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Request for Proposal - FY19-0617 Page 1
Title and Summary
Request for Proposal No: FY19-0617
Request for Services Title: Two (2) 2001-2007 4x2 Yard Tractor
Invitation to Bid As Follows:
Publication: 6/3/2019 http://www.orangeburgcounty.org/
Invitation Composition: Request for Proposal (FY19-0617) - is composed of the following:
Title and Summary pages
Code Articles 1 through 7
Scope of Work
Vendor Qualifications and Information
Evaluation Factors
Certification of No Exceptions
Certification of Preference(s)
Addendum Acknowledgement
Invitation Amendments: If any, will be published/posted on the following:
http://www.orangeburgcounty.org/
Bulletin boards located in/on:
Basement Floor, Procurement Office
Contracting Entity: Orangeburg County, South Carolina (“Owner”)
A political subdivision of the State of South Carolina
Procurement Coordinator: Procurement Director Jessica Ferris
Orangeburg County Procurement Office
1437 Amelia St. (“Administrative Center”)
Orangeburg SC 29115
(803) 533-6121 Office Phone Number (803) 535-2307 Office Fax Number [email protected]
Request for Proposal - FY19-0617 Page 2
Pre-Submission of Qualifications
• Requirements:
No Pre-Bid Meeting
• Questions: If bidders have questions, same shall be directed to
the Procurement Director -
Mode of Communication via e-mail only
No later than Tuesday, June 11, 2019
• Submission Composition: Each submitted proposer is required to be composed of the following, including fully completed and executed forms:
Code and Articles Acknowledgment
Certification of No Exceptions
Vendor Qualifications Responses
Certification of Preference(s)
Acknowledgment of RFP Amendments Form
Bid Security
• Submission Deadline: Monday, June 17, 2019 at 2:00PM
• Submission Location: Procurement Office, Basement Floor,
1437 Amelia Street, NE, Orangeburg, S.C.
• Opening Time: 2:05PM Monday, June 17, 2019
• Opening Location: Procurement Office, Basement Floor,
1437 Amelia Street, NE, Orangeburg, S.C.
Request for Proposal - FY19-0617 Page 3
Scope of Work
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Specifications for Ottawa 4x2 4x2 Yard Tractor
USED Year Range: 2001-2007 Hours: Less than 1500
Standard Features:
Cummins Tier 4l QSB6.7-165 HP @ 2200 RPM, 540-lb/ft torque @ 1500 RPM Electronic-CAC
with primary fuel filter/water separator Allison 3000RDS Transmission (6 speed) with synthetic transmission fluid
Front Axle: Meritor FF-961, 12,000 lb Rear Axle: Meritor RS-24-160, 7.17:1 ratio, solid mount to frame
116” Wheelbase with “L” frame reinforcement Fifth Wheel: Holland FW-35, 70,000 lb plate rating
Fifth Wheel lift cylinders: 5” diameter 60,000 lb rating Tires 11R22.5 Steel belted radials 14PR
Wheels 22.5” X 8.25” 10 bolt 285 mm BC hub piloted, steel disc Vertical exhaust system with heat shield
Air Cleaner, frontal inlet-11” replaceable element and underhood restriction indicator Back up light, stop and turn signals
Step-battery box 16” wide Cab Side vent (Riveted)
Drive Shaft Spicer 1710 Series Approximate Vehicle Weight 14,500 lb
GCWR 81,000 Lbs Maximum Road Speed 25 MPH/ 40.2 KPH
MaxiMizer fuel reduction system
Trailer Equipment Two color coded, coiled air lines with glad hand receivers, 7 wire female receptacle at rear of
cab
Steering Gearbox type integral power steering with mechanical back up
Constant running PTO/pump with priority steering circuit
Request for Proposal - FY19-0617 Page 4
Scope of Work
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Cab Features
Cab air ride, 3-point mount suspension Cab with raised roof: 50” X 65” X 68” welded steel and driver’s side door which has a full
length piano hinge and an aluminum sliding rear door Cab insulation, for thermal protection and noise abatement
Cab tilt: Electric 45® with 90® tilt capability Platform, rear of cab
Air ride seat with isolator Seat belt with 2-point mount
Tinted glass all windows Solar Gray laminated glass behind driver
40,000 BTU fresh air heater/defroster West Coast 16” X 7” mirrors
Cab Gauges: Volt meter, oil pressure, water temperature, fuel level, air pressure, speedometer, and 5-digit hour-meter
Cab Controls: Accelerator, tractor/trailer brakes, gear selector fifth wheel elevation, steering wheel 18” soft touch, headlights, electric horn, heater defroster and electric windshield wiper
control, directional turn signals, rear flood light upper right hand side, 5th wheel unlatch
Warning Devices Low air pressure light and alarm
Transmission protection warning light Headlight hi-beam indicator
Electric Backup alarm Engine Protection Warning System:
High Coolant temp Low oil pressure Low coolant level
Hydraulic System
16 gallon tank with sight glass 10 GPM pump
5” hydraulic lift cylinders Hydraulic system with “O” Ring fittings
5th Wheel Boom Lift 17” Wet Spline PTO
Brakes
Front: “S” Cam Type 16.5” X 5” air actuated Rear: “S” Cam Type 16.5” X 7” air actuated
Automatic slack adjusters front and rear
Request for Proposal - FY19-0617 Page 5
Scope of Work
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Frame Features
Welded 50,000 psi steel with 12” x 3 3/8” X 3/8” formed channel 43.25” wide frame with “L” frame reinforcement (1,835,000 in/lb RBM)
55® tapered deck curbside with reinforced removable bumper 50-Gallon frame mounted round fuel tank, curbside
Integral front and rear tow eyes
Pneumatic System 15.2 CFM Wabco compressor with 2-Tank air reservoir system total capacity 3582 cu. in.
Color Coded air lines
Electrical System 12 Volt neg. ground with circuit breakers, 130 amp minimum charge alternator, color coded wiring in separate removable harness, 12-volt starter with positive engagement, two (2) 12-
volt low maintenance batteries, cab dome light
Paint Finish Cab: Full immersion, multi-stage, “E” coat primer. Baked on acrylic top coat white PPG-
SAC71166A Chassis: Shot blasted, phosphate washed, powder coat primer with polyurethane top coat-
black Wheels: “E” coat white
Rubberized undercoating under cab and deck Grab handles, steps, and platforms painted safety yellow
Request for Proposal - FY19-0617 Page 6
Scope of Work
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Request for Proposal - FY19-0617 Page 7
PLEASE RETURN FORM WITH PROPOSAL
Code and Articles
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Incorporation by Reference
Articles 1 through 5 and 7 of the Code are incorporated by reference as if set forth verbatim in this RFP. As stated in the Code, by submitting a proposal, the vendor agrees that the Code
governs this procurement from solicitation through completion of the resulting contract,
including disputes, if any. ACCESS TO CODE. On November 16, 2009, Orangeburg County
Council, the governing body of Orangeburg County, repealed all aspects of its procurement policy and enacted the Orangeburg County Procurement Code (the “Code”). The
Code may be accessed online without charge at
http://www.orangeburgcounty.org/Purchasing/code.html. In addition, a copy of
the Code is available for review without charge at the Office of the Procurement
Director. If neither of those options meets your needs, a hard-copy of the Code is
also available for purchase at the Office of the Procurement Director.
Method of Source Selection
The source selection method applicable to this procurement is Competitive Sealed Bid,
§5-301 of the Code.
The undersigned vendor understands and agrees to be bound to the Code in all
matter arising from the RFP identified above.
______________________________________________________
Printed Vendor Name
______________________________________________________
Signature of Vendor’s Authorized Agent
______________________________________________________
Printed Name of Vendor’s Authorized Agent
______________________________________________________
Title with Vendor of Vendor’s Authorized Agent
Request for Proposal - FY19-0617 Page 8
PLEASE RETURN FORM WITH PROPOSAL
Vendor Qualifications and Information
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Vendor shall provide with its proposal, the following which should be collated, fastened together and clearly labeled “Vendor’s Certification of Qualifications and Information for RFP No. FY19-0617:
1) Three positive client references.
2) Vendor’s current organizational chart and a description of the general history of the vendor.
3) Documentation of the vendor’s financial stability, such as a copy of its most recent annual report
4) A description of any litigation within the last 10 years to which vendor has been a party
5) Certificate of Insurance showing Workmen’s Compensation Coverage
6) Please provide turnaround time for completing the build
Request for Proposal - FY19-0617 Page 9
PLEASE RETURN FORM WITH PROPOSAL
Evaluation Criteria
Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
If the County decides to go forward with the procurement, the award shall be made to the vendor whose proposal the County determines to be the most advantageous to the County taking into consideration the evaluation factors stated in this section. The evaluation shall be based in part on the County’s review and/or verification of the Vendor Qualifications Responses. The factors to be considered in evaluating proposals are as follows, and are list in order of relative importance:
1. Comparative experience of vendor similar to that described in the Scope of Work 2. Competitive pricing 3. Qualitative evaluation of vendor based on vendor’s response to Vendor Qualifications and
Information and by responses County obtains from questioning vendor’s submitted references.
4. Comparative experience of proposed key staff 5. Vendor’s financial stability
6. Vendor’s willingness, in connection with the Scope of Work, to (1) include Orangeburg County
residents in its employment and (2) obtain its supplies from within Orangeburg County.
Note: The method of selection, Request for Proposal, does not require a numerical weighting
for each factor. See Code §5-304.7.
Request for Proposal - FY19-0617 Page 10
PLEASE RETURN FORM WITH PROPOSAL
Certification of No Exceptions Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
The Code requires vendors to give written notice with a submission if vendor will not accept a term of the RFP and the incorporated Code as a contract term. See Code §4-302. In connection with that requirement, a vendor must complete this certification and include it in its submission. Vendor certifies the following regarding its proposal(s):
1. Vendor AGREES to all of the terms of the RFP (including the incorporated Code terms) and takes NO EXCEPTIONS: ____ Yes ____ No
2. Vendor does NOT AGREE to all of the terms of the RFP (including the incorporated Code terms), and a COMPLETE LIST OF VENDOR’S EXCEPTIONS to same are listed and described below:
____ Yes ____ No
Identification of Excepted Vendor’s Term Description of vendor’s substituted term Initials
Exception 1: Exception 2: Exception 3: Exception 4: Exception 5:
The undersigned vendor hereby certifies that the above-listed exceptions comprise the only exceptions vendor has to the RFP (including the incorporated Code terms). The undersigned vendor understands and agrees that if it is the successful vendor, its attempt to claim any exceptions other than those listed above, shall result in the County having the right to claim the bid security bond, retract the intent to award or award, award to another vendor, and suspend and/or debar the vendor. ______________________________________________________ Printed Vendor Name ______________________________________________________ Signature of Vendor’s Authorized Agent ______________________________________________________ Printed Name of Vendor’s Authorized Agent ______________________________________________________ Title with Vendor of Vendor’s Authorized Agent
Request for Proposal - FY19-0617 Page 11
PLEASE RETURN FORM WITH PROPOSAL
Certification of Preference(s) Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
The Code authorizes specific preferences. See Article 3. If a vendor is qualified for one or more preferences
and desires to exercise the preference(s), then the vendor must complete and submit this form with it
proposal. If a vendor is either (1) not qualified for any preference OR (2) is qualified, but does not desire
to exercise any preference, then the vendor does not need to complete or submit this form with its
proposal.
Vendor is qualified for and desires to exercise the following preference(s) as vendor has marked, below:
Preference 1. Vendor is a resident of the State of South Carolina: ____ Yes ____ No
Preference 2. Vendor is a resident of Orangeburg County, SC: ____ Yes ____ No
Preference 3. Vendor is an MBE (Minority Business Enterprise): ____ Yes ____ No
The undersigned vendor hereby certifies that vendor is qualified for the preference(s) above to which the
vendor has indicated “Yes”. In addition, the undersigned vendor understands and agrees that if it is not
qualified for a preference, but claims to be qualified for a preference on this form, the County shall have the right to suspend and/or debar the vendor in accordance with the Code.
_____________________________________________
Printed Vendor Name
______________________________________________________ __________________
Signature of Vendor’s Authorized Agent Date of Signature
______________________________________________________
Printed Name of Vendor’s Authorized Agent
______________________________________________________
Title
Request for Proposal - FY19-0617 Page 12
PLEASE RETURN FORM WITH PROPOSAL
Addendum Request for Proposal FY19-0617 – 2001-2007 4x2 Yard Tractor
Vendor acknowledges receipt of the follow Addendum to the above-described procurement, agrees that
same is/are hereby incorporated and made a part of the above-described procurement as if the
Addendum had been included in the original procurement documents:
Addendum No. Addendum Date Initials of Vendor’s Authorized Agent
__________ ____________ ____________________________
__________ ____________ ____________________________
__________ ____________ ____________________________
Vendor shall submit a completed Addendum Acknowledgement form with its submission. Vendor may be disqualified from this procurement unless vendor submits a completed Addendum Acknowledgement form referring to this Addendum with vendor’s proposal.
___________________________________________
Printed Vendor Name
___________________________________________
Signature of Vendor’s Authorized Agent
___________________________________________
Printed Name of Vendor’s Authorized Agent
___________________________________________
Title with Vendor of Vendor’s Authorized Agent