteria:

Section 1 Overview 15 points Section 2: Work Program 30 points Section 3: Organization

Proponent Organization 10 points Experience 10 points Project Team 10 points

Section 4: Fee 25 points Maximum Points 100 points

TABLE OF CONTENTS Page

Executive Summary 2

Assumptions 3

Five Year Forecast ‐ Statement of Financial Activities 4‐5

Five Year Forecast ‐ Statement of Financial Activities, Detail 6‐7

Five year Forecast ‐ Capital Expenditures 8

Five year Forecast ‐ Capital Expenditures, Detail 9‐10

Five year Tangible Capital Assets Continuity Schedule 11‐13

Five Year Long‐Term Debt Continuity Schedule 14

Five Year Long‐Term Debt Continuity Schedule, Detail 15‐17

Five Year Long‐Term Debt Continuity Schedule, New Projects 18‐19

Five Year Reserves and Reserve Fund Continuity Schedule 20‐21

Five year Forecast ‐ Statement of Financial Position 22

Five Year Forecast ‐ Change in Net Financial Assets 23

Five Year Forecast ‐ Changes in Cash Flows 24

Property Tax Assessments, 2008‐2012 25

Five Year Financial Review‐ Statement of Financial Assets, 2008‐2012 26‐27

Five Year Financial Review‐ Statement of Financial Assets, Detail, 2008‐2012 28‐29

Five Year Financial Review‐ Statement of Financial Assets, Water and Sewer, 2008‐2012 30

Township of North Glengarry

Long‐Term Financial Plan 

2013‐2017

DRAFT ‐ FOR DISCUSSION PURPOSES ONLY

1 Craig Keen Despatie Markell LLP 

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Township of North Glengarry 

Capital Asset Continuity Schedule ‐ By Asset

2011

Closing Opening

Land Opening Additions Disposals Closing Opening Additions Disposals Closing NBV NBVGeneral Government 88,563.38 - - 88,563.38 - - - - 88,563.38 88,563.38 Protection to Persons and Property - - - - - - - - - - Transportation - - - - - - - - - - Environment - - - - - - - - - - Water and Sewer - - - - - - - - - - Recreation - - - - - - - - - -

GSP - - - - Planning and Development - - - - - - - - - -

88,563.38 - - 88,563.38 - - - - 88,563.38 88,563.38

Land ImprovementsGeneral Government 26,974.63 44,290.87 - 71,265.50 25,284.99 4,911.97 - 30,196.96 41,068.54 1,689.64 Protection to Persons and Property 54,452.45 - - 54,452.45 3,542.26 5,445.25 - 8,987.51 45,464.95 50,910.19 Transportation - - - - - - - - - - Environment - 90,473.13 - 90,473.13 - 1,130.91 - 1,130.91 89,342.22 - Water and Sewer 1,089.14 - - 1,089.14 54.46 108.91 - 163.37 925.77 1,034.68 Recreation 156,289.43 - - 156,289.43 23,160.74 15,628.94 - 38,789.68 117,499.75 133,128.69 GSP - 17,400.00 - 17,400.00 - 870.00 - 870.00 16,530.00 - Planning and Development - - - - - - - - - -

238,805.65 152,164.00 - 390,969.65 52,042.45 28,095.99 - 80,138.44 310,831.21 186,763.20

BuildingsGeneral Government 348,534.42 7,239.96 - 355,774.38 272,145.98 14,829.28 - 286,975.26 68,799.12 76,388.44 Protection to Persons and Property 492,971.83 - - 492,971.83 284,710.52 10,086.71 - 294,797.23 198,174.60 208,261.31 Transportation 422,784.06 - - 422,784.06 674,014.97 9,503.04 - 683,518.01 260,733.95- 251,230.91- Environment 1,882,173.00 1,204,798.58 - 3,086,971.58 1,174,787.00 26,739.84 - 1,201,526.84 1,885,444.74 707,386.00 Water and Sewer 12,133,509.33 - - 12,133,509.33 6,845,953.28 338,293.07 - 7,184,246.35 4,949,262.98 5,287,556.05 Recreation 5,223,260.96 40,358.37 - 5,263,619.33 1,667,963.97 136,559.65 - 1,804,523.62 3,459,095.71 3,555,296.99 GSP 1,538,148.85 - - 1,538,148.85 789,966.89 38,453.72 - 828,420.61 709,728.24 748,181.96

Planning and Development - - 22,041,382.45 1,252,396.91 - 23,293,779.36 11,709,542.61 574,465.31 - 12,284,007.92 11,009,771.44 10,331,839.84

Vehicles

General Government - - - - - - - - Protection to Persons and Property 1,821,658.00 261,367.31 - 2,083,025.31 1,186,418.28 88,168.66 - 1,274,586.94 808,438.37 635,239.72 Transportation 2,564,330.15 83,265.17 24,561.00- 2,623,034.32 1,205,201.07 100,049.97 24,561.00- 1,280,690.04 1,342,344.28 1,359,129.08 Environment 296,276.00 24,288.64 30,989.00- 289,575.64 253,880.00 10,313.43 21,692.00- 242,501.43 47,074.21 42,396.00 Water and Sewer 113,794.15 - 27,722.00- 86,072.15 74,699.98 5,385.62 25,874.00- 54,211.60 31,860.55 39,094.17 Recreation 18,438.00 - - 18,438.00 16,227.00 737.52 - 16,964.52 1,473.48 2,211.00

GSP - - Planning and Development - 38,743.64 - 38,743.64 - 1,937.18 - 1,937.18 36,806.46 -

4,814,496.30 407,664.76 83,272.00- 5,138,889.06 2,736,426.33 206,592.38 72,127.00- 2,870,891.71 2,267,997.35 2,078,069.97

Equipment - - General Government 237,958.45 30,783.78 - 268,742.23 69,382.01 14,939.19 - 84,321.20 184,421.03 168,576.44 Protection to Persons and Property 649,970.16 80,244.28 - 730,214.44 370,319.39 46,395.19 - 416,714.58 313,499.86 279,650.77 Transportation 357,000.20 195,915.58 - 552,915.78 270,107.93 25,522.20 - 295,630.13 257,285.65 86,892.27 Environment 637,324.82 - - 637,324.82 431,871.18 47,541.22 - 479,412.40 157,912.42 205,453.64 Water and Sewer 1,250,896.21 - - 1,250,896.21 670,581.95 76,876.67 - 747,458.62 503,437.59 580,314.26 Recreation 1,299,999.54 80,085.69 - 1,380,085.23 576,254.21 108,359.30 - 684,613.51 695,471.72 723,745.33 GSP 271,703.97 193,932.10 - 465,636.07 146,099.85 17,106.02 - 163,205.87 302,430.20 125,604.12 Planning and Development 1,000.00 1,500.00 - 2,500.00 150.00 100.00 - 250.00 2,250.00 850.00

4,705,853.35     582,461.43          ‐                   5,288,314.78           2,534,766.52        336,839.80     ‐                2,871,606.32    2,416,708.46        2,171,086.83    

Work in ProgressWater and Sewer 143,519.32 184,772.75 - 328,292.07 - - - - 328,292.07 143,519.32 Recreation - - - - - - - - - -

143,519.32         184,772.75          ‐                   328,292.07              ‐                          ‐                    ‐                ‐                      328,292.07           143,519.32       

Bridges 4,365,658.41 481,816.09 - 4,847,474.50 2,353,580.57 86,426.12 - 2,440,006.69 2,407,467.81 2,012,077.84

- -

Roads 11,484,006.82 939,408.75 - 12,423,415.57 6,841,908.98 495,254.46 4,884.00- 7,332,279.44 5,091,136.13 4,642,097.84

- -

Water Distribution 5,831,485.00 2,900,062.25 - 8,731,547.25 592,811.58 75,293.79 - 668,105.37 8,063,441.88 5,238,673.42

- -

Sewer Collection 9,034,137.41 218,478.55 - 9,252,615.96 1,483,899.98 105,263.03 - 1,589,163.01 7,663,452.95 7,550,237.43

Total 62,747,908.09 7,119,225.49 83,272.00- 69,783,861.58 28,304,979.02 1,908,230.88 77,011.00- 30,136,198.89 39,647,662.69 34,442,929.07

Cost Accum Amort

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TOWNSHIP OF NORTH GLENGARRY 2011 OSIM INSPECTION REPORT

Prepared for: North Glengarry Township 90 Main Street Alexandria, Ontario K0C 1A0 Prepared by: THE GREER GALLOWAY GROUP INC. ENGINEERS AND PLANNERS 1620 Wallbridge-Loyalist Rd. Belleville, Ontario K8N 4Z5

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Township of North Glengarry

Road Needs Study

June 13, 2011

115 Walgreen Road, R.R.3 Carp, Ontario, K0A 1L0

Tel.: 613.836.2184 Fax: 613.836.3742 www.mcintoshperry.com

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TABLE OF CONTENTS

Page

1.0 INTRODUCTION ................................................................................................... 1

2.0 STUDY METHODOLOGY ..................................................................................... 2

3.0 ROAD STANDARDS ............................................................................................. 6

4.0 BENCHMARK COSTS .......................................................................................... 9

5.0 PUBLIC WORKS ORGANIZATIONAL STRUCTURE ......................................... 11

6.0 HISTORICAL CAPITAL SPENDING ................................................................... 13

7.0 FIVE YEAR CAPITAL PLAN FOR VEHICLES AND EQUIPMENT ..................... 14

8.0 FIVE YEAR CAPITAL PLAN FOR HOUSING ..................................................... 16

9.0 FIVE YEAR CAPITAL PLAN FOR ROADS ......................................................... 17

10.0 SUMMARY .......................................................................................................... 20

APPENDIX A ROAD APPRAISALS APPENDIX B CONDITION RATINGS APPENDIX C BACKLOG OF CONSTRUCTION NEEDS

MAP 1 ROAD INVENTORY BY SURFACE TYPE AND SECTION NO. MAP 2 NOW DEFICIENT ROADS MAP 3 FIVE YEAR PROGRAM

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