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REQUEST FOR PROPOSAL FOR

CLEANING/CUSTODIAL SERVICES

NOBLES COUNTY

WORTHINGTON, MINNESOTA

EXECUTIVE SUMMARY

Nobles County is accepting proposals for custodial services at the Nobles County Government Center Building in Worthington, MN. The County is interested in a one (1) year agreement with an automatic renewal for two additional one year terms with a responsible bidder for custodial services for the Government Center in the City of Worthington. The County may choose to contract services for all or none of the services which best meets the needs of the County.

SCOPE OF WORK

1. The full scope of duties is attached as Exhibit A for each of the following facility:

Government Center

315 10th Street Worthington, MN 56187 Approximate building square feet: 78,025 (7,800 is underground parking garage, 5,260 is unoccupied former jail on a 3rd story) This is the primary administrative staff of Nobles County, MN Extension Service, MN State Workforce Center and State Drivers Licensing. Regular open office hours are 8 a.m. to 4:30 p.m.

2. Exhibit “B” contains general floor plans for the building.

PROPOSAL SUBMITTAL INFORMATION TO INCLUDE

1. Personnel to be assigned to perform the work with a brief bio of the leadership of the company and

supervision for this contract service. 2. Proposed schedule for completion of cleaning services for the building. 3. A fee proposal which clearly defines the proposed monthly rate and the scope of services proposed to

be provided for the building. 4. Proposal shall include equipment, supplies, labor, applicable sales tax and all other costs associated

with services being provided. The County will furnish consumable supplies such as hand soap, paper products and spray cleaners.

5. Clearly define what services will not be offered. 6. Historical turnover of staff within the company. 7. Staff training plans. 8. Minimum of 3 references, preferably from similar public entities.

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REQUIREMENTS

The custodial services are to be performed outside regular open hours. Background checks will be required for all staff accessing County buildings. Services being bid shall be provided by the bidder. No services shall be assignable to subcontractors without the expressed written consent of Nobles County. Contractor shall provide independent contractor exemption certificate if required. Bidder will be expected to enter into a contract as identified above. Bidder will also need to provide, prior to contract approval, certificates of insurance from companies providing coverage to the contractor. All costs of insurance required need to be included in the proposal. The following coverage levels will be required:

� Public Liability & Property Damage: an amount of not less than one and one half million dollars ($1,500,000) for all damages arising out of bodily injuries to, or death of one person and subject to the same limit for each person in a total amount of not less than one and one half million dollars ($1,500,000) on account of one accident, and property damage insurance in an amount not less than one and one half million dollars ($1,500,000) for all damages or destruction of property in any one accident and subject to that limit, total limit of three million dollars ($3,000,000) for all damages to or destruction of property during the policy period.

� Worker’s Compensation Insurance: for all employees employed at the site where services are being performed, Worker’s Compensation Insurance for all contracted employees is required.

OTHER CONSIDERATIONS

County staff will provide information and tours to view the site by appointment. Requests for appointments should be directed to Tom Johnson, County Administrator. The County will provide payment for services rendered within 30 days of receipt of an invoice from the provider. Nobles County reserves the right to determine the best proposal, to reject any and all proposals, to waive any information and, to accept the proposal deemed most advantageous to Nobles County. Questions regarding this Request for Proposal should be directed to Administration, Phone: (507) 295-5201.

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REQUEST FOR PROPOSAL SCHEDULE

Two (2) copies of the Proposal or 1 electronic (preferred) are to be submitted before 4:30 p.m., Thursday,

September 21, 2017 to:

Administration 315 10th Street P.O. Box 757 Worthington, MN 56187-0757

E-mail: administration@co.nobles.mn.us

Proposals will be evaluated during the week of September 25, 2017, interviews will be scheduled if necessary.

Nobles County Government EXHIBIT A Proposed Cleaning Services Task List

8/16/2017

Office / Work Space

Adm

inis

tration

Public

Health

Land Inte

gra

tion

Serv

ices

EM

Offic

e

Exte

nsio

n O

ffic

e

Sta

te D

rivers

Lic

ense C

ente

r

Fin

ance O

ffic

es

Sta

te W

ork

forc

e

Cente

r

Com

munity

Serv

ices

IT WIC

Offic

es

Time per weekEmpty Wastebaskets / replace liner as needed 5 5 5 5 5 1 5 5 5 5 5

Window/Glass cleaning (inside only of exterior) 1xm 1xm 1xm 1xm 1xm na 1xm 1xm 1xm 1xm 1xm

Vacuum carpeted surfaces entirety 2 2 2 2 1 1 2 2 2 1 2

Spot clean carpeted surfaces A A A A A A A A A A A

Spot clean (spills, gum, etc.) on resilient surfaces A A A A A A A A A A A

Sanitize door handles 1 1 1 1 1 1 1 1 1 1 5

Low horizontal surface dusting below 40" 1 1 1 1 1 1xm 1 1 1 1 1

High horizontal surface dusting to 96" 1xm 1xm 1xm 1xm 1xm 1xm 1xm 1xm 1xm 1xm 1xm

Dust Window Shades / Blinds 1xm 1xm 1xm 1xm na na 1xm 1xm 1xm 1xm 1xmDamp clean window shades/blinds 4xy 4xy 4xy 4xy na na 4xy 4xy 4xy 4xy 4xy

Government Center

Each cell indicates times per week unless one of the following:

_xm => times/month

_xy => times/year

A => on an As Needed basis

na => not applicable Page 1 of 5

Nobles County Government EXHIBIT A Proposed Cleaning Services Task List

8/16/2017

Entrance and Common Areas

Tenth

Str

eet

Cente

r Lobby

Nin

th S

treet -

Main

Nin

th S

treet -

Silo

Days per weekMain Entrances - complete clean up to 8' outside of front

entrance5 5 5

Main Entrances - clean in/outside door glass 5 5 5

Main Entrances & traffic lanes - Vacuum entire carpeted area 5 5 5

Empty wastebaskets and replace liner if needed 2 2 2

Dust mop resilient and hard floors 5 5 5

Damp mop resilient and hard floors 5 5 5

Water fountains - sanitize / clean / polish 5 5 5

Clean & sanitize counter surfaces & dorr handles 5 5 5

Low horizontal surface dusting below 40" 2 2 2

High horizontal surface dusting to 96" 1 1 1

Wipe off table, chair and bench legs 1xm 1xm 1xm

Vaccuum cloth chair seats/ wipe vinyl & hard chair seats and benches1xm 1xm 1xm

Window/glass cleaning - inside up to 96" 5 5 5

Spot clean walls - up to 96" A A A

Dust Window Shades / Blinds 1xm 1xm 1xm

Damp clean window shades/blinds 4xy 4xy 4xy

Stairwells - sweep and damp mop stairs and landings 5 5 5 1

Stairwells - sanitize / wipe handrails & door handles 5 5 5 1Stairwells - spot clean walls and doors A A A A

Government Center

Each cell indicates times per week unless one of the following:

_xm => times/month

_xy => times/year

A => on an As Needed basis

na => not applicable Page 2 of 5

Nobles County Government EXHIBIT A Proposed Cleaning Services Task List

8/16/2017

Conference Rooms, Exam Rooms,

Waiting Rooms, Kitchen Area and

Lunchrooms

Adm

inis

tration C

R

Board

Room

310 C

R

CW

G-3

rd F

loor

WIC

Exam

Room

Farm

er

Room

Exte

nsio

n C

R

Exte

nsio

n K

itchen

Bre

ak/L

unch R

oom

Sta

te W

ork

forc

e C

ente

r

Com

munity S

erv

ices

CR

Com

munity S

erv

ices

Inte

rvie

w R

oom

s

Executive C

R

Multi purp

ose R

oom

Days per weekClean and sanitize sink and counter 1 na na 5 na na 1 5 1 na na na na

Wipe outside cabinet doors 1xm na na 5 4xy na 1xm 1 1xm 4xy na na

Dust mop resilient and hard floors na na na 1 na 1 5 na

Damp mop resilient and hard floors na na na 1 na 1 5 na

Vacuum entire carpet floor area 1 1 1 1 1 na 1 na na 1 1 1 1

Clean and sanitize trash receptacle 1xm na 1xm 1xm 5 1xw 1xm 1xw 1xw 1xm 1xm 1xm 1xm

Remove trash and replace liners 5 1 1 5 5 5 2 5 5 2 2 2 5

Clean and sanitize other horizontal surfaces na 1 1 5 1 1 1 5 1 1 1 1

Spot clean all walls, doors and partitions A A A A A A A A A A A A A

Wipe off table, chair and bench legs 5 1 1 1 1 1xm na 5 1xm 1xm 1xm 1 1

Vaccuum cloth chair seats/ wipe vinyl & hard chair seats and benches1xm 1xm 1xm 1xm 1xm 1xm na 5 1xm 1xm 1xm 1xm 1xm

Low horizontal surface dusting below 40" 1 1 1 1 1 1 1 na 1 1 1 1 1

High horizontal surface dusting to 96" 4xy 4xy 4xy 4xy 4xy 4xy 4xy 4xy 1xm 4xy 4xy 4xy

Spot clean carpet A A A A A na A na na na A A A

Dust Window Shades / Blinds/Window Sills na na na 1xm na na na na na 1xm na 1xm 1xm 1xmDamp clean window shades/blinds na na na 4xy na na na na na 4xy na 4xy 4xy na

Government Center

Each cell indicates times per week unless one of the following:

_xm => times/month

_xy => times/year

A => on an As Needed basis

na => not applicable Page 3 of 5

Nobles County Government EXHIBIT A Proposed Cleaning Services Task List

8/16/2017

Restrooms

Adm

inis

tration

Build

ing (

3 s

ets

)

Unis

ex (

1st floor)

West Lobby A

rea

Com

munity S

erv

ices

Days per weekClean, sanitize and polish sinks, counters, faucets, toilets 5 5 5 5

Clean all glass and mirrors 5 5 5 5

Empty and spot clean all containers and disposals 5 5 5 5

Clean and sanitize trash receptacle 2 2 2 2

Remove trash and replace liners 5 5 5 5

Refill all dispensers to normal limits including sanitary 5 5 5 5

Empty and sanitize interior of sanitary container 5 5 5 5

Spot clean all walls, doors and partitions 3 3 3 3

Clean and sanitize all horizontal surfaces 5 5 5 5

Dust mop resilient and hard floors 5 5 5 5

Damp mop and sanitize hard floors 5 5 5 5

Sanitize door handles 5 5 5 5

Deep clean ceramic walls, doors and partitions 1xy 1xy 1xy 1xy

Scrub walls with painted surfaces 1xy 1xy 1xy 1xy

Government Center

Each cell indicates times per week unless one of the following:

_xm => times/month

_xy => times/year

A => on an As Needed basis

na => not applicable Page 4 of 5

Nobles County Government EXHIBIT A Proposed Cleaning Services Task List

8/16/2017

Project Cleaning (to be included in total

price for each location)

Go

vern

men

t C

en

ter

Carpet - Extract all carpeted areas 1xy

ResilientTile - Strip and refinish waxable tile with a minimum

of four coats (25% solids Acrylic) 1xy

Clean exterior windows (outside, entire building) 2xy

Ceramic - Power scrub & extract, rinse 1xy

Each cell indicates times per week unless one of the following:

_xm => times/month

_xy => times/year

A => on an As Needed basis

na => not applicable Page 5 of 5

Nobles County Government Center - Lower Level

U of M1,510 SF

State635 SF

County3,250 SF

Public Utility3,330 SF

Total Area:Common Area:

31,200 SF22,475 SF

Nobles County Government Center - Ground Level

City185 SF

County4,880 SF

State4,860 SF

RSVP160 SF

County9,800 SF

Tech.840 SF

County340 SF

County385 SF

Total Area:Common Area:

31,200 SF9,750 SF

Nobles County Government Center - Second Level

County5,260 SF

County6,200 SF County

385 SF

Total Area:Common Area:

15,625 SF3780 SF