request for proposal # 2018-021 moving services · moving services . addendum no. 1 . issue date:...

Request for Proposal # 2018-021

Moving Services

ADDENDUM NO. 1

ISSUE DATE: October 2, 2017

Bidders on this project are hereby notified that this Addendum shall be attached to and made a part of the above named bid documents due October 10, 2017.

The following items add to, modify, and clarify the bid documents and shall have the full force and effect of the original documents. Bids shall conform to those items and the cost change, if any, of these items shall be included in this bid price. This Addendum shall be acknowledged by the bidder on Appendix C, Addendum Receipt and Anti-Collusion Form.

Bid Documentation

ADD Appendix A – Pricing Form, found in Addendum No. 1 (next page). The

new form must be submitted with RFP response. Failure to do so will make the

submittal unresponsive.

ADD Appendix F – Existing and New Building Floor Plans (last five pages of

Addendum No. 1). Floor plans are representative of the actual buildings and show the

approximate locations of door, stair, elevator, and furniture locations, as envisioned by

an architect. There may be minor differences between the drawings and the actual

building(s).

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UNION COUNTY GOVERNMENT RFP # 2018-021 MOVING SERVICES ADDENDUM No. 1 | Pg 1

APPENDIX A - PRICING FORM, PAGE TWO RFP # 2018-021

Moving Services

Identify the hourly costs for work Union County may request outside the base bid.

Asset Rate per Hour Project Manager $ Supervisor / Foreman $ Driver $ Mover $ Truck $

Overtime, if required, shall be paid at 1.5 times the straight hourly rate

Identify straight time / overtime pay periods: Type of Pay Effective hours

The hourly rates provided herein will be used ONLY for additional or optional work Union County requests that falls outside the Scope of Work as published in the RFP.

COMPANY NAME:

EXAMPLES Straight Time during normal working hours 8 AM – 5 PM Overtime during non-standard hours 5 PM – 8 AM All pay during move will be straight time 24 hours/day


QUESTIONS

1. Question: Will we be able to move on Friday all day or just after 5:00 PM?

Answer: We are looking for the successful vendor to recommend a timeline for the

most efficient move.

2. Question: Will we be able to move on Monday all day or just before 8:00 AM? Answer: We are looking for the successful vendor to recommend a timeline for the

most efficient move.

3. Question: What percentage of the move will go to each floor in the new building,

i.e., 33% to each of the three floors or 20%-1st floor, 40%-2nd floor, 40%-3rd floor? Answer: Workstation moves will be approximately ~15% 1st floor, 45% 2nd floor,

40% 3rd floor.

4. Question: What is the total number of TV’s in the building? Answer: The following list includes TV’s and other A/V equipment that will be removed from walls or ceilings:

Location Room # Quantity Type

WH Clinic Room # 172 1 18" TV & DVD

WH Clinic Room # 181 1 18" TV & DVD

Dental Clinic Room # 202 1 18" Dual TV & DVD



CH Clinic Room # 122 1 19" TV W/VHS





WIC Room #111 1 20" Flat Screen TV & DVD

DSS Main Lobby 1 25" + Flat Screen TV

WIC Waiting Room 1 40"+ Flat Screen TV

PH Main Lobby 2 50" + Flat Screen TV

DSS Main Lobby 2 50" + Flat Screen TV


5. Question: What is the total number of clinical rooms? Answer: There are sixteen (16) medical clinical rooms and three (3) dental clinical rooms.

6. Question: Are the dental chairs hardwired or plug-in; do we need an electrician to

disconnect? Answer: The dental chair electric connection is a plug-in connection.

7. Question: Would the County pack storage & break rooms to save money if we

provided crates or fast packs? Answer: Prepare your bid with your firm providing all packing; the County will

unpack. The possibility of the County packing may be an item of negotiation with

the successful vendor.

8. Question: Are crates for storage/supply rooms and file cabinets an extra charge

item? Answer: No; all crating, except the typical plastic moving crates for employees, is to

be provided in the base bid. The base bid will include all items detailed in the RFP

document. Items outside the Scope of Work discovered during inventory with the

selected vendor will be negotiated and confirmed in the contract.

9. Question: Can we get floor plans of both buildings? Answer: Yes, see Appendix F, added as part of Addendum No. 1.

Health Education Room # 165 1 50"+ Flat Screen TV

Executive Room # 237 1 50”+ Flat Screen TV

Executive Office # 225 1 50”+ Flat Screen TV

Executive Office # 226 1 50”+ Flat Screen TV

DSS Break Room 1 50”+ Flat Screen TV

PH Main Lobby 1 I-Pad

DSS Main Lobby 3 I-Pad

WIC Reception Area 1 Multi-disc DVD

Auditorium 2 Podiums

Auditorium 2 Projectors


10. Question: On which floor of the building will we take the Electronic Ticker for

storage? Answer: The storage area is on the ground (level 1) floor.

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request for proposal # 2018-021 moving services · moving services . addendum no. 1 . issue date:...

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