reporting using excel fig 5 th june 2007 hosted by: eventura, holiday inn, bolton, lancashire
TRANSCRIPT
Reporting Using Excel FIG
5th June 2007
Hosted by: eVentura, Holiday Inn,
Bolton, Lancashire
Another Movex F.I.G.
from your
Movex User Association
Graham MaxfieldGeneral Manager, Movex User [email protected]
Emergency ProcedureMuster Point – Outside
Main Entrance
Sorry - No Smoking
Mobile Telephones
Important Safety Messages
Agenda
A Little About Us
Based in BoltonOver 100 man years IT
experience.Key Staff ex-IntentiaObjective
One Stop Shop for IT Allow Client to Run Business
Background
Organisation
Accreditations
Microsoft Solution Centre
Actinic Accredited DeveloperDell & Infrastructure Accredited & Business Partner
Global Software Inc Certified Business Partner
Sage SBD Business Partner & Developer
Lawson Accredited Business Partner & Installer
Business AreasBusiness Systems
Lawson / M3 Add-ons
Sage
e-Commerce B2B & B2C Web sites Integration
Infrastructure & Systems Management Installation – hardware/ networking/ Back office Systems Outsourcing IT & Facilities Management
Selection of eVentura Customers
Installation & Support Strong Project Management Skills
Established Methodology – PRINCE or IMPLEX
Accredited Team of Installation Personnel Annual Accreditation Requirement. Blue Chip Suppliers Only
Dell / IBM / Compaq
Accredited Sage & M3 Consultants Examinations each year.
Support for WHOLE System Support Desk One phone call or email.
Dedicated Support Lines & Staff Full Service / Full Facilities Management No Need for Internal IT Department
eVentura Business Ethos
Pragmatic Approach to Client Business Systems
Kindergarten Values:
Don’t Hit Anyone
Don't Tell Lies
Clean up your own mess
Eschew Obfuscation – (Keep it Simple)
Attain & Keep “Trusted Advisor” Status
Bill Isherwood
Sales & Marketing Manager, eVentura
The Financial Reporting Tool for Lawson M3
Movex GL
• Direct live link between MS® Excel client and Movex• No staging areas or data warehouses• Drill down and refresh reports on demand
Spreadsheet Server Overview
Simplify with Spreadsheet Server ...
• Real-time access to critical financial data within seconds from Microsoft ® Excel
• No IT intervention - users ‘live’ producing reports within hours
• No more downloading, cut/paste, staging areas, data warehouses or re-keying of data
• Retrieve real-time period, year-to-date, quarter-to-date, opening/closing balances and account descriptions
• Retrieve balances and group non-sequential accounts
• Drill-down from within Microsoft® Excel to the lowest level of detail including subsystem drill-downs (AR and AP) and across multiple columns
• Reduce the number of days to close your books and publish report
Mark Gray,
Product Development, Global Software Inc
Building on Spreadsheet Server
Executive Dash Architecture
Query Results
Detail ResultsWindow
InternalReport View
Excel Summary andDetails via Formulas
WebService
SystemDSN
MSAccess
AS/400iSeries
SQLServer
ExecutiveDash
Oracle
AIX/DB2
Access to virtually any data source, providing real time query results for analysis, presentation or distribution
mySQL ODBC
Executive Dash Architecture
QueryBuilder
Excel
QueryCatalog
Execution &Results
DLL
QueryCatalogQuery
Catalog
DetailResults
Mark Gray,
Product Development, Global Software Inc
Building on Spreadsheet Server
Spreadsheet Server: produces and delivers budget entry sheets (seeded with prior year actuals)
Budget Manager
Budget Manager:• central database• consolidates budget data • tracks submissions • stores multiple versions
Users enter budget dataSpreadsheet Server
reports on actuals AND budget data
Budget Manager Overview
Bill Isherwood
Sales & Marketing Manager, eVentura
Getting Your Management Pack Delivered
Spreadsheet ServerNewsletter soon…Current Release M90
27 Releases in 2007Update Policy
Issues – will always upgrade before investigateAvailable on eVentura ftp site
ftp.eventura.comAs is DM, BM, Dash, VisualFX…
Includes Net Change
YOU DECIDE IF/WHEN to upgrade…
Key Additions to Movex/ All Currency processingCall external pgms ( eg PDF ) from Ad-hoc Handle * in companyAllow “.” within accounting stringAdditional LanguagesLawson S3 VersionOn-line link to latest manual/ help/ webexMultiple minor fixes
SSS - things we may not know Will be included in Newsletter
( Can always have more training )
List AccountsCopy to Excel
Expand SpreadsheetDetail reporting
Expand Department ReportsTo do….
Excel Processing Calculate Options
F9 Calculates any active workbooks Shift+F9 Calculates the active worksheet Ctrl+Alt+F9 Calculates all formula cells within any active workbooks. Normally, Excel® only re-calculates cells in which
parameters of the cell formula have changed. This function will re-calculate the cell regardless of status.
To turn off auto-calc on new Spreadsheet
1. Start Excel®. The default Book1 workbook is displayed. 2. Select Tools>Options from the Excel® menu. 3. Select the Calculation tab. 4. Change the option to Manual and uncheck the "Recalculate before save" checkbox. 5. Click the Ok button. 6. Select File>Save As... from the Excel® menu 7. In the Save As dialog, navigate to Excel®'s XLSTART folder. This folder is located in either "C:\Program Files\
Microsoft Office\Office" or "C:\Program Files\Microsoft Office\Office10" depending upon your version of Microsoft® Office.
8. In the Save As dialog, overtype the File name (currently set to Book1.xls) to "Personal.xls". 9. Click the Save button to complete the Save As dialog. 10.Select Window>Hide from the Excel® menu. The workbook disappears. 11. Close or Exit Excel®. 12. You'll receive a prompt asking if you want to save the changes. 13. Click Yes. That's it. From now on when you start Excel®, the Personal.xls workbook will be the first workbook loaded (but hidden).
This in effect changes Excel®'s default Calculation options.
Other BusinessRegister InterestFollow up & orderInstallTrainInitial Outputs
Present MUA Conference September
Next Step
Have A Safe Journey Home
