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REQUEST FOR INFORMATION TECHNOLOGY

CONTRACT SERVICES

RFP NO. 5969

Ellucian Colleague Unidata to SQL Migration –

Phase ONE & Phase TWO

MACOMB COMMUNITY COLLEGE

WARREN, MICHIGAN

PROPOSALS DUE NO LATER THAN

Friday, July 29, 2016 at 2:00 P.M.

Submit Bid To:Mailing Address

Macomb Community College Dennis Costello-Purchasing Department

14500 E. Twelve Mile Road Warren, MI 48088-3896

Office LocationMacomb Community College

16000 Hall RoadSuite 1A

Clinton Township, MI 48038Phone: (586) 445-7308

Email to:Dennis Costello

[email protected]: (586) 445-7308

mailto:[email protected]

RFP No. 5969 5/24/2023

INFORMATION TECHNOLOGY CONSULTANT SERVICES:

Ellucian Colleague Unidata to SQL migration

1. PROJECT OVERVIEW

Macomb Community College is preparing to migrate its Unidata/HP-UX Ellucian Colleague environment to a Microsoft SQL platform. This long term project consists of three phases:

1. Move UniData/HP-UX Colleague system administration to a firm specializing in that competency so Macomb can focus existing internal resources on SQL migration planning and employee retraining.

2. Conduct third party “SQL readiness” study: Unidata-to-SQL and HP-UX to Windows migration scoping assessment.

3. Unidata to SQL Migration.

Through this RFP, the College seeks to locate firms (or firm) for phases one and two. The College will accept bids for either or both.

Firms bidding on phase one must have extensive, proven experience in Ellucian Colleague/Unidata/HP-UX administration.

Firms bidding on phase two must have extensive, proven experience in migrating heavily customized Ellucian Colleague/Unidata/HP-UX based institutions to a SQL environment, including automated tools to identify customizations and estimate effort.

An RFP for phase three will be released at a later date based on outcomes and data produced by phase two. The firm that is awarded a contract for phase one, phase two or both WILL BE permitted to bid on the system migration project itself (Phase three).

While Macomb prefers the engineers to work on-site, remote-based support is acceptable providing firms can demonstrate the quality, depth and breadth of their services through references and case studies.

Please see sections 9 and 10, “Scope of Services”, for detailed engagement requirements of each phase.

2. PUBLIC STATEMENT

Macomb Community College (MCC) is the second largest community college in Michigan serving more than 43,000 degree-credit students. MCC also offers pre-college programs, continuing and professional education programs, customized workforce training and many cultural and community service programs.

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3. CURRENT ENVIRONMENT The College has two geographically disparate datacenters connected with two dedicated, geographically separated fiber paths. The college’s Microsoft environment consists of approx. 3800 endpoint PC’s and a Windows server infrastructure utilizing a balance of (some) standalone and (primarily) Hyper-V virtualized technologies on a high-availability, dual-campus HP blade server environment.

Current Ellucian Colleague environment:o One web advisor server running Tomcat/Redhat/Linuxo One HP multi-blade C7000 BL870C I2 running Unidata Database on HP-UX.o Similar configuration for the test environment.o Production fail over to test servers using Ellucian continuous access (D/R).o Ellucian Colleague environment nightly extract to Business Intelligence

Ellucian SAP BI running on SQL 2008 clusters One Business Intelligence application server

o Estimated Colleague customizations: 3,929 custom dictionary items 2,222 custom processes

o Release and patch Levels for the above environment:Product Release LevelUnidata 7.3.7 (upgrading to 8.1 3rd

quarter 2016)Colleague R18HP-UX 11.31Tomcat 6Operational Data Store (ODS) 1.2UI 4.5Ellucian Portal 4.1Linux Redhat 6.4Business Intelligence (data warehouse) 4.1 SP6

Current Macomb SQL environment: Clustered 2008 R2. Expected SQL environment for phase 3: Clustered 2016.

4. RECEIPT OF PROPOSALS

To be considered for acceptance, all vendors wishing to bid must adhere to the following schedule:

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Deadline to request clarifications Date: July 1, 2016

Clarifications published to all bidders Date: July 8, 2016

Final proposals due Date: 2 PM EST, July 29, 2016

Funding approval/bid award Date: Sept 20, 2016

Proposals must be e-mailed by 2:00 p.m. EST time on the Final due date posted above. Proposals should be submitted to:

Dennis Costello, Purchasing AdministratorMacomb Community College14500 E. Twelve Mile Road, Warren, MI 48088 (Mailing Address) Fax: (586) 445-7366E-mail: [email protected]

Proposals should not include any zipped or executable files as these will be blocked by the College’s e-mail security system and may not be considered as received on time.

Proposals must be signed by an individual with authority to enter into a binding contract and the authority of the individual signing must be stated thereon.

5. INQUIRIES

Inquiries pertaining to this RFP are to be directed to:

Contractual Questions: Dennis Costello, Purchasing [email protected] and [email protected]

Scope of Services Questions (email only, please): Michael Zimmerman, CIO - [email protected]

Responses to clarifications will be shared with all organizations that were invited to submit a proposal. MCC will not be bound by any oral responses.

6. PROPOSAL RESPONSE FORMAT Responses should be submitted in electronic format to the contact listed above in Section 4 organized by section with contents of each as listed below. Acceptable electronic formats include Microsoft Word or PDF.





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A. Provide a company overview including core services and products.

B. Summarize costs using the mandatory bid response form found in Appendix “A”.

C. Detail your services and associated costs for PHASE ONE. Be sure to clearly denote breadth, scope, limitations of each service as well as hours each service is provided (standard and emergency/off-hours). An SLA must be included to define response expectations for both standard and emergency/off-hour service requests and break/fix/failure incidents.

D. Include redacted resumes showing qualifications, education and certifications of engineers/consultants who would be assigned/available to Macomb Community College for PHASE ONE.

E. Three RELEVANT customer references for PHASE ONE.

F. Detail your services and associated costs for PHASE TWO.

G. Include redacted resumes showing qualifications, education and certifications of engineers/consultants who would be assigned/available to Macomb Community College for PHASE TWO.

H. Three RELEVANT customer references for PHASE TWO.

I. A sample of the master services agreement (MSA) for review.

7. CONTACT PERSON

Please identify by name, telephone number and e-mail address, the person(s) whom the College can address questions to during the evaluation of proposals.

8. AWARD OF PROPOSAL

The College may award a contract based upon the initial proposal without further discussion of such proposals. Accordingly, each initial proposal should be submitted with each respondent’s most favorable fee and service capabilities.

The College will award a contract to the firm(s) which it believes offers a proposal that is in the best overall interest of the institution.

9. SCOPE OF SERVICES – PHASE ONE

UniData/HP-UX Colleague system management: Application, operating system and database

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The College desires to cease further investment in obsolete technology & move UniData/HP-UX support to a firm specializing in this environment so it can focus ALL internal competencies on retraining and a successful migration to a SQL platform. Given the anticipated complexity of the Unidata-to-SQL migration for Macomb, complicated by the high level of customization within its Colleague environment, the services described below will be required for an extended period of time. While 12-18 months is the College’s initial goal, bidders are requested to provide pricing that extends these services for up to three years.

A. Required Services, including, but not limited to: a. 24x7 uptime monitoring outage and performance degradation (based on pre-

agreed performance parameters) and emergency response with 15 min call back SLA: WebAdvisor, Web UI, Ellucian Portal, Colleague, Web server (Redhat/LINUX - Tomcat), HP-UX

b. WebAdvisor, Colleague upgrades and patches (all). c. HP-UX upgrades and patches (critical and security patches only).d. DMI, Web UI & Self-service configuration, patches, upgrades and

performance tuning.e. Unidata database upgrades, patches and maintenance (critical and security

patches only).f. Database clones (12-24 per year).g. Web server (Tomcat) upgrades, patches, performance tuning.h. Live phone support. Bidders shall propose a monthly cap based on

professional expertise and experience supporting similar environments.i. In a backup capacity only: Ellucian Portal/SharePoint. The College shall

maintain primary support for this environment with vendor only providing temporary vacation, illness or position vacancy coverage.

j. BID ALTERNATE: Remote stress testing of registration systems three times/year using scripts and predetermined internal measurement tools.

B. Services that Macomb will maintain:a. Colleague securityb. Data backup

Bidders shall include services that are customary in this type of engagement.

C. SUPPLEMENTAL SKILLS, AND ABILITIES: All members of the contracted staff must have the ability to organize and prioritize their assignment(s); work both independently and within a group and exhibit a willingness to openly share information and ideas. They must be able to communicate effectively, both orally and in written form and be customer service oriented.

D. ENGINEER/TECHNICIAN SUITABILITY CLAUSE: Macomb Community College reserves the right to interview engineer/technician candidates and validate their

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qualifications and suitability for the intended assignment before any or all engagements. Macomb also reserves the right to change consultants during the contract term if performance and/or ‘fit’ within the Macomb environment of contracted staff do not meet expectations. The College also reserves the right to cancel the contract/MSA in its entirely if, at the College’s sole discretion, determines the vendor’s skills and competencies can no longer meet the needs of Macomb Community College.

10.SCOPE OF SERVICES – PHASE TWO

SQL readiness: Unidata-to-SQL and HP-UX to Windows migration scoping assessment

The consultant/firm that is awarded a contract for phase two (this section) WILL BE permitted to bid on the migration project itself (“phase three”).

The assessment must estimate and detail, to the greatest level of accuracy possible, the amount of effort and time required to perform the Unidata-to-SQL migration at Macomb. The assessment report will guide the planning and scheduling of the actual migration itself (“Phase three”), including the preparation and release of an RFP to engage the outside services required to perform the migration. Bidders are encouraged to clearly illustrate the extent and depth of the services they shall provide as well as the process for executing the assessment engagement.

The bid itself must clearly explain how the firm plans to conduct the assessment and estimate the time required with each of the stakeholder groups so appropriate resource availability impact and planning can be made. Only fixed bids will be accepted.

A. Identification of the level of Colleague updates (MSUG, etc.) and the current versions of each (UI, WebAdvisor, etc.).

B. Conduct individual interviews with IT staff, functional staffC. Run code/environment scan tools

a. CDSU/CDSR scan to identify the listing of areas for data cleanupb. CDIR scan to identify the custom code. This scan must evaluate Macomb

code against a ‘vanilla’ Colleague code deck.c. CUSC/CCSR scan to identify the custom code known to the LPRd. User Scans to reveal hardcoded usernames within codee. Data file scans to reveal code that must be reviewed if any data is changedf. Scans to identify code that contains UNIX bang executesg. Process Scans to identify the mnemonic to process conversions (to help in the

development of data decisions for the migration)

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D. Inventory of scripts, CRON jobs, scheduled tasks to determine programs to migratea. Identify all 3rd party interfaces and what they dob. Identify 3rd party software programs that interface with College (i.e. Easy

Spooler)c. Complete a fit gap analysis of Colleague staff skill set to identify what will be

neededd.e. Identify any automated processes including number of UNIX CRON jobs and

envision processesf. Validate testing scripts and change management processes.

E. Infrastructure Assessmenta. Identify any preliminary upgrades required prior to SQL migrationb. Evaluate current hardware and provide recommendations of hardware

required for SQL migration.c. Evaluate level of effort required to setup systems (APP, Database)d. Evaluate sub-systems (UI Web, Ellucian Portal, WebAdvisor and additional

systems) and assess impact of SQL migration. Many of these systems are directly connected with the Colleague-Unidata database, and as such, the effort required to duplicate that functionality in a SQL environment.

e. Provide an analysis of infrastructure support capabilities (staff readiness, training needs, adequacy of labor resource levels).

f. Identify backup and disaster recovery systems/processes, including cross-datacenter database and SAN replication impact (the College maintains HA environment via database/SAN replication between its two fiber-connected datacenters).

F. Business Intelligence (Data Warehouse) impact:a. Assess changes to the Business Intelligence (Operational Data Store)

interface that will be needed to interface to the new Colleague SQL database.G. Final report/minimum deliverables: The final report must estimate and detail, to the

greatest level of accuracy possible, the amount of effort and time required to perform the migration effort and identify automated and/or manual methods, as appropriate. This would include, but is not limited to:

a. Data cleanup; manual and programmatic methods.b. Envision custom programs/reports.c. Computed columns that will need to be fixed.d. Convert multi-value fields to SQL tables.e. Convert scripts and CRON jobsf. Identify 3rd party vendors the College will need to work with as part of the

migration to SQL.g. Convert sub system interfaces such as Higher One Debit/”One card”, SARS,

HAS (health Savings account), direct deposit, Maxient, Canvas (Learning Management System), ImageNow/WebNow.

h. Which custom programs cannot be localized through use of the Ellucian Ethos data bridge

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i. Make recommendation of which localized application programming environments are best suited to supporting custom programs using the Ellucian Ethos data bridge should the College deem some customizations be crucial to institutional strategy or operations.

j. Active Directory configuration and cleanup/changes.k. Colleague customization and identification of any impact to migration efforts.l. Suggested approaches to address identified risks as well as close identified

gaps.m. Identification of optimal sourcing strategies (e.g. shared services, partnering,

hosting, outsourcing) and identification of associated costs for implementing improvements/cost savings or other recommendations.

n. IT resources readiness including the recommended Colleague-support structure, required resources, and knowledge and skills needed to support a SQL migration. Recommended formal training.

o. Estimated conversion schedule with anticipated downtime. Schedule and migration planning recommendations must minimize downtime during normal business hours and include several pre-production dry runs to ensure the actual migration goes smoothly.

11.CONFIDENTIAL INFORMATION

Information contained in proposals may be subject to FOIA (Freedom of Information Act) requests.

12.RIGHT TO REQUEST ADDITIONAL INFORMATION

MCC reserves the right to request any additional information, which might be deemed necessary after the completion of this document.

13.PROPOSAL PREPARATION COSTS

The Vendor is responsible for all costs incurred by the Vendor or his/her subcontractors in responding to this request for proposal.

14.STANDARD FORMS AND CONTRACTS

Any forms and contracts the Vendor proposes to include as part of any agreement resulting from this proposal between the Vendor and MCC must be submitted as part of the proposal. Any forms and contracts not submitted as part of the proposal and subsequently presented for inclusion may be rejected. This requirement includes, but is not limited to, the following types of forms: subcontractor, franchise, warranty agreements, maintenance contracts, and support agreements.

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15.PROPOSAL TO BECOME PART OF AGREEMENT

This RFP, Vendor’s response and any subsequent written communications, along with any formal, signed agreement will become part of the contract documentation governing performance of this project. Where conflicts exist, the later dated document will govern.

16.GENERAL CONDITIONS

a) Vendor as Independent ContractorThis is not an Agreement of partnership or employment of Vendor or any of Vendor's employees by MCC. Vendor is an independent Vendor for all purposes under this Agreement.

b) Conflict of Interest/DisclosureNo company or corporation in which an employee of the College has a direct or indirect interest shall transact business with the College unless such interest is disclosed to the Purchasing Department prior to entering into any contract or agreement with the College. Further, the employee shall not take part in the negotiations for or approval of such contract or agreement.

c) Use of Qualified and Experienced PersonnelVendor agrees at all times to maintain an adequate staff of experienced and qualified employees for efficient performance under this Agreement. Vendor agrees that, at all times, the employees of Vendor furnishing or performing any services shall do so in a professional, work-person like, and dignified manner.

d) Equal Opportunity EmployerVendor shall be an equal opportunity employer and shall conform to all Affirmative Action and other applicable requirements; accordingly, Vendor shall neither discriminate nor permit discrimination in its operations or employment practices against any person or group of persons on the grounds of race, color, religion, national origin, age, or sex in any manner prohibited by law.

e) Compliance with Rules and RegulationsVendor agrees that all persons working for or on behalf of Vendor whose duties bring them upon MCC's premises shall obey the rules and regulations that are established by MCC and shall comply with the reasonable directions of MCC's officers. MCC may, at any time, require the removal and replacement of any of Vendor's employees for good cause.In the event of such a removal, the Vendor shall, within fifteen (15) days, fill this representative vacancy. Regardless of whom the Vendor has

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designated as the representative, the Vendor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement.

f) Site DamageVendor shall be responsible for the acts of its employees and agents while on MCC's premises. Accordingly, Vendor agrees to take all necessary measures to prevent injury and loss to persons or property located on MCC's premises. Vendor shall be responsible for all damages to persons or property caused by Vendor or any of its agents or employees. Vendor shall promptly repair, to the specifications of MCC, any damage that it, or its employees or agents, may cause to MCC's premises or equipment; on Vendor's failure to do so, MCC may repair such damage and Vendor shall reimburse MCC promptly for the cost of repair.

g) In the Event of an AccidentVendor agrees that, in the event of an accident of any kind, Vendor will immediately notify the College’s Police Department and furnish a full written report of such accident if requested.

h) Non-interference with Institution OperationsCollege's operations must continue uninterrupted throughout the completion of the work contemplated herein. Certain portions of the work must be performed and completed in such order as directed by MCC's representative as to permit the orderly operation of MCC's activities. Vendor shall review the work to assure that operations will not impede the utilization of the facilities.

i) Campus Identification RequiredVendor and its employees are required, each day while work is being performed on campus, to check in with Campus Security and receive the necessary campus identification.

j) Responsibility for Personal PropertyMCC shall have no responsibility for the loss, theft, mysterious disappearance of, or damage to, equipment, tools, materials, supplies, and other personal property of Vendor, its employees, Subcontractors, or material persons.

k) Copyright IndemnityThe awarded Vendor shall indemnify and hold MCC harmless from any claim that a product or accessory or its use, infringes on another person or company’s patent, copyright, trade secret or other property right.

l) General IndemnityTo the fullest extent permitted by law, the Vendor shall indemnify, hold harmless, and defend Macomb Community College and its agents, employees, officers and successors, from and against any claims, causes of action, damages, losses and expenses, including but not limited to attorneys

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fees, arising out of or resulting in any way from Vendor’s performance of this contract, provided that such claim, cause of action, damage, loss or expense is attributable to bodily injury, sickness, disease or death to any person, including employees or agents of the Vendor, subcontractor, or construction manager, or to injury to or destruction of tangible property including loss of use resulting there from, but only if caused in whole or in part by a negligent act or omission of the Vendor, a subcontractor, the construction manager, anyone directly or indirectly employed by them or any for whose acts they may be liable, regardless of whether or not such claim, cause of action, damage, loss or expense is caused in part by a party indemnified hereunder. Vendor shall not be obligated to hold harmless, indemnify or defend Macomb Community College or its agents, employees, officers, or successors if any claim, cause of action, damage, loss or expense arises from the sole negligence or fault of a party indemnified hereunder.

Vendor shall assume the defense of Macomb Community College pursuant to the provisions of paragraph 5.16 within fourteen (14) days of receipt of written notice. Any legal cost or expense, including attorney’s fees incurred by Macomb Community College for enforcement of its rights under paragraph 5.16 between the time by which Vendor should have assumed Macomb Community College’s defense and the time when Vendor assumes Macomb Community College’s defense shall be reimbursed by Vendor. Any legal cost or expense, including attorney’s fees, incurred by Macomb Community College in the successful prosecution of any litigation or arbitration seeking to enforce the provisions of paragraph 5.16 or in negotiating a settlement of such claim, shall also be reimbursed by Vendor.

m) Submitting Disputes to ArbitrationShould the parties agree to submit claims, disputes or other matters arising out of this Agreement to arbitration, they may do so only with the specific, written agreement of all parties, including Macomb Community College.

n) Advertising / PermissionVendor shall not use, in its external advertising, marketing programs, or other promotional efforts, any data, pictures, or other representation of MCC except on the specific written authorization in advance of MCC’s Purchasing Agent. Vendor will limit and direct any of its advertising on MCC’s premises to MCC’s student media and bulletin boards, and shall make arrangements for such advertising through the Student Activities Department. Vendor shall not install any signs or other displays anywhere on MCC's premises unless in each instance the prior written approval of MCC's Purchasing Agent has been obtained. However, nothing in this clause shall preclude Vendor from listing MCC on its routine client list for matters of reference.

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o) Survival ClauseThe terms, conditions, representations, and warranties contained in this Agreement shall survive the termination or expiration of this Agreement.

p) Governing LawThis Agreement, and all matters or issues collateral to it, shall be governed by, and construed in accordance with, the law of the State of Michigan.

q) Entire AgreementThis Agreement constitutes the entire agreement between the parties and supersedes all prior agreements or understandings, written or oral, prior to signing of a contract.

r) Effect of RegulationShould any local, state, or national regulatory authority having jurisdiction over Macomb Community College enter a valid and enforceable order upon the College which has the effect of changing or superseding any term or condition of the Agreement, such order shall be complied with, but only so long as such order remains in effect and only to the extent actually necessary under the law. In such event, this Agreement shall remain in effect, unless the effect of the order is to deprive the College of a material part of its Agreement with the Contractor. In the event this order results in depriving the College of materials or raising their costs beyond that defined in the Agreement, the College shall have the right to rescind all or part of this Agreement (if such a rescission is practical) or to end the Agreement term upon thirty (30) days prior written notice to the Vendor. Should the Agreement be terminated under such circumstances, the College shall be absolved of all penalties and financial assessments related to cancellation of the Agreement.

s) TerminationIn the event that either party shall fail to maintain or keep in force any of the terms and conditions of this Agreement, the aggrieved party may notify the other party in writing via certified mail of such failure and demand that the same be remedied within ten (10) business days. Should the defaulting party fail to remedy the same within said period, the other party shall thereupon have the right to terminate this Agreement by giving the other party thirty (30) days written notice. Notwithstanding the foregoing, due to lack of State or County funding, MCC may at any time during the life of this Agreement, terminate same by giving thirty (30) days notice in writing via certified mail to Vendor. In addition, if at any time a voluntary petition in bankruptcy shall be filed against the Vendor and shall not be dismissed within thirty (30) days, or if the Vendor shall take advantage of any insolvency law, or if a receiver or trustee of the Vendor's property shall be appointed and such appointment shall not be vacated within thirty (30) days, MCC shall have the right, in addition to any other rights of whatsoever nature that it may have at law or in

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equity, to terminate the contract by giving (30) days notice in writing of such termination.

t) AssignmentThis Agreement or any part thereof shall not be assigned or subcontracted by Vendor without the prior written permission of MCC; any attempt to do so without said prior permission shall be void and of no effect.

u) Ownership of DocumentsAll plans, studies, documents and other writings prepared by and for Vendor, its officers, employees and agents in the course of implementing this Agreement, except working notes and internal documents, shall become the sole property of MCC upon payment to Vendor for such work, and MCC shall have the sole right to use such materials in its sole discretion without further compensation to Vendor or to any other party.

v) Employment of Other Vendors, Specialists or ExpertsVendor will not employ or otherwise incur an obligation to pay other vendors, specialists or experts for services in connection with this Agreement without the prior approval of MCC.

w) Warranty of Fitness for a Particular PurposeThe College has presented detailed technical specifications of the particular purpose for which the network and technology is intended. The College has provided detailed descriptions and criteria of how the system can be defined to accomplish a particular purpose. The College has also defined the exact procedures and techniques to be employed in testing whether the system has achieved the defined performance of this particular purpose. Given this advanced preparation concerning, and documentation about the College’s particular purpose, the Vendor at the time this Agreement is in force has (1) reason and opportunity to know the particular purpose for which products are required, and (2) that the College is relying on the Vendor’s experience and knowledge of these products to provide those which are most suitable and appropriate. Therefore, the Vendor warrants that the system is fit for the purpose for which it is intended as described in this document.

x) Non-Collusion CovenantThe Vendor hereby represents and agrees that it has in no way entered into any contingent fee arrangement with any firm or person concerning the obtaining of this Agreement. In addition, the Vendor agrees that a duly authorized Vendor representative will sign a non-collusion affidavit, in a form acceptable to the College that the Vendor firm has received from the College no incentive or special payments, or considerations not related to the provision of automation systems and services described in this Agreement.

y) Vendor Not an Agent of InstitutionMacomb Community College retains all rights of approval and discretion with respect to the projects and undertakings contemplated by this Agreement.

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Vendor, its officers, employees and agents shall not have any power to bind or commit MCC to any decision.

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APPENDIX “A” – MANDATORY BID RESPONSE FORM

TO: Macomb Community College July 29, 2016 14500 Twelve Mile Road Warren, MI 48088

ATTENTION: Purchasing Administrator

The contractor, in compliance with the Request For Proposal for Ellucian Colleague Unidata-to-SQL Migration Services having examined the RFP documents and being familiar with the scope of required services, including the availability of materials and labor, hereby proposes to furnish and install all labor, materials, tools, equipment and all services to provide work described herein in accordance with the RFP documents for the amounts stated below. Bid pricing shall remain valid for 90 days from bid opening to allow for funding authorization and contract review.

Contractor, if awarded a contract, agrees to commence work upon receipt of a written “Notice to Proceed/Letter of Intent” / Purchase Order and to fully complete the work in a mutually agreeable time. Contractor understands that the College reserves the right to reject any or all proposals and to waive any informalities therein.

1. BID SCOPE Please indicate [x] which PHASE(S) for which you are providing a bid.

[ ] PHASE ONE: Unidata/HP-UX Colleague system management[ ] PHASE TWO: Unidata-to-SQL and HPUX-to-Windows Readiness Assessment

2. PHASE ONE – Unidata/HP-UX Colleague system management 12 month initial contract, invoiced monthly, renewable for 2 additional years. Year 2 and 3 shall offer 90 day cancellation clause.

Year #1: $__________per month



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One time setup or administration costs (if any) $__________

One time setup travel cost estimate, if applicable: $ __________

3. PHASE TWO – Unidata to SQL migration Readiness Assessment

Our firm has performed this assessment at least three times for schools of greater than 10,000 FTE: [ ] – YES [ ] - NO

Flat Rate quote (excluding travel expenses): $__________

Travel cost estimate, if applicable: $ __________

GRAND TOTAL PHASE TWO: $______________

_________________________________________________Dollars (in words)

Bid Alternate 1: Multi-contract discounts

Vendors are encouraged to provide additional discounts if awarded contracts for both bid options (Phase one and Phase 2). Please detail additional discount structure below (or specify ‘none’):

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

Bid Alternate 2: PHASE ONE addition - Stress TestingStress testing of the College’s registration systems (Colleague web advisor Portal web part and support back end systems) three times per year (prior to registration cycle).

Select one of the options below.

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[ ] Flat Rate quote (excluding travel expenses): $__________

[ ] Time & Materials quote: Specify hourly rate: $__________

Good faith estimate: $_________

Travel cost estimate, if applicable: $ __________

Describe scope of proposed services

________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

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DECLARATION. The undersigned agrees to the provisions of contract documents and hereby affix authorized signature(s):

Signature(s):_____________________________________________________

Title: ____________________________________________________________

Company Name: __________________________________________________

Address: ________________________________________________________

City: __________________________State_________Zip Code____________

Telephone Number: ________________ Fax Number: ___________________

E-mail address: __________________________________________________

Print Name of Signature: ___________________________Date: __________

IT IS MANDATORY OF ALL CONTRACTORS TO RETURN THIS SHEET FULLY COMPLETED WITH THEIR PROPOSAL.