request for proposal rfp (19-08-ssp) central energy plant ... · plant and chiller plant...

Request for Proposal RFP (19-08-SSP)

Central Energy Plant Infrastructure Upgrade and Replacement

Design Build Team Services

MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG Page2

The Project Moffitt’sMagnoliaCampusisseekingadesignbuildfirmupgradeandreplacemuchoftheexistinginfrastructureinthecentralenergyplan.Theprojectisanticipatedtobecompletedoverthecourseofseveralyearsinphasesasfollowswhichinclude:

• Phase1:o Sufficientdesignandpreconstructionservicestoestablishtotalprojectcostestimates

byphasewithcashflowprojections.o GMPforphase2o Establishprojectgoals,successmeasures,andrisksassociatedwitheachphase.This

includesdocumentingbaselineCEPPerformance.• Phase2:

o Provide(4)newcoolingtowercellsintheloadingdock,removeexistingcoolingtowers,construct(2)floorelectricalroomontopofdrainagepit,installrequiredelectricaldistributiongeartosetupphase3mechanicalequipment,install(1)newgeneratoronthesecondflooroftheelectricalbuilding,upgradeportionofexistingAHUcontrolvalves,andupgradefueloilsystemcapacityanddistribution.

• Phase3:o IncludestheremovalofexistingchillerX-CH-5.Provide(2)newchillers,(2)newprimary

CHWpumps,(2)newsecondaryCHWpumps.Install(5)newcoolingtowers.Removeair-cooledchillersforCSBandtieCSBCHWintoCEPplant.Extensivecondenserwaterupgradesrequired.ContinueAHUcontrolvalveandBASupgradeworkfromphase2asrequired.Provideelectricalswitchgeartoservicetheremainingequipmentinthefuturephases.

• Phase4:o Includes:Install(2)newchillers.Add(3)remaininghotwaterboilers.Installremaining

chilledwaterandheatinghotwaterpumpswithsupportingelectrical.CutoverSRBmainchilledwaterfromexistingsecondarychilledwaterpumpstonewsecondarychilledwaterpumps.Replaceallprimaryandsecondarychilledwaterpumpsexistingintheenergyplant(12intotal).RemoveFOBair-cooledchillerplantaftertyingexistingchilledwaterpipingintopipesuppliedbytheCSBexpansion.ContinueAHUcontrolvalveandBASupgradeworkfromasrequired.

• Phase5:o Includes:RemoveexistingchillersX-CH-1,X-CH-2andX-CH-3.InstallnewchillersCH-1,

CH-2andCH-3.CompleteAHUcontrolsupgrade.CompleteBASupgradesasrequired• Phase6:

o Includes:Replaceexistingsteamboilerswithsmaller,moreenergyefficientboilers.• Phase7:

o Includes:Cleanupworkfrompreviousyears.Potentialworkincludes:Upgradeboilerplantandchillerplantventilationsystems.UpgradeCEPlighting.


Thetotalprojectedvalueforallphasesoftheprojectisexpectedtobebetween$50and$58MM.Theentireprojectwillbeconceived,plannedanddesigned,butonlythefirstphasewillbeauthorizedandcontractedatthistime.

The Team Talentedprofessionalsarecentraltoaccomplishingthesegoals,andtheircollaborativeinteractionswillbekeytotheproject’ssuccess.TheprincipalteamswillconsistoftheDesignBuildTeam,CommissioningAgent,andMoffittTeamMembers/ProgramManager.Theseteamswillbeintegratedtoenableprojectcollaboration,whileeachteammaintainingtheirownresponsibilityandauthority.Respondentsshouldpresenttheconstructionmanagementandarchitecturalfirmsonly.Subconsultantstothismainteamwillbeselectedseparately.DuetotheimportanceoftheMEPengineeronthisprojecttheprojectteamwillmakethisselectionoutsideofthisRFPinacollaborativemanner.

Representativesfromtheseprincipalpartieswillinteroperateattwocriticallevelswithinthebroaderteam:generally,theProjectExecutiveTeamandspecifically,theProjectManagementTeamtomaintainclearcommunicationsandresolveissues.Moffittaspiresfortheteamtointeroperateregularlyandincloseproximity.ItisMoffitt’sintenttobuildacultureofenduringtrustamongtheteamandsub-teams,framingconstructiveattitudesandrequiringleadershipfinessebyallparties.

Inthespiritofopennessandcollaboration,thegeneralandsalientresponsibilitiesforeachoftheseprincipalteammembersfollow.SpecificresponsibilitieswillbedefinedbyindividuallyexecutedowneragreementsbasedonthestandardcoordinatedAIAsuiteofcontracts.Allprincipalteammemberswillbeexpectedtomaintainabalancedfocusonforwardprogressandvaluecreationfortheproject,whilemaintainingpressureoneachothertocontrolcost,quality,andschedule.

TheDesignBuildFirmistoleadalldesignandconstructioneffortsincluding:

• Research,ideation,anddesignauthorshipinordertosolvetheprojectrequirements,bythedesign,technicaldocumentation,andconfirmingconstructionconformity.

• Continuouscostmodeling,constructionplanning/execution,procurementoflaborandmaterials,installation.

TheCommissioningAgentistoleadallcommissioningeffortsbeginningearlyinthedesignandcontinuingthroughuntilalldeliverablesareachieved.

Moffitt/OwnersRepresentativeistodrivetherapidanddependableinternaldecision-makingandbi-directionalreportingbetweenthedesignandconstructionteamsandMoffittleadership.ActasaMoffittTeammemberincoordinatingactivitiesandcommunicatingwithstaff.

Oncetheprincipalteamsarecombined,theywillcollaborativelyaddothertalentasrequired,suchas:

• Buildingservices(MEPFPLV)engineers• Structuralengineer• Civilengineers• Legalcounsel• Traffic/parkingconsultant• Geotechnicalconsultant

• Environmentalconsultant• Landscapearchitect• EnvironmentalGraphicsconsultant• Radio-physicist• Acousticalconsultant• Lightingconsultant


• Buildingenvelopeconsultant• Commissioningagent• Safety&Securityconsultant• Data/Telecommunicationsconsultant• Constructioncostestimator(3rd-party)• Schedulingconsultant

• Modelmaker&Renderer• Riskmanagement/Insuranceconsultant• Hazardousmaterialsconsultant• Materialstestingconsultants• Testingandbalanceconsultant• Industrialhygienist

Request for Proposal Contents ThisRequestforProposalpackageincludesthefollowingdocuments,whichrequireresponsesaspartofyourproposalasindicated:

1. CoverLetter(e-mail)2. ProjectDescription3. TeamOverview4. ProposalRequirements,whichrequiresaresponse5. SupplierDiversityUtilizationandSubcontractingPlan,whichrequiresaresponse6. PresentationInformation7. ExhibitA:FirmAcknowledgementForm–IntenttoPropose,whichrequiresaresponse8. ExhibitB:AboutH.LeeMoffittCancerCenter

Design Build Proposal Requirements Ingeneralterms,theroleoftheDesignBuildTeamistoleaddesign,continuouscostmodeling,constructionplanning/execution,procurementoflaborandmaterials,installation,andcommissioningintheexecutionoftheprojectintent,maintainabalancedfocusonforwardprogressandvaluecreationfortheproject,andbemutuallyresponsibletotheotherprincipalteammemberstocontrolcostandschedule.

Yourproposalshallbeorganizedtoillustratethemostsignificantqualitiesofyourfirmanditspeople.

ExecutiveStyleSummarythatclearlyandconciselyillustratesthatyourproposedprimaryteammembersdomeetallthefollowingminimumqualifications:

¨ PossessingsuccessfulpriorexperiencewiththedesignandorconstructionofaCentralEnergyPlant.(majorretrofittingofanexistinghospitalCEPexperiencepreferred)

¨ PossessingsuccessfulpriorexperiencewithaCEPmorethan$50MM.(previousteammemberworkingexperiencepreferred)

¨ PastprojectCEPperformanceimprovementresults

¨ Providingevidenceofyourabilitytoprovideaccuratecostmodeling

¨ Providingexamplesofhowyouwilldrivevaluetotheproject

¨ Demonstrateyourabilitytodeliverasafeproject

¨ Commitmentandabilityfortheprojecttomeetorexceededthe15%diversitygoal.


StatementsandExhibitsrespondingtothefollowing:

1. Describeyourunderstandingoftheproject’spurpose.

2. DescribehowMoffittmaybestaccomplishthisproject,thekeyfactorsforitssuccess,andhowyou’veachievedtheseinthepast.Includeconceptssuchasreportingrelationships,communication,minordisputeresolution,decisioncontrol,understandingtheentirevaluestream,etc.

3. Describethepriorexperienceofyourproposedteamconsistentwiththequalitiesofthisprojectdescribedabovewithfiveexamples.Includeexperiencewithhospitals,largeandmulti-phaseprojects,integrateddeliverymethods,LEANdecisionfacilitation,andthird-partycertificationsofskillsandotherpertinentqualifications.

Inclarifyingtheseexperiences,identifytheotherprimaryteammembers(MEPEngineeringFirms,CommissioningAgents,ProgramManagers),theaccountsofyourinteractionswiththem,andhowtheyhavedevelopedandsustainedtrust.

4. Describeandprovideevidenceforyourorganization’sfinancialstabilityandinsurancestoperformyourworkonthisproject.Moffittiscurrentlycontemplatingseparateproject-basedliabilitycoveragesbuthasnotconcludedthatinvestigationtodate.(IE.ProjectspecificE&OPolicies)

5. Describeyourfirm’sclaimshistoryandhowallclaimswereresolved.IdentifyArchitects,Engineers,andOwnersRepresentativesalsoinvolved.

6. Citeyourfirm’sprioryearnetservicerevenuesandnumberofstafftoaccomplishit.Describehowyouexpectthistochangeinthenextfewyears.Confirmyouroutstandingbondcapacity.

7. Provideatargetfeeandanot-to-exceedvalueforreimbursableexpensesforphase1(subjecttoMEPfirmfinalselection).

8. Provideatargetscheduleforthecompletionofphase1.

9. Providethreereferencesforyourleadprojectteammembersforsimilarprojects.

10. Confirmyourteam’sabilitytofullyengageinphase1andshowastaffingplanalignedtothetargetschedule.

11. Describeyourfirm’sapproachtoengagingadiverseteamandconfirmthatyourfirmcomplieswiththeSupplierDiversityUtilizationandSubcontractingPlanrequirement.

12. Thissubmissionistobeconciseandnotexceedtwenty8½x11pagesinlegiblefont.


Communication

Allproposals, communications,andcorrespondence requiredduring theRequest forProposalprocessmustbedirectedto:

[email protected]:813-745-8706f:813-449-8277

Failuretoadheretothisrequirementmayresultinyourorganizationnotbeingconsidered.

Timeline

ThisRequestforProposalshallbeconductedunderthefollowingtimeline,whichissubjecttochangeonlyuponpriorapprovalbyPurchasingandgrantedtoallvendors.

IssuanceofBid 05/10/2019ReturnofIntenttoRespond 05/20/2019VendorConferenceCall 05/23/2019BidPackagesDuefromVendors 06/10/2019AwardofBid TBD

InterestedteamsmustsubmitaFirmAcknowledgementForm–IntenttoRespond(ExhibitA)viae-mailnolaterthan2:00PMESTonMay20,2019.

Pre-SubmissionTeleconference

MoffittCancerCenterwillconductaPre-SubmissionTeleconferencetofurtherclarifyanddiscusstherequirementsofthisRFPat10:00AMESTonMay23,2019.Thecall-innumberis:800-206-6032.ConferenceID:7457113.

Proposals

Interestedteam’sproposalsaredueinPDFformviae-mailnolaterthan2:00PMESTonJune10,2019.

AwardandOtherCriteria

TheawardofthisRequestforProposalissubjecttotermsandconditionscontainedhereinandanythatwillbedevelopedbyMoffittCancerCenterduringtheRequestforProposalprocesstoaugmentconditionsofengagement.

Qualityofservice,pricing,products,SupplierDiversityandothertermsofpurchasewillbeanintegralpartofthedecisionselectionprocess.

Ifyourfirmisawardedthisproject,aguidelinewillbedevelopedthatwillquantify,monitor,andprovideaplanforcureofdeficiencieswhichshallinclude,butnotbelimitedto,reimbursementof


personnelandadministrativecosts,monetaryassessmentforcontinualdeficiencies,andpossiblecancellationofagreement.

H.LeeMoffittCancerCenterreservestherighttoawardthisagreementinwholeorinparttothefirmthatcanbestmeetMoffitt’sbusinessneeds.

H.LeeMoffittCancerCenterassumesnoresponsibilityandbearsnoliabilityforcostsincurredbyaCompanyinthepreparationandsubmittalofaproposalinresponsetothisRequestforProposal.

Supplier Diversity Utilization and Subcontracting Plan Requirement MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBE).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupofvendorsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimevendorlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses

RFPresponsesshouldincludethefirm’sabilitytoprovidefifteenpercent(15%)spendwithcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprises(“MBE/WBE/VBE/SDVBE”)relatedtothespecificcommodityorservicesidentifiedintheproposal.MoffittCancerCenterisanequalopportunitycorporation,and,assuch,stronglyencouragesthelawfuluseofcertifiedMBE/WBE/VBE/SDVBEsintheprovisionofservicesbyprovidingafairandequalopportunitytocompetefor,orforparticipationin,providingservices.MoffittCancerCenterbelievesinequalopportunitypracticeswhichconformtoboththespiritandtheletterofalllawsagainstdiscrimination,andiscommittedtonon-discriminationbecauseofrace,creed,color,sex,age,nationalorigin,orreligion.TobeconsideredforinclusionthepotentialfirmcommitstoMBE/WBE/VBE/SDVBEsParticipation.

Thesuccessfulfirmshallendeavortoprovidefifteenpercent(15%)spendwithcertifiedMBE/WBE/VBE/SDVBErelatedtothespecificcommodityorservicesidentifiedintheproposal.Acertificationletterfromanyofthefollowingagencieswillberequiredofanyfirmand/oridentifiedsubcontractorclaimingMBE/WBE/VBE/SDVBEstatusatthetimeoftheRFPresponse.

MoffittacceptsallLocal,StateandFederalGovernmentagenciesMBE/WBEcertifications,includingthefollowing:

• CityofTampa• HillsboroughCounty• StateofFlorida• SmallBusinessAdministration(SBA)8AProgramCertification

OtherMBE/WBEcertificationsacceptedinclude:


• FloridaStateMinoritySupplierDevelopmentCouncil(FSMSDC)• NationalMinoritySupplierDevelopmentCouncil(NMSDC)&regionalaffiliates• Women’sBusinessEnterpriseNationalCouncil(WBENC)• NationalWomenBusinessOwnersCorporation(NWBOC)

Veteran&ServiceDisabledVeteran(VBE/SDVBE)Certification/Verificationaccepted:

• DepartmentofVeteransAffairs• StateofFloridaOfficeofSupplierDiversity

Pleaserespondtothesectionbelow:

SupplierDiversityUtilizationandSubcontractingPlanRequirement:MoffittCancerCenterrecognizestheimportanceofsupplierdiversityinallaspectsofourbusinessandprocurementpracticesandactivelyencouragesthedevelopment,utilizationandeconomicgrowthofcertifiedMinority,Women,VeteranandServiceDisabledVeteran-ownedBusinessEnterprise(MBE/WBE/VBE/SDVBEs).CentraltothisinitiativeistheinclusionandparticipationofadiversegroupoffirmsdoingbusinesswithMoffittCancerCenterandassuch,MoffittencouragestheparticipationofcertifiedMBE/WBE/VBE/SDVBEsinitsprocurementprocessbothattheprimefirmlevelaswellasatthesubcontractorlevelofitsprimecontracts.MoffittCancerCenteriscommittedtoacomprehensiveSupplierDiversityProgramthatensuresmaximumopportunitiesexistforsuchdiversebusinesses.

SupplierDiversityUtilizationandSubcontractingPlan-FirmsrespondingtothisRFParerequiredtosubmitaSupplierDiversityUtilizationandSubcontractingPlanfordiversesupplieropportunityandparticipationofcertifiedMBE/WBE/VBE/SDVBEswiththeirproposal.TheSupplierDiversityUtilizationandSubcontractingPlansubmittedmustincludethefollowing:

• ProvideSupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgram.SupplierDiversityUtilizationandSubcontractingPlanandDescriptionofyourSupplierDiversityProgramsubmitted:___Yes___No

• WhatpercentageofspendwithMBE/WBE/VBE/SDVBEsisprojectedforthespecificcommodityorserviceoutlinedinthisRequestforProposal(RFP):___________________(%).

• Outlinetheplanforachieving1sttierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).

• Outlinetheplanforachieving2ndtierspendwithMBE/WBE/VBE/SDVBEsandidentifythepercentageofspend:___________________(%).

• AlistofthecertifiedMBE/WBE/VBE/SDVBEsthatwillbeutilizedas2ndtiersubcontract(s)

Wasalistingprovided:___Yes___No

**Note:YourRFPsubmittalmustincludeyourresponsethataddressestheSupplierDiversityUtilizationandSubcontractingPlanoutlinedabove.


Reports-ThesuccessfulfirmwillberequiredtoprovidemonthlySubcontractExpenditureReportstoMoffittCancerCenteridentifyingcertifiedMBE/WBE/VBE/SDVBEparticipationthatliststotalpaymentsmadetosubcontractor(s)until100%completion/deliveryofthespecificcommodityorservicesoutlinedinthisRFPfinalized.Thereportshallincludethenames,addresses,typeofserviceorcommodityprovided,dollaramountpaid,paymentdate,FEID#,nameofcertificationentity,businessclassification,andcopyoffirmcertificationforeachfirmidentifiedinthereport.AllSubcontractorExpenditurereportsarealsorequiredtobeturnedinwithallpayapplications/invoicesandacopysenttoDesireeHanson,Manager,[email protected].

• FirmagreestoprovidemonthlySubcontractExpenditureReportswithsubmittalofeverypayapplication/invoice:___Yes___No

Interview Information Shouldtheselectioncommitteedetermineinterviewsarerequired;shortlistedfirmswillbeinvitedtodiscusstheirproposalinpersonwiththeSelectionCommittee.Thepurposeoftheinterviewistodemonstratethecredibility,trustworthinessandleadershipofyourteammembers.Onlypreviouslyproposedandrelevantteammemberswillbeallowedtopresent.

TheSelectionCommitteewillhavealreadyreviewedanddigestedyourproposalinformation,andthereisnoneedtorepeatthatinformation.Pleaseremainfocusedonthespecificchallengesandopportunitiesofthisprojectandyourteam’suniqueabilitiestobestachievethem.

Yourteamwillbeallowedatotalof60minutesfortheinterviewwhichshalltakeplaceasaninteractivediscussionratherthanapresentation.Youwillalsobegiven5minutestosetuppriortotheinterviewand5minutesaftertoremoveyoursetup.

ItisMoffitt’sintenttonotifythesuccessfulfirmwithinaweekfollowingthelastinterview.


Exhibit A: Firm Acknowledgement Form – Intent to Respond

SUBMITTO:[email protected](Fax)

RFPNUMBER:19-08-SSP

RFPTITLE:CentralEnergyPlantInfrastructureUpgradeandReplacement–DesignBuildTeamServices

VENDORNAMEandMAILINGADDRESS:

INTENTTOBID:Yes______________No_______________(Ifunabletobid,indicatereasonbelow)

TELEPHONENUMBERFACSIMILENUMBER

VENDOR’SAUTHORIZEDCONTACTFORRFPNAMEE-MAIL

PleaseletusknowhowyouheardaboutthisRFP:

__NotifiedbyPurchasing__CommunityorMWBEOrganization__MonitoringMoffittWebsite___Advertisement___Other:


SUPPLIERDIVERSITYINFORMATIONIsyourfirmacertified“Minority,Women-Owned,Veteran,ServiceDisabledVeteran-OwnedBusinessEnterprise”definedasabusinessconcernengagedincommercialtransactionsandisaleastfifty-one(51%)percentminority,woman,veteran,service-disabledveteran-owned,andwhosemanagementanddailyoperationsarecontrolledbysuchpersons?Yes________________________No____________________Ifyourfirmiscertifiedasa“Minority,Woman,Veteran,orServiceDisabledVeteran-OwnedBusinessEnterprise,”youmustprovideacurrentcopyofyourcertificatewiththisform,andprovidethenameofthecertifyingentityandcertificationdatesbelow:NameofCertifyingEntity______________________________________________________________CertificationDateBegins_____________________________Ends_____________________________Icertifythatthisresponseismadewithoutpriorunderstanding,agreement,orconnectionwithanycorporation,firm,orpersonsubmittingaresponseforthesamematerials,suppliesorequipment,andisinallrespectsfairandwithoutcollusionorfraud.IagreetoabidebyallconditionsofthisresponseandcertifythatIamauthorizedtosignthisresponseforthevendorandthatthevendorisincompliancewithallrequirementsoftheRequestforQualifications.________________________________________________Signature________________________________________________PrintedNameandDate


Exhibit B: About H. Lee Moffitt Cancer Center TheH.LeeMoffittCancerCenter&ResearchInstitute(MCC),locatedinTampa,Florida,beganoperationsin1986.Asanacademicandresearchmedicalcenter,MCCistheonlyNationalCancerInstitute-designatedoncologyresearchinstituteinFloridaandoneoftheSoutheast'sleadingcancercenters.Comprisedofaninpatientfacility,ambulatoryoutpatientsurgerycenter,ambulatoryclinics,acancerscreeningfacilityandresearchlaboratories,MCCoffersasophisticatednetworkofservicesandtechnologiesthatassurethecitizensofitsregionconvenient,cost-effective,highqualityhealthcare.Moffitt’sworkforceiscurrentlycomprisedofapproximately5300employees,700medicalresidents,600volunteers,and1000studentsandinterns.


MOFFITT CANCER CENTER 12902 USF MAGNOLIA DRIVE, TAMPA, FL 33612-9416 I 1-888-MOFFITT I MOFFITT.ORG

request for proposal rfp (19-08-ssp) central energy plant ... · plant and chiller plant...

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