request for proposal (rfp) charter township of … rfp furniture.pdf · request for proposal (rfp)...
TRANSCRIPT
REQUEST FOR PROPOSAL (RFP)
CHARTER TOWNSHIP OF SHELBY
MUNICIPAL OFFICES FURNITURE
Issue Date: September 11, 2019
Walk-through Meeting: September 17, 2019 at 9:00 a.m. Local Time
Municipal Office
52700 Van Dyke
Shelby Township, MI 48316
Question Submittal Deadline: September 27, 2019 at 4:00 p.m. Local Time
Proposal Deadline: October 2, 2019 at 2:00 p.m. Local Time
Submit Proposals to: Shelby Township Clerk’s Office
52700 Van Dyke Ave
Shelby Township, MI 48316
Contact: Clerk’s Office, Charter Township of Shelby
Phone: 586-731-0030
Email: [email protected]
DESCRIPTION:
The Charter Township of Shelby (Township) will receive sealed proposals at the Township
Clerk’s Office, 52700 Van Dyke Avenue, Shelby Township, MI 48316 for the carpeting of the
interior upper level employee workspace at the municipal office until October 2, 2019 at 2:00
pm.
No Public Proposal opening will take place.
Proposals should be submitted in sealed envelopes plainly marked “Shelby Township Municipal
Office Furniture”.
Proposals are being solicited only from responsible and established bidders known to be
experienced and regularly engaged in this work. Satisfactory evidence that the bidder has the
necessary capital, equipment and personnel to do the work may be required.
Copies of this solicitation document and any issued Addenda may be obtained from the
Michigan Intergovernmental Trade Network (MITN)
https://www.bidnetdirect.com/mitn/solicitations/open-bids as well as the Shelby Township
website www.shelbytwp.org Please note it is the responsibility of the Respondent to check
MITN to find out if any additional addenda or attachments have been issued.
The Township Board reserves the right to reject any or all proposals and to accept any proposal,
or portion thereof, which, in it’s opinion, is most advantageous to the Township.
TABLE OF CONTENTS
RFP GENERAL INSTRUCTIONS
RFP REQUIREMENTS
SCOPE OF WORK
FURNITURE PLANS AND SPECIFICATIONS
PROPOSED AGREEMENT
PROPOSAL FORM
RFP GENERAL INSTRUCTIONS
1. INFORMATION AND QUESTIONS: Each proposal submittal that is received by the deadline
will be evaluated on its merit and completeness of all requested information. In preparing the
submittal, Respondents are advised to rely only upon the contents of this RFP and accompanying
documents and any written clarification or addenda issued by the Charter Township of Shelby. If
a Respondent finds any discrepancy, error, or omission in the RFP package, or requires any
written addendum thereto, the Respondent is requested to notify the contact noted on the cover of
this RFP, so that a written clarification may be sent to all prospective Respondents. THE
TOWNSHIP IS NOT RESPONSIBLE FOR ANY ORAL INSTRUCTIONS. All questions
must be submitted in writing to the RFP contact before the Question Submittal deadline indicated
in this RFP. No contact regarding this document with other Township employees is permitted. If
general questions are raised regarding this RFP answers will be issued in the form of an
addendum.
2. RFP MODIFICATIONS/ADDENDA: Clarifications, modifications, or amendments may be
made to this solicitation at the discretion of the Township. Any and all Addenda issued by the
Township will be posted as noted on the Cover Page of this document. Copies of any issued
Addenda may also be obtained by visiting the Township Clerk’s office, 52700 Van Dyke, Shelby
Township MI, 48316, between 8:30 am to 5:00pm, Monday thru Friday. It is the responsibility of
the Respondent to obtain the available Addenda and acknowledge any issued Addenda on the
Proposal form for this solicitation, and further submit the Form as part of the required submittal
documents for this solicitation.
3. PROPOSAL SUBMISSION: To be considered, the indicated number of copies of the proposal
must be prepared in the manner and detail specified in this RFP.
a. Proposals must be submitted to the Charter Township of Shelby, Clerk’s office, 52700
Vandyke, Shelby Township MI, 48316, by the date and time indicated as the deadline. It
is the Respondent’s responsibility to ensure that its proposal is time stamped by the
Township’s Clerk’s office by the deadline. The Township is not responsible for delays
resulting from the postal handling or for any other reasons. Submittals will be accepted at
any time during the normal course of business only, said hours being 8:30 a.m. and 5:00
p.m. Local time, Monday through Friday.
b. Responses received after the deadline will not be accepted and will be returned to the
Respondent unopened.
c. A cost proposal for the requested services must be submitted on the provided proposal
sheet.
d. The proposal must be enclosed in a sealed envelope, box, or package, and clearly marked
on the outside with the following: RFP Municipal Office Furniture, and Respondent’s
name, address, phone, and contact name.
e. Submission of a proposal establishes a conclusive presumption that the Respondent is
thoroughly familiar with the Request for Proposals (RFP) and specifications and terms of
the Agreement, and that the Respondent understands and agrees to abide by each and all
of the stipulations and requirements contained therein.
f. All prices and notations must be typed or printed in ink. No erasures are permitted.
Mistakes may be crossed out and the corrections must be initialed in ink by the person(s)
signing the proposal.
g. Proposals sent by facsimile or other electronic means will not be considered.
h. All costs incurred in the preparation and presentation of the qualifications is the
Respondent’s sole responsibility; no pre-proposal costs will be reimbursed to any
Respondent. All documentation submitted with the proposal will become the property of
the Township.
4. DUPLICATE SUBMITTAL: Respondent’s may only submit one (1) proposal package.
5. WITHDRAWAL: Proposals may only be withdrawn by written notice prior to the date and time
set for the opening of the proposals. No Proposal may be withdrawn after the deadline for
submission.
6. REJECTION: The Township reserves the right to reject any or all proposals, or to accept or
reject any proposal in part, and to waive any minor informality or irregularity in proposals
received if it is determined by the Township that the best interest of the Township will be served
by doing so. No proposal will be considered from any person, firm, or corporation in arrears or in
default to the Township on any contract, debt, or other obligation, or if the Respondent has been
debarred by the Township from consideration for a contract award, or if the Respondent has
committed a violation of the Township’s Charter and/or Code of Ordinances which resulted in a
termination of a contract or other material sanction within five (5) years immediately preceding
the date of issuance of this document.
7. PROCUREMENT POLICY: Procurement for the Township will be handled in a manner
providing fair opportunity to all organizations. This will be accomplished without abrogation or
sacrifice of quality and as determined to be in the best interest of the Township.
8. SUBMITTAL SIGNATURES: Submittals must be signed by an authorized official of the
Respondent. Each signature represents binding commitment upon the Respondent to provide the
goods and/or services offered to the Township if the Respondent is determined to be the most
responsive and responsible Respondent.
9. CONTRACT AWARD: The Township reserves the right to award the contract based on the
proposal which is in best interest of the Township and community. The Respondent to whom the
award is made will be notified at the earliest possible date. Tentative acceptance of the proposal,
intent to recommend award of a contract and actual award of the contract will be provided by
written notice sent to the Respondent at the address designated in the proposal. All proposals
must be firm for at least 90 days from the due date of the proposal. After a final award of the
Agreement by the Charter Township of Shelby, the Contractor must execute and perform said
agreement. The date on which the Agreement is signed by the Charter Township of Shelby marks
the beginning of the Agreement.
10. LIQUIDATED DAMAGES: It is the intent for the project to be completed by December 31,
2019. The parties recognize the delays, expense, and difficulties involved in proving in a
legal or arbitration proceeding the actual damages suffered by Owner if the Work is not
completed on time. Accordingly, instead of requiring any such proof, Owner and
Contractor agree that as liquidated damages for delay (but not as a penalty), Contractor
shall pay Owner the following amount:
The sum: $500 per Calendar Day beyond the times specified above. 11. FOIA REQUIREMENTS: Proposals are subject to public disclosure after the deadline for
submission in accordance with state law.
RFP REQUIREMENTS
QUALIFICATIONS: Respondents, specifically the organization that will be contractually
bound under the contract with the Charter Township of Shelby, will be deemed non-responsive
and rejected without any further evaluation if they do not meet the following qualifications:
Significant experience, competence and reputation of the persons assigned to provide the
service described in the Scope of Work.
Satisfactory client references.
Pricing acceptable to the Township.
Availability to service the needs of the Township in a convenient and timely manner.
SUBMISSION FORMAT AND CONTENT: All expenses involved in the preparation and
submission of responses to the RFP shall borne by the proposers. Submittals must include three
(3) copies of the RFP response and one electronic copy (PDF format). Clear and concise
proposals will be considered an asset to a submission. Elaborate, lengthy or redundant proposals
are not necessary or desired.
Qualifications and Experience Cover letter – RFP responses should include a cover
letter including the Respondent’s understanding of the scope of work, and providing an
introduction/summary of the company/team’s qualifications and experience as they
pertain to the scope of this RFP. Identify a single-point-of-contact who will be the
primary service provider to the Township. (Limit to 2 pages)
References – Provide names, addresses, and phone numbers of three (3) to five (5)
references for projects similar to this one.
Cost Proposal – Proposals shall be submitted on the enclosed Bid Proposal Form.
Proposal costs shall include (but not limited to) all labor, material, mobilization, general
conditions and design fees; include any administrative fees or other up-charges for the
use of sub consultants.
SCOPE OF SERVICES
PROJECT BACKGROUND
Shelby Township has recently undertaken minor renovations to workspaces in the municipal
offices building including updating the security of the employee area after hours and improve
workflow along the counter space areas, as well as painting and carpeting. The Township
desires to replace the furniture and work stations in various departments, as well as the employee
lounge. This work must be completed by December 31, 2019. Accordingly, the Township can
accommodate contractor’s work schedule by allowing employee short work weeks for
construction to take place on Friday’s during the month of November and December, permitting
work after 5:00 p.m. on weekdays and all day on weekends, and permitting work between
December 21 and December 31. This RFP is for the design, furnishing, and installation of
furniture in the upper and lower level employee work area of the Township Hall and the disposal
of the old furniture.
SCOPE OF SERVICES:
General Notes
Contractor shall provide all labor, material, equipment, and supervision to deliver, set up,
and install products onsite as designed and approved by the Township.
Contractor shall provide al debris containment, debris storage, and debris removal as well
as to provide a clean work area at the end of each working day.
All furniture on non-carpeted floors shall receive appropriate glides / felt padding as
required to prevent slipping and scratching. All chairs with casters installed on carpet
shall receive appropriate durable carpet casters.
Final specifications, overall furniture layout, finishes and typical components (including
power/data needs) to be determined by awarded vendor and Township.
The purpose of this RFP is to establish a basis of design. The Township may revise
workstation or Private Office typicals based on department requirements.
The awarded vendor must field measure all areas of the project as a final updated
AutoCAD plan is not available.
Base in-feed power is used for pricing purposes. Final power & data needs to be
finalized by awarded vendor and Township.
It will be the responsibility of the contractor to make arrangements with the shipping
firm, their driver, their union hall (if applicable) for timely delivery. Any and all freight
damage is the responsibility of the successful firm. The Township is exempt from the
responsibility of replacement and costs of freight damage.
Submittals
Develop drawings and floor plans showing space allocation / furnishings as indicated.
Submit cut sheets for all furniture systems and private office layouts, custom furniture
and case work for Township to review. Allow one week minimum for review.
Submit actual finish samples for final product selection.
Submit copies of Operation and Maintenance Manual. The manual should contain a
narrative on the operation of all equipment, preventative maintenance, including
cleaning, adjustment, and lubrication schedules (if required). The manual should also
contain a copy of the manufacturer’s warranty and service agreement.
Furniture Requirements: Furniture shall be designed and installed in general conformance with the drawings included in
this RFP.
General
All products shall be manufactured as new products. Used, reworked, or refurbished is
not acceptable
All products shall be the manufacturer's standard product as offered in the company's
most recent list price
Systems product to be available in freestanding application
All components of the Workstations and Private Offices should be by the main line
manufacturer. Substitutes from non-listed manufacturers will not be accepted.
Lifetime warranty
Standard Task Chairs
Township to use existing Task Chairs and are not included in the RFP
Standard Guest Chairs
Waterfall edge on seat cushion
2” of high-resiliency molded foam padding
Weight capacity of 300 lbs.
Mesh back and fabric seat- please price to include at least one vinyl option for the seat
upholstery
Pivoting back and contoured lumbar support for added comfort
Available with multi-surface casters or glides for carpet
Fixed Arms
Limited lifetime warranty
Panel Systems
All fabric tiles are to be tackable and acoustical
Must meet BIFMA recommendations
Panel frames shall have a leveling capability for up to 2-1/8”
All panels to have metal base covers
All connectors and trim pieces shall be metal; plastic is not acceptable
System must have the ability to have framed and frameless glass screens
Ability for power to be at the base
Lay-In base pathway accepts data cables
Workstation Surfaces
1-1/4" thick work surfaces with 3 ply high pressure laminate, particleboard and resin
impregnated backer on the underneath side
3mm Flat PVC edge
Threaded metal inserts for all metal to metal connections (supports)
Work surfaces must be the same manufacturer as the specified panel system
Pg 1
OVERALL FURNITURE PLAN UPPER LEVEL
*Plan is for reference of general furniture layout
Pg 2
OVERALL FURNITURE PLAN LOWER LEVEL (ASSESSING)
*Plan is for reference of general furniture layout
Pg 3
OVERALL FURNITURE PLAN LOWER LEVEL (FINANCE)
*Plan is for reference of general furniture layout
Pg 4
OVERALL FURNITURE PLAN LOWER LEVEL (BREAK ROOM)
*Plan is for reference of general furniture layout
Pg 5
CODED FURNITURE PLAN UPPER LEVEL- TYPICALS
*Plan is for reference of general furniture layout
WS-1
WS-3
WS-2WS-4
WS-6
WS-5WS-7
WS-8
PO-1
Pg 6
CODED FURNITURE PLAN LOWER LEVEL (ASSESSING)- TYPICALS
*Plan is for reference of general furniture layout
WS-1
WS-3
WS-2WS-4
WS-6
WS-5WS-7
WS-8
PO-1
Pg 7
CODED FURNITURE PLAN LOWER LEVEL (FINANCE)- TYPICALS
*Plan is for reference of general furniture layout
WS-1
WS-3
WS-2WS-4
WS-6
WS-5WS-7
WS-8
PO-1
Pg 8
DEPARTMENTAL PLAN UPPER LEVEL
*Plan is for reference of general furniture layout.
Planning Department
Building Department Treasury Department
HR Department
Clerk
Reception
Pg 9
DEPARTMENTAL PLAN LOWER LEVEL (ASSESSING)
*Plan is for reference of general furniture layout. This entire area is the Assessing Department.
Assessing Department
Pg 10
DEPARTMENTAL PLAN LOWER LEVEL (FINANCE)
*Plan is for reference of general furniture layout. This entire area is the Finance Department.
Finance Department
Pg 11
ITEM WS-1 PLANNING STORAGE/COPY AREA
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components • Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 12
TYPICAL DETAILS: • 65”High Panels- (3) 48”W & (3) 30”W along spline• 24”W x 65”High wing panels on the end of storage run• Four 36”W 3-High Open Bookcases• Three 30”W 3-High Storage Cabinets (Storage cabinets must be able to lock)• Four 30” W Overhead Panel-Mounted Shelves• Four 48”W Overhead Panel-Mounted Shelves
QUANTITY NEEDED: 1
ITEM WS-1 PLANNING STORAGE/COPY AREA
PLAN VIEW:
*Please refer to overall plans for reference.
Pg 13
ITEM WS-2 HR WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components• Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 14
ITEM WS-2 HR WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 65” High Panels• 30”D x 72”W Height-Adjustable Main Surface, 24”D x 48”W Return• One 30”D x 72”W Shared Worksurface w/ Painted Metal Post Legs• Two Mobile Box/File Pedestals with Cushion Top (Please price to include at least one vinyl option)• Two File/File Pedestals• Two Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• One 2-High, 30”W Open Bookcase (located underneath common/shared worksurface)• Power along spline with 3 duplexes
QUANTITY NEEDED: 1*Please refer to overall plans for reference.
Pg 15
ITEM WS-3DIRECTOR WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 16
ITEM WS-3DIRECTOR WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 65” High Panels, 42.5”High along window (along back surface) w/ 65”H Sliding Door• 30”D x 66”W Height-Adjustable Main Surface, 24”D x 48”W Bridge, 24”D x 72”W Credenza • 24”D x 36”W Worksurface *To Span Across Lateral File• One Mobile Box/File Pedestal with Cushion Top (Please price to include at least one vinyl option)• One File/File Pedestal• One 2-High, 36”W Lateral File• One Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• Power along spline with 3 duplexes
QUANTITY NEEDED: 2*Please refer to overall plans for reference.
Pg 17
ITEM WS-4RECEPTION WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 18
ITEM WS-4RECEPTION WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 42.5” High Panels• 30”D x 72”W Height-Adjustable Main Surface, 24”D x 48”W Return• 72”W Transaction Countertop along front of workstation• One 36” Dia. Meeting Table, High Pressure Laminate Top & X-Painted Metal Base on Casters
(Meeting Table to match workstation finish options)• Two Mobile Box/File Pedestals with Cushion Top (Please price to include at least one vinyl option)• Two File/File Pedestals• Two Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• Power along spline with 3 duplexes
QUANTITY NEEDED: 1 *Please refer to overall plans for reference.
Pg 19
ITEM WS-5INSPECTOR WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship • Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 20
ITEM WS-5INSPECTOR WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 42.5” High Panels• 30”D x 60”W Height-Adjustable Main Surface• One Mobile Box/File Pedestals with Cushion Top per Workstation (Please price to include at least one
vinyl option)• Clamp on Surface Power Module w/ 2 Power and 2 USB Ports per Workstation• Power along spline with 3 duplexes
QUANTITY NEEDED: 14
*Please refer to overall plans for reference.
Pg 21
ITEM WS-6STANDARD WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 22
ITEM WS-6STANDARD WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 42.5” High Panels• 30”D x 72”W Height-Adjustable Main Surface, 24”D x 48”W Return• One Mobile Box/File Pedestal with Cushion Top (Please price to include at least one vinyl option)• One File/File Pedestal• One Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• Power along spline with 3 duplexes
QUANTITY NEEDED: 21
*Please refer to overall plans for reference.
Pg 23
ITEM WS-7CLERK WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 24
ITEM WS-7CLERK WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 65” High Panels (Along Spline Only), 42.5”High Panels along the front and back of workstation• 30”D x 60”W Height-Adjustable Main Surface, 24”D x 48”W Bridge, 24”D x 60”W Credenza • One Mobile Box/File Pedestal with Cushion Top (Please price to include at least one vinyl option)• One File/File Pedestal• One Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• Power along spline with 3 duplexes
QUANTITY NEEDED: 6
*Please refer to overall plans for reference.
Pg 25
ITEM WS-8ASSESSING WORKSTATION
PRODUCT REFERENCE: Allsteel Optimize w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • All panels to be tackable and have a 4-sided welded tubular steel panel frame• Panel frames shall have a leveling capability for up to 2-1/8”• Acoustical panels to meet BIFMA recommendations• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of four pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components. • Power down the spline w/ 3 duplexes• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 26
ITEM WS-8ASSESSING WORKSTATION
PLAN VIEW:
TYPICAL DETAILS: • 65” High Panels (along spline & partial front/back), 42.5”High Panels on remaining front/back of workstation• 30”D x 72”W Height-Adjustable Main Surface, 24”D x 48”W Return• One Mobile Box/File Pedestal with Cushion Top (Please price to include at least one vinyl option)• One File/File Pedestal• One Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• Power along spline with 3 duplexes
QUANTITY NEEDED: 6
*Please refer to overall plans for reference.
Pg 27
ITEM PO-1PRIVATE OFFICE
PRODUCT REFERENCE: Allsteel Cadence w/ Allsteel Essentials Storage or Equivalent
DETAILED OVERVIEW: • Freestanding U-Shaped Desk, Laminate Surfaces & Painted Metal Storage• Worksurfaces to be high pressure laminate• A flat PVC edge should be specified on the worksurfaces• Worksurfaces shall have pre-drilled metal threaded inserts for attachment of worksurface supports. All
storage drawers shall use full-extension slides. • A minimum of three pull options should be available on the storage units• All products shall have a lifetime warranty covering materials and workmanship• Specify based on drawing attached to match supports, worksurface sizes, power locations, and storage
components.• Painted metal locking storage
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 28
ITEM PO-1PRIVATE OFFICE
PLAN VIEW:
TYPICAL DETAILS: • 30”D x 66”W Height-Adjustable Main Surface, 24”D x 48”W Bridge, 24”D x 96”W Credenza• Main surface to have partial height modesty panel• One 2-High, 36”W Lateral File• One File/File Pedestal• One Mobile Box/File Pedestal with Cushion Top (Please price to include at least one vinyl option)• Two 48”W Overhead Storage Bin w/ Flipper Door• Two 48” W Tackboard (Location underneath overhead units)• One Clamp on Surface Power Module w/ 2 Power and 2 USB Ports• One 36” Dia. Meeting Table w/ Painted Metal Base, Glides• All storage to be painted metal.
QUANTITY NEEDED: 1
*Please refer to overall plans for reference.
Pg 29
ITEM CH-1 STANDARD GUEST CHAIR
PRODUCT REFERENCE: Allsteel Relate
DETAILS: • Fixed Arms• Casters• Mesh Back, Upholstered Seat (Please price to include a grade with at least one vinyl option)• Rated for up to 300 lbs.• Pivoting Backrest• Manufactured to BIFMA Standards
QUANTITY NEEDED: 11
Pg 30
ITEM CH-2 POLYMER CHAIR
PRODUCT REFERENCE: OFS Genus
DETAILS: • Armless• Molded Plastic Back & Plastic Seat• High Density Stacker- Stacks Four High on the Floor• Rated for up to 300 lbs.• Sled Base• Manufactured to BIFMA Standards
QUANTITY NEEDED: 2
Pg 31
ITEM CH-3 UPHOLSTERED LOUNGE CHAIR
PRODUCT REFERENCE: OFS Coact
DETAILS: • Armless• Fully Upholstered (Please Price in Grade 5 Upholstery)• Sinuous springs in seat• Rated for up to 250 lbs.• Manufactured to BIFMA Standards• Swivel Base w/ Return to Center Column• Manufactured to BIFMA Standards
QUANTITY NEEDED: 2
Pg 32
ITEM CH-4 POLYMER STOOL (COUNTER HEIGHT)
PRODUCT REFERENCE: OFS Genus
DETAILS: • Armless• Molded Plastic Back & Plastic Seat• Chrome Wall Saver Frame• Stacks Two High on the Floor• Rated for up to 300 lbs.• Sled Base• Counter Height (for 36” High Surfaces)• Manufactured to BIFMA Standards
QUANTITY NEEDED: 2
Pg 33
ITEM CH-5 UPHOLSTERED 4-LEGGED STOOL (BAR HEIGHT)
PRODUCT REFERENCE: Allsteel Relate
DETAILS: • Armless• Mesh Back, Upholstered Seat (Please price to include a grade with at least one vinyl option)• Rated for up to 300 lbs.• 4-Leg Style• Bar Height (for 42” High Surfaces)• Pivoting Backrest• Manufactured to BIFMA Standards
QUANTITY NEEDED: 10
Pg 34
ITEM B-1 BOOTH SEATING (SINGLE-SIDED)
PRODUCT REFERENCE: OFS Coact
DETAILS: • Highback Single-Sided Booth, 72”W• Fully Upholstered (Please Price in Grade 5 Upholstery)• Sinuous springs in seat• Rated for up to 300 lbs. (Per Seat)• Manufactured to BIFMA Standards
QUANTITY NEEDED: 1
Pg 35
ITEM B-2 BOOTH SEATING (DOUBLE-SIDED)
PRODUCT REFERENCE: OFS Coact
DETAILS: • Highback Dual-Sided Booth, 72”W • Fully Upholstered (Please Price in Grade 5 Upholstery)• Sinuous springs in seat• Rated for up to 300 lbs. (Per Seat)• Manufactured to BIFMA Standards
QUANTITY NEEDED: 1
Pg 36
ITEM T-1 ROUND MEETING TABLE
PRODUCT REFERENCE: Allsteel Merge
DETAILS: • 42” Dia. x 29” High• Surface to be a High-Pressure Laminate top w/ a Flat PVC Edgeband• 1-1/4” Thick Worksurface• Painted Metal X-Base• Finishes options must be the same as the Workstations & Private Office Typical for
coordination.
QUANTITY NEEDED: 1
Pg 37
ITEM T-2RECTANGULAR TABLE
PRODUCT REFERENCE: Allsteel Aware
DETAILS: • 30”D x 72”W x 29” High• High Pressure Laminate Top w/ a Flat PVC Edgeband• 1-1/4” Thick Worksurface• Painted Metal T-Leg Base• Finishes options must be the same as the Workstations & Private Office Typical for
coordination.
QUANTITY NEEDED: 2
Pg 38
ITEM T-3ROUND OCCASIONAL TABLE
PRODUCT REFERENCE: OFS Wyre
DETAILS: • 20“ Dia. X 22” High• End/Side Table• High Pressure Laminate Top• Painted Metal Base
QUANTITY NEEDED: 1
Pg 39
ITEM S-1 FILE ISLAND WITH OPEN TABLE
TYPICAL DETAILS: • 36”D x 84”W Laminate Common Top• Common Top to be High Pressure Laminate w/ a Flat PVC Edgeband• Two 3-High, 36”W Lateral Files (Lateral filing must be able to lock).• Storage must offer four pull style options.• Painted Metal Storage• Painted Metal Post Legs on end (as shown)• Overall Unit to be 42”High and to accommodate seating. • Finishes options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 5
Pg 40
ITEM S-2 5-HIGH LATERAL FILE STORAGE
TYPICAL DETAILS: • 5-High, 36”W Lateral File (Lateral filing must be able to lock).• Storage must offer four pull style options.• Painted Metal Storage• Finishes options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 4
Pg 41
ITEM S-3 3-HIGH LATERAL FILE STORAGE W/ LAMINATE COMMON TOP
TYPICAL DETAILS: • 3-High, 36”W Lateral File (Lateral filing must be able to lock).• Storage must offer four pull style options.• Painted Metal Storage• One 18”D x 36W Laminate Common Top• Common Top to be High Pressure Laminate w/ a Flat PVC Edgeband• Finish options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 9
Pg 42
ITEM S-4 3-HIGH FILE ISLAND W/ LAMINATE COMMON TOP (CLERK STORAGE)
TYPICAL DETAILS: • Six 3-High, 36”W Lateral Files (Lateral filing must be able to lock).• Storage must offer four pull style options.• Painted Metal Storage• 36”D Laminate Common Top(s) to span all six lateral files.• Common Top to be High Pressure Laminate w/ a Flat PVC Edgeband• Finish options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 1
Pg 43
ITEM S-5CLERK STORAGE
TYPICAL DETAILS: • Two 2-High, 42”W Lateral Files (Lateral filing must be able to lock).• One 36”W Storage Cabinet (Storage unit must be able to lock & match height of lateral files)• Storage must offer four pull style options.• Painted Metal Storage• 24”D Laminate Top to span all three storage units- must include a center grommet.• Laminate Top to be High Pressure Laminate w/ a Flat PVC Edgeband• Finishes options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 1
Pg 44
ITEM S-6COPY AREA
TYPICAL DETAILS: • Two 36”W Storage Cabinets w/ 18”D Laminate Common Top to Span Storage Units• Storage must offer four pull style options.• Painted Metal Storage• Laminate Top to be High Pressure Laminate w/ a Flat PVC Edgeband• Finishes options must be the same as the Workstations & Private Office Typical for coordination.
QUANTITY NEEDED: 4
Pg 45
ITEM HDF-1HIGH DENSITY FILING (LOWER LEVEL, ASSESSING DEPT.)
PRODUCT REFERENCE: SAFCO/MAYLINE Mobile 1000 Systems
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 46
ITEM HDF-1HIGH DENSITY FILING (LOWER LEVEL, ASSESSING DEPT.)
TOP VIEW:
ELEVATION:
* Preferred installation is on solid flooring-
concrete/tile. Track levelers allow for a
maximum ¾” adjustment. Dimensions shown are
center-to-center.
Pg 47
ITEM HDF-1HIGH DENSITY FILING (LOWER LEVEL, ASSESSING DEPT.)
TYPICAL DETAILS: • 4-Post exact shelving on mobile aisle 1000 systems• 97” Uprights, 8-Tier Legal- Top Tab Filing • Total LFI: 2,589• 3 Dividers per Shelf• Roll out drawers 10.5” High• Carpeted Retardant Desking Standard Ramp
General Notes: Location of light switches, outlets and other electrical entities will need to be verified prior to ordering. Mayline Mobile 1000 Systems are best installed on solid flooring like concrete or concrete w/ VCT Tile. Removal of carpet is strongly recommended.
Installation on carpet should only be considered if unpadded and low profile. The overall equipment height specified does not include system leveling. A minimum 3“ clearance is required between product and ceiling/obstructions. This allows for leveling adjustments. A minimum of 18" between shelving equipment and sprinkler heads is required when sprinkler systems are installed. It is the customer's responsibility to check with the municipality of installation for code requirements.
QUANTITY NEEDED: 1
ISOMETRIC VIEW:
Pg 48
ITEM HDF-2HIGH DENSITY FILING (UPPER LEVEL, BUILDING DEPARTMENT)
PRODUCT REFERENCE: SAFCO/MAYLINE Mobile 1000 Systems
Please follow the specifications provided.
* Please see following pages for dimensions
Pg 49
ITEM HDF-2HIGH DENSITY FILING (UPPER LEVEL, BUILDING DEPARTMENT)
TOP VIEW:
ELEVATION:
* Preferred installation is on solid flooring-
concrete/tile. Track levelers allow for a
maximum ¾” adjustment. Dimensions shown are
center-to-center.
Pg 50
ITEM HDF-2HIGH DENSITY FILING (UPPER LEVEL, BUILDING DEPARTMENT)
TYPICAL DETAILS: • 4-Post exact shelving on mobile aisle 1000 systems• 65” Uprights, 5-Tier Legal- Top Tab Filing • Total LFI: 2,760• 3 Dividers per Shelf• Roll out drawers 10.5” High• Carpeted Retardant Desking Standard Ramp
General Notes: Location of light switches, outlets and other electrical entities will need to be verified prior to ordering. Mayline Mobile 1000 Systems are best installed on solid flooring like concrete or concrete w/ VCT Tile. Removal of carpet is strongly recommended.
Installation on carpet should only be considered if unpadded and low profile. The overall equipment height specified does not include system leveling. A minimum 3“ clearance is required between product and ceiling/obstructions. This allows for leveling adjustments. A minimum of 18" between shelving equipment and sprinkler heads is required when sprinkler systems are installed. It is the customer's responsibility to check with the municipality of installation for code requirements.
QUANTITY NEEDED: 1
ISOMETRIC VIEW:
Height Adjustable Base
Electric sit-to-stand base for all main surfaces
Height adjustment range: 22¾”– 48½” (includes top surface)
Base color: Nickel
Weight limit of up to 250 lbs.
Can accommodate tops 24-30”D x 36”- 84”W with stiffener bar (depending on size)
T-Leg or C-Leg Available
Height-adjustable base solution must include a memory control with the following
criteria:
Any specified electric sit/stand bases must have the following:
o Be able to accommodate surfaces 24” – 30” deep
o Base must have digital programmable switch that can store up to four different
positions
Electrical / Data
Minimum of (3) duplex receptacles per user with designated space for data cabling
Final outlet / data locations and power requirements TBD by Township
Electrical must be non-directional with an 8 wire /4 circuit system
Include a 6'-0" long power base in-feeds
Clamp on surface power module to be included in every workstation & Private Office
Typical. Power module are to include (2) Power Outlets & (2) USB Ports
Workstation Storage
20G Steel
Welded Case Construction
All locks keyed alike
Steel parts are finished with a baked enamel over a rust inhibiting phosphate pre-
treatment
Four drawer pull options
Mobile pedestal top has weight limit of 200lbs.
Storage includes counterweights
Pencil tray included
Drawer suspension, steel, ball bearing slide suspension with full extension on file drawers
Meets or exceeds applicable ANSI/BIFMA and ISTA Performance Standards
Finishes
Township shall approve all finishes prior to procurement
Workstation Finishes need to be bid in a level that provides Township a minimum of 20
patterns with 5 or more woodgrain options included as base bid
Storage Finishes need to be bid in a level that provides Township a minimum of 15
finishes as base bid
Seating Finishes need to be bid in a level that provides Township a minimum of 8
patterns with 8 or more colorways as base bid unless otherwise noted
SERVICES AGREEMENT
THIS SERVICES AGREEMENT (“Agreement”), made this ____ day of ____________, 20__ by and
between the CHARTER TOWNSHIP OF SHELBY, having its principal office at 52700 Van Dyke Ave,
Shelby Township, MI ("TOWNSHIP"), and ______________, having its principal office for this
Agreement at ________________________ ("SERVICE PROVIDER"), provides as follows:
WITNESSETH:
WHEREAS, the TOWNSHIP desires to have certain services provided, which shall be of the
type, nature and extent as set forth on Attachment A (the Request for Proposal) and Attachment B (the
SERVICE PROVIDER’s response), which are attached herein by reference. In an event there is a conflict
between the Services Agreement and the Attachments; the Service Agreement shall control, then
Attachment A, then Attachment B; and
WHEREAS, SERVICE PROVIDER desires to provide said services for the TOWNSHIP, which
it shall do in accordance with the experience it has attained from providing similar services of this nature,
under the terms and conditions hereinafter stated.
NOW, THEREFORE, for and in consideration of the respective agreements and undertakings
herein contained, the parties agree as follows:
1. SERVICE PROVIDER shall perform the services as set forth on Attachments A and B. The type,
nature and scope may be changed if mutually agreed upon in writing by SERVICE PROVIDER
and the TOWNSHIP.
2. The TOWNSHIP shall pay a total not to exceed price of $_________ to SERVICE PROVIDER
for the performance of this Agreement, which amount shall compensate SERVICE PROVIDER
for all aspects of the services to be performed including, but not limited to, all preparation,
coordination, management, staffing and all other services incidental thereto. Payment shall be
made to SERVICE PROVIDER pursuant to the schedule contained in Attachment A and B.
3. All services performed shall be of the highest quality and standards that meet or exceed that
which is required and expected in that service industry.
4. SERVICE PROVIDER shall provide and designate one supervisor responsible for the
Coordination of services provided, who shall handle problem solving and be the contact person
for the TOWNSHIP.
5. This Agreement shall commence immediately after both parties have signed in the place and
manner indicated below and shall terminate in accordance with the provisions as set forth in
Attachment A.
6. This Agreement shall be governed by and performed, interpreted and enforced in accordance with
the laws of the State of Michigan. SERVICE PROVIDER agrees to perform all services provided
for in this Agreement in accordance with and in full compliance with all local, state and federal
laws and regulations.
7. If any provision of this Agreement is declared invalid, illegal or unenforceable, such provision
shall be severed from this Agreement and all other provisions shall remain in full force and effect.
8. This Agreement shall be binding upon the successors and assigns of the parties hereto, but no
such assignment shall be made by SERVICE PROVIDER without the prior written consent of the
TOWNSHIP. Any attempt at assignment without prior written consent shall be void and of no
effect.
9. SERVICE PROVIDER agrees that neither it nor its employees will discriminate against any
employee, independent contractor, or applicant for employment with respect to hire, tenure,
terms, conditions or privileges of employment, or a matter directly or indirectly related to
employment because of race, color, religion, national origin, age, sex, height, weight or marital
status. SERVICE PROVIDER shall inform the TOWNSHIP of all claims or suits asserted against
it by SERVICE PROVIDER’s employees or contractors who work pursuant to this Agreement.
SERVICE PROVIDER shall provide the TOWNSHIP with periodic status reports concerning all
such claims or suits, at intervals established by the TOWNSHIP.
10. To the fullest extent permitted by law, SERVICE PROVIDER and any entity or person for whom
SERVICE PROVIDER is legally liable, agrees to be responsible for any liability, defend, pay on
behalf of, indemnify, and hold harmless the TOWNSHIP, its elected and appointed officials,
employees and volunteers and others working on behalf of the TOWNSHIP against any and all
claims, demands, suits, or loss, including all costs connected therewith, including reasonable
attorney fees, and for any damages which may be asserted, claimed or recovered against or from
the TOWNSHIP, its elected and appointed officials, employees, volunteers or others working on
behalf of the TOWNSHIP, which arises out of or is in any way connected or associated with this
Agreement. Such responsibility shall not be construed as liability for damage caused by or
resulting solely from the act or omission of the TOWNSHIP, its elected or appointed officials,
employees, volunteers or others working on behalf of the TOWNSHIP.
11. SERVICE PROVIDER shall not commence work under this Agreement until it has, at its sole
expense, obtained the insurance required by this paragraph. All certificates of insurance shall be
with insurance carriers licensed and admitted to do business in the State of Michigan. All
certificates of insurance shall be with insurance carriers acceptable to the TOWNSHIP.
SERVICE PROVIDER shall maintain during the life of this Agreement the types of insurance
coverage and minimum limits as set forth below:
A. Workers' Compensation Insurance: SERVICE PROVIDER shall procure and maintain during
the life of his contract, Workers’ Compensation Insurance, including Employers Liability
Coverage, in accordance with all applicable statutes of the State of Michigan.
B. Commercial General Liability Insurance: SERVICE PROVIDER shall procure and
Maintain during the life of this Agreement, Commercial General Liability Insurance on an
“Occurrence Basis" with limits of liability not less than $1,000,000 per Occurrence for
combined single limit, Personal Injury, Bodily Injury and Property Damage. Coverage shall
include the following extensions: (A) Contractual Liability; (B) Products and Completed
Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability
Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU)
Exclusions, if applicable.
C. Motor Vehicle Liability: SERVICE PROVIDER shall procure and maintain during the life of
this Agreement Motor Vehicle Liability Insurance, including all applicable no-fault
coverages, with limits of liability of not less than $ 1,000,000 per occurrence combined single
limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles, all non-
owned vehicles, and all hired vehicles.
D. Additional Insured: Commercial General Liability and Motor Vehicle Liability Insurance, as
described above, shall include an endorsement stating the following shall be Additional
Insureds: The Charter Township of Shelby, including all elected and appointed officials, all
employees and volunteers, agents, all boards, commissions and/or authorities and board
members, including employees and volunteers thereof. This coverage shall be primary and
any other insurance maintained by the additional insureds shall be considered to be excess
and non-contributing with this insurance required from SERVICE PROVIDER under this
Section.
E. Cancellation Notice: Workers' Compensation Insurance, Commercial General Liability
Insurance and Motor Vehicle Liability Insurance, as described above, shall include an
endorsement stating the following: "Thirty (30) days Advance Written Notice of Cancellation
or Non-Renewal shall be sent to: Finance Department, Charter Township of Shelby, Shelby
Township, Michigan 48316.
F. Proof of Insurance Coverage: SERVICE PROVIDER shall provide the TOWNSHIP at the
time the contracts are returned for execution, Certificates of Insurance and/or policies,
acceptable to the TOWNSHIP, as listed below.
1. Two (2) copies of Certificate of Insurance for Workers' Compensation;
2. Two (2) copies of Certificate of Insurance for Commercial General Liability;
3. Two (2) copies of Certificate of Insurance for Vehicle Liability Insurance;
4. If so requested, Certified Copies of all policies mentioned above will be furnished.
G. Coverage Expiration: If any of the above coverages expire during the term of this Agreement,
SERVICE PROVIDER shall deliver renewal certificates and/or policies to the TOWNSHIP at
least (10) days prior to the expiration date.
H. All surety and insurance companies providing coverage for the project shall have a financial
rating not lower than IV and a policyholder’s service rating not lower than A- as listed in the
current edition of A.M. Best’s Key Rating Guide. Companies with ratings lower than IV:A-
may be acceptable upon written consent of the Owner.
I. Contractor shall furnish performance and payment bonds, each in an amount at least equal to
the Contract Price as security for the faithful performance and payment of all of Contractor’s
obligations under the Contract Documents. These bonds shall remain in effect until one year
after the date when final payment becomes due or until completion of the correction period
specified in Paragraph 13.07, whichever is later, except as provided otherwise by Laws or
Regulations or by the Contract Documents. Contractor shall also furnish a maintenance and
guarantee bond in an amount at least equal to the Contract Price. The maintenance and
guarantee bond shall remain in effect for two years after the date of the final payment.
J. All bonds shall be in the form prescribed by the Contract Documents except as provided
otherwise by Laws or Regulations, and shall be executed by such sureties as are named in the
current list of “Companies Holding Certificates of Authority as Acceptable Sureties on Federal
Bonds and as Acceptable Reinsuring Companies” as published in Circular 570 (amended) by
the Financial Management Service, Surety Bond Branch, U.S. Department of the Treasury. All
bonds signed by an agent must be accompanied by a certified copy of the agent’s authority to
act.
K. If the surety on any bond furnished by Contractor is declared bankrupt or becomes insolvent or
its right to do business is terminated in any state where any part of the Project is located or it
ceases to meet the requirements of Paragraph 5.01.B, Contractor shall promptly notify Owner
and Engineer and shall, within 20 days after the event giving rise to such notification, provide
another bond and surety, both of which shall comply with the requirements of Paragraphs
5.01.B and 5.02.
L. All bonds and insurance required shall be purchased and maintained by Contractor and shall
be obtained from surety or insurance companies that are duly licensed or authorized in the
jurisdiction in which the Project is located to issue bonds or insurance policies for the limits
and coverages so required. The Contractor shall provide Owner with a copy of the surety or
insurance companies’ certificate, license, or authorization to conduct business within the State
for which the project is located. Such surety and insurance companies shall also meet such
additional requirements and qualifications as may be provided in the Supplementary
Conditions.
12. Contractor and Township recognize that time is of the essence and that Township will suffer
damages if the Work is not completed by December 31, 2019.. The parties recognize the delays,
expense, and difficulties involved in proving in a legal or arbitration proceeding the actual
damages suffered by the Township if the Work is not completed on time. Accordingly, instead of
requiring any such proof, Township and Contractor agree that as liquidated damages for delay
(but not as a penalty), Contractor shall pay Owner the following amount:
The sum: $500 per Calendar Day beyond the times specified above.
In the event that a court or arbitrator should determine that the liquidated damages for delay
clause above is unenforceable, Township shall have the right to prove its actual damages for
delay.
Contractor accepts the provisions of the Proposal as to the liquidated damages for delay in the
event of failure to complete the Work by December 31, 2019.
13. Any controversy or claim arising out of or relating to this Agreement, or the breach thereof, shall
be settled either by commencement of a suit in Macomb County Circuit Court, the 41/A District
Court or by arbitration. If both parties elect to have the dispute resolved by arbitration, it shall be
settled pursuant to Chapter 50 of the Revised Judicature Act for the State of Michigan and
administered by the American Arbitration Association with one arbitrator being used, or three
arbitrators in the event any party’s claim exceeds $1,000,000. Each party shall bear its own costs
and expenses and an equal share of the arbitrator’s and administrative fees of arbitration. Such
arbitration shall qualify as statutory arbitration pursuant to MCL §600.5001 et. seq., and the
Macomb County Circuit Court or any court having jurisdiction shall render judgment upon the
award of the arbitrator made pursuant to this Agreement. This Agreement shall be governed by
the laws of the State of Michigan and the arbitration shall take place in Macomb County,
Michigan. In the event that the parties elect not to have the matter in dispute arbitrated, any
dispute between the parties may be resolved by the filing of a suit in the Macomb County Circuit
Court or the 41/A District Court.
14. This Agreement constitutes the entire agreement between the parties hereto pertaining to the
subject matter hereof and supersedes all prior and contemporaneous agreements, understandings,
negotiations and discussions, whether oral or written, of the parties, except as specifically set
forth herein. No supplement, modification, addition, deletion or waiver of this Agreement or any
provision of this Agreement shall be binding unless executed in writing by both parties to be
bound thereby.
15. SERVICE PROVIDER and the TOWNSHIP agree that SERVICE PROVIDER shall be liable for
its own actions and neither SERVICE PROVIDER nor its employees or contractors shall be
construed as employees of the TOWNSHIP. Neither party, by virtue of this Agreement, shall
have any right, power or authority to act or create any obligation, express or implied, on behalf of
the other party, except as specifically outlined herein. SERVICE PROVIDER, including its
employees and contractors, shall not be considered entitled or eligible to participate in any
benefits or privileges given or extended by the TOWNSHIP, or be deemed an employee of the
TOWNSHIP for purposes of federal or state withholding taxes, FICA taxes, unemployment,
workers' compensation and other employer contributions on behalf of SERVICE PROVIDER or
SERVICE PROVIDER's employees or contractors.
16. SERVICE PROVIDER acknowledges that in performing services pursuant to this Agreement,
certain confidential and/or proprietary information (including, but not limited to, internal
organization, methodology, personnel and financial information, etc.) may become involved.
SERVICE PROVIDER recognizes that unauthorized exposure of such confidential or proprietary
information could irreparably damage the TOWNSHIP. Therefore, the SERVICE PROVIDER
agrees to use reasonable care to safeguard the confidential and proprietary information and to
prevent the unauthorized use or disclosure thereof.
SERVICE PROVIDER shall inform its employees and contractors of the confidential or proprietary
nature of such information and shall limit access thereto to employees rendering services pursuant to this
Agreement. SERVICE PROVIDER further agrees to use such confidential or proprietary information
only for the purpose of performing services pursuant to this Agreement. The said parties have caused this
Agreement to be executed as of the date and year above written.
THE CHARTER TOWNSHIP OF SHELBY
By:____________________________
By:____________________________
Stanley Grot, Township Clerk
[SERVICE PROVIDER]
By:____________________________
PROPOSAL FORM
Failure to complete this form will result in your Proposal being deemed nonresponsive and rejected
without further evaluation.
TO: CHARTER TOWNSHIP OF SHELBY
The Undersigned hereby offer and agrees to furnish the service in compliance with all terms, scope of
work, conditions, specifications, and addenda in the RFP.
OBLIGATION:
The Undersigned, by submission of this Offer, hereby agrees to be obligated, if selected, to provide the
stated services to the Township, for the term stated herein, and to enter into an Agreement with the
Township, in accordance with the Conditions, Scope, and Terms, together with any written addenda as
specified Above.
COMPLIANCE:
The Undersigned hereby accepts all administrative requirements of the RFP and will be in compliance
with these requirements. By submitting this Proposal Form, the Respondent represents that: 1) the
Respondent is in compliance with any applicable provisions of the Township’s Charter and Code of
Ordinances; and 2) if awarded a contract to provide the Services required in the RFP, the Respondent will
comply with the Township’s Charter and Code of Ordinances.
NONCOLLUSION:
The Undersigned, by submission of this Proposal Form, hereby declares that this Proposal is made
without collusion with any other person or entity, or which otherwise make a Proposal.
SUBMITTAL REQUIREMENTS:
The Undersigned certifies it has attached a complete response to each of the submittal requirements listed
and the Bid Proposal Form.
No proposal shall be accepted which has not been manually signed in ink in the appropriate space
below:
I certify, under penalty of perjury, that I have the legal authorization to bind the firm hereunder:
_______________________________ For clarification of this offer, contact:
Company Name
_______________________________ Name:____________________________
Address
_______________________________ Phone:____________________________
City State Zip
_______________________________ FAX:______________________________
Signature of Person Authorized to Sign
_______________________________
Printed Name
_______________________________
Title
ITEM TAG QUANTITY UNIT PRICING EXTENDED PRICING
WS-1 1 -$ -$
WS-2 1 -$ -$
WS-3 2 -$ -$
WS-4 1 -$ -$
WS-5 14 -$ -$
WS-6 21 -$ -$
WS-7 6 -$ -$
WS-8 6 -$ -$
PO-1 1 -$ -$
CH-1 11 -$ -$
CH-2 2 -$ -$
CH-3 2 -$ -$
CH-4 2 -$ -$
CH-5 10 -$ -$
B-1 1 -$ -$
B-2 1 -$ -$
T-1 1 -$ -$
T-2 2 -$ -$
T-3 1 -$ -$
S-1 5 -$ -$
S-2 4 -$ -$
S-3 9 -$ -$
S-4 1 -$ -$
S-5 1 -$ -$
S-6 4 -$ -$
HDF-1 1 -$ -$
HDF-2 1 -$ -$
FURNITURE SUB-TOTAL -$
FREIGHT -$
INSTALLATION -$
GRAND TOTAL -$
SHELBY TOWNSHIP: MUNICIPAL OFFICES FURNITURE RFPPROPOSAL FORM
PROPOSER: