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Solar Electrification of Healthcare Facilities in Sub-Saharan Africa PAOP-RFA-2020-004

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Request for ApplicationsPAOP-RFA-2020-004

WebinarMay 22, 2020

Solar Electrification of Healthcare Facilities in Sub-Saharan Africa

Outline• Overview of the Power Africa Off-grid Project and COIN Fund

• Grant Theme and Overview

• Eligibility

• Evaluation Criteria

• Application Timelines and Process

• Terms and Conditions

• Questions & Answers

USAID-funded Power Africa Off-grid Project

• Provides technical assistance and targeted grant funding to support the development of Africa's off-grid sector for improving access to energy

• Duration: 2018-2022

• Project prime: RTI International

• Consortium partners: Fraym, Norton Rose Fulbright, Practical Action Consulting, and Tetra Tech

Increased number of actual off-grid connections

Increased amount of private financing available for off-

grid companies and projects

Improved national off-grid policies and regulations

OVERALL PROJECT GOALS

Catalyzing Off-grid Investment (COIN) Fund

The COIN Fund is the grant mechanism of the Power Africa Off-grid Project structured to provide opportunities for innovative ideas to help accelerate off-grid energy access in sub-Saharan Africa

Grant themeTo increase access to electricity services for healthcare facilities in rural, peri-urban or urban communities in sub-Saharan Africa

Issue grants to project developers, projects, and private sector companies/ actors, that through their own activities, directly contribute to the goals of the Power Africa Off-grid Project

OVERALL PURPOSE OF COIN FUND

Overview

An opportunity to apply for potential funding to:

Catalyze the growth of off-grid energy access solutions to improve the readiness and resilience of healthcare within sub-Saharan Africa

Implementation in sub-Saharan African Countries

Duration of programs: Maximum period of 12 months from date of award

Grants awarded are anticipated to be within the range of USD100,000 to USD500,000

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Solar Electrification of Healthcare Facilities in Sub-Saharan AfricaThis grant funding will support the scale up of existing business models or technologies for the electrification of health facilities. Proposals that include at least one of the following activities are preferred: Electrification of health facilities facing increased energy demands as a result

of the COVID-19 pandemic. Introduction of new products or revenue streams Solutions to mitigate risk of maternal and child health, especially during night-

time deliveries within or outside of a health clinic. Solutions that enable the electronic collection of health-related information

and record keeping. 7

Solar Electrification of Healthcare Facilities in Sub-Saharan AfricaPlease note: Preference will be given to applicants who have already developed solar energy system solutions and would like to customize and/or scale the solution.

No funding shall be provided for research and development of new, unproven solutions.

All the applications need to provide a roadmap for technology validation (through pilot study) and demonstration of scalability.

Annex A provides all the details required for the technical response.

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Eligibility

All applicants must be:a) Legal persons

b) Formally constituted at the time of grant award

c) Compliant to government of Host Country regulations (submit tax compliance certificate or equivalent)

d) In operation for at least one year (this does not have to be in the proposed country for implementation)

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Evaluation Criteria

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Merit Review and Category PointsImpact 30

Innovation 5

Viable and scalable solution 15

Leveraging of other funds/resources to increase the impact of the proposedintervention

5

Management and operational capacity 15

Commercial Sustainability/Financial self-reliance beyond the 1 year grant period 20

Cost efficiency 10

Overall Rating (out of 100 points) 100

Additionally, the Power Africa Off-grid Project will ensure environmental soundness and compliance in design and implementation as required by 22 CFR 216 Agency Environmental Procedures

Application Timelines and Process

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Date of Issuance May 07, 2020

Closing date for questions May 14, 2020 (we will continue to respond to questions until May 22, 2020)

Live Q&A Webinar May 22, 2020

Responses were published on RTI website March 19, 2020(to be updated after the webinar)

RFA closing date May 28, 2020 @17h00 SAST (GMT +2)

Anticipated award date July 01, 2020

Application ProcessApplications must include the following or they will be disqualified

A. Technical Application - Should not exceed 10 pages (excluding attachments)

B. Monitoring, Evaluation & Learning Plan

C. Implementation Plan

D. Detailed Budget (Excel spreadsheet) and Budget Justification Notes (Word document)

E. Required Certifications (must be signed)

F. Proof that the applicant is eligible to work in the country

G. Past performance business referral letters for previously performed similar work

H. CVs of key personnel, management and technical, who will oversee the project

I. Organizational diagram12

APPLICATIONS RECEIVED AFTER 5 PM SAST (GMT+2) ON MAY 28 WILL NOT BE ACCEPTED

1. Annex A: Technical Application Form

• Use Annex A: Technical Application Form to submit your proposed technical narrative.

• Technical description/narrative should be submitted in English and may not be more than ten (10) pages (information beyond page ten will be disregarded).

• All sections of the form must be completed.

• Technical application form must be signed by an authorized senior representative.

• ALL ANNEXES CAN BE FOUND AT: https://www.rti.org/current-opportunitiesScroll down to “Power Africa Off-Grid – Solar Electrification of Healthcare Facilities in Sub-Saharan Africa Request For ApplicationsReference Number: PAOP- RFA-2020-004”

• Important Note: For fillable forms and templates,

email paopgrants@powerafrica-offgrid.org13

Technical application and supporting documents to be submitted to paopgrants@powerafrica-offgrid.org (with RFA number PAOP-RFA-2020-004 in email subject line)

1. Annex A: Technical Application Form

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1. Date of application:2. Name of Organization3. Type of Business (Sole proprietor, partnership, limited company, cooperative, small or micro-enterprise)4. DUNS Number5. Address (physical)6. Telephone7. Email8. Key contact person(s) and title

Name:Job Title:

Email:9. Country/ countries for project implementation10. Company short description11. Intervention main objective12. Business References (require two)13. Percentage of women in senior management (C-Suite executives)

1. Annex A: Technical Application Form

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14. Describe how your project will ensure environmental soundness and compliance in design and implementation as required by U22 CFR 216 Agency Environmental Procedures15. Estimated number of healthcare facilities electrified16. Grant funding being requested (US$):17. Proposed period of performance (not to exceed 12 months):

1. Annex A: Technical Application Form

A. Executive Summary - the executive summary should provide an overview of key features of the company/organization (1 page).

B. Program Description - briefly describe your idea for collaboration with PAOP.

C. Expected Results - demonstrate the expected number of healthcare facilities with access to off-grid energy solutions and/or the number of beneficiaries as a result of the investment.

D. Previous Donor support/Investment - has your organization had any previous support or investment from USAID/Power Africa or another donor partner?

E. Past implementation and lessons-learned - detail previous similar projects implemented by the company/organization.

F. Cost proposal/budget - provide summarized budget below, indicating what support is requested from PAOP using the table below.16

2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template All applications should include a Monitoring, Evaluation, and Learning (MEL) plan that provides:

a) A narrative description of how the grant will be monitored and evaluated

b) A narrative description of how monitoring data will be used to guide programming decisions and interventions

c) A table that shows clear targets and indicators to measure progress – the table should include activities and action items from grant implementation plan

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2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template Activity Performance

Indicator Precise Definition Target Data

Source Method of Data Collection

Frequency of data collection

Data Verification Plan

Reporting of Data

Location of data storage

Number of health facilities electrified

Total number of health facilities electrified. The health facilities should have improved solar off-grid electrical energy production equipment and related electrical installations to guarantee the constant supply of essential services.

Data for this indicator should be disaggregated by:• # with maternity/delivery

care• # with inpatient

treatment capacity

2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template Activity Performance

Indicator Precise Definition Target Data

Source Method of Data Collection

Frequency of data collection

Data Verification Plan

Reporting of Data

Location of data storage

Number of productive-use off-grid devices or systems sold as a result of USG/Power Africa assistance.

Number of productive-use off-grid devices or systems (solar off-grid electrical energy production equipment, refrigerators, etc.) sold as a result of support provided by PAOP support to off-grid companies.

Data for this indicator should be disaggregated by:• type of device/equipment

2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template Activity Performance

Indicator Precise Definition Target Data

Source Method of Data Collection

Frequency of data collection

Data Verification Plan

Reporting of Data

Location of data storage

Amount Mobilized: Amount of investment mobilized for energy projects.

This indicator captures the total cost of power sector transactions that reach financial close, enabled by USG and/or PA partner assistance. Finance may be mobilized from the public sector (e.g. other governments or public multilateral entities), the private sector (e.g. corporate investments), development partners and should help to advance the objectives established by Power Africa.

2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template Activity Performance

Indicator Precise Definition Target Data

Source Method of Data Collection

Frequency of data collection

Data Verification Plan

Reporting of Data

Location of data storage

Number of beneficiaries

If for a healthcare facility, this would be the estimated number of patients the facility treats annually, if for an off-grid company providing some other health related service this would be estimated number of customers Data for this indicator should be disaggregated by: • Gender

2. Annex B: Grant Application Monitoring, Evaluation, and Learning (MEL) Template Activity Performance

Indicator Precise Definition Target Data

Source Method of Data Collection

Frequency of data collection

Data Verification Plan

Reporting of Data

Location of data storage

Applicant to insert other tailored indicators specific to its program

3. Annex C: Implementation Plan Template

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Activity Number

Project Activity Description Type of Activity Frequency of Activity

Responsible Lead - Who is responsible for overseeing and implementing the task?

Evaluation Indicators and MilestonesHow will you measure the success of the task?

Mon

th 1

Mon

th 2

Mon

th 3

Mon

th 4

Mon

th 5

Mon

th 6

Mon

th 7

Mon

th 8

Mon

th 9

Mon

th 1

0

Mon

th 1

1

Mon

th 1

2

Detailed Project Implementation ActivitiesOutput 1:

Output 2:

Output 3:

Project Monitoring, Evaluation, Learning and Reporting Activities

ANNEX C: Implementation Plan Template

Request For Application No:.Project title:Start Date:End Date:

Name of Organization:

3. Annex C: Implementation Plan Template

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Name of Organization:

Activity Number: Adopt a numbering system to specify/represent every unique project activity. For example: For Objective 1 activities, you may adopt 1.1, 1.2, 1.2.1, 1.2.2 e.t.c as applicable

Project Activity Description:

Use simple sentence to describe every unique activity. You may start each sentence with an action word. Take note that each sentence where applicable must specify quantity For example: Train (20) maintenance staff routine maintenance and operation of solar home systems

Type of Activity:

Attempt to indicate the concise or most appropriate type of project activity you are describing in your workplan. The types of project activity may include but not limited to the following: - Procurement / HR Recruitments/ Service Provision(please list relevant services)/ M&E Data Collection and Data Validation/ Program Management / Quality Assurance/Quality Improvement (QA/QI)

Frequency of Activity: Indicate if the frequency of the activity is: - Daily/ Weekly/ Monthly/ Quarterly/ Bi-annual/ Annual / Once-off activity

3. Annex C: Implementation Plan Template

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Responsible Lead Entity (ies): Indicate who or which entity is responsible for leading the activity: Project Director / Technical Specialist/ Project Finance Manager or Officer/ Project MER Manager or Officer

Timelines: To indicate the specific timelines that each activity will occur, Mark the corresponding box with "X" or shade the corresponding box with a peculiar color

Note: Kindly add rows as deemed fit Project Monitoring, Evaluation, Learning and Reporting Activities

All activities to be listed here must speak directly to Monitoring, Evaluation, Learning and Reporting activities

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4. Annex D: Detailed Budget

4. Annex D: Detailed Budget

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4. Annex D: Detailed Budget (in Excel) and Budget Justification (in Word)• Budget notes are a written detailed description for each cost in a budget and must

accompany the budget submitted to PAOP.

• Budget notes should provide the layperson who possesses little knowledge of the subject matter of the proposed activities with sufficient detail to determine if the cost estimate is reasonable and based on actual costs.

• Specifically, budget notes must identify, justify, and/or explain:

• each type of unit used,

• the number of units proposed,

• the cost per unit, and

• how costs were derived (determined to be reasonable).28

4. Annex D: Detailed Budget

• Costs need to be based on actual expenses, i.e. quotes, actual price paid, or experience.

• Please make sure similar costs are consistent throughout the budget. If, for example, a consultant plans to fly round-trip from City A to City B and is scheduled for two trips during project implementation, then the base cost for each ticket budgeted for this consultant’s trips must be the same.

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4. Annex D: Budget Justification (in Word)Organization/Company:

Request for Application:

Currency:

Project title:

The following provides a detailed justification for the line items presented in the attached budget.

1. Salaries

2. Fringe benefits

3. Consultants

4. Equipment

5. Travel/transportation

6. Other direct costs

7. Other30

RFA Terms and Conditions

The Power Africa Off-grid Project:• May cancel this solicitation at any time at its sole discretion• May accept or reject any or all responses received• May disqualify any offer based on failure to follow

solicitation instructions• May choose to award only part of the activities in an

applicant’s proposal• Reserves the right to waive minor proposal deficiencies

that can be corrected prior to award determination to promote competition

• Is not responsible for any costs associated with the development of applications

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• Issuance of this solicitation does not constitute award commitment by the Power Africa Off-grid Project

• Only selected applicants will be contacted and/or advised of the final outcome

• By way of applying under this RFA, the applicant consents to the disclosure of the documents submitted to the reviewers involved in the selection process

Q& A

PowerAfrica

@PowerAfricaUS

usaid.gov/powerafrica