reporting by derek hendrikz
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Reporting by Derek Hendrikz covers report and business writing, characteristics, fundamentals, structure, style, format and grammar. www.derekhendrikz.comTRANSCRIPT
Copyright © 2014
Derek Hendrikz Consulting
www.derekhendrikz.com
The Definition of a Report:
A report is a permanent record of facts and arguments that helps the reader to understand something that he or she did not understand before and aims to persuade
the reader to take a particular action.
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1. Helps the reader to understand something that he or she did not understand before
3. Gives a record of facts and arguments so that they can be referred to later.
4. Meets the needs of the readers and answer the questions in their minds.
5. Has a clear, logical structure – with clear signposting to show where the ideas are leading.
8. Must be written in good English – using short sentences and with correct grammar and spelling.
Defining your Aim:
• Why am I writing this?• What do I want to achieve?• Who will read this?• What does my reader want to know?• How will this be used?• When is this needed?
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Organise:
• Copy each point (or a note of it) on to a separate piece of paper.
• Sort these pieces of paper into logical groups.
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Structuring a Report:
• You will need to structure the content in a logical and clear way if you are going to help the readers take in your message.
• Make sure you have a sequence of headings and sub-headings which will act as signposts to help the readers find the information they need.
• Also, if you structure the report well, you will find it easier to choose words to express your ideas.
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Writing a Persuasive Report:
Show them you are on their side:• Write from the reader’s point of view.• Show you understand the real issues.• Be objective.
Lead them over to your side:• Be fair.• Give the reader an excuse to change their mind.• Put your preferred option last.• Anticipate objections.
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