request for proposal briefing for george town...
TRANSCRIPT
24 September 2018
GEORGE TOWN FESTIVAL
REQUEST FOR PROPOSALBRIEFING FOR
2019 - 2020
George Town World Heritage Incorporated
GEORGE TOWN WORLD HERITAGE INCORPORATED
(GTWHI)
02
• Site manager of George Town UNESCO World
Heritage Site
• Government-linked company of Penang State
Government
• Protects, promotes and preserves George Town
UNESCO World Heritage Site’s Outstanding
Universal Values
FESTIVAL DESCRIPTION
• Encourages development of the
arts
• Rejuvenates spaces in the
GTWHS
• Internationally recognised brand
• Attracts local and international
visitors
• Programming: arts, culture,
music, theatre, dance, opera and
film
• At least 14 days (continuously) in
July 2019
FESTIVAL OBJECTIVES
Celebrate George
Town UNESCO WHS,
its OUVs and
showcase the unique
diversity of our
culture and heritage
Promote multicultural
heritage and arts with
local and international
performances
GEORGE TOWN FESTIVAL 2019 - 2020
(1)
Instil an
appreciation for arts
and heritage in
George Town
(2) (3)
Encourage cultural
exchange and
dialogue, establish
mutual understanding
between the past and
present, as well as
among different
urban communities
(4)
KEY PERFORMANCE INDICATORS
Evaluated and assessed annually based on the following:
At least RM 30 mil for GTF 2019
PR VALUE
Increment of 10% on all social
media platforms for GTF 2019
SOCIAL MEDIA
70% of events within the George
Town WHS
FESTIVAL EVENTS
70% events to be free-to-attend
FREE EVENTS
50% attendance to all ticketed
events
TICKETING 100 events throughout festival
period
OVERALL PROGRAMMING
40% local programming
LOCAL PROGRAMMING
SCOPE OF WORK
• Develop, manage & execute the Festival’s logistics masterplan and timeline
• Create, manage & reconcile Festival budgets, expenses & timelines
• Create overall strategy for revenue, sponsorship and donations
• Oversee advertising, marketing and outreach campaigns
Detailed scope of work is specified in the RFP document
available for free at gtwhi.com.my/gtfrfp
• Build, manage and maintain relationships with the communities, artists, vendors, and venue providers
• Direct and manage on-site Festival set-up and clean-up
• Manage and execute Festival debrief including analysing surveys and recommending improvements or changes for the following Festival
• Submit milestone reports according to specified deadline
PROJECT SCHEDULE
This schedule is based on our current guidelines but is subject to change:
Deadline for
questions
25 OCT
2018OCT
2019NOV
2018NOV
2018NOV
2018DEC
Final report
due
29 NOV
RFP
submission
deadline
1 NOV
Awarding of
project and
administration
of contract
15 NOV
Implementation
of work and
progress
payment
3 DEC
REPORT TO
Responsible to the Board of Directors of GTWHI
General Manager of GTWHI
DR ANG MING CHEE
COMPENSATION – RM 3 MIL
Expensed strictly for the programming of the Festival
(6) RM 500,000
Upon submission of audited financial report & final report
Upon Festival opening and fourth milestone report
(1) RM 300,000
Upon signing of contract
(2) RM 600,000
Upon submission of first milestone report
(3) RM 600,000
Upon submission of second milestone report
1 2 3 4 5 6
(5) RM 500,000
(4) RM 500,000
Upon submission of third milestone report
QUALIFICATIONS
• Preferably registered with the Ministry of Finance
Malaysia under Services for Arts, Entertainment and
Tourism (field code 221305 or 221306)
• Established experience in all aspects of festival planning
including indoor and outdoor festivals
• Excellent organisation and project management skills
• Experience managing festival budgets
• Energetic, innovative, creative self-starter
• Problem solver and result-oriented.
• Able to work well under pressure of festival deadlines
• Ability to prioritise tasks in a fast-paced environment
• Malaysian citizenship, or of a partnership with a
majority of Malaysian citizen stakeholders
JOB LOCATIONOperational office should be based in the George Town UNESCO World
Heritage Site, George Town, Penang, Malaysia
CONTRACT
• 2 years from date of execution of contract
INTELLECTUAL PROPERTY
• Proposer to certify all materials developed
under this procurement to become the
property, in perpetuity, of GTWHI
SUBMISSION GUIDELINES
• PDF (not more than 15 pages)
• 1.5 line spacing (A4 size, justified, Times New Roman)
• Company profile & background, with organisation chart
• Synopsis of the festivals your company has managed
• Detailed budget proposal for the Festival, inclusive of expected revenue and expenditures of funds and sources of additional funding
Detailed submission guidelines are specified in the
RFP document available for free at
gtwhi.com.my/gtfrfp
SUBMISSION RECAP
• Enquiries can be emailed to
[email protected] latest by 25 October
2018, 12:00 PM
• Submission of RFP via email to
[email protected], latest by 12:00 PM, 1
November 2018
• Email subject line: Request For Proposal
(RFP) For Festival Management And
Production For George Town Festival
2019 - 2020
QUESTION AND ANSWER (Q&A)
GEORGE TOWN FESTIVAL 2019 - 2020
THANK YOU
GEORGE TOWN WORLD HERITAGE INCORPORATED
Email:
+6011-6351 0341
Enquiries: Josephine Jalleh