request for proposal rfp (19-13-ssp) - moffitt...research institute, inc. is excited to expand its...

Request for Proposal RFP (19-13-SSP)

New Hospital Expansion

Architectural Services

MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG Page2

All people know someone who has experienced cancer. Almost 40% of men and women will be diagnosed with cancer in their lifetimes, and more than 1.7-million new cancer cases were diagnosed in

2018.1 As the only Florida-based National Cancer Institute

Comprehensive Cancer Center2, H. Lee Moffitt Cancer Center and Research Institute, Inc. is excited to expand its ability to execute its

mission to contribute to the prevention and cure of cancer3 with this project.

The Project AnewHospitalisavitaltooltoaccomplishthisgoal.Conceivedasasingleentity,theprojectwillbedevelopedintwophases.Thefirstphase–willinclude:

• 128InpatientBeds• 24SurgicalSuites• InterventionalRadiology• Endoscopy• VariousImagingmodalities• SupportServices• Administrative/Conference• Education/Research• CentralEnergyPlant• Parking/Bridge

Thesecondphase–willaddthefollowing:

• 76InpatientBeds• Radiotherapy• InfusionTherapy

Thetotalprojectedvalueforthebothphasesoftheprojectisexpectedtobebetween$400Mand$475M.Theentireprojectwillbeconceived,plannedanddesigned,butonlythefirstphasewillproceedpasttheDesignDevelopmentphase.AnExecutiveSummary(ExhibitA)illustratesanearlyconceptfortheprojectrelatedtoitsphysicallocation,configuration,spaceprogramandcosts.Aschedule(ExhibitB)identifiesthekeydatesforthisselectionprocessandprojectmilestonesleadingtowardaMid-2023delivery.Additionalguidingprinciplesfortheprojectswillbeissuedtoshortlistedfirms.

1NationalCancerInstitute,CancerStatistics,NationalInstitutesofHealthwebsite2NationalCancerInstitute,CancerCenterLocations,NationalInstitutesofHealthwebsite3MoffittCancerCenterwebsite


The Team Talentedprofessionalsarecentraltoaccomplishingthesegoals,andtheircollaborativeinteractionswillbekeytotheproject’ssuccess.TheprincipalteamswillconsistoftheArchitect,ConstructionManager,andProgramManager,whicharetheonlysubjectsofthisseriesofRFPs.Theseteamswillbeintegratedtoenableprojectcollaboration,whileeachteammaintainingtheirownresponsibilityandauthority.

Representativesfromtheseprincipalpartieswillinteroperateattwocriticallevelswithinthebroaderteam:generally,theProjectExecutiveTeamandspecifically,theProjectManagementTeamtomaintainclearcommunicationsandresolveissues.Moffittaspiresfortheteamtointeroperatedailyandincloseproximity.Whiletheprocessesandmechanismswillframedailyactivities,itisalsoMoffitt’sintenttobuildacultureofenduringtrustamongtheteamandsub-teams,framingconstructiveattitudesandrequiringleadershipfinessebyallparties.

Inthespiritofopennessandcollaboration,thegeneralandsalientresponsibilitiesforeachoftheseprincipalteammembersfollow.SpecificresponsibilitieswillbedefinedbyindividuallyexecutedowneragreementsbasedonthestandardcoordinatedAIAsuiteofcontracts.Allprincipalteammemberswillbeexpectedtomaintainabalancedfocusonforwardprogressandvaluecreationfortheproject,whilemaintainingpressureoneachothertocontrolcost,quality,andschedule.

TheArchitectistoleadtheresearch,ideation,anddesignauthorshipinordertosolvetheprojectrequirements,bythedesign,technicaldocumentation,andconfirmingconstructionconformity.

TheConstructionManageristoleadcontinuouscostmodeling,constructionplanning,procurementoflaborandmaterials,installation,andcommissioning.

TheOwnersRepresentativeistodrivetherapidanddependableinternaldecision-makingandbi-directionalreportingbetweenthedesignandconstructionteamsandMoffittleadership.

Oncetheprincipalteamsarecombined,theywillcollaborativelyaddothertalentasrequired,suchas:

• Buildingservices(MEPFPLV)engineers• Structuralengineer• Civilengineers• Legalcounsel• Traffic/parkingconsultant• Geotechnicalconsultant• Environmentalconsultant• Landscapearchitect• EnvironmentalGraphicsconsultant• Interiordesigner• Medicalequipmentconsultant• Radio-physicist• FoodServiceconsultant• Acousticalconsultant• Lightingconsultant

• Elevatorconsultant• Buildingenvelopeconsultant• Commissioningagent• Safety&Securityconsultant• Data/Telecommunicationsconsultant• Constructioncostestimator(3rd-party)• Schedulingconsultant• Modelmaker&Renderer• Riskmanagement/Insuranceconsultant• Hazardousmaterialsconsultant• Materialstestingconsultants• Testingandbalanceconsultant• Industrialhygienist• Furnishingsprocurementconsultant• Move/Relocationconsultant


Request for Proposal Contents ThisRequestforProposalpackageincludesthefollowingdocuments,whichrequireresponsesaspartofyourproposalasindicated:

1. CoverLetter(e-mail)2. ProjectDescription3. TeamOverview4. ProposalRequirements,whichrequiresaresponse5. SupplierDiversityUtilizationandSubcontractingPlan,whichrequiresaresponse6. PresentationInformation7. ExhibitA:ExecutiveSummary8. ExhibitB:Schedule9. ExhibitC:FirmAcknowledgementForm–IntenttoPropose,whichrequiresaresponse10. ExhibitD:AboutH.LeeMoffittCancerCenter

Architect Proposal Requirements Ingeneralterms,theroleoftheArchitectistoleadtheresearch,ideation,anddesignauthorshipinordertosolvetheprojectrequirementsbythedesign,technicallydocumentthescopeandqualitiesofthedesignedsystemsandcomponents,confirmconstructionconformitywiththedesignintent,maintainabalancedfocusonforwardprogressandvaluecreationfortheproject,andbemutuallyresponsibletotheotherprincipalteammemberstocontrolcostandschedule.

Yourproposalshallbeorganizedtoillustratethemostsignificantqualitiesofyourfirmanditspeople.

CoverLetter

Single-pageSummarythatclearlyillustratesthatyourproposedindividualprimaryteammembersdomeetallthefollowingminimumqualifications:

¨ Possessingsuccessfulpriorexperiencewithacancerhospitalofmorethan400,000bgsf.

¨ Possessingsuccessfulpriorexperiencewithanacutecarehospitalofmorethan$300M(const).

¨ Providingevidenceofpastdesignscontributingtomarkedperformanceimprovementresultsovercurrentoperations.

¨ Providingevidenceof90%ofallofyourpersonally-ledprojectsinthelastfiveyearsmeetingcostandscheduleconstraints.

¨ Providingevidenceof90%ofallofyourpersonally-ledclientsinthelastfiveyearshavecontinuedtheclientrelationshipwithsubsequentwork.

¨ Possessingthird-partyconfirmationofcompetence,asthoughtheAmericanCollegeofHealthcareArchitects.

¨ Commitmenttotheoverallprojectmeetingorexceededthe15%diversitygoal.


StatementsandExhibitsrespondingtothefollowing:

1. Describeyourunderstandingoftheproject’spurpose.

2. DescribehowMoffittmaybestaccomplishthisproject,thekeyfactorsforitssuccess,andhowyou’veachievedtheseinthepast.Includeconceptssuchasreportingrelationships,communication,minordisputeresolution,decisioncontrol,understandingtheentirevaluestream,etc.

3. Describethepriorexperienceofyourproposedteamconsistentwiththequalitiesofthisprojectdescribedabovewithfiveexamples.Includeexperiencewithcancertreatment,acute-carehospitals,largeandmulti-phaseprojects,integrateddeliverymethods,LEANdecisionfacilitation,andthird-partycertificationsofskillsandotherpertinentqualifications.

Inclarifyingtheseexperiences,identifytheotherprimaryteammembers(ConstructionManager,ProgramManager),theaccountsofyourinteractionswiththem,andhowtheyhavedevelopedandsustainedtrust.

4. Describeandprovideevidenceforyourorganization’sfinancialstabilityandinsurancestoperformyourworkonthisproject.Moffittiscurrentlycontemplatingseparateproject-basedliabilitycoveragesbuthasnotconcludedthatinvestigationtodate.(IE.ProjectspecificE&OPolicies)

5. Describeyourfirm’sclaimshistoryandhowallclaimswereresolved.IdentifyOwnersRepresentativesandConstructionManagersalsoinvolved.

6. Citeyourfirm’sprioryearnetservicerevenuesandnumberofstafftoaccomplishit.Describehowyouexpectthistochangeinthenextfewyears.

7. ProvideanArchitecturalfeeandanot-to-exceedvalueforreimbursableexpensesfortheentireHospitalprojectfromProgrammingthroughtheDesignDevelopmentphase,thesamefortheremainderofphase1throughConstructionAdministration,andthesamefortheremainderofphase2throughConstructionAdministration.

Baseyourfeeontheservices,phases,anddeliverablescontainedintheAIAB101-2017StandardFormofAgreementBetweenOwnerandArchitectandexplicitlyincludeotherservicesthatareeitherlistedinanyoftheattachedExhibits(suchasprogramming)orwhichyoubelievewillbenecessarytosuccessfullycompletethisproject.

PleasenotethatMEPFPLVandstructuralEngineerswillbeselectedsubsequenttothearchitecturalselectionsothatthesuccessfulArchitectmayactivelyparticipateintheirselection.Assuch,indicatethatportionofyourproposedcompensationallocatedfortheseEngineers.

8. Providethreereferencesforyourleadprojectteammembersforsimilarprojects.

9. Confirmyourteam’sabilitytofullyjointheprojectasindicatedontheSchedule(ExhibitB).


10. Describeyourfirm’sapproachtoengagingadiverseteam,andconfirmthatyourfirmcomplieswiththeSupplierDiversityUtilizationandSubcontractingPlanrequirement.

11. Thissubmissionistobeconciseandnotexceedtwenty8½x11pagesinlegiblefont.

IntenttoPropose

InterestedArchitecturalFirmsmustsubmitaFirmAcknowledgementForm–IntenttoRespond(ExhibitC)viae-mailnolaterthan2:00PMESTonJanuary16,2019.Addressyourletterofintentto:

[email protected]:813-745-8706f:813-449-8277

Pre-SubmissionTeleconference

MoffittCancerCenterwillconductaPre-SubmissionTeleconferencetofurtherclarifyanddiscusstherequirementsofthisarchitecturalRFPat9:00AMESTonJanuary23,2019.Thecall-innumberis:800-206-6032ConferenceID:7457113.

ArchitecturalproposalsaredueinPDFformviae-mailnolaterthan2:00PMESTonFebruary13,2019.Addressyourproposalto:

[email protected]:813-745-8706f:813-449-8277

ShortListedarchitecturalfirmswillbenotifiedbetweenFebruary14-20,2019.

AwardandOtherCriteria

TheawardofthisRequestforProposalissubjecttotermsandconditionscontainedhereinandanythatwillbedevelopedbyMoffittCancerCenterduringtheRequestforProposalprocesstoaugmentconditionsofengagement.

Qualityofservice,pricing,products,SupplierDiversityandothertermsofpurchasewillbeanintegralpartofthedecisionselectionprocess.

Ifyourfirmisawardedthisproject,aguidelinewillbedevelopedthatwillquantify,monitor,andprovideaplanforcureofdeficiencieswhichshallinclude,butnotbelimitedto,reimbursementofpersonnelandadministrativecosts,monetaryassessmentforcontinualdeficiencies,andpossiblecancellationofagreement.


H.LeeMoffittCancerCenterreservestherighttoawardthisagreementinwholeorinparttothefirmthatcanbestmeetMoffitt’sbusinessneeds.

H.LeeMoffittCancerCenterassumesnoresponsibilityandbearsnoliabilityforcostsincurredbyaCompanyinthepreparationandsubmittalofaproposalinresponsetothisRequestforProposal.

Supplier Diversity Utilization and Subcontracting Plan Requirement MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBE).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupofvendorsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimevendorlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.

RFPresponsesshouldincludethefirm’sabilitytoprovidefifteenpercent(15%)spendwithcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(“MBE/WBE/VBE/SDVBE”)relatedtothespecificcommodityorservicesidentifiedintheproposal.MoffittCancerCenterisanequalopportunitycorporation,and,assuch,stronglyencouragesthelawfuluseofcertifiedMBE/WBE/VBE/SDVBEsintheprovisionofservicesbyprovidingafairandequalopportunitytocompetefor,orforparticipationin,providingservices.MoffittCancerCenterbelievesinequalopportunitypracticeswhichconformtoboththespiritandtheletterofalllawsagainstdiscrimination,andiscommittedtonon-discriminationbecauseofrace,creed,color,sex,age,nationalorigin,orreligion.TobeconsideredforinclusionthepotentialfirmcommitstoMBE/WBE/VBE/SDVBEsParticipation.

Thesuccessfulfirmshallendeavortoprovidefifteenpercent(15%)spendwithcertifiedMBE/WBE/VBE/SDVBErelatedtothespecificcommodityorservicesidentifiedintheproposal.Acertificationletterfromanyofthefollowingagencieswillberequiredofanyfirmand/oridentifiedsubcontractorclaimingMBE/WBE/VBE/SDVBEstatusatthetimeoftheRFPresponse.

MoffittacceptsallLocal,StateandFederalGovernmentagenciesMBE/WBEcertifications,includingthefollowing:

• CityofTampa• HillsboroughCounty• StateofFlorida• SmallBusinessAdministration(SBA)8AProgramCertification

OtherMBE/WBEcertificationsacceptedinclude:

• FloridaStateMinoritySupplierDevelopmentCouncil(FSMSDC)• NationalMinoritySupplierDevelopmentCouncil(NMSDC)&regionalaffiliates


• Women’sBusinessEnterpriseNationalCouncil(WBENC)• NationalWomenBusinessOwnersCorporation(NWBOC)

Veteran&ServiceDisabledVeteran(VBE/SDVBE)Certification/Verificationaccepted:

• DepartmentofVeteransAffairs• StateofFloridaOfficeofSupplierDiversity

Pleaserespondtothesectionbelow:

SupplierDiversityUtilizationandSubcontractingPlanRequirement:MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBEs).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupoffirmsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimefirmlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.

SupplierDiversityUtilizationandSubcontractingPlan-FirmsrespondingtothisRFParerequiredtosubmitaSupplierDiversityUtilizationandSubcontractingPlanfordiversesupplieropportunityandparticipationofcertifiedMBE/WBE/VBE/SDVBEswiththeirproposal.TheSupplierDiversityUtilizationandSubcontractingPlansubmittedmustincludethefollowing:

• ProvideSupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgram.SupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgramsubmitted:___Yes___No

• WhatpercentageofspendwithMBE/WBE/VBE/SDVBEsisprojectedforthespecificcommodityorserviceoutlinedinthisRequestforProposal(RFP):___________________(%).

• Outlinetheplanforachieving1sttierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).

• Outlinetheplanforachieving2ndtierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).

• AlistofthecertifiedMBE/WBE/VBE/SDVBEsthatwillbeutilizedas2ndtiersubcontract(s)

Wasalistingprovided:___Yes___No

**Note:YourRFPsubmittalmustincludeyourresponsethataddressestheSupplierDiversityUtilizationandSubcontractingPlanoutlinedabove.

Reports-ThesuccessfulfirmwillberequiredtoprovidemonthlySubcontractExpenditureReportstoMoffittCancerCenteridentifyingcertifiedMBE/WBE/VBE/SDVBEparticipationthatliststotalpayments


madetosubcontractor(s)until100%completion/deliveryofthespecificcommodityorservicesoutlinedinthisRFPfinalized.Thereportshallincludethenames,addresses,typeofserviceorcommodityprovided,dollaramountpaid,paymentdate,FEID#,nameofcertificationentity,businessclassification,andcopyoffirmcertificationforeachfirmidentifiedinthereport.AllSubcontractorExpenditurereportsarealsorequiredtobeturnedinwithallpayapplications/invoicesandacopysenttoDesireeHanson,Manager,[email protected].

• FirmagreestoprovidemonthlySubcontractExpenditureReportswithsubmittalofeverypayapplication/invoice:___Yes___No

Presentation Information ShortlistedfirmswillbeinvitedtopresenttheirproposedteammembersinpersontotheSelectionCommittee.Thepurposeoftheinterview/presentationistodemonstratethecredibility,trustworthinessandleadershipofyourteammembers.Onlypreviouslyproposedandrelevantteammemberswillbeallowedtopresent.

TheSelectionCommitteewillhavealreadyreviewedanddigestedyourproposalinformation,andthereisnoneedtorepeatthatinformation.Pleaseremainfocusedonthespecificchallengesandopportunitiesofthisprojectandyourteam’suniqueabilitiestobestachievethem.

Yourteamwillbeallowedatotalof75minutesfortheinterview,whichmustincludeatleast30minutesforquestionsfromtheSelectionCommittee.Youwillalsobegiven5minutestosetuppriortotheinterviewand5minutesaftertoremoveyoursetup.

ArchitecturalteaminterviewsarecurrentlyscheduledforMarch21-27,2019.

ItisMoffitt’sintenttonotifythesuccessfulfirmwithinaweekfollowingthelastinterview.


Exhibit C: Firm Acknowledgement Form – Intent to Respond

SUBMITTO:[email protected](Fax)

RFPNUMBER:19-13-SSPRFPTITLE:NewHospitalExpansion–ArchitecturalServices

VENDORNAMEandMAILINGADDRESS:

INTENTTOBID:Yes______________No_______________(Ifunabletobid,indicatereasonbelow)

TELEPHONENUMBERFACSIMILENUMBER

VENDOR’SAUTHORIZEDCONTACTFORRFPNAMEE-MAIL

PleaseletusknowhowyouheardaboutthisRFP:

__NotifiedbyPurchasing__CommunityorMWBEOrganization__MonitoringMoffittWebsite___Advertisement___Other:


SUPPLIERDIVERSITYINFORMATIONIsyourfirmacertified“Minority,Women-Owned,Veteran,ServiceDisabledVeteran-OwnedBusinessEnterprise”definedasabusinessconcernengagedincommercialtransactionsandisaleastfifty-one(51%)percentminority,woman,veteran,service-disabledveteran-owned,andwhosemanagementanddailyoperationsarecontrolledbysuchpersons?Yes________________________No____________________Ifyourfirmiscertifiedasa“Minority,Woman,Veteran,orServiceDisabledVeteran-OwnedBusinessEnterprise,”youmustprovideacurrentcopyofyourcertificatewiththisform,andprovidethenameofthecertifyingentityandcertificationdatesbelow:NameofCertifyingEntity______________________________________________________________CertificationDateBegins_____________________________Ends_____________________________Icertifythatthisresponseismadewithoutpriorunderstanding,agreement,orconnectionwithanycorporation,firm,orpersonsubmittingaresponseforthesamematerials,suppliesorequipment,andisinallrespectsfairandwithoutcollusionorfraud.IagreetoabidebyallconditionsofthisresponseandcertifythatIamauthorizedtosignthisresponseforthevendorandthatthevendorisincompliancewithallrequirementsoftheRequestforQualifications.________________________________________________Signature________________________________________________PrintedNameandDate


Exhibit D: About H. Lee Moffitt Cancer Center TheH.LeeMoffittCancerCenter&ResearchInstitute(MCC),locatedinTampa,Florida,beganoperationsin1986.Asanacademicandresearchmedicalcenter,MCCistheonlyNationalCancerInstitute-designatedoncologyresearchinstituteinFloridaandoneoftheSoutheast'sleadingcancercenters.Comprisedofaninpatientfacility,ambulatoryoutpatientsurgerycenter,ambulatoryclinics,acancerscreeningfacilityandresearchlaboratories,MCCoffersasophisticatednetworkofservicesandtechnologiesthatassurethecitizensofitsregionconvenient,cost-effective,highqualityhealthcare.Moffitt’sworkforceiscurrentlycomprisedofapproximately5300employees,700medicalresidents,600volunteers,and1000studentsandinterns.


MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG

request for proposal rfp (19-13-ssp) - moffitt...research institute, inc. is excited to expand its...

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